2017-

2019

Municipal
Disaster Risk
Reduction and
Management Plan
Under the Administration of

Prepared by the

Municipal Disaster Risk Reduction and Management

Office
In coordination with the

Municipal Disaster Risk Reduction and Management

Council
 Republic of the Philippines
Province of Iloilo
MUNICIPALITY OF PAVIA

OFFICE OF THE MAYOR

MESSAGE

We were all shocked when the flood brought about by Typhoon Frank
claimed lives, destroyed properties and devastated crops. The experience has
made us learn and appreciate the value of disaster consciousness and disaster
risk management. The disaster has made us increasingly aware of how
vulnerable our town not only to flooding but other multi-hazards as well.

Now we have a guide to make us more prepared to manage risks and

hazards. We have Municipal Disaster Risk Reduction and Management Plan to
prevent and mitigate the effects of disasters. We now have a roadmap for
effective disaster response and rise up from the effects of disaster through a
comprehensive disaster rehabilitation and recovery plan.

I enjoin all to work hand in hand and demonstrate the Pavianhon-

resilient spirit for cooperation and collaboration so that we can productively
and successfully implement this Municipal Disaster Risk Reduction and
Management Plan.

God bless our town and let us all pray that God will spare our town from
calamities.

MICHAEL B. GORRICETA
Municipal Mayor
Chairperson, MDRRMC

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 TABLE OF CONTENTS

EXECUTIVE SUMMARY 5
LIST OF ACRONYMS 6
LIST OF TABLES 7
LIST OF FIGURES 8
ACKNOWLEDGMENT 9

CHAPTER I INTRODUCTION 10
UNDERSTANDING BASIC DRRM TERMS 11-12
OBJECTIVES AND GOALS 13
VISION AND MISSION 14
MUNICIPAL PROFILE 15-16
HAZARD IDENTIFICATION 17-18
MAPS 19-26

CHAPTER II MUNICIPAL DISASTER RISK REDUCTION

AND MANAGEMENT PLAN 2017-2019 27-37

CHAPTER III LEGAL FRAMEWORK 38-44

MDRRRMO ORGANIZATION STRUCTURE 45
FUNCTIONS AND RESPONSIBILITIES
OF MDRRMO 46-49
MDRRMC ORGANIZATIONAL STRUCTURE 50
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 TASKS, FUNCTIONS AND DEPARTMENTS
INVOLVE 51-52
IN-HOUSE RULES AND POLICIES OF
MDRRMC/MDRRMO 53-54
ACTIVATION OF THE MDRRM OPERATION
CENTER (OPCEN) 55-58
WORKING GROUP COMPOSITION 59-60
MDRRM STANDARD OPERATING PROCEDURE 61-63
MUNICIPAL INCIDENT COMMAND SYSTEM 64-77
INSTITUTIONAL WORKING ARRANGEMENT 78
GENERAL MONITORING AND EVALUATION
FRAMEWORK 79

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EXECUTIVE SUMMARY

The advent of Republic Act 10121, otherwise known as the Philippine

Disaster Risk Reduction and Management Act of 2010 has greatly eased up the
reorganization process of the Municipal Disaster Risk Reduction and
Management Council (MDRRMC).

All local government units are mandated to institutionalize a systematic

process of using administrative directives, organizations and operational
skills and capabilities to implement strategies, policies and improved coping
capacities in order to lessen the adverse impacts of hazards and the possibility
of disaster.

Presently, the municipal government of Pavia is committed to pursue

prospective disaster risk reduction and management activities that address
and seek to avoid the development of new or increased disaster risks by the
formulation of its Municipal Disaster Risk Reduction and Management Plan CY
2016-2019.

The Municipal Disaster Risk Reduction and Management Plan CY 2017-

2019 puts into practice the essence of a local government unit’s autonomy as
a responsible LGU whereby, it responsibly sets the pace and institute
necessary steps to be able to protect its environment, community, economy,
properties and ultimately human lives.

This plan is deemed to be a dynamic document that is believed to

provide a blue print of initiatives and measures and to steer the local
government to even work harder and strive more to religiously and fully
implement the programs, projects and activities contained therein.

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LIST OF ACRONYMS

BDRRMC – Barangay Disaster Risk Reduction and Management Council

CCA – Climate Change Adaptation

CSO – Civil Society Organization

DRR – Disaster Risk Reduction

EWS – Early Warning Signages

IEC – Information, Education and Communication

IMS – Information Management System

LDC – Local Development Council

LGU – Local Government Unit

MDRRM – Municipal Disaster Risk Reduction and Management

MDRRMC – Municipal Disaster Risk Reduction and Management Council

MDRRMO – Municipal Disaster Risk Reduction and Management Office

MOA – Memorandum of Agreement

MOU – Memorandum of Undertaking

PAGNAI-ADP – Panay-Guimaras-Negros Agro-Industrial Area Development

Project

PAVERS – Pavia Emergency Responders

PWD – Person with Disability

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LIST OF TABLES

Table 1 – Hazard Identification

Table 2 – Population

Table 3 – Municipal Disaster Risk Reduction and Management

Plan 2017-2019

Table 4 – Working Group Composition

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LIST OF FIGURES

Figure 1 – Existing Land Use Map

Figure 2 – Municipal Map

Figure 3 – Slope Map

Figure 4 – River Bank Erosion Probability Map

Figure 5 – Vulnerability Map

Figure 6 – Inundation Map

Figure 7 – Topographic Map

Figure 8 – Geo-Hazard Map

Figure 9 – MDRRMO Organizational Structure

Figure 10 – MDRRMC Organization Chart

Figure 11 – Incident Command System Organizational Chart

8|Page
ACKNOWLEDGMENT

To Honorable Mayor Michael B. Gorriceta for his guidance, logistics

and moral support;

To the Honorable Sangguniang Bayan Members headed by

Honorable Vice Mayor Raymund V. Gumban for their guidance and support
in legitimizing this plan;

To the School and Barangay Officials and to all LGU Pavia Employees
for their cooperation, coordination and unwavering support, who help us
realize our goals;

To the Municipal Disaster Risk Reduction and Management Council

for providing the necessary information and data that helped us with the
creation of this plan;

And above all, the constituents of the Municipality of Pavia, who are in
the frontline of vulnerabilities when hazard strikes; to whom this document is
dedicated, for sharing to us their lives and shortcomings for the formulation of
this Municipal Disaster Risk Reduction and Management Plan.

-- MDRRM PERSONNEL

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CHAPTER I. INTRODUCTION

Pavia is a low-lying municipality and being traversed by two (2) rivers,

the Tigum and Aganan Rivers is often frequented by floods. History would tell,
that in a year, the town would be visited by flood, two (2) to three (3) times in
a year. Even with slight to moderate rainfall, four (4) of its eighteen (18)
barangays specifically the Poblacion areas would already be under water or
flooded.

The organization of the Municipal Disaster Coordinating Council in the

past aided the municipality in terms of disaster preparedness and
management.

Presently, with the enactment of Republic Act 10121, otherwise known

as, “An Act Strengthening the Philippine Disaster Risk Reduction and
Management System, Providing for the National Disaster Risk Reduction and
Management Framework and Institutionalizing the National Disaster Risk
Reduction and Management Plan, Appropriating Funds Therefore and Other
Purposes” paved way for the creation of the Municipal Disaster Risk
Reduction and Management Office and Council, respectively and soon for its
institutionalization which will greatly improve the delivery and performance
of the LGU.

The coming up of this Municipal Disaster Risk Reduction Plan which will
cover a period of three (3) years, 2017-2019 will serve as a guide for the
planners and the implementers of the different activities to be conducted to
enhance the skills and capacitate stakeholders in managing disasters, reduce
its risks and employ mitigating measures.

