Baluja Labs

A
SYNOPSIS ON

“CUSTOMER CARE SUPPORTIVE SYSTEM”

SUBMITTED BY

*************

Submitted in partial fulfillment of the requirements for qualifying

………………….

1 Baluja Labs
 Baluja Labs

TABLE OF CONTENTS
Contents Page No.

1. Title of the project. 4

2. Introduction and objectives of the Project. 5

3. Advantages 8

4. Project category. 9

5. Analysis (DFDs, ER Diagrams, Class Diagrams etc.) 10

6. A complete structure which includes: 22

(i) Number of modules and their description to provide an estimation

of the student’s effort on the project.

(ii) Data Structures as per the project requirements for all the modules.

(iii) Process Logic of each module.

(iv) Report generation.

7. Tools / Platform, Hardware and Software Requirement specification 27

8. Security and Validation Checks. 29

9. Scope of future application. 30

10. Conclusions 31

11. Bibliography 31

2 Baluja Labs
 Baluja Labs

1. TITLE OF THE PROJECT

3 Baluja Labs
 Baluja Labs

2. INTRODUCTION

A Customer Care Supportive System is a central place or network of places where

customer’s queries based tickets/cases are handled by an enterprise. It needs to
handle a considerable volume of tickets at the same time; to screen
cases/tickets and forward them to someone qualified to handle them, and
to log notes in a case/ticket management system.

It is a functional area within an organization or an outsourced separate facility that

4 Baluja Labs
 Baluja Labs

OBJECTIVE OF THE PROJECT:

The Customer Care industry has skyrocketed to one of the most lucrative and
important businesses in the world. Countries like India, Netherlands etc are the
forerunners in the business. But leading countries like US and the UK are also fast
catching up. With the rising competition, the margin for error has become
negligible. Each call center today employs stringent quality measures and
constantly looks for improvement. In fact call center improvement services are
also extremely popular within the industry

Project Building Blocks:

The project is developed using Relational Database Management System (RDBMS)

as SQL-Server and follow multi-tier architecture. A database system is essentially a
sophisticated, computerized record keeping system, a repository for a collection of
computerized data files. A database system maintains information and makes that
information available on demand, for this purpose a database system provides
set of facilities to perform such operations.
Modules:

Inbound cases/tickets forms

Response to the cases/queries raised by the customer

Chat/Emails

Customer Support

Data entry of customers’ electronic services Sign-up form

5 Baluja Labs
 Baluja Labs

3. ADVANTAGE

This project is useful for the authorities which keep track of all the registered users
in a particular state. The following steps that give the detailed information of the
need of proposed system are:

Performance: During past several decades, the records are supposed to be

manually handled for all activities. The manual handling of the record is time
consuming and highly prone to error. To improve the performance of the call
center, the computerized system is to be undertaken.

6 Baluja Labs
 Baluja Labs

4. PROJECT CATEGORY

This Project is coupled with material on how to use the various tool, sub sets
available in ASP.NET AND SQL SERVER.

The need of today’s software development is competence in a GUI based front-end

tool, which can connect to

5. SYSTEM STUDY & ANALYSIS

Principles of System Analysis

1. Understand the problem before you begin to create the analysis model.

2. Develop prototypes that enable a user to understand how human machine

interaction will occur.

3. Record the origin of and

4.

7 Baluja Labs
 Baluja Labs

ENTITY RELATIONSHIP DIAGRAM (ERD)

Entity – Relationship Diagram: This depicts relationship between data objects.

The attribute of each data objects noted in the entity- relationship diagram can be
described using a data object description. Data flow diagram serves two purposes:

1. To provide an indication of how data are transformed as they move through the
system.
2. To depict the functions that transformation the data flow.

Data Objects: A data object is a representation of almost any composite

information that must be understood by the software. By composite information, we
mean something that has a number of different properties or attributes. A data
object encapsulates data only there is no reference within a data object to
operations that act on the data.

Attributes: Attributes define the properties of a data object and take on one of
three different characteristics. They can be used to:
Name an instance of data object.

