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Microsoft Office Access 2010 Objectives

This document provides an overview of Microsoft Access 2010 and databases. It defines key terms like database, table, field, and record. It explains what Access is and how it can be used to create and manage databases. The document outlines some common database objects in Access like tables, queries, reports, forms, macros and modules. It also discusses primary keys and foreign keys and how they are used to identify records and link tables through relationships.

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Brylle Aster Madayag
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
39 views

Microsoft Office Access 2010 Objectives

This document provides an overview of Microsoft Access 2010 and databases. It defines key terms like database, table, field, and record. It explains what Access is and how it can be used to create and manage databases. The document outlines some common database objects in Access like tables, queries, reports, forms, macros and modules. It also discusses primary keys and foreign keys and how they are used to identify records and link tables through relationships.

Uploaded by

Brylle Aster Madayag
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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BAM

Microsoft Office Access 2010  A DBMS is a software tool that


allows you to use a computer to
Objectives
create databases, add, change,
 Definitions/terms and delete data in a database.

 Explore, describe, navigate the  Other DBMS’s include DB2,


objects in an Access Database Oracle, SQL Server, Sybase

 file management Why Access

 Backup, compact, and repair  Easy to learn on


Access files
 Low cost
 Create filters
 Readily available
 Sort table data on one or more
 Design principles we will learn
fields
can also be applied to enterprise
Objectives (continued) level database management
systems.
 Work with different views in
Access objects  Access can be used as an
“interface” to pull information from
 Know when to use Access or other sources such as MSFT
Excel to manage data SQL databases or other
 Use the relationship window databases.

 Understand relational power Objects

What is a Database  Tables

 A database describes a collection  Queries


of data organized to allow  Reports
storage, access, retrieval and the
use of data.  Forms

 Contains at least one table  Macros

 Thought of like a manual file  Modules


cabinet
Open a Database
 In large organizations it is the job
 Choose Open to browse for a file
of the DBA to administer the
or choose a database from the
database.
Recent Documents list
What is Microsoft Access?
 Choose a database from the
 A database management system. Open Recent Database List or
click More to browse for other
databases
BAM

Database Terminology
 Field
 Record Primary & Foreign Keys
 Table  Primary Key (PK)- Uniquely
identifies each record in a table. It
 Database
is needed for searching the
database.
 Some times if there is no unique
value in a table the database
What is a Table
designer may use a auto number
 A set of records. in Access to use a unique
serialized number as the primary
 Different Views of tables: key.
1. Design view used  Examples: SIN, Student Number,
to create fields heath card number.
2. Datasheet view
used to add, edit,
or delete records Foreign Key (FK)- A field in one
table that is a primary key in
3. Pivot table view another table. It is with these
used to values we can build relationships
summarize data between tables.
about groups of
records.  The values of an FK must satisfy
one of two conditions:
4. PivotChart view
creates a chart - any FK-value is a value
from the appearing in the referenced table or a
associated null value.
PivotTable view.  Non Key- a regular field in a
Work with Table Views database.

Datasheet View – used to add, modify,


delete and view records
Design View – used to create and
modify the fields in a table
Click F6 to switch between the
upper and lower panes

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