SAP ECC6

FI-CO
ACCOUNTS RECEIVABLE
&
ACCOUNTS PAYABLE
ACCOUNTING
with
CUSTOMIZATION
Prepared by
M.S.N.D.Prasad
Vijayawada
+91 9177648745/7207242947
[email protected]
www.facebook.com/pages/Online-Tutorial-Point
 AP & AR Accounting

ACCOUNTS RECEIVABLE & PAYABLE ACCOUNTING

Accounts Payable
The Accounts Payable application component records and manages accounting data
for all vendors. It is also an integral part of the purchasing system. Deliveries and
invoices are managed according to vendors. The system automatically triggers
postings in response to the operative transactions.
Accounts Receivable
The Accounts Receivable application component records and manages accounting
data of all customers. It is also an integral part of sales management. All postings in
Accounts Receivable are also recorded directly in the General Ledger. Different G/L
accounts are updated depending on the transaction involved (for example, receivables,
down payments, and bills of exchange).
Reconciliation Account
You use this field to indicate G/L accounts as being reconciliation accounts. For each
Subledger account, you must keep at least one reconciliation account in the general
ledger. The "Receivables from goods and services" account is an example of a
reconciliation account for customers. Enter Customer in the Reconciliation account
for account type field. Enter a Vendor in this field for a vendor reconciliation account.

During regular reconciliation, you check whether the balance of the reconciliation
account matches the balance of the corresponding subledger account. You define
reconciliation accounts by specifying in the G/L account master record the account
type (such as fixed assets, vendor or customer) for which the account is to be used.
You have created a reconciliation account "Receivables" for accounts receivable. You
must specify the account number of the reconciliation account in the master records of
the customer accounts. The system checks whether the named reconciliation account
is permitted for the account type "customer”. More information on the reconciliation
account can be found in the FI Accounts Receivable and Payable
Accounting documentation in the sections on customer master records and vendor
master records. Reconciliation operations are described in FI Closing and Reporting.

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ACCOUNTS PAYABLE ACCOUNTING

Define Account Groups with Screen Layout (Vendors) OBD3
SAP menuToolsCustomizingIMG Execute ProjectClick SAP Reference
button (SPRO stands for SAP Project Reference Object) (we called UPTOSPRO)
Financial Accounting (New)Accounts Receivable and Accounts PayableVendor
AccountsMaster DataPreparations for Creating Vendor Master DataDefine
Account Groups with Screen Layout (Vendors)
Select new Entries button

Double click on Company Code data

Double Click on Account Management

Select Next Entry Button

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 AP & AR Accounting

Double click on Company Code data

Double Click on Account Management

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 AP & AR Accounting

Create Number Ranges for Vendor Accounts XKN1

Upto SPRO
Financial Accounting (New)Accounts Receivable and Accounts PayableVendor
AccountsMaster DataPreparations for Creating Vendor Master DataDefine
Account Groups with Screen Layout (Vendors)
Click on Change Intervals

Click on Insert Intervals

Assign Number Ranges to Vendor Account Groups OBAS

Up to SPRO
Financial Accounting(New)Accounts Receivable and Accounts PayableVendor
AccountsMaster RecordsPreparations for Creating Vendor Master
RecordsAssign Number Ranges to Vendor Account Groups
Select position button

Click Enter

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 AP & AR Accounting

Creation of G/L Accounts FS00

Sundry Creditors (100505)

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Inventory Raw Material (200105)

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Creation of Vendors Master data XK01

AccountingFinancial AccountingAccounts PayableMaster recordsMaintain
centrallyCreate

Click enter (3times)

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Vendor document type & No. Range OBA7

Type No From No To No
KA 17/13 4001 5000
KR 19 5001 6000
KZ 15 6001 7000
Purchase invoice Posting F-43
Accounting Financial Accounting Accounts Payable Document Entry
Invoice – General (Posting Keys- 31 Vendor Credit, 21Vendor Debit)

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Go & View Vendor Open line item FBL1N