8 Baluja Labs
 Baluja Labs

 CARDINALITY AND MODALITY:

 Cardinality:
The data model must be capable of representing the number of occurrences
of objects in a given relationship. The cardinality of an object relationship
pair is
♦ One-T0-One (1:1): An occurrence of object ‘A’ can relate to one
and only one occurrence of object ‘B’ and vice versa.
♦ One-To-Many (1:N): One occurrence of object ‘A’ can relate to one
or may occurrences of object ‘B’ but an occurrence of object ‘B’ can
relate to only one occurrence of object ‘A’.
♦ Many-To-Many (M: N): An occurrences of ‘B’ and an occurrence of
‘B’ can relate to one or many occurrence of ‘A’.

 Modality:
The modality of a relationship is zero if there is no explicit need for the
relationship to occur or the relationship is optional. The Modality is one if the
occurrence of the relationship is mandatory.

9 Baluja Labs
 Baluja Labs

ER-DIAGRAM

10 Baluja
Labs
 Baluja Labs

DATA MODELING
Data modeling defines primary data objects, composition of each data object, and
attributes of the object, relationships between each object and other objects and
between objects and the processes.

List of Tables: Customer Care Supportive System

Call Registration- to store of the calls attended by the customer care support
team.

Field Name Type Constraints Description

Notification_no Int Primary Key Call registration
Cust_no Int Not Null Customer Id
Name Char (30) Not Null Status
Date_reg Date Not Null Date of reg
Date_close Date Not Null Closing date
Zone Char (30) Not Null Zone
Product Char (50) Not Null Product
Call_type Char (30) Not Null Call type
Taker Char (30) Not Null Phone no
Service_request Char (30) Not Null Type of request
Priority Char “(30) Not Null Priority of
complaint
Remark Char (30) Not Null Remark
Sign_by Char (30) Not Null Signed by
Attend_by Char (30) Not Null Call attended by
Email Char (50) Not Null Email_id
Ticket_no Number(5) Not Null Trouble Ticket no

Customers: To store details of the customers

Field Name Type Constraints Description

Cust_no Char (30) Primary Key Customer_no
Title Char (50) Not Null Title
Lastname Char (50) Not Null Last name
First name Char (50) Not Null First name
House no Char (50) Not Null House no
Add1 Char (30) Not Null Address 1
Add2 Char (30) Not Null Address 2
Locality Char (30) Not Null Area
Land Mark Char (30) Not Null Landmark
City Char (50) Not Null City
11 Baluja
Labs
 Baluja Labs

Pincode Number(10) Not Null Pin code

Phone Number(10) Not Null Contact no
Add proof Char (50) Not Null Address proof
Appliance Char (50) Not Null Appliance
Cust_type Char (50) Not Null Customer type
Date_of_purchase Date Not Null Date of purchase

12 Baluja
Labs
 Baluja Labs

CONTEXT LEVEL DFD FOR

Customer Care Supportive System

2.
1. 3.
Employee
Customer Call

Customer Care
Supportive
System

4. 6.

Complaint Complaint
TICKETS
5.
Department

13 Baluja
Labs
 Baluja Labs

6. A COMPLETE STRUCTURE

Project Plan, Design & Approach the proposed project will have its main page and
will be mainly divided into partially dependent and partially independent modules
as:
1. Login module
2. Customer master
3. Employee Master
4. Update details module
5. Search Master
6. Report Generation Module
7. Validation Handler
8. Complaint Details
9. Trouble Tickets Master
10.Managing Inbound Tickets/Created By Front End Support Staff

**These modules are described below**

1. LOGIN MODULE
Login master is the module which checks for a valid candidate
when the user enters his user id, password, and link to the correct page or denies
and link to the registration page. It is divided in to following functions.

A. USERID CHECKER
As user id rules the system so a person is known by his
uniqueness of his user id. As it is to provide the viable candidate system .so the
user id is being validated with password in different cases to validate the
genuineness of the candidate.
B. THE LOGIN STATUS MANAGER.
This module keeps the status of the user when logged in and for
which purpose and for how much time. As it is an integral part for a paid site to

14 Baluja
Labs
 Baluja Labs

track the user login status if user not logon for certain period of time then their
account will be in suspended mode or expires.

