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Ajeet Kumar Agarwal

February 22, 2017 7 minute read

Business Partner – Customer-Vendor Integration S/4 HANA

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Setting up Business Partner S/4 HANA

This blog is based on S/4HANA 1511 release , however most of the concept of the setting up the business
partner remains same for all the subsequent releases of S/4HANA i.e 1610/1709/1809.

This blog is aimed to give you most of the information you want to know for setting up Business Partner for
new implementation or System conversion from ECC to S/4HANA.

There are redundant object models in the traditional ERP system in which  the vendor master and
customer Master were used and with aim of principal of one SAP has simpli ed this approach and has
introduced BP as mandatory target object in S/4HANA.

Business Partner is now capable of centrally managing master data for business partners, customers, and
vendors. With current development, BP is the single point of entry to create, edit, and display master data
for business partners, customers, and vendors

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Customer/Vendor Object Model Limitations

Only one single address

No relation between a vendor and a customer for the same real world entity (no role concept)
No time-dependency

Business Partner – SAP Strategic Object Model

General data are shared across di erent roles

One business partner could perform multiple roles, e.g., customer and vendor (supplier)
One business partner could have multiple addresses
Time-dependency object attributes and relationships
Provide harmonized architecture
Customer/Vendor Integration (CVI) component ensure the synchronization between the Business
Partner object and the customer/vendor objects

Dependencies/Pre-requisites
Business partner has been mandatory with S4 Hana Enterprise Management version i.e 1511 and 1610 & old
transactions related to Vendor and customers have become obsolete.

It´s recommended but not mandatory that BuPa ID and Customer-ID / Vendor ID are the same.

The Business Partner Approach is not mandatory for the SAP Simple Finance 1503

Check and activate Business Functions

CA_SUPPLIER_SOA

CA_BP_SOA Switch ‘VENDOR_SFWS_SC1’ and switch ‘VENDOR_SFWS_SC2’ have to be active for the
vendor contact person’s data to be synchronized with BP contact person’s data

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The appropriate speci c transaction like XD01,XD02, XD03 or VD01, VD02, VD03 / XK01, XK02, XK03 or
MK01, MK02, MK03 etc. are not available in SAP S/4HANA Enterprise management Version i.e. 1511 and
1610

Currently mass maintenance for customers and vendors via transaction MASS is not available.

Before you begin the BP conversion from an SAP ERP system to an SAP S/4 HANA system, you have to
answer the questions Whether the Business Partner ID and Customer-ID /Vendor ID should be the same in
the S/4 HANA System?

Business Partner Master Data Setup Proces

1. Setup BP General Data

Select General Business Partner Role and Grouping, here this grouping is linked with customer/ vendor
Number range and this Grouping is key in linking the Vendor/Customer & BP groups as well as
number ranges which is explained below in detail.

Table BUT000 will be updated once General BP role is completed.

2. Setup FI Vendor

BP Role FLVN00 FI Vendor extension enables Invoice to be posted directly in FI.

Here vendor master table LFA1 and LFB1 will be updated.

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FI document can be posted but cannot create PO as purchasing data is not yet extended so for extending
purchasing data use ROLE  FLVN01

Table LFM1 will be updated once the BP Role is extended to Supplier BP Role

Once BP is extended to Purchase Organization using BP Role FLVN01 the vendor can be used PO can be
created.

Setting up Customer

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Table KNA1 will be updated once BP Role is extended to FI Customer and Finance can start posting directly
in FI for example FB70 etc.

Extend Customer to Sales Area

BP Role FLCU01 is extended to sales area.

Table KNVV updated with Sales view details and henceforth Customer can be used in sales area.

Extend Customer to Credit Segment

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Table UKMBP_CMS_SGM updated

Note- S4 Hana credit Management setting should be enabled to check the credit limits for customers
Maintaining Tax details
You can add customer Tax  details in Identi cation tab of BP which will enable you to enter tax details with
tax category and tax number and once you save this detail in BP the same you can see in KNA1 table , you
can check whether these tax categories exists in table V_TFKTAXNUMTYPE  & V_TFKTAXNUMTYPEC  &
also check eld BP status that these tax number elds are optional/mandatory not hidden..

 Customizing

Business Partner Customizing

Activate the PPO Request for the synchronization object Business Partner

Cross-Application Components–> Master Data Synchronization –> Synchronization Control–>

Synchronization

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Active Synchronization between Customer/Vendor and BP is active

De ne BP Roles

Assign BP Role to BP Role Category

Cross-Application Components–> SAP Business Partner–>Business Partner–> Basic Settings –> Business
Partner Roles–>  De ne BP Roles

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This setting is already available in standard delivered system for standard roles.