AccountingFinancial AccountingAccounts PayableAccount Display/change
line items

Select Execute

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 AP & AR Accounting

Define Tolerances for Customers/Vendors OBA3

Path: -Up to SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsOpen Item ClearingClearing DifferencesDefine Tolerances for
Customers/Vendors

Vendor outgoing Payment F-53

AccountingFinancial AccountingAccounts PayableDocument
EntryOutgoing PaymentPost

Click on Process Open Item

Click Save

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AUTOMATIC DISCOUNT GENERATE

Creation of 1 G/L Account FS00
Discount Received (300105)

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Define Accounts for Cash Discount Taken (SAP4.7 Ver.) OBXU

Up to SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsOutgoing PaymentsOutgoing Payments Global SettingsDefine
Accounts for Cash Discount Taken

Click Enter

Click Save

Define Accounts for Lost Cash Discount (SAP ECC6 Ver.) OBXV
Up to SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsOutgoing PaymentsOutgoing Payments Global Settings Define
Accounts for Lost Cash Discount

Click Enter

Save

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 AP & AR Accounting

Purchase invoice posting F-43

Vendor outgoing Payment with discount F-53

Click save

Double click on blue con line item give the required fields and save

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 AP & AR Accounting

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ADVANCE PAYMENT TO VENDORS

Creation of G/L Account FS00
Sundry Creditors Advance (200110)

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 AP & AR Accounting

Define Alternative Reconciliation Account for Down Payments OBYR

Up to SPRO
Financial Accounting (New)  Accounts Receivable and Accounts Payable
Business Transactions Down Payment Made Define Alternative Reconciliation
Account for Down Payments
Double click on SGL (A- Down payment on current assets)

Click Enter

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 AP & AR Accounting

Advance Paid to vendors F-48

Accounting Financial Accounting Accounts Payable Document entry Down
payment Down payment

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Purchase Invoice Posting F-43

Go & View Vendor Open Item FBL1N

Execute button

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 AP & AR Accounting

Transfer Special GL to Normal GL(Advance Clear) F-54

AccountingFinancial AccountingAccounts PayableDocument entryDown
paymentClearing

Double Click on Transfer posting

GO & VIEW VENDOR OPEN ITEM FBL1N

VENDOR OUTGOING PAYMENT F-53

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Bank Accounting
Creation of 1 G/L Account FS00
HDFC bank (200115)

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Define House Banks FI12

Up to SPRO
Financial Accounting (New)Bank AccountingBank AccountsDefine House
Banks

Click on Create button

Double click on BANK ACCOUNTS

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 AP & AR Accounting

Define Number Ranges for Checks FCHI

Up to SPRO
Financial Accounting (New) Accounts Receivable and Accounts Payable
Business Transactions Outgoing Payments Automatic Outgoing Payments
Payment Media Check Management Define Number Ranges for Checks

Click on Change button

Click on Create button

Purchase Invoice Posting F-43

Doc.No 5004
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 AP & AR Accounting

Vendor Outgoing Payment F-53

It give doc. No 6005

Creation of manual checks FCH5
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
InformationCreate Manual Checks

Click Enter

Click save

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 AP & AR Accounting

Display of Check Register FCHN

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register

Select Execute button

Enter Encashment date FCH6

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information ChangeAdditional Info/Cash

Enter

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Display of Check Register FCHN

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register

Execute button

Purchase Invoice Posting F-43

Vendor Payment Through Bank F-53

Doc. No 6006
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 AP & AR Accounting

Creation of Manual checks FCH5

Enter

Display of Check Register FCHN

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register

Cancelation of Issued Checks FCH9

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information VoidIssued Checks

Click on Void button

It give the message of check is voided, payment document was not reversed
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 AP & AR Accounting

Display of Check Register FCHN

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register

Reissue of Check (Creation of Manu Checks) FCH5

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information CreateManual Checks

Display of Check Register FCHN

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register

Purchase Invoice Posting F-43

Accounting Financial Accounting Accounts Payable Document Entry
Invoice - General