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UNDERSTANDING BASIC DRRM TERMS

Hazards – An event that is either natural or man-made which brings damage

to people, property, livelihood or temporary or permanent cessation to social
and economic life or environmental destruction. This can result to a disaster.
Examples: typhoon, earthquakes, floods, flash floods, landslide, volcano
eruption, storm surge, tsunami, fire, wars, civil unrest. Hazards could be alone
or a solo occurrence. Hazards can also be successive or brought about by
other hazards, e.g. Japan earthquake brought a fierce tsunami; or earthquakes
bring landslide; or rains/ storms bring flooding. Hazards can be occurring as
combination—typhoon/ storm brings heavy rains and bring landslide or
flooding.

Disaster – Results or effects of a hazard to a vulnerable community or to a

poor community whose capacity and resources are not enough to meet the
hazard. Disasters can also result from massive destruction to lives and
property, social and economic life and environmental destruction putting a
temporary stop to day-to-day life.

Not all hazards are disastrous. Hazards become disasters, if:

 There is a massive effect; more populace are affected;

 They affect a vulnerable community whose day-to-day social and
economic life will temporarily stop
 The community does not have adequate capacity and enough resources
to manage the extent of damage of the hazard
 “Disaster-consciousness,” which means the knowledge of people on
disaster is lower/ lesser than the actual or natural phenomenon or
event and disaster preparedness is low.

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Capacity – Collective effort and resources of people, families and
communities, including government to work and collaborate to mitigate the
effects of disasters, prepare for the emergency, and recover from the effect of
the disaster. Resources increase the capacity of a community to deal with and
manage the resources. Resources are anything or any event that has
something to do with physical, social, livelihood, usual practices, abilities,
knowledge, governance, institutions, customs and views/ values of people and
local communities.

Vulnerability – This refers to the tendency and chance that the effect of a
hazard be more felt, intense and worst, uncontrollable in the community.
Vulnerability includes set of of conditions resulting from physical, social,
economic and environmental factors which increase susceptibility to losses
from the impact of natural or human-made hazards. Vulnerability can take a
physical, social and economic form. Vulnerability puts people and
communities in a situation where that effects (disaster) of a hazard will be
greater. Vulnerability puts local communities in a worsened condition or
situation due to or at the time of the disaster and will continue to be worst
even after the disaster.

Risk – It is the probability of harmful consequences or expected losses,

resulting from interaction between natural or human-made hazards and
vulnerable conditions. Severity of the hazard increases the disaster risk.

Disaster Risk Management – This is a systematic process of using

administrative decisions, organization, operational skills and capacities to
implement policies, strategies and coping capacities of the society and
communities to lessen the impacts of natural hazards and related
environmental and technological disasters. This comprises all forms of
activities, including structural and non-structural measures to avoid
(prevention) or to limit (mitigation and preparedness) adverse effects of
hazards.

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OBJECTIVES

This plan institutes an ounce of prevention than a pound of cure

through the implementation of programs, projects and activities that will
manifest preparedness, enhanced response system, effective mitigation
support and sustainable rehabilitation investments to:

a. Minimize the loss of properties and abate human sufferings

b. Save accidental loss of lives

c. Improve resilience of individuals, communities and the society as a

whole

d. Provide key leaders and other community leaders the basic

knowledge on disaster preparedness

GOALS

a. To build a disaster-resilient community through education and capability

building

b. To institutionalize the MDRRMO pursuant to Section 12.B

c. To establish MDRRM Operation Center

d. To establish linkage network with CSOs, Private Sector Representatives and

other volunteer groups pursuant to Section 12 C. 13

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VISION

“A well-prepared Pavianhon that can proactively manage and handle

the adverse effects of any type of disaster through a duly institutionalized
management system and organized coping mechanisms involving all sectors
of the community.”

MISSION

To build an empowered citizenry in protecting their lives and

properties before, during and after disaster and to have a fully established and
sustainable linkage network with the eighteen (18) barangays, civil society
and the private sector.

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MUNICIPAL PROFILE

Pavia is located 9.6 kilometers north of Iloilo City accessible thru the
Iloilo-Capiz Central Road. Pavia is 10 kilometers south of the New Iloilo
Airport of International Standards.

Pavia has an area of 2,703 hectares composed of 18 barangays. It is

classifies as a 2nd class municipality with an income of P93.936 million as of
December 2012.

The municipality occupies the central portion of Iloilo, its borders are
defined by the municipalities of Oton, San Miguel, Sta. Barbara, Leganes and
Iloilo City. Pavia is within the Second Congressional District of Iloilo and is a
member of Metro-Iloilo Guimaras Economic Development Council.

Demography: Based on the NSO Census of Population in 2010, the

municipality has a total population of 43, 614.

Climate: The municipality has two climate seasons, relatively wet from
May to October and dry for the rest of the year.

Topography: The topography is relatively flat plains. Before the

construction of the Iloilo Flood Control Project, Pavia is subject to seasonal
flooding because it is traversed by two (2) rivers, the Aganan River and Tigum
River. The two (2) rivers merge into one (1) at Barangay Pagsanga-an,
Pavia. (This “merged river” is known as Salog River but is now popularly
known as Jaro River because its path traverses Jaro District and Lapaz District
where it empties into Iloilo Strait.)

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 Economic Resources: Rice is still the main agricultural crop of the
municipality with 2,364.52 hectares in two (2) croppings planted in 2012 with
a production of 9,417.48 metric tons. Other major crops are: Watermelon,
Legumes, Fruit Vegetables, Leafy Vegetables and Corn. Livestock and poultry
includes: Carabao, Cattle, Swine, Goat and Poultry (including fowls).

Pavia is the Regional Agro-Industrial Center of Western Visayas as one

of the components of the Panay-Guimaras-Negros-Agro-Industrial Area
Development Project (PAGNAI-ADP).

As of 2012, there are already nineteen (19) manufacturing

establishments operating in the area, producing various products such as
beverages, poultry feeds, milled rice, farm implements, noodles, industrial and
medical gases, foam and baked foods.

Infrastructure and Utilities: The municipality has a total road network

of 47.149 kilometers and component bridges of 478 lineal meters. Power is
supplied by Iloilo Electric Cooperative I while telephone services are extended
by Philippine Long Distance Company, Globe Lines, Bayan Tel and all mobile
phone service providers.

Irrigation water is supplied by Sta. Barbara Irrigation System. Potable

water is supplied by Metro Iloilo Water District covering fourteen (14)
barangays. Two (2) barangays operate its own Barangay Waterworks System.
Other sources of potable water are deep wells and shallow wells.

Postal services is handled by the Philippine Postal Corporation. Fax

message services as well as internet access are available thru various service
providers.

Peace and Order Situation: The peace and order situation in the
municipality is manageable. Some isolated incidents are attributed to
unemployment, family economic crisis and drug related activities.
Strengthening the barangay information networking and the good linkages
with barangay officials in the service to the community had slowly neutralized
the insurgency situation.

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HAZARD IDENTIFICATION

Municipality of Pavia is exposed to eight (8) hazards: flood, vehicular

accident, fire, typhoon, disease, outbreak (dengue), earthquake, stampede and
tornado.

AVERAGE
HAZARD PROBABILITY IMPACT P+1 RANK
2
RATE REMARKS RATE REMARKS
Flood 5 Geographical 5 Previous 5 1
location, experiences
massive (Typhoon
development, Frank)
poor
drainage
system
Vehicular 3 Situated 2 Isolated 2.5 4
Accident along the cases,
national casualties
highway and are mostly
radical roads, non-
inadequate residents of
early Pavia,
warning presence of
devices ambulance
Fire 2 Climate 3 Presence of 2.5 4
change, two (2) fire
presence of trucks
vegetation,
increase in
population

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 Typhoon 4 Geographical 5 Typhoon 4.5 2
location Frank
experience,
flat
topography
Disease 5 Consistent 4 Densely 4.5 2
Outbreak top three (3) spaced
(Dengue) in dengue households
case in the
Province of
Iloilo
Earthquake 3 Geographical 4 Few high 3.5 3
location, rise
Pavia does buildings,
not sit on high
major fault population,
line, absence densely
of volcano spaced
households
Stampede 1 1 Adequate 1 6
exit doors
Tornado 1 2 Short 2 2
duration
Table 1: Hazard Identification

As seen in the above probability and impact of ratings, Flood ranks as

number 1. Based on past experiences, flood left most devastation in the lives
and properties of the municipality. The most devastating flood that occurred
in the municipality is during Typhoon Frank last June 21, 2008.