2. CUSTOMER MASTER
This module deals with the different state of registration as:
a). Customer building form will be displayed in this module.
b). Clint side validations being handled by validation master
c). Unique customer id checker (checks that the user id being entered by
the candidate is unique or not.
d). Auto user id generator generates auto user id in user id field by taking
the email id of the user if it is unique or suggest by combining it with
some number.
e). All data about any new customers of site will be stored in database.

3. DETAILS UPDATE MODULE

Details update module is to deal with updating of profile; with the
help of this module one can change/update either her/his own profile or partner’s
profile.
6. Report Generation Module
This module specially used by the project master or administrator
of Project. The main objective of this module is to give the interface to the
administrator of Project, so they can manage whole Project. They can view different
types of reports like customers details, trouble ticket details, how many tickets
generated through Project, what their status etc. In other word we can say that this
module is the main module of the project and with the help of this module
administrator is able to manage whole Project.

6: SEARCH MASTER
Search module is an important module in any project. With the
help of this module administrator can search their requirements. An enhanced
search tool is made to search data according to different criteria.

15 Baluja
Labs
 Baluja Labs

Process Logic for Each Module:

In the first module, validity of password is checked against a particular user.

In the second module, whenever a new entity is entered it should be checked for
the duplicate data.

16 Baluja
Labs
 Baluja Labs

7. TOOLS / PLATFORM, HARDWARE AND SOFTWARE

REQUIREMENT SPECIFICATION

HARDWARE:

Processor : Pentium 2.4 GHz or above

Memory : 256 MB RAM or above
Cache Memory : 128 KB or above
Printer : Laser Printer
Pen Drive : 5 GB

SOFTWARE:

Operating System : Windows XP (Professional).

Font-End Tool : .NET Framework 3.5
Back-End : SQL Server 2008

.NET FRAMEWORK

Advantages of the .NET Framework

• Some advantages of the .NET Framework are:
o Consistent programming model
o Multi-platform applications
o Multi-language integration
o Automatic resource management
o Ease of deployment
Security
• Evidence-based security (authentication)
• Based on user identity and code identity
• Configurable policies
• Imperative and declarative interfaces

17 Baluja
Labs
 Baluja Labs

SQL SERVER
[[

 The project is based on multi-tier architecture where the application is

divided into three logical constituents-

1. User Services – Provide services such as user interface. (Asp.Net, C#

application in this case).

2. Customer Business services – Implement business rules as per the

requirement of the customer query

3. Data Services – Provide handling and validation of data. (SQL-SERVER in

this case). Example case number, customer organization number, core

team specialty code, engineer code and alias etc.

.NET ActiveX Sql -

Application DLL Server

Client end Business Logic Data

Repository

Three tier architecture

 Software requirements .Net is used for front end application

18 Baluja
Labs
 Baluja Labs

8. SECURITY AND VALIDATION CHECKS

In this project we have used following validation checks.

While entering the data into the form it will check for the name of the client is
properly filled & it should not be null.

Whenever we enter the data for the new customer, company, or user will
automatically check the details from the database tables and also generate the
connection number automatically.

19 Baluja
Labs
 Baluja Labs

9. FUTURE SCOPE OF THE PROJECT

Like all other systems this system will remain feasible in the long run only if it
provides the solutions to the current and future needs of the call centers and
must be up to date as per the requirement of the call centers, it should evolve
continually so as to incorporate the necessary changes.
1. Currently it is intended to be running on ASP.Net, I am updating it so that
it can have more subjects so that everybody having different knowledge
can test his/her capabilities.
2. CCSS on Mobile phone is one of the upcoming ideas to upgrade this
software. C# is compatible with WML used in mobile programming using
XML and JSP.
3. The project can also be upgraded to run on networking protocols.

10. CONCLUSION

This project is designed to meet the requirements of customer care Supportive

System. It will be developed in ASP.Net, keeping in mind the specifications of the
system.

For designing the system we have used simple data flow diagrams.

11. BIBLIOGRAPHY

20 Baluja
Labs