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How To Monitor Your Project Progress

Projects require careful monitoring to ensure they stay on track. A comprehensive project plan with all tasks listed is needed to establish a baseline for progress. Team members then regularly update task progress online. Progress is monitored by comparing actual work completed to the original plan. Reports are generated and shared to provide an at-a-glance view of whether the project is on schedule.

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Arch Ariel PJ
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55 views1 page

How To Monitor Your Project Progress

Projects require careful monitoring to ensure they stay on track. A comprehensive project plan with all tasks listed is needed to establish a baseline for progress. Team members then regularly update task progress online. Progress is monitored by comparing actual work completed to the original plan. Reports are generated and shared to provide an at-a-glance view of whether the project is on schedule.

Uploaded by

Arch Ariel PJ
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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How to Monitor Your Project Progress

Projects change every day, so staying on top of everything means keeping a close eye on
progress. Lose sight of how a project is moving forward and it can easily go off-track or even
derail completely. Set your team up for success with straightforward and simple tracking that lets
everyone update and check project progress in a few clicks.

Step 1: Create your plan


Without a plan there’s not a whole lot of progress to monitor, so get started with a comprehensive
project plan. Work with your project team to build a task list that covers all the work that needs to
be done on your project. Once you’ve listed out all the tasks, add them into your online project
management software, arrange them in the right order and link tasks as needed.

Step 2: Establish your plan baseline


Once you’ve built out your plan, take a snapshot of the initial timeline. This baseline will give you
something to compare to later, should your schedule change. Major revisions to your plan?
Establish a new baseline – but be sure to keep the original for comparison.

Step 3: Update project progress information


As your team makes progress on their project tasks, ask that they keep the plan up-to-date by
recording their progress online. When they use online software to keep track of the time spent on
a task, you’ll immediately see how their progress impacts on the project plan.

Step 4: Monitor and compare the results


You’ll want to compare the progress you expected to the actual progress the team is making on a
regular basis. Review actual versus planned progress to date in your project software; you should
be also able to assess how much time has been spent on individual tasks as well as the amount of
time spent on the entire project.

Step 5: Generate (and share) reports


Reports give you an at-a-glance view of whether or not your project is on track. Make life easier
by setting up a few report templates at the start of your project. That way, the data you (and your
stakeholders) are interested in is always available, and ready for sharing in a consistent format.
You can even generate reports in a variety of formats, so that everyone gets the information they
need in a way that suits them.

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