During Typhoon Frank, death toll reached 14 as per the records of

MDRRMC Pavia. At least 9,888 families from the 16 barangays were affected
by the flash floods. The damages in agriculture and infrastructure in Pavia was
estimated to have reached more than P100M.

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MAPS

Figure 1:Existing Land Use Map

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Figure 2:Municipal Map

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Figure 3:Slope Map

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Figure 4:River Bank Erosion Probability Map

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Figure 5:Vulnerability Map

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Figure 6:Inundation Map

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Figure 7:Topographic Map

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Figure 8:Geo-Hazard Map

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MUNICIPALITY OF PAVIA
MUNICIPAL DISASTER RISK REDUCTION MANAGEMENT PLAN
CY 2017-2019

PROGRAM/PROJECTS/ RESPONSIBLE TIME FUNDING AMOUNT IN

ACTIVITIES OFFICE/ENTITY FRAME SOURCE THOUSANDS

Construction of road MDRRMO, MEO, 2017 MDRRMF 500

safety signages (speed DPWH
limit, early
warning/caution
messages, emergency
numbers)

Construction of MDRRMO, MEO, 2017 MDRRMF 500

luminaries in accident- DPWH
prone road sections 2018 300

IEC on Road Safety MDRRMO 2017 MDRRMF 200

2018 200

2019 200

Formulation of MDRRMO, MHO 2017 MDRRMF 50

MDRRMO/ PAVERS
Operations Manual

Hiring of job-hire MDRRMO 2017 MOOE OR 500

personnel for 24/7 PS
operations 2018 500

2019 500

Acquisition of state-of- MDRRMO 2016 MDRRMF 500

the-art rescue (water,

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high-rise, vehicle and 2017 1.5M
collapsed structure
extrication, fire safety) 2018 1.5M
equipage
2019 1.5M

Grassroots MDRRMO 2017 MDRRMF 200

organization and
training on first aid, 2018 200
basic life support,
water safety/ rescue 2019 200

Meal Allowance for MDRRMO 2017 MDRRMF, 200

Volunteers MOOE
2018 200

2019 200

Insurance of MDRRMO 2017 MDRRMF 70

Volunteers
2018 100

2019 100

Acquisition of supplies, MDRRMO 2017 MDRRMF 200

services and materials
for the proper retrieval, 2018 150
temporary storage and
disposal of dead bodies

Acquisition of rescue MDRRMO 2018 MDRRMF 3.5M

vehicle and ambulance

Construction and MDRRMO, MHO, 2017 MDRRMF, 2.5M

furnishing of MEO MOOE
Operations Center

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Acquisition of the MDRRMO 2017 MDRRMF 100
information
management system 2018 50
(IMS) for the
documentation of the
dead and missing

Acquisition of MDRRMO, MHO 2017 MDRRMF 200

Disinfection/ Cleaning
Equipment/ Agents for 2018 50
ambulance and rescue
vehicle 2019 50

Response capacity MDRRMO 2017 MDRRMF 500

building training (first
aid, basic life support, 2018 250
water safety/ high rise
rescue, ambulance 2019 250
crew, emergency
medical services,
extrication, swift water
rescue/ water search
and rescue, collapsed
structure rescue,
incident command
system, team building,
management of the
dead and missing,
refresher courses,
media management,
ambulance
maintenance and
disinfection)

Community Hazard MDRRMO 2017 MDRRMF 300

Mapping

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Vulnerability and Risk MDRRMO 2017 MDRRMF 300
Assessment

Evacuation and Camp MDRRMO, 2017 MDRRMF 100

Management Planning MSWDO, DepEd

Orientation/ Training MDRRMO 2017 MDRRMF 250

of Fire-Prone
Households 2018 150

Orientation/ Training MDRRMO 2017 MDRRMF 150

of Earthquake-Prone
Households 2018 150

2019 150

Orientation/ Training MDRRMO 2017 MDRRMF 300

of Flood-Prone
Households 2018 150

Seminar Workshop on MDRRMO, 2017 MDRRMF 100

Evacuation MSWDO
Management 2018 100

Orientation on early MDRRMO 2017 MDRRMF 100

warning and reporting
systems 2018 100

Search for the Disaster MDRRMO 2017 MDRRMF 150

Preparedness
Community/ 2018 150
Households
2019 150

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Conduct of Evacuation MDRRMO 2017 MDRRMF 150
Drills
2018 150

2019 150

Conduct of Fire/ MDRRMO, BFP, 2017 MDRRMF 100

Earthquake and other PNP, MHO,
Emergency Drills PAVERS 2018 100

2019 100

Establishment of MDRRMO, OCD, 2017 MDRRMF 2.5M

Municipality-Wide DOST, MEO,
Early Warning Systems MHO 2018 500
(includes acquisition of
equipment, flood 2019 500
markers & construction
of EWS signages,
upgrading of radio
room) for flooding,
typhoon and other
hazards

Establishment/ MDRRMO, MEO 2017 MDRRMF 1.5M

construction of
stockpiling activities 2018 1.5M

Stockpiling of non- MDRRMO, 2017 MDRRMF 500

perishable items DepEd
2018 500

Stockpilling of E-balde/ MDRRMO 2017 MDRRMF 500

dignity kits/
emergency survival 2018 500
kits
2019 500

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MOA/ MOU with relief MDRRMO 2017 MDRRMF 75
goods, supplies, gas
stations, bulk and 2018 75
potable water supplies,
transportation groups
and volunteers

Construction of MDRRMO, BFP. 2017 MDRRMF 1.5M

standing dry pipe MEO
system for fire-prone 2018 1M
areas
2019 1M

Printing of DRR/CCA MDRRMO, MIS 2017 MDRRMF 200

IEC leaflets, manuals,
pamphlets and 2018 200
audiovisual materials
2019 200

Acquisition of MDRRMO 2017 MDRRMF 200

DRR/CCA information
and education 2018 200
campaign (IEC)
equipment

Disaster-Consciousness MDRRMO 2017 MDRRMF 200

Month Activities
2018 200

2019 200

Construction of MDRRMO 2017 MDRRMF 250

DRR/CCA community
information billboard/ 2018 250
bulletin boards
2019 250

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DRRM Hour for Schools MDRRMO 2017 MDRRMF 100

2018 100

2019 100

Making of multi-hazard MDRRMO 2017 MDRRMF 100

IEC Video/ Audio Plug
2018 100

2019 100

Conduct of DRR/CCA- MDRRMO 2017 MDRRMF 100

related contest
2018 100

2019 100

DRR & CCA Information MDRRMO 2017 MDRRMF 100

and Education
Campaign of Special 2018 100
Sectors (elderly, PWD,
solo parents, children) 2019 100

IEC activities/ forums MDRRMO 2017 MDRRMF 150

on DRR and CCA
2018 150

2019 150

Rescue and Fire MDRRMO, BFP 2017 MDRRMF 150

Response Olympics
2018 150

2019 150

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Upgrading/ MDRRMO 2017 MDRRMF 1M
Construction of
Community Kitchen in 2018 1M
Evacuation Centers
2019 1M

Upgrading/ Repair and MDRRMO 2017 MDRRMF 1.5M

Furnishing of
Evacuation Centers 2018 1.5M

2019 1.5M

Construction of MDRRMO, 2017 MDRRMF 250

evacuation directional MSWDO, DepEd,
signages and MEO 2018 250
fabrication of
evacuation facility
labels