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Outgoing Payment F-53

Accounting Financial Accounting Accounts Payable Document Entry
Outgoing PaymentPost

Creation of Manual Check FCH5

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information Create Manual Check

Display of Check Register FCHN

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register

Cancelation of Issued Check & Payment FCH8

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information VoidCancel Payment

Click on Cancel Payment button

It gives the Message Check Cancel & Document was reverse.
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 AP & AR Accounting

Display of Check Register FCHN

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register

Cancelation of unused Checks FCH3

AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information Void Unused Checks

Click on Void Button

Display of Check Register FCHN
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register

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 AP & AR Accounting

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 AP & AR Accounting

Define Account Groups with Screen Layout (Customers) OBD2

Upto SPRO
Financial Accounting (New) Accounts Receivable and Accounts
PayableCustomer AccountsMaster DataPreparations for Creating Customer
Master DataDefine Account Groups with Screen Layout (Customers)
Select New Entries Button

Double click on Company Code data

Double click on Account Management

Select Next Entry button

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 AP & AR Accounting

Double click on Company code data

Double click on Account Management

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 AP & AR Accounting

Create Number Ranges for Customer Accounts XDN1

Upto SPRO
Financial Accounting (New) Accounts Receivable and Accounts
PayableCustomer AccountsMaster DataPreparations for Creating Customer
Master DataCreate Number Ranges for Customer Accounts
Select Change Interval button

Select Insert Interval button

Assign Number Ranges to Customer Account Groups OBAR

Upto SPRO
Financial Accounting (New) Accounts Receivable and Accounts
PayableCustomer AccountsMaster DataPreparations for Creating Customer
Master DataAssign Number Ranges to Customer Account Groups
Select Position button

Enter

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 AP & AR Accounting

Creation of 2 G/L Accounts FS00

Sundry Debtors – 200120

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Sales – 300000

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Creation of Customer Master data XD01

AccountingFinancial AccountingAccounts ReceivableMaster
RecordsMaintain CentrallyCreate

Enter

Click on Company code data button

Select Payment Transactions Tab

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 AP & AR Accounting

Define Customer Document types & Number ranges OBA7

Type No.Range Year From No To No

DA (Customer document) 16/12 2014 7001 8000
DR (Customer invoice) 18 2014 8001 9000
DZ (Customer payment) 14 2014 9001 10000
Sales Invoice Posting F-22
Accounting Financial Accounting Accounts Receivable Document Entry
Invoice - General

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Click save
Go & View Customer Open Item FBL5N
Accounting Financial Accounting Accounts Receivable Account
Display/change line items

Execute button

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Customer Incoming Payment F-28

Accounting Financial Accounting Accounts ReceivableDocument entry
Incoming payment

Click on Process Open Item

Click save

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 AP & AR Accounting

Go & View Customer Open Item FBL5N

Accounting Financial Accounting Accounts Receivable Account
Display/change line items

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Automatic Generate Discount in Customers

Creation 1G/L Account FS00
Discount Allowed 400210

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Define Accounts for Cash Discount Granted OBXI

Up to SPRO
Financial Accounting(New)Accounts Receivable and Accounts Payable Business
Transactions Incoming Payments Incoming Payments Global Settings Define
Accounts for Cash Discount Granted

Enter

Click Save

Sales Invoice Posting F-22

Incoming Payment with discount F-28

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 AP & AR Accounting

Click on Process Open Item

Click Save

Double click on blue line items & give the required fields

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 AP & AR Accounting

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 AP & AR Accounting

Advance to Customers
Creation of 1G/L Account FS00
Sundry Debtors Advance (100510)

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 AP & AR Accounting

Define Reconciliation Accounts for Customer Down Payments OBXR

Path: - Up to SPRO
Financial Accounting(New) Accounts Receivable and Accounts Payable
Business Transactions Down Payment Received Define Reconciliation Accounts
for Customer Down Payments
Double click on Special G/L (A)

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Advance Received from Customers F-29

Accounting Financial Accounting Accounts Receivable Document entry
Down paymentDown payment

