SMG Infosolutions Pvt. Ltd. – www.smginfotech.

com
AXIS Gatepass On Web

Features
Visitors
• Record entry & exit of visitors. Capture Visitors Data (Picture, Finger Print#, ID Proof and other
demographics)
• Pop-ups on client PCs for visitor authorization#
• Allow or reject a visitor by Pop-Up (Network Protocol), SMS#, Android Notification
• Visitor Appointment - by the host, by the visitor(Optional)
• Digital identification #: Face recognition, Finger print, Smart card, Bar-code
• Visitor Self Registration# – Kiosk, Tablet, Visitor Login
• E-mail and SMS# integration
1. Events - Visitor Arrival (Welcome), Departure (Thank you), Appointment Creation, Appointment
Cancellation, Visitor overstaying etc.
2. User defined SMS & Email Templates
• Master and Transactional mobile number verification through OTP#
• Pass formats: Use from the database or design your own- colour, B&W, with & without barcode
• E-Pass – QR code enabled Entry & Exit – User configurable
• Single day and long-duration multi-entry passes
• Informative control centers – current visitors, their status, visit history, waiting for authorization
• Pre-defined default meeting location
• Ease of transactions – repeat visitors identified by mobile number, finger#, name, company name. sign-
out with Bar-code reader

Material
• Comprehensive Work-flow definition- site-wise, department-wise. Multilevel approval work-flow definition.
Mandatory Gate Confirmation for outward
• Item Definition – name, Code, serial/batch etc.
• Inward
▪ Normal Inward (against PO)
▪ Inward of Returnable Outward
▪ Returnable Inward (contractor material, samples etc.)
• Outward
▪ Returnable Outward
▪ Non-returnable Outward (Scrap, sale etc.)
▪ Outward of Returnable Inward
• Short Close (for Open transactions with higher probabilities of not closing)
▪ Inward
▪ Outward
• E-mail and SMS# integration
▪ Events – Material approval, Material approved, Material Inward & Outward etc.
▪ User defined SMS & Email Templates
• EDR entry, Alerts based on EDR to initiator, approver
• Comprehensive Reporting – Registers - Inward, outward, pending inward, pending outward – summary,
detailed, for a time period across departments, sites, users, vendors etc. Due/Overdue returnable material
report
• Barcoded material pass
• Ease of transactions – Inward of returnable & outward of Returnable inward with Bar-code reader
 SMG Infosolutions Pvt. Ltd. – www.smginfotech.com
Contract Workers
• Comprehensive Demographic details for workers (multiple addresses, Educational qualifications,
experience, ID proof, Picture, Various dates and their validities, Upload / attach multiple documents)
• User Defined fields
• Contractor login (To upload data and view reports)
• Contracts
▪ Comprehensive approval workflow site-wise department-wise
▪ period validations & workers validations
▪ Short close contract
• Verify Contract Workers credentials by checking the card with barcode scanner/biometric devices, mark
In/Out Entries.
• Capture multi-gate incremental punches & analysis thereof, Internal & External gate definition
• Generate/renew workers passes
• Define - Shifts & roster, Holidays
• Policy definition – Overtime, Attendance
• Analyse Attendance to apply defined policies
• Regularisation – add missing punches, Modify punches
• Reporting – Standard Attendance reports, Monthly Summary, Time Card & Time log reports, Attendance
Register, Overtime reports
• Third Party Device integration#

Canteen
• POS & Admin functionality
• Define
▪ Canteen/s, associate terminals
▪ Items, rates, pictures, subsidy etc
▪ Menus, their availability time & period, quantity restrictions & applicable incentive
• Pre-paid/Post-Paid cards, Pre-Paid cards Charge/Recharge. Possibility to use existing TNA cards
• Pre-Booking of Food
• Guest canteen usage (coupons, approval, reporting)
• At POS, Smart Terminal/Time & attendance devices/Barcode can be used#
• Unique Smart Terminal integration, 2-3 step touch screen operations for quick coupon printing#
• Regularisation – for wrong entries, cancellation
• Reporting – Standard canteen usage, consumption detailed & summary reports. Payroll friendly reports for
data export/import

Meeting Room
• Meeting room Definition – Name, capacity, availability to departments, Max/Min time slots, usage
restrictions, room admin etc.,
• Booking approval workflow
• Meeting room availability/booking dashboard

Employee Outpass
• Single level Workflow for employee out request
• Print barcoded Employee Outpass and mark Exit/Entry.
• Flag – Returning/Not Returning to the office
• Report

Vehicle, Parking & Bay

# Optional. Module and/or Device dependent option and may cost extra
 SMG Infosolutions Pvt. Ltd. – www.smginfotech.com
General
• Intensive onscreen and back-office MIS, Dashboards (for Visitors, material, contract worker, canteen)
• Customize data entry forms (fields and labels)
• Data Import: Users, departments
• Quick 1D/2D Barcode Scan – Intelligent Entry/Exit – hot Key
• Report Export – Word, Excel, PDF
• Connect your LDAP user list – no need to define or update your users in AGP
• Multi-Gate, Multi-Site functionality
• User Roles – User, Initiator, approver, security etc.
• Date, Time Formats, Time Zone definition, Barcode – 1 D, QR code support
• Multi-Lingual Support

Utilities
• Merge duplicate companies (e.g. SBI, State bank of India), Merge duplicate visitors (e.g. S. B. Singh,
Satyadev B Singh)
• User Defined Fields (Master - Visitor/Worker/Contractor – Transaction - Visitor/Material/contract/Vehicle
• Blacklist visitor or visitor company, contractor, contract worker
• Inactive users (not shown in active user list)
• Import master data – Hosts, Material, Department
• Material Module - Copy Transaction, Close/cancel un-approved transactions

Modules*
• Visitors Management
• Material Management – RGP/NRGP & others
• Contract Labour Management
• Canteen Management
• Employee Outpass
• Meeting Room Booking Management
• Asset In/Out

* These modules are not part of standard package. Needs to be ordered separately.

Hardware Device Integration@

@
These Devices are not part of the standard package. Needs to be ordered separately.

Possibilities
• Material Transfer Transaction between sites$
• Android Notifications for Material$
• Escalation matrix definition for material on/before/after the EDR**
• Disjoint Sync for Vendor master, item master, PO **
• Auto reporting at pre-defined time for user defined data **
• Alerts (SMS/Email) for Overstaying Visitors, Material EDR**
• Item-wise approval work-flow definition**
• Central Mail room **
• Access Control Integration **
• Safety Video/Training in CLMS/VMS**
• Data projection on Bigger size LCD screens/LED display boards – VMS/CLMS/Canteen/Vehicle**
• Custom Reporting**
• Contract Transfer, Worker Department Transfer$
$
Part of the application Roadmap
** These functionalities can be built into the application on a custom development basis