Prevention Against MDRRMO, MHO 2017 MDRRMF 200

Epidemics and
Outbreak of Diseases 2018 200

2019 200

Training on Family MDRRMO, 2017 MDRRMF 200

Disaster Preparedness MSWDO
2018 200

2019 200

Basic Water Safety, MDRRMO, 2017 MDRRMF 200

First Aid and Life MSWDO, DepEd,
Support for Children MEO 2018 200
and Youth
2019 200

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Fire Prevention Month MDRRMO, BFP 2017 MDRRMF 100

2018 100

2019 100

Acquisition of hazard MDRRMO 2016 MDRRMF 100

maps/ hazard mapping
equipment tools 2017 300

Conduct of hazard MDRRMO 2017 MDRRMF 150

mapping, vulnerability
and risk assessment

Acquisition of Climate MDRRMO 2017 MDRRMF 200

Change Adaptation
Assessment Tools

Conduct of disaster risk MDRRMO 2017 MDRRMF 200

reduction and climate
change adaptation
(DRR & CCA) planning

Printing of DRR and MDRRMO 2017 MDRRMF 50

CCA Plan

Barangay DRR and CCA MDRRMO 2017 MDRRMF 200

Planning
2018 200

2019 200

Establishment of DRR/ MDRRMO 2017 MDRRMF 100

CCA IEC website/ social
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networking accounts 2018 50

2019 50

Build Back Better MDRRMO, MEO, 2017 MDRRMF 1M

Program for damaged DPWH
roads 2018 1M

2019 1M

Rehabilitation, MDRRMO, MEO 2017 MDRRMF 300

desilting and
declogging of drainage 2018 300
system
2019 300

Dredging/ Widening/ MDRRMO, 2017 MDRRMF 1M

Cleaning of Drainage DPWH, MEO
Creeks 2018 1M

2019 1M

Solid Waste MDRRMO, 2017 MDRRMF 300

Management Program MENRO
2018 300

2019 300

Printing of IEC MDRRMO, MHO 2016 MDRRMF 100

Materials for Mosquito-
Borne Disease 2017 200
Prevention
2018 200

2019 200

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Grassroots IEC MDRRMO, MHO 2016 MDRRMF 100
Campaign (rekoreda
and household-level 2017 150
IEC on mosquito-borne
disease prevention) 2018 150

2019 150

Conduct of Fumigation MDRRMO, MHO 2017 MDRRMF 200

Activities
2018 200

2019 200

Distribution of IEC Kits MDRRMO, MHO 2017 MDRRMF 300

(leaflets, repellent,
mosquito nets, and the 2018 300
like)
2019 300
Table 3: Municipal Disaster Risk Reduction and Management Plan 2016-2019

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CHAPTER III. LEGAL FRAMEWORK

The Local Disaster Risk Reduction and Management Plan (LDRRMP)

was formulated in response to Republic Act No. 10121 otherwise known as
“The Philippine Disaster Risk Reduction and Management Act of 2010” which
was approved last May 27, 2010 and took effect last June 24, 2010. This is an
act promulgated for strengthening the Philippine Disaster Risk Reduction and
Management System, providing for the National Disaster Risk Reduction and
Management Framework and Institutionalizing the National Disaster Risk
Reduction and Management Plan, appropriating funds thereof and for other
purposes”.

“It transforms and modernizes the Philippine Disaster Management

System repealing PD 1566 of June 11, 1978 or the “Strengthening of the
Philippine Disaster Control Capability and Establishing the National Program
on Community Disaster Preparedness”. RA 10121 shifts focus from emergency
relief and response (post-disaster) to disaster prevention and risk reduction
(pre-disaster).

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 REPUBLIC OF THE PHILIPPINES
PROVINCE OF ILOILO
MUNICIPALITY OF PAVIA

OFFICE OF THE SANGGUNIANG BAYAN

EXCERPT FROM THE MINUTES OF THE REGULAR SESSION OF THE

SANGGUNIANG BAYAN HELD ON APRIL 25, 2011 AT 9:00 AM IN THE
SESSION HALL, MUNICIPAL BUILDING, PAVIA, ILOILO.

PRESENT:

1. Hon. Guillermo H. Hisancha - Mun. Vice Mayor/ Pres. Officer

2. Hon. Gynnyn G. Gumban - Municipal Councilor

3. Hon. Leonardo L. Belasa - -do-

4. Hon. Jacinto G. Animas - -do-

5. Hon. Jo Jan Paul J. Peňol - -do-

6. Hon. Danilo G. Hubag - -do-

7. Hon. Melecio C. Sotomil, Jr. - -do-

8. Hon. Andresito S. Jurilla - Liga Pres., Ex-Officio Member

9. Hon. Lean Paulo L. Geroche - SK Fed. Pres., Ex-Officio Mem.

ABSENT:

1. Hon. Michael B. Gorriceta - Mun. Councilor (On Official Bus.)

2. Hon. Precilla D. Trimaňez - -do-

Introduced by: Hon. Andresito S. Jurilla

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 MUNICIPAL ORDINANCE NO. 2011-14

AN ORDINANCE CREATING THE MUNICIPAL RISK REDUCTION AND

MANAGEMENT OFFICE UNDER THE OFFICE OF THE MAYOR OF PAVIA,
ILOILO.

BE IT ORDAINED by the Sangguniang Bayan of Pavia, Iloilo, in a regular

session duly assembled that:

Section 1. Declaration of Policy

It shall be the policy of the municipality to adopt a disaster risk reduction in

lessening the socio-economic and environmental impacts of disasters
including climate change, and promote involvement and participation of all
sectors in the community, in compliance with Section 12 of RA 10121,
otherwise known as the Philippine Disaster Risk Reduction and Management
Act of 2010.

Section 2. Statement of Creation

a.) The Municipal Disaster Risk Reduction and Management Office is

hereby created under the Office of the Mayor of Pavia, Iloilo.

b.) The position of Municipal Disaster Risk Reduction and Management

Officer (MDRRMO) is hereby created as head of the Municipal Disaster Risk
Reduction and Management Office.

c) The position of three (3) Municipal Disaster Risk Reduction and

Management Staffs are hereby created to assist the MDRRMO and be
responsible for:

1. Administration and Training

2. Research and Planning

3. Operations and Warning

40 | P a g e
d.) The budgetary source, compensation and hiring procedure for the MDRRM
Office shall conform to the rules and policies of the Civil Service Commission
and the Department of Budget and Management.

Section 3. Qualification of the MDRRM Officer.

The MDRRM Officer shall have the following qualifications:

a. Must be Civil Service Eligible

b. Must have a Civil Defense/ Disaster Risk Management Experience

Section 4. Functions.

The MDRRM Officers and Staff, in coordination with concerned national

agencies and instrumentalities shall perform the following functions with
impartiality:

1. Set the direction, development, implementation and coordination of

disaster risk management programs within their territorial jurisdiction.

2. Design, program, and coordinate disaster risk reduction and

management activities consistent with the National Council’s standards and
guidelines.

3. Facilitate and support risk assessments and contingency planning

activities at the local level.

4. Consolidate local disaster risk information which includes natural

hazards, vulnerabilities and climate change risks, and maintain a local risk
map.

5. Organize and conduct training orientation and knowledge

management activities on disaster risk reduction and management at the local
level.