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 AP & AR Accounting

Sales Invoice Posting F-22

Go & Vie Customer Open Item FBL5N

Execute

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Transfer Special G/L to Normal G/L F-39

Accounting Financial Accounting Accounts Receivable Document entry
Down payment Clearing

Click on Process Open item

Double click on Transfer Posting

Click Save
Go & Vie Customer Open Item FBL5N

Execute

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Incoming Payment F-28

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Bills of Exchange
Creation of 2 G/L Accounts FS00
Sundry Debtors Bills of Exchange 200125

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HDFC bank Bill discounting 100400

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Define Alternative Reconcil. Acct for Bills/Exch. Receivable OBYN

Up to SPRO
Financial Accounting(New) Bank Accounting  Business Transactions Bill of
Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange
Receivable Define Alternative Reconcil.Acct for Bills/Exch.Receivable
Double click on Special G/L (W)

Chart of Accounts

Enter

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Define Accounts for Bill of Exchange Transactions OBYH

Up to SPRO
Financial Accounting(New) Bank Accounting  Business Transactions Bill of
Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange
ReceivableDefine Accounts for Bill of Exchange Transactions
Double click on BDS (Bank discount charges)

Define Bank Subaccounts OBYK

Up to SPRO
Financial Accounting(New) Bank Accounting  Business Transactions Bill of
Exchange Transactions Bill of Exchange Receivable Present Bill of Exchange
Receivable at Bank Define Bank Subaccounts
Select new entries button

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Sales Invoice Posting F-22

Bill of Exchange Payment F-36

AccountingFinancial AccountingAccounts ReceivableDocument entryBill
of exchange Payment

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 AP & AR Accounting

Click on Process Open Item

Click on Process Open Item

It gives document number 9005

Go & View Customer Open Item FBL5N

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Bill discounting at bank F-33

AccountingFinancial AccountingAccounts ReceivableDocument entryBill
of exchangeDiscounting Payment

Click on Select bill of exchange

Save

Double click on blue line items & give the required fields

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Go & View G/L Open item FBL3N/FAGLL03

Accounting Financial Accounting General Ledger Account Display/Change
Line Items

Execute

Reverse contingent liability F-20

AccountingFinancial AccountingAccounts ReceivableDocument entryBill
of exchangeReverse contingent liability

Click on Edit Line Item

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Go & View G/L Open item FBL3N/FAGLL03

Accounting Financial Accounting General Ledger Account Display/Change
Line Items

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Arrear Interest Calculation

Creation of 1 G/L Account FS00

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Define Interest Calculation Types OB46

Up to SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest CalculationInterest Calculation Global SettingsDefine
Interest Calculation Types

Define Number Ranges for Interest Forms FBN1

Up to SPRO Same path
Financial AccountingAccounts Receivable and Accounts PayableBusiness
TransactionsInterest CalculationInterest Calculation Global Settings Define
Number Ranges for Interest Forms

Prepare Interest on Arrears Calculation OB82

SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest CalculationInterest Calculation Global Settings Prepare
Interest on Arrears Calculation

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Define Reference Interest Rates OBAC

SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest Calculation Interest Calculation Define Reference Interest
Rates

Define Time-Based Terms OB81

SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest Calculation Interest Calculation Define Time-Based
Terms

Select Next Entry button

Enter Interest Values OB83

SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest Calculation Interest Calculation Enter Interest Values

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A/R: Calculation of Interest on Arrears OBV1

SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest CalculationInterest Posting A/R: Calculation of Interest
on Arrears
Select create button

Click enter

Select Accounts Button

Enter

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 AP & AR Accounting

Assign Forms for Interest Indicators OB84

SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest Calculation PrintAssign Forms for Interest Indicators

Assign Interest Indicator to customer Accounts XD02

Accounting Financial Accounting Accounts Receivable Master records
Change

Select Company code data

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Sales Invoice Posting F-22

Execute of Interest F.24

AccountingFinancial AccountingAccounts ReceivablePeriodic
processingInterest calculationArrears interestFree selections