Account Group /Number Range Mapping

I am explaining below with an example of requirement for setting up One Time Vendor and One Time
Customer Account and as a summary we need to setup Vendor/Customer Account group & assign number
ranges to respective Vendor/Customer account group as it was required in classic ERP environment.

Additionally BP grouping is mapped with Vendor/Customer account group

De ne Account Groups Vendor

Financial Accounting (New)–> Accounts Receivable and Accounts Payable–> Vendor Accounts–> Master
Data–> Preparations for Creating Vendor Master Data

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Assign Number Ranges to Vendor Account Groups

Similarly for Customers we need to de ne Account Group and assign number range to Customer account
groups.

De ne Number Assignment for Direction BP to Vendor/Customer

Cross-Application Components–> Master Data Synchronization–>Customer/Vendor Integration –>
Business Partner Settings –> Settings for Vendor Integration –> Field Assignment for Vendor Integration–>
Assign Keys

De ne Number Assignment for Direction BP to Vendor

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De ne BP Number Range and assigning to BP Grouping

Cross-Application Components–> SAP Business Partner–> Business Partner–> Basic Settings –>Number
Ranges and Groupings

De ne Number Ranges-BP

De ne Groupings and Assign Number Ranges

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Create Number Ranges for Vendor/Customer

Financial Accounting (New)–> Accounts Receivable and Accounts Payable–> Vendor Accounts–> Master
Data –> Preparations for Creating Vendor Master Data

Create Number Ranges for Vendor Accounts

Similarly create Number Ranges for Customer Accounts.

How to maintain Field Status ?

Refer SAP KBA Note 2565164 to know how to maintain eld Status for BP

This will enable to start work with new Business Partner in S4 Hana Enterprise Management Environment.

Do you want to know how to convert existing Vendor/Customers while

doing system conversion from ECC to S/4HANA ?
Very detailed information for deep dive you can refer this CVI cookbook link from Christoph Dutz, Michael
Foo and Alexander Roebel which focuses on BP conversion from ECC to S4HANA

https://support.sap.com/content/dam/SAAP/SAP_Activate/S4H.0781%20SAP%20S4HANA%20Cookboo
k%20Customer%20Vendor%20Integration.pdf

Do you want to know how to handle custom elds added in

customer/vendor master in ECC during conversion to S/4 ?
In SAP Business Suite (ERP 600 and Enhancement Packages), customer master data and vendor master
data transactions such as FD01, FD02, FD03, XD01, XD02, XD03, FK01, FK02, FK03, XK01, XK02 and XK03

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have been enhanced by customers with additional elds using BAdI. In the customer and vendor master
dialog transactions, these elds were integrated by adding additional sub-screens to the existing screens.

Moving to a SAP S4HANA release, traditional customer/vendor master transactions are made obsolete and
replaced by the business partner transaction BP. Because of this, all extension-speci c elds have to be
integrated into the business partner.

PDF document attached with OSS note 2309153 provides a guideline how customers can transfer the
enhancements they have made in the customer/vendor transactions to transaction BP, so that a
maintenance of these elds remains possible after the upgrade to a S4HANA release.
Alert Moderator

https://launchpad.support.sap.com/#/notes/2309153

Assigned tags
Brought to you by the S/4HANA RIG

APP PLATFORM Business Partner | SAP S/4HANA | SAP S/4HANA Cloud | SAP S/4HANA Finance | business
Thanks
partner |

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Ajeetmore...
Agarwal

Product Expert- SAP S/4HANA RIG- APJ

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Business Partner in S4 HANA - Customer Vendor Integration
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The Secrets of Business Partners in S/4 HANA Blog Series 3 /8
By Srinivas Rao Gudla , May 07, 2018
 

 
Related Questions

 
S/4 Hana - Business Partner

 By Former Member , Oct 29, 2017

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85 Comments

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Jay Malla
https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/ 12/19
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May 7, 2018 at 10:20 pm

Hi Ajeet,

So the older approach of customer change pointers generating DEBMAS IDocs no longer works with S/4? 
We are con guring the customer replication – the change pointer con guration, ALE distribution model,
and the partner pro le is all set – but the IDocs are not getting created from running RBDMIDOC program.