41 | P a g e
 6. Operate a multi-hazard early warning system, linked to disaster risk
reduction to provide accurate and timely advice to national or local
emergency response organizations and to the general public, through diverse
mass media, particularly radio, landline communications and technologies for
communication within rural communities;

7. Formulate and implement a comprehensive and integrated LDRRMP

in accordance with the national, regional and provincial framework, and
policies on disaster risk reduction in close coordination with the Local
Development Councils (LDCs);

8. Prepare and submit to the local sanggunian through the LDRRMC and
the LDC the annual LDRRMO Plan and Budget, the proposed programming of
the LDRRMF, other dedicated disaster risk reduction and management
resources, and other regular funding sources and budgetary support of the
LDRRMO/BDRRMC;

9. Conduct continuous disaster monitoring and mobilize

instrumentalities and entities of the LGUs, CSOs, private groups and organized
volunteers, to utilize their facilities and resources for the protection and
preservation of life and properties during emergencies in accordance with
existing policies and procedures;

10. Identify, assess and manage the hazards vulnerabilities and risks
that may occur in their locality;

11. Disseminate information and raise public awareness about those

hazards vulnerabilities and risks, their nature effects, early warning signs and
counter measures;

12. Identify and implement cost effective risk reduction measures/

strategies;

13. Maintain a database of human resource, equipment, directories, and

location of critical infrastructures and their capacities such as hospitals and
evacuation centers;
42 | P a g e
 14. Develop, strengthen and operationalized mechanisms for
partnership or networking with the private sector, CSOs and volunteer
groups;

15. Take all necessary steps on a continuing basis to maintain, provide,

or arrange the provision of or to otherwise make available, suitably trained
and competent personnel for effective civil defense and disaster risk
reduction and management in its area;

16. Organize, train, equip and supervise the local emergency response
teams and the ACDVs, ensuring that humanitarian aid workers are equipped
with basic skills to assist mothers to breastfeed;

17. Respond to and manage the adverse effects or emergencies and

carry out recovery activities in the affected area, ensuring that there is an
efficient mechanism for immediate delivery of food, shelter and medical
supplies for women and children, endeavour to create a special place where
internally displaced mothers and children can find help with breastfeeding,
feed and care for their babies and give support to each other;

18. Within its area, promote and raise awareness of and compliance
with the Act and legislative provisions relevant to the purpose of the Act;

19. Serve as the Secretariat and executive arm of the LDRRMC;

20. Coordinate other disaster risk reduction and management activities;

21. Establish linkage/ network with either LGUs for disaster risk
reduction and emergency response purposes;

22. Recommend through the LDRRMC the enactment of local ordinances

consistent with the requirements of this Act;

43 | P a g e
 23. Implement policies, approved plans and programs of the LDRRMC
consistent with the policies and guidelines laid down in the Act;

24. Establish a Municipal Disaster Risk Reduction and Management

Operations Center;

25. Prepare and submit, through the LDRRMC and the LDC, the report
on the utilization of the LDRRMF and other dedicated disaster risk reduction
and management resources to the local Commission on Audit (COA) for
provincial/city level and internal audit for municipal and component city
level, copy furnished the regional director of the OCD and the Local
Government Operations Officer of the DILG;

Section 5. Effectivity Clause – This ordinance shall take effect 15 days after the
completion of the mandatory period of posting.

BE IT ORDAINED FURTHER, to furnish copies of this Ordinance, the:

Sangguniang Panlalawigan of the Province of Iloilo for review, Office of the
Civil Defense, Region VI, Iloilo City; and DILG Province of Iloilo, Iloilo City.

APPROVED.

Enacted this 25th day of April 2011, Pavia, Iloilo, Philippines.

CERTIFIED CORRECT:

(SGD) DANILO G. SOLDEVILLA

Secretary to the SB

ATTESTED: APPROVED:

(SGD) GUILLERMO H. HISANCHA (SGD) ARCADIO H. GORRICETA

Municipal Vice Mayor Municipal Mayor
Presiding Officer

44 | P a g e
MDRRMO ORGANIZATIONAL STRUCTURE

MR. ROMMEL A.
JAMERLAN
MDRRM OFFICER III

MS. WELALIE CLOVEN H.

MR. ARNOLD GONZALES MS. FEMY MALDECER
LASALETA
EARLY WARNING AND TRAINING AND
RESEARCH AND
COMMUNICATION ADMINISTRATION
PLANNING

Figure 9:MDRRMO Organizational Structure

45 | P a g e
FUNCTIONS AND RESPONSIBILITIES OF MDRRMO

The MDRRMO within their territorial jurisdiction, shall be responsible

for setting the direction, development, implementation, and coordination of
DRM programs, and shall perform the following functions and those that may
be authorized by the MDRRMC.

Specific functions are divided among its sub-offices:

a. Research and Planning

b. Early Warning and Communication

c. Training and Administration

A. DRRM Research and Planning

 Design, program and coordinate DRRM activities; consistent with the

NDRRMC’s standards and guidelines;
 Facilitate and support risk assessments and contingency planning
activities at the local level;
 Consolidate local disaster risk information which includes natural
hazards, vulnerabilities, and climate change risks, and maintain a local
risk map;
 Conduct research and development initiatives on DRRM;
 Formulate and implement a comprehensive and integrated Local DRRM
Plan in accordance with the national, regional, and provincial
framework, and policies on DRR in close coordination with the Local
Development Council;

46 | P a g e
  Prepare and submit to the Local Sanggunian through the Local DRRM
Council and the LDC the annual LDRRMO Plan and Budget, the proposed
programming of the MDRRMF, and other dedicated DRRM resources,
and other regular funding sources and budgetary support of the
MDRRMO or BDRRMC;
 Maintain a database of human resource and their capacities, equipment,
directories, and location of critical infrastructures such as hospitals and
evacuation centers;
 Serve as the Secretariat and executive arm of the Local DRRM Council;
 Recommend through the MDRRMC the enactment of local ordinances
consistent with RA 10121;
 Prepare and submit, through the MDRRMC and the MDC, the report on
the utilization of the MDRRMF and other dedicated DRM resources to
the local COA, copy furnished the regional director of the Office of Civil
Defense and the local government operations officer of the DILG; and
 Involve the most vulnerable sectors (women, children, senior citizens,
and PWD) in risk assessment and planning.

B. DRRM Training and Administration

 Organize and conduct training, orientation, and knowledge management

activities on DRRM at the local level;
 Identify, assess and manage the hazards, vulnerabilities and risks that
may occur in their locality;
 Identify and implement cost-effective risk reduction measures and or
strategies;
 Disseminate information and raise public awareness about those
hazards, vulnerabilities, and risks;
 Take all necessary steps on a continuing basis to maintain, provide, or
arrange the provision of, or to otherwise make available, suitably-

47 | P a g e
 trained and competent personnel for effective civil defense and DRRM
in its area;
 Organize, train, equip and supervise the local emergency response
teams and the accredited community disaster volunteers, ensuring that
humanitarian aid workers are equipped with basic skills to assist
mothers to breastfeed;
 Within its area, promote and raise public awareness of, and compliance
with RA 10121 and legislative provisions relevant to the purpose of the
latter;
 Implement policies, approve plans and programs of the MDRRMC
consistent with the policies and guidelines laid down in RA 10121; and
 Train the most vulnerable sectors (women, children, senior citizens, and
PWD) in DRRM, especially in disaster preparedness.

C. DRRM Early Warning and Communications

 Operate a multi-hazard early warning system, linked to DRR to provide

accurate and timely advice to national or local emergency response
organizations and to the general public, through diverse mass media,
particularly radio, landline communications, and technologies for
communication within rural communities;
 Conduct continuous disaster monitoring and mobilize instrumentalities
and entities of the LGUs, CSOs, private groups and organized volunteers,
to utilize their facilities and resources for the protection and
preservation of life and properties during emergencies in accordance
with existing policies and procedures;
 Develop, strengthen, and operationalize mechanisms for partnership or
networking with the private sector, CSOs, and volunteer groups;
 Respond to and manage the adverse effects of emergencies and carry
out recovery activities in the affected area, ensuring that there is an

48 | P a g e
 efficient mechanism for immediate delivery of food, shelter and medical
supplies for women and children, endeavour to create a special place
where internally-displaced mothers can find help with breastfeeding,
feed and care for their babies and give support to each other;
 Coordinate other DRRM activities;
 Establish linkage and or network with other LGUs for DRR and
emergency response purposes;
 Establish a provincial, city or municipal, barangay DRRM Operations
Center;
 Give early warning to the most vulnerable sectors (women, children,
senior citizens, and PWD) to respond to their needs; and
 Respond to and manage the adverse effects of emergency and carry out
recovery activities to the most vulnerable areas especially to the
vulnerable sectors (women, children, senior citizens, and PWD).

