UNIT 1 NAVIGATION

UNIT OVERVIEW
this unit give you an overview of the navigation options within the syste

Unit Objectives

After completing this unit, you will be able to:

 Name the window element

 Navigate in the SAP system
 Use the basic help functions
 Make personal system settings

Unit Contents

Lession: Basics

Lesson: User-Specific settings and help functions

Business Example

Users familiarize themselves with the system interface and record their personal default settings

General Concepts

Figure 1 logging on to the system

SAP systems are clien systems. The client concept means it is posibble to run several commercially
independents companies in a single system. Each user session only has access to data from the client
they selected when they logged on

A client is an independent organizational unit ih the system. Each client has a separate data
environment and therefore separe master and transaction data, assigned user master and specific
Customizing parameters

To enable users to log on to the system, a user master record must be created for this users which
relates to the corresponding clients. Access protection reasons mean that a password, is required during
the logon. Entry takes place in the background (“asterisks”)

SAP Systems can use multiple languages. The language input field is used to select the logon language
that is valid for the current session.

Multiple logons are logged as of SAP R/3Release 4.6. this is due to security and legal license related
issues. Each times the same user logs on to the system, a system message appears, which offers the user
three options:

 End existing session(s), log on again

 Log on again without ending any existing session(s) (is logged)
 Terminate new logon

Various options for recording your own texts on the logon screen are available see SAP Note 205487

Figure 2 SAP Easy Access

SAP Easy Access is te standard access to the system. You navigate in the system using a tree structure
with a clear overview.

You can display a picture. Such as your company logo, on the right hand side of the screen. This picture
can only be defined for the entire system and is client-independent. Assuming you have the corresponding
authorization, a more detailed description of the settings required is available in the menu under Extras
 information on Administration. Note that the picture is recorded in the system and is transported to
the front each time you access SAP EASY Access. This transfer is compressed. However, the logo on the
initial screen should not be larger than 20 Kb. Your can prevent this screen from being accessed by either
choosing the “Law Speed Connection” in the SAPlogon program (see SAP note 161053), or deactivating
access of the screen under extras Settings. See also the slide “User-Spesific Personalization”

Figure 3: Role-based user menu

A role describes a meaningful number of activities in the system. These represent the functions thas a
user typically requires for their work center.

To ensure the users of SAP System can work with user-specific or work center-related menus, the profile
generator must be used to set up roles.

Roles are also used to assign the authorizations required for activities to be performed in the menus to
users. This includes pre-defined user role from all application areas in the standars system

If a user has been assigned to a role, they can choose between their user menu and the standard “SAP
Menu”.

Roles that are supplied by SAP in the standard system can be accessed using the Other Menu button on
the SAP Easy Access initial screen.

In additional to their role, each end user can also personalize their access to the system using Favorites.
You can define a separate Favorite List of the transactions, reports, files and Web Addresses that you use
most frequently

You can create favorite using the menu entry Favorite or simply by using the mouse and “drag and drop”
to insert them in the directory of favorites.

Figure 4 : Screen Element

Command field: in the command field (which is hidden is a default), you can select application directly by
entering the transaction code. The transaction code for an application is found in the SAP Easy Access
menu tree ( see page “user-spesific Personalization”) or in the respective application under System 
Status

Standar toolbar ; Buttons from the standars toolbar are available on every SAP screen. Buttons that cannot
be used are grayed out according to the application involved. Ifyou hold the cursor over a button, a small
flag that tellyou the name or meaning of the button uppear. This also tells you the function key
assignment. The application toolbar shows the buttons that can be used in your current application.

Check Box Fields : Check box fields allow you to use several options simultaneously within a group/

Radio buttons : These provide you with a selection option in each case.

A Tab Page : is used to improve the overview of several information screens.

Status Bar : Shows information on the current system, such as warnings and errors.

Menu Bar: The menu displayed here are dependenton the respective application in which you are
currently working. Submenu entries are available in these menus.

Title Bar : The title bar contains the name of the function that is available to you here.

Figure 5 : Select Function

You can access system function as follows:

 By using the mouse to select a

 o Menu entry
o Favorites
o Entry in SAP Easy Access
 Using the keyboard (ALT + the underlined letterin the menu entry required).
 By entering a transaction code in the command field:
A transaction code (T Code) is assigned to each function (not each screen!) in SAP systems. You
can access the assigned transaction code from every screen in the system. To display the customer
master data, you can for example enter “/n” and the associated transaction code : “/nsu3”. You
can determine the transaction code that applies to current processing using the entry Status in
the System menu. Other input options:
- “/n” ends the current transaction
- “/i” deletes the current session
- “/osm04” opens a new session and switches to the transaction specified (SM04)

The command field can also accessed from the keyboard. You can use the CTRL+TAB combination here
sothat that the cursor jumps from one (input) field group to the next

You can use TAB to do this writhin a field group.

By entering “serch_sap_menu” in the sommand field, you can display the menu paths for the SAP
transactions you can also search for next strings .

HELP FUNCTION

FIGURE 6 : Field Helps : F1 ,F4

F1 givess you explanations oon fields, menu, functions and messages.

The F1 Help also gives you access to technical information on the repective fields.

The parameter ID, which ypu can use to define default entries in fields for your user, which also reference
this parameter ID, is available here

F4 gives you access to possible entries. You can also access the F4 Help for a field by using the pushbutton
located directly to the right of the field selected.

If fields contain a “checkmark” symbol, you can only proceed in the respective application once you have
entered an admissible value. Users can also use transaction or screen variants and customizing setiings to
make many fields in an application mandatory or optional fields. These settings can also be used to display
or hide fields or enter default entries in these fields