Regards,

Jay

Like (0)

Ajeet Kumar Agarwal | Post author

May 16, 2018 at 7:54 am

Hi Jay

Please refer OSS note 2559670  , DEBMAS is still available but you need to change the way it was
replicating in ECC.

Like (1)

Jay Malla

May 29, 2018 at 4:12 pm

Thanks for the information.  I will check out the note.  We did get Debmas IDocs to get generated.

Like (0)

Ahmed khan

June 12, 2018 at 9:06 pm

Hi Ajeet,

So According to best practices which is the best way to ingerate s4 hana for BP creation,

Idoc, LTMC etc??

if possible kindly share you email id.

BR,
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Ahmed

[email protected]

Like (0)

Ajeet Kumar Agarwal | Post author

June 28, 2018 at 10:28 am

Hi Ahmed

For the initial load for new implementation projects LTMC is the standard tool available in S/4HANA to
create BP.

Thanks 

Like (0)

Derek Colley

June 15, 2018 at 2:38 pm

Ahmed, thank you for sharing this.

Would you have any info on how to trigger CREMAS IDoc outbound when the BP is changed?

I activated change pointers for CREMAS, but I see in table CDHDR a BUPA_BUP change pointer, and this is
not triggering the CREMAS outbound.

Rgds,
Derek

Like (0)

Raghav Naidu

July 20, 2018 at 9:07 am

Hi Derek,

Have you assigned the required Table/ eld to the message type (CREMAS) in Tcode: BDCP2? If yes, is it
triggering the change log in the table BDCP2?

Like (1)

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Ramakrishna Kotha

July 20, 2018 at 7:27 pm

 

Hello Ajeet,

Thank you for your excellent post.

Brief about my requirement: We have separate instances for SAP ERP HCM and S/4 HANA on Premise.
Using ALE I have integrated  HR Mini Master with Basic Infotypes (0000, 0001, 0002, 0006, 0105, 1000,
1001).

Now Using the HR Mini master I have to setup Business Partner for Employee role. Do you recommend
internal number range or external number range. It would be great help if you can share con guration
steps for setup Business partner for Employee Role.

Thank you,

Ramakrishna.

Like (0)

Evguenia Cunniam

August 17, 2018 at 1:12 pm

In the CVI cookbook  from Christoph Dutz, Michael Foo and Alexander Roebel, on page 44 there is a
mention of master data check report that can be executed to check for any master data (not
con guration) inconsistencies. There is also a link to a sample report that the cook book advises to use to
create a customized report.

Unfortunately, the embedded le cannot be open.

Is there another place I can get hold of it?

I have searched SAP Support portal for it, but cannot nd it there.

Thank you

Like (0)

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Ajeet Kumar Agarwal | Post author

September 21, 2018 at 10:30 am

If you want to understand how to setup eld status for BP, please refer SAP KBA 2565164

Thanks

Like (1)

Sajjad Malik

December 5, 2018 at 2:14 am

Hi Ajeet,

Great work and nicely explained. I have few questions and if you can help clarify few concepts.

Let’s say we have both customers and vendor which need to be migrated from non-SAP to S/4HANA. We
are going to load customer rst and then vendors. My questions are

1. What is recommended in case if we do business with a customer who is our supplier also? Create two
di erent BP’s with separate role or Create on BP with two roles? I know the answer can be “Whatever
suits business need is better” but in that case please take a look at question # 2.
2. What if a customer is also vendor and now, we are going to have one BP and assign both roles to it? 
How do we manage this? By managing in mean, if we execute the first load using the migration object
“Customer” and created BP with role of customer and now we want to update this BP/customer and
add role Supplier? Do I need to run a load again? And if YES, the BP already created earlier, how do we
enhance it?
3. We want to use an external number range for all the customer and vendors getting uploaded to S/4. As
you mentioned about that we can use the “Same Number” check which can help us get the same
number for BP & Customer or Vendor. My question is, how during the migration run, system should
use internal or external number range and use numbers from our pre-defined number ranges?

Will really appreciate if you can help me with above questions.

Thank you

Sajjad

Like (0)

Vyomakesh Bharadwaj Racherla

December 22, 2018 at 6:43 pm

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Very well explained Ajeet . Thank you

Like (0)

Nes Ust

April 4, 2019 at 3:10 am

Hi,

thank you for the useful document. I’ve just started to working in s4/hana 1610 on premise edition and in
step 2 when I want to extend BP to FI vendor and select BP role FLVN00, company code tab is not
displayed. It is hidden. I only see the data related to BP role-000000 (address, Could you please tell me

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what am I missing?

Best regards,

Like (0)

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