49 | P a g e
MDRRMC ORGANIZATIONAL CHART

MUNICIPALITY OF PAVIA

MAYOR MICHAEL B. GORRICETA

Chairperson

M E M BE R S

MR. ROMMEL A. MRS. MABEL E. MRS. LUZVIMINDA B. DR. JOYOUS JAN C.

JAMERLAN PACHES SANCHEZ SANTOS
MDRRM Officer OIC, MPDC MSWDO Mun. Health Officer

ENGR. RONILO A. MR. RAMY P. MR. HOMER P. MRS. LIZA CALA-OR

GUILLEM MADERO HUBAG District Supervisor
Mun. Engineer Mun. Budget Officer Mun. Agriculturist

MRS. DELORAH PS/INSP. JONATHAN SFO3 NICOLAS G. HON. HANSON

CECILIA L. FANTILLO PINUELA SELORIO GUYOS
Principal IV, PNHS Chief of Police Mun. Fire Marshall LIGA President

MRS. MS. JENNIFER E. MRS. JOY PALMADA MR. ROLANDO BURLA

SUSAN P. JOVERO EALDAMA PEMPC KABALIKAT Civicom
MENRO Designate MLGOO Representative Representative

MR. EDUARDO GUARO MR. OTONIEL MRS. FREDELYN A.

Veterans Federation of
GONZAGA GARCIA
the Philippines
PIJODA Rep. 4Ps Representative

Figure 9:MDRRMC Organizational Chart

50 | P a g e
TASK, FUNCTIONS AND DEPARTMENTS INVOLVE:

--MDRRMC

The composition of Pavia Municipal Disaster Risk Reduction and Management

Council are the following:

o Municipal Mayor as the Chairperson of the MDRRM Council

o The Disaster Risk Reduction and Management Officer, Member,
o The Local Planning and Development Officer, Member,
o The Municipal Social Welfare and Development Officer, Member,
o The Municipal Health Officer, Member,
o The Municipal Agriculture Officer, Member,
o The Municipal Engineer, Member,
o The Municipal Budget Officer, Member,
o The Division Head/Superintendent of Schools/District Supervisor of the
DepEd, Member,
o Municipal Officer of the Department of Interior and Local Government,
Member;
o Municipal Chief if the Philippine National Police (PNP), Member,
o Municipal Fire Marshall of the Bureau of Fire Protection (BFP), Member,
o The President of the Association of Barangay Captains (ABC), Member,
o Four (4) accredited CSOs, Member
o One (1) private sector representative, Member.

51 | P a g e
The Pavia Municipal Disaster Risk Reduction and Management Council shall
have the following tasks and function:

o Approve, monitor and evaluate the implementation of the Municipal

Disaster Risk Reduction and Management Council Plans (MDRRMCP’s)
and annually review, test and develop the plan consistent with other
national and local planning programs;
o Ensure the integration of disaster risk reduction and climate change
adaptation into local development plans, programs and budgets as a
strategy in sustainable development and poverty reduction;
o Recommend the implementation of forced or pre-emptive evacuation of
local residents, if necessary;
o Convene the local council as provided under RA 10121 and its
Implementing Rules and Regulations;
o Shall recommend to the Sangguniang Bayan the declaration and lifting
of the local state of calamity;
o Shall monitor and evaluate the use and disbursement of the Municipal
Disaster Risk Reduction and Management Fund (MDRRMF);
o Upon the recommendation of the Municipal Disaster Risk Reduction and
Management Office (MDRRMO) and approval of the Sangguniang Bayan,
the MDRRMC Pavia may transfer the portion if the MDRRMF to support
disaster risk reduction work of other BDRRMCs which are declared
under the state of calamities.

52 | P a g e
In-House Rules and Policies of the MDRRMO/ MDRRMC

To withstand the test of effectiveness, this plan is exposed to a

hypothetically worst scenario so that conservative and anticipatory
countermeasures can be generated, applied and understood as a common rule
especially in times of emergencies.

The exclusion of a seat for the Vice Chairman strongly suggests that the
council shall resolve the issue on succession and all other similar issues which
shall clarify matters and create understanding between members especially
when the MDRRM Chairman is out of town, has another commitment or in an
unavoidable leave of absence, viz a viz:

a. Rule of Succession – This has to be subjected to a consultation of the

MDRRM Council Meeting. This shall be resolved by identifying one of the
council members who shall be the OIC in case the MDRRMC Chairman is not
available.

b. MDRRMC Meetings’ Official Station – The Conference Room at the

Pavia Livelihood Technology Center shall automatically be the official place
for the MDRRM Council’s Regular Quarterly Meetings, Emergency and Special
Meetings and the likes, otherwise it may be relocated as may be deemed
necessary.

c. MDRRMC’s Emergency Call for a Special Meeting – Once Signal No. 1

is hoisted over the island, all members shall come automatically to the Office
of the Mayor, even without the benefit of receiving a notice to convene an
emergency meeting at 9:00 am, when the broadcast is heard the night before
or 1:00pm, if the broadcast is heard any time in the morning.

d. Order of the Meeting – Generally expected to be acting on emergent

matters on time or may even be ahead of the expected time, the MDRRMO

53 | P a g e
through the consensus of the council shall adopt and be lenient of the
following:

1. Observe timeliness. MDRRMC meetings and all other

forms of meetings, gatherings or activities shall at all times
observe the prescribed time stipulated thereof. This is one way
to show respect to others who observed and came on the right
time.

2. Component Parts of the Meeting. MDRRMC Meetings and

all other forms of meetings shall be composed of two (2) parts,
namely a) Technical Discussion and b) The Deliberation Proper
or The Plenary.

a. Technical Discussion shall be the hour of conditioning

and preparing the members of the council of the things
that has to transpire for the day. It shall include the
presentation of issues and concerns that has to be
resolved for the day and technical questions and queries
may be clarified by the resource speaker of the
discussant.

b. The Plenary or the Deliberation Proper officially starts

the MDRRMC Meeting. The presiding MDRRMC
Chairman shall proceed by establishing a quorum.

Deliberation outline shall be prepared to this effect so that

all the issues expected to be resolved for the day shall be
treated systematically and wayward discussions may be
minimized if not avoided.

54 | P a g e
ACTIVATION OF THE MDRRM OPERATION CENTER (OPCEN)

The establishment of the Municipal DRRM Operation Center is

prescribed under Section 12.c.23 and is stated as one of the mandated
functions of the MDRRM Office.

The Municipal Disaster Risk Reduction and Management Operation

Center (OpCen) is a unit in action which forms its shape and activated anytime
an operation has to take place. Its functions are completely lodged on the
MDRRMO Staff but its pacing becomes faster and more intense than the
office’s usual day to day activities.

The test of preparedness starts on the activation of the OpCen and the
measure of effectiveness can be counted on the appropriateness of response
given to the varied unexpected tasks or occurrence that may happen during
operations.

The establishment of the MDRRM Operation Center takes first the

consideration of its accessibility to the people’s reach and of course the spatial
consideration by anticipating the big number of people coming as well as the
outpouring of relief goods and other forms of assistance shall be expected.

The availability of a reliable communication facility and the presence of

facilities (CR and kitchen are practically necessary inside the Operation
Center).

However, meanwhile that the proposed MDRRM Office is at its planning

stage, the OpCen shall temporarily be located at the 2nd Floor of Pavia Police
Station, unless otherwise specified.

a. Official Station of the MDRRM Operations Center. Round-the-clock

monitoring and servicing shall commonly be held at the MDRRM Office, but in

55 | P a g e
cases where the media and other municipal and provincial officials are joining
the emergency and coordination meeting, relocation may be deemed
necessary depending on orders of the MDRRMC Chair.

b. Round-the-Clock Shifting of Duties. The MDRRMO Staff is expected to

render a round-the-clock service in manning all the activities that are about to
be done at the Operations Center.

