Scribd
Upload
85 views4 pages

Minutes For 16th May 2019

Minutes of the Meeting of the Parish Council held on Thursday, 16th May 2019 at Hanley Swan Village Hall, following the Parish Meeting..

Uploaded by

HanleySwan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
85 views4 pages

Minutes For 16th May 2019

Minutes of the Meeting of the Parish Council held on Thursday, 16th May 2019 at Hanley Swan Village Hall, following the Parish Meeting..

Uploaded by

HanleySwan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 4

Hanley Castle Parish Council

Minutes of the Annual Meeting of the Parish Council held on Thursday, 16th May 2019
at Hanley Swan Village Hall, following the Parish Meeting

Present: Councillors: Sue Roberts (Chairman), Sue Adeney, Sarah Darwent, Wendy
Roberts-Powell, Lesley Smith, Alan Rogers

Apologies: Councillors: Peter Goodyear (PPW), DCllr Morgan & Allen

In Attendance: Alison Bolton, Alex Walker, Tony Atkinson

53/19 Election of Chairman 2019/20 & signing of Declaration of Acceptance of


Office
Cllr Roberts asked if there were any nominations for Chairman of the Parish Council.
Cllr Smith nominated Cllr Roberts who was seconded by Cllr Adeney and carried by all.
Cllr Roberts signed the Declaration of Acceptance of Office and thanked the Council for
its continued support having completed 25 years of Chairmanship.

54/19 Welcome & Apologies The Chairman welcomed all present to the Annual
Meeting of the Parish Council with special reference to Cllrs Smith and Rogers as
the two new members and congratulated them on their election. She accepted the
apologies submitted to the Clerk.

55/19 Co-option of Members to fill Vacancies


Alison Bolton and Alex Walker were proposed by Cllr Roberts for co-option to the
member vacancies following the May Elections the proposal was seconded by Cllr
Darwent and all were in favour.

Declarations of Interest & Dispensation Requests from Councillors


a) Register of Interests: Councillors were reminded that they should have updated
their register of interests and sent them to the Monitoring Officer at MHDC.
b) To declare any Disclosable Pecuniary Interests in items on the agenda and their
nature: None declared
c) To declare any Other Disclosable Interests in items on the agenda and their nature:
None Declared
d) To consider and agree all requests from Councillors for the Council to Grant a
Dispensation (S33 of the Localism Act 2011) – None received
e) To renew Dispensations previously granted at the next meeting as they expire at the
end of May 2019.
ACTION: Councillors were asked to complete a dispensation request for
precept setting and financial discussions post-election.

56/19 Election of Vice Chairman 2019/20 - Cllr Roberts asked if there were any
nominations for the role of Vice Chairman. She proposed Cllr Adeney, Cllr Bolton
seconded the proposal and all others were in favour.

57/19 Election of Representatives – The roles were discussed and the election of
representatives were:

Staffing Committee – Cllrs Bolton, Roberts-Powell


Environmental Working Group – Cllrs Adeney, Rogers & Darwent
Worcestershire CALC - Cllrs Roberts & Adeney
Village Hall Committee - Tony Atkinson
Three Counties Community Liaison Cllr Roberts-Powell
17/2018
Bus Representative - Cllr Adeney
Lead Finance Member – Cllr Bolton
Lead Planning Member – Cllr Darwent
Business Liaison Member – Cllr Walker
Upton Library Representative – Cllr Roberts
Road Safety Working Group – Cllrs Darwent, Smith & Adeney
Community Orchard Representative - Cllr Walker
Hanley Castle Parochial Charities – Jenny McGowron, Phillip Tufton

58/19 To Confirm the Appointment of the Internal Auditor – Chris Price’s


appointment was confirmed.

59/19 Minutes: The Minutes of the Meeting held on 18th April 2019 had been
previously circulated and the minutes were approved and signed.

60/19 Matters Arising & Progress Reports not Listed elsewhere on the
Agenda:
a) Ownership of the Community Orchard land – Still ongoing
b) Telephone Box – Defibrillator being purchased, restoration work continued
c) Subsidence Claim – Cllr Roberts had met with one of the arboriculture
contractors and was due to meet with another shortly to discuss the work
required.

61/19 Finance:
a) Payment of Accounts: Members approved the payments of accounts as in the
presented schedule in Appendix 1.
b) To approve the Financial Accounts for 2018/2019 and complete the Audit
questionnaire – The Statement was read out and approved. The Financial Accounts
were reported and made available to all.

62/19 Planning:
a) To Consider the following applications referred by MHDC for consultation:
None received

b) To consider under the Scheme of Delegation any Planning Applications received


between the publication of the agenda and the Meeting: None received

c) Details of Decision Notices Received to-date: - None

d) Details of enforcement action: None

e)Details of Appeal Notices Received: None received

63/19 Highway Matters


a) Road Safety Working Party – Work would start on forming a Community Speed
Awareness Action Group of Volunteers
ACTION: Cllr Darwent to write an article for the Parish Link to explain the
scheme amd ask for volunteers.
b) Lengthsman: Cllr Bolton asked if the extension of the Duck Sign Pole could be
requested again.
ACTION: The Clerk to contact Hannah

64/19 District & County Councillors Reports


a. District Cllrs Morgan & Allen: Members not present as attended Parish Meeting.
b. County Cllr Tom Wells: Member not present as attended Parish Meeting.

65/19 Report of the:


18/2018
a) Parish Paths Warden & Tree Warden (Peter Goodyear) – Refer Parish Meeting
Minutes.
b) Pond Wardens (Nick Harper) – Refer to Parish Meeting Minutes.
c) Playing Field Warden (Graham Holmes) – Refer to Parish Meeting Minutes.
d) Local Police – Report circulated

67/19 Correspondence
a) Parish & Town Council Planning Session 4th July – Cllr Darwent & the Clerk to attend
b) We Don’t Buy Crime – John Campion’s Initiative - circulated

68/19 Topics raised by Councillors, Committees, Clerk & Parishioners –


a) Post Office & Asset of Community Value – Cllr Adeney asked to reinvestigate the
possibility of registering the Post Off as an Asset of Community Value.
ACTION: The Clerk to contact MHDC.

69/19 Councillors reports and items for future agenda:


a) Review of the Standing Orders
ACTION: The Clerk to circulate the Standing Orders ahead of the next meeting

70/19 Date of Next Scheduled Meeting: 20th June 2019

Signed ……………………………… Date: 20th June 2019


Chairman

19/2018
Appendix 1: Schedule of Payments & Receipts 16th May 2019

Payment of Accounts: The under mentioned cheques were approved:

Payee Details

ICO Renewal Annual Affiliation 40.00


Annual Affiliation & Good councillor
WCALC guide 926.39
Rebecca Abunassar May Salary & Admin 442.00
New Farm Ground
Maintenance April's Cuts 705.60

Signed ……………………………………… Date: 20th June 2019


Chairman

20/2018

You might also like