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 AP & AR Accounting

Select Execute button

Click on Print Preview

It give the Print Letter
Select Back arrow one time
It give message Session RFDUZI00created
Go to System
ServicesBatch in putSession
Select our Session click on Process
Select display error only
Click on process
Click on Exit batch in put

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Tax on Sales/Purchase
Creation of 1G/L Account FS00

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Check Calculation Procedure OBYZ

SPRO Same path
Financial AccountingFinancial Accounting Global SettingsTax on
Sales/PurchasesBasic SettingsCheck Calculation Procedure
Double click on Define Procedures

Select MSMSTX
Double Click on Control
Select New Entries button

Click save
Assign Country to Calculation Procedure (OBBG)
Up to SPRO Same path
Financial Accounting Financial Accounting Global Settings Tax on
Sales/Purchases Basic Settings Assign Country to Calculation Procedure
Select Position button

Click enter

Click save
Define Tax Codes for Sales and Purchases FTXP
Up to SPRO Same path
Financial Accounting Financial Accounting Global Settings Tax on
Sales/Purchases Calculation Define Tax Codes for Sales and Purchases
Select Execute button

Click enter

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 AP & AR Accounting

Click enter

Click enter

Put cursor Output tax Click on deactivate line

Click save

Click enter

Click enter
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 AP & AR Accounting

Put cursor output tax click on deactivate line

Click Save

Enter

Click enter

Click save

Click enter

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Click enter

Put Cursor Input Tax Click on

Deactivate button
Click save

Click enter

Enter

Put Cursor Input Tax Click on Deactivate button & Click save

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 AP & AR Accounting

Enter

Click enter

Click save
Define Tax Accounts OB40
Up to SPRO Same path
Financial Accounting Financial Accounting Global Settings Tax on
Sales/Purchases Posting Define Tax Accounts

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 AP & AR Accounting

Double Click on MWS (Output Tax)

Click enter

Click save

Click save

Double Click on VST (Input Tax)

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 AP & AR Accounting

Click save

Click save
Assign Tax Codes for Non-Taxable Transactions OBCL
Up to SPRO Same path
Financial Accounting Financial Accounting Global Settings Tax on
Sales/Purchases Posting Assign Tax Codes for Non-Taxable Transactions

Click save
Assign Tax code to G/L Accounts FS00
Inventory Raw Material (200105)
Click Change

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 AP & AR Accounting

Sales (300000)

Post a G/L document using tax F-02/F-22/F-43

Sales Invoice Posing F-22

Click enter

Click enter

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 AP & AR Accounting

Click save

Double click on blue con line item

Go & view G/L Open Item FBL3N/FAGLL03

Execute button

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 AP & AR Accounting

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 AP & AR Accounting

Define Dunning Areas OB61

Upto SPRO
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsDunningBasic Settings for DunningDefine Dunning Areas

Define Dunning Procedures FBMP

Upto SPRO
Financial AccountingAccounts Receivable and Accounts PayableBusiness
TransactionsDunning Dunning Procedure Define Dunning Procedures

Select Dunning Texts button

Click enter

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 AP & AR Accounting

Select New Company code button

Click Enter

Click enter
Click save
Select Dunning Level button

Click on Charges button

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 AP & AR Accounting

Select Dunning Text button

Click enter

Select Back arrow button

Click save

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 AP & AR Accounting

Assign Dunning Procedure for Customer XD02

Click enter
Select Company code data

Click save
Execution of Dunning F150
Accounting Financial Accounting Accounts Receivable Periodic
processingDunning

Select Parameter tab

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 AP & AR Accounting

Click save
Select back arrow button

Click on Schedule Button

Click on Continue

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 AP & AR Accounting

Click on Schedule
Keep on Cursor until it give Message
Dunn. Selection is Complete
Click on Dunning history button

Click save

Click save
Select back arrow button
Select sample Print out button

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 AP & AR Accounting

Click on Continue

Click on display button

IT GIVES DUNNING LETER DISPLAY

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