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PMO Maturity Assessment: Maturity Level Goal Year 1 Year 2 Year 3 Year 4 Year 5

The document provides a template for assessing the maturity level of a project management office (PMO) over 5 years. The maturity levels range from 1 to 5, with 1 being "chaotic" and 5 being "optimized." There are 12 criteria assessed each year, with goals set for each criterion. The total goal across all criteria is 100 each year. The template can be used to assess past maturity by inputting data for prior years, or to set projected future maturity levels. It provides executives a quick way to gauge the PMO's maturity and progress toward goals over time.

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Eng Emad
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473 views2 pages

PMO Maturity Assessment: Maturity Level Goal Year 1 Year 2 Year 3 Year 4 Year 5

The document provides a template for assessing the maturity level of a project management office (PMO) over 5 years. The maturity levels range from 1 to 5, with 1 being "chaotic" and 5 being "optimized." There are 12 criteria assessed each year, with goals set for each criterion. The total goal across all criteria is 100 each year. The template can be used to assess past maturity by inputting data for prior years, or to set projected future maturity levels. It provides executives a quick way to gauge the PMO's maturity and progress toward goals over time.

Uploaded by

Eng Emad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
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PMO Maturity Assessment

Maturity Level Goal Year 1 Year 2 Year 3 Year 4 Year 5


PMO has high visibility and support of senior executives (seen as adding value) 5 2 4 4 4 5
Conducts audits of majority of projects 5 0 2 3 3 4
Increase in percentage of projects completed on or ahead of time 5 4 3 2 3 3
Increase in percentage of projects completed on or below budget 5 1 0 0 0 0
Increase in selection of projects aligned to corporate strategy 5 0 0 2 2 3
Implemented and accepted project methodology and governance practices 5 3 5 5 5 5
Increase in percentage of customer satisfaction of deliver projects 5 2 1 4 3 4
Regularly tracks and reports on project activity 5 5 4 2 3 3
Identifies & utilizes project management best practices 5 1 1 3 1 2
Implemented demand and capacity planning process 5 4 0 0 0 2
Provides training and mentoring for project managers 5 3 2 1 2 3
Implement resource management and forecasting 5 0 2 5 5 5
Project value realization identified at inception, measured at end of projects 5 0 1 4 1 4
Projects aligned to PMI PMBOK 5 0 3 0 0 2
Has a governance body that regularly reviews project requests and progress 5 0 1 2 0 2
Conducts portfolio analysis and management 5 0 4 0 0 4
Utilizes tools and templates that help facilitate easy analysis and reporting 5 0 0 0 0 3
Decrease in percentage of failed projects 5 0 0 0 0 1
Has rigorous project selection and prioritization process 5 0 0 0 0 1
Increased transparency and understanding of project work corporate-wide 5 0 0 0 0 1
Total 100 25 33 37 32 57
100 100

90 90

Mature
80 Optimizing - Adressing common causes of variations by continually improving process performance incrementally 80

70 70

60 Managed - Management can use metrics to control the defined processes; they can identify and adapt processes to particular projects to reduce deviations from specifications 60
High

Maturing
50 Defined - Processes are defined, documented and established, although improvements are on-going. Will help drive consistency of process performance across the company 50
Medium
40 Repeatable - Some processes are repetable and may be consistent. However, discipline and rigor remain challenging 40
Low
30 30

Immature
20 Chaotic - undocumented processes. Changes are dynamic and driven in an ad hoc, uncontrolled, reactive manner 20

10 10

0 0

Year 1 Year 2 Year 3 Year 4 Year 5


User Guide
PMO Assessment Templat
Objective:
Provide company executives with the ability to assess the maturity level of their Project Management Office (P

Description:
This tool will allow users to quickly and easily assess the maturity level of their PMO. The maturity level is refe
levels: Chaotic, Repeatable, Defined, Managed and Optimizing. The CMMI levels are used as a convenient refer
The assessment is not intended to be a comparative analysis against industry standards.

The template displays 12 Maturity Levels. Users may modify or rearrange the Maturity Levels to match their o

Maturity Levels are rated either 10 or 5. A rating of 5 indicates that the particular Maturity Level is less impor
goal (Goal column) for each Maturity Level. However, the total Goal must equal 100.

Assessments can be done historically (past years to current year, with Years 1 thru 4 representing past years,
Assessments can also be done to reflect projected or future maturity. In this case, Year 1 would represent the c
levels.

Requirements:
Excel 2007 or higher

Recommended users:
·      PMO Managers/Executives
·      C-Level Executives
·      Anyone interested in assessing the maturity of their PMO

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