The tasks maybe taxing on the premise of manning the OpCen

relinquish ones privilege to take shelter inside the comforts of the home on
the height of a calamity/ disaster, and be devoted oneself to the call of duty at
the OpCen. This is the moment of truth and not just a crucial test of
declaration but more of the accountability of the MDRRMO Staff who are
bound to perform without reservations.

c. Volunteers’ Assistance. The activation of Pavia Emergency Responders

may be accommodated in the Operation Center to support the key staff on
various tasks, but the main responsibility and accountability inside the
Operation Center still lies on the regular staff of the MDRRMO.

d. Relief Operation Center. The Municipal Building may be utilized for

relief operation meanwhile that the MDRRMO has not yet established its own
warehouse that is safe and spacious enough to accommodate relief goods.

e. Communication Facilities. A functional OpCen will need one landline,

fax machine, at least two internet-connected computers, one fixed base radio
with repeater system with municipality-wide range, and mobile radios for its
emergency vehicles. Minimally, all MDRRMO staff and rescue team leaders
should be issued one functional, heavy-duty, weather-proof handheld radios.

Access to cable television is needed for the regular updates of news and
weather advisories.

56 | P a g e
 f. Contingency Plans. The OpCen shall be equipped with various
Contingency Plans addressing the different circumstances or occurrences that
may possibly happen to provide a generally accepted guide and a framework
of operations for every stake holders to observe.

 The opening and activation of the MDRRM Operation Center shall

at all times observed some coordination protocols to establish
smooth and well facilitated flow of operation to wit;

 Assist the Barangay in the utilization of the OCD-prescribed

Reporting System and the design of Summary Worksheets which
will facilitate convergence of reports from various sources and for
easy review and counterchecking. The Office of Civil Defense has
prescribed four (4) types of report:

 Form 1: FLASH REPORT-shall be submitted within an hour;

 Form 2: RAPID DAMAGE AND NEEDS ASSESSMENT
CHECKLIST-shall be submitted within six (6) hours;
 Form 3: DAMAGE ASSESSMENT REPORT-shall be submitted
within 24 hours;
 STANDARD INFORMATION BOARD-shall be displayed one
at the MDRRM Office and another one will be positioned at
the Municipal Building Lobby.

 In case of typhoon, flooding and earthquake incidents:

AGGRAVATING CIRCUMSTANCES:
Once Signal No. 1 or Alert Level 1 is hoisted over the island, the MDRRM
Operation Center shall automatically be declared activated and open for a
24/7 services.

57 | P a g e
 Step 1  Pre-designated staff shall prepare the MDRRM Office,
Pavia Livelihood Technology Center Conference Room or
the Office of the Mayor to make it ready for the MDRRM
Council’s Emergency Meeting.
Step 2  Set up all communication gadgets for OpCen staff to
render a 24/7 duty of receiving and processing of all
calls and continuous releases of advisories and in
channelling of data and information to the Research and
Planning Section to be used in planning for the
appropriate action or intervention necessary.
Step 3  OpCen staff shall disseminate advisories from time to
time and check communication access with all
MDRRMOs/ MDRRMCs and BDRRMCs and request them
to:
 Activate respective Operation Center at their
levels
 Start operating their Early Warning System
and raise alert on the constituents by citing
the anticipated threat or hazard ahead
 Prepare life saving equipments when
necessary
 Activate Rescue and Retrieval Teams
 Activate Emergency Health Responders Team
Step 4  OpCen staff shall check the availability of evacuation
centers and domestic supplies, i.e. food, water, lighting
equipments, fuel, medicines, medical supplies and
service vehicles.
Step 5  OpCen staff shall prepare and make ready the following:
 OCD-prescribed Report Formats (Forms 1,2
3) and the use of a Summary Worksheet for
easier counterchecking of all information
logged in from the source.
 Check the on-time submission of Forms 1,2,3
of the affected barangays

58 | P a g e
 WORKING GROUP COMPOSITION

ROLE CONTACT EMAIL ADDRESS

NAMES OFFICE
NOS.
[email protected]
Overall Hon. Michael B. Mayor’s 329-7229 [email protected]
Coordinator Gorriceta Office

Operations [email protected]
Chairman and Mr. Rommel A. MDRRMO 519-6293
Secretariat Jamerlan

Ms. Welalie Cloven H.

Technical Staff Lasaleta
MDRRMO [email protected]
Mr. Arnold Gonzales 519-6293
Ms. Femy Maldecir
Sector Lead :
Health, WASH [email protected]
and Dr. Joyous Jan C. MHO 329-7496
Psychological Santos
Rehabilitation
Sector Lead :
Security PC/Insp. Fernand Pavia 329-7198 [email protected]
Limbungan PNP

Sector Lead :
[email protected]
Logistics Mr. Rommel A. 519-6293
MDRRMO
Jamerlan

Sector Lead :
Mayor’s
Communicatio
Office [email protected]
ns and Mr. Ramy P. Madero 329-3743 [email protected]
Warning
59 | P a g e
 Sector Lead :
[email protected]
Search, Rescue Insp. Jesus 329-3306
BFP
and Retrieval Valenzuela

Sector Lead :
Evacuation and Mrs. Luzviminda B. MSWDO 320-6048 [email protected]
Camp Sanchez 519-6373
Management

Sector Lead : Mrs. Luzviminda B. MSWDO 320-6048 [email protected]

Food and Non- Sanchez 519-6373
Food Items
[email protected]
Sector Lead : Engr. Ronilo A. MEO 320-3034 [email protected]
Infrastructure Guillem
Dep-Ed
Sector Lead: Mrs. Liza Cala-or
Pavia
Education

Sector: [email protected]
Management of Mr. Rommel A. MDRRMO 519-6293
the Dead and Jamerlan
Missing
Table 4: Working Group Composition

60 | P a g e
MDRRM STANDARD OPERATING PROCEDURES

CALAMITY RESPONSE PROTOCOLS AND ASSOCIATED ACTIONS

A. Pre-Calamity Protocols

1. Organize, activate or reactivate the MDRRMC.

2. Ensure that the council is functional. Minimum test or proof of

functionality :
 Approved MDRRM Plan
 Integration of Municipal Disaster Risk Reduction and Climate
Change Adaptation in the Comprehensive Land Use Plan, Annual
Investment Plan and in the Annual Budget.
 Scheme of, or recommendation on, forced or pre-emptive
evacuation of residents-at-risk.
 Meet once every three months, or as may be necessary.

3. Establish Municipal Disaster Risk Reduction and Management Office.

4. Ensure that the MDRRMO is functional. Minimum test or proof of

functionality :
 Organized, trained and equipped local emergency response and
rescue teams that can be readily mobilized for any forced or pre-
emptive evacuation and rescue
 Installed flood early warning and evacuation alert system, with
and audio-signaling device
 Establish MDRRM OpCen as the central command and control
facility for managing disasters operating on a 24/7 basis
 Database of human resource, equipment, directories, and location
of critical infrastructures and their capacities
 Partnership with Private Sectors, CSOs and Volunteer Groups
 Partnership with other local governments for DRRM and
Emergency Response

61 | P a g e
 5. Conduct public awareness activities and disseminate IEC materials.

6. Identify the following:

 Population-at-risk in vulnerable areas such as living in low-lying
and flood-prone areas
 People with special needs such as elderly, children, infants,
pregnant women and persons with disability, and their locations
 Poorly constructed houses or facilities

7. See to it that disaster preparedness and response works. Minimum

tests or proof of readiness:
 Regularly tested early warning system
 Fully disseminated IEC materials
 Designated Evacuation Centers
 Organized and Trained Personnel for:
- Forced or Pre-emptive Evacuation
- Search and Rescue
- Medical and Counseling Services
- Relief Goods Distribution
 Ease of utilizing the MDRRM Fund for disaster preparedness,
during a disaster and post-disaster activities

8. Ensure proper coordination with other government agencies.

B. During Calamity Protocols

Within 12 hours from the broadcast of the typhoon signal or in the basis
of a 24-hour Weather Forecast and Extended Weather Outlook particularly on
widespread rainfall and thunderstorms which may trigger flash floods and
landslides issued by PAGASA.

1. Activate MDRRM OpCen and mobilize the MDRRMO Staff to man such
center on 24-hour basis.

2. Activate the flood early warning and evacuation alert system.

62 | P a g e
 3. Deploy the Pavia Emergency Responders, and prepare the Rescue
Equipments.

4. Activate the designated Evacuation Centers.

a. Deploy trained personnel in food handling and in orderly

distribution of relief goods, in medical and counseling services, in
law enforcement, and in settling interpersonal conflicts;

b. Ensure the availability and adequacy of basic and eesential

needs at the evacuation centers immediately prior to actual
evacuation, such as, but not limited to, water supply, back-up
power supply, foods, medicines, sleeping mats, blankets, pillows
and gender-sensitive sanitary facilities.

5. Enforce forced or pre-emptive evacuation of population-at-risk.

C. After Calamity Protocols

In the aftermath of the calamity:

1. See to it that the affected areas are no longer dangerous to evacuees

prior to their return.

2. Provide continuing relief assistance, including medical and psycho-

social counselling services to families or individuals-in-need.

3. Conduct damage assessment on: (a) local government-owned

facilities, buildings and infrastructures and (b) agriculture such as crops,
livestocks, fisheries, and link damage assessment information to
reconstruction and rehabilitation efforts.

63 | P a g e
 MUNICIPAL INCIDENT COMMAND SYSTEM

INCIDENT COMMANDER
LOCAL CHIEF EXECUTIVE/
MDRRM OFFICER

INFORMATION
MUN. ADMIN./MIS

Figure 11:Incident Command

System Organizational Chart
LIAISON
MDRRMO/ MO

SAFETY
PNP/ BFP/ RHU

OPERATIONS PLANNING LOGISTICS FINANCE ADMIN

MDRRMO/ PNP/ INTELLIGENCE MEO/ MSWDO/ MTO/ MAO/ MBO
PAVERS/ BPATs MPDC/ PNP MO/ MAO

64 | P a g e
The Operational Planning Cycle

The Incident Command System will follow the standard operational

planning cycle from incident/event, notification, initial response and
assessment to planning meeting to tactics meeting.

Incident Command Post

Incident Command Post will be located with the incident base where
primary command functions are performed or other incident facilities. For
incidents happening within the municipality, Incident Command Post will be
at the MDRRM OpCen or at the Office of the Mayor.

Procedures in the Activation on Incident Command System

The activation of Incident Command System shall be spearheaded by

the Municipal Mayor acting as the Municipal Disaster Risk Reduction and
Management Council Chairperson will set the overall policy and strategic
direction in coordination with the local council and MDRRM OpCen.

On the basis of such activation, the Municipal Mayor shall delegate

authority to the Incident Commander (IC) who has the qualification and
specialization to manage the complexity specific of the event or disaster. It is
the responsibility of the IC to keep the Municipal Mayor informed on the
operation concerned, request for clarification and policy direction, and
assumes overall command for an on-scene response operation in managing
the incident by objectives

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Municipal Incident Command System Structure

COMMAND

Incident Commander: MAYOR MICHAEL B. GORRICETA-MUN. MAYOR

Deputy Incident Commander: MR. ROMMEL A. JAMERLAN-MDRRM OFFICER III
Information Officer: MR. RAMY P. MADERO-MUN. ADMINISTRATOR
Liaison Officer: MR. ROMMEL A. JAMERLAN-MDRRM OFFICER III
Safety Officer: PC/INSP. FERNAND LIMBUNGAN
INSP. JESUS VALENZUELA
DR. JOYOUS JAN C. SANTOS-MUN. HEALTH OFFICER

Basic Functions of the Incident Commander and Command Staff:

1. The Incident Commander is responsible for overall management

response operations.
2. The Incident Commander is selected by qualifications and experience.
3. Determines incident objectives and strategies.
4. Establishes priorities in consultation with the staff.
5. Established Incident Command Post.
6. Establish appropriate ICS organization based on the situation.
7. Ensures that planned meetings are scheduled as required.
8. Approves and authorizes the implementation of the Incident Action Plan.
9. Ensures that adequate safety measures are in place.
10. Coordinates with key people and officials.
11. Has overall authority and responsibility for conducting incident
operations.
12. Ensures availability of resources and will serve as link to higher
authorities.
13. Authorizes the release of information to the media.

Information Officer:

a. Central point for information dissemination

b. Works closely with all the different information officers/ media

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 c. Ask approval of the Incident Commander before media releases

Liaison Officer:

a. Contact point for representatives of assisting and cooperating

agencies (MDRRMC member and partner agencies)
b. Assisting agency- provides tactical or service resources

Safety Officer:

a. Work with operations on tactics

b. Anticipate, detect, and correct unsafe situation
c. Has emergency authority to stop unsafe acts/ operations

Operations Section Chief:

a. Directs and coordinates all incident tactical operations

b. Supervises in the staging areas and monitor various operation
teams such as communication and warning, pre-emptive
evacuation and transportation, evacuation and relief and
search and rescue groups

Planning Section Chief:

a. Maintains resource status

b. Maintain situation status
c. Prepares Incident Action Plan
d. Provides documentation service
e. Prepares demobilization plan
f. Provide technical specialists

Logistics Section Chief:

Provides services and support to the Incident Commander.

Responsible for:
-Facilities

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 -Transportation
-Communications
-Supplies
-Equipment Maintenance and Fuel
-Food Services
-Medical Services

Finance Administration Section Chief:

a. Monitors incident cost

b. Maintains financial records
c. Administer procurements
d. Perform time recordings

MDRRM Council:

Provides the following to the Incident Commander, through

Responsible Officials:
-Making policy decisions
-Establishing priorities
-Resolving critical resource issues
-Mobilizing and tracking resources
-Collecting, analyzing and disseminating information

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OPERATIONS

PRE-DISASTER

1. Communication and Warning

Chairperson : HON. HANSON GUYOS

Co-Chairperson : MR. ARNOLD GONZALES
Members: : INSP. JESUS VALENZUELA
Communication and Equipment
Operators, KABALIKAT Civicom,
Ambulance Drivers

Purpose: To rapidly disseminate information concerning imminent

disaster threats to government officials, institutions, properties and the
population at large in the areas of immediate risk.

Basic Function:
a. To relay 24-hour weather bulletin and advisory from PAG-ASA.
b. To forewarn vulnerable areas for possible impact of a hazard so as to
enable protective or preventive actions to be taken by disaster
management officials.
c. To assist in the activation of warning system devices.
d. To furnish information on updates to responsible persons/ agencies.
e. Establish linkage with other agencies.
f. Post and updates information advisory thru social networks, website,
twitter, PAGASA, resource agencies, etc.

2. Pre-emptive Evacuation and Transportation

Chairperson : MR. RAMY P. MADERO

Co-Chairperson : MR. ROMMEL A. JAMERLAN
Members: : MR. VENANCIO ANIMAS
ENGR. RONILO GUILLEM
MS. LIZA CALA-OR

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 MRS. DELORAH CECILIA FANTILLO
Municipal Drivers
Purpose: To provide vehicles for transporting evacuees to the assigned
evacuation center and to give information to the MDRRM OpCen any
needed assistance of the evacuees.

Basic Functions:
a. Transport the evacuees to the designated evacuation center.
b. Transport relief goods.
c. Provide assistance in the proper and orderly distribution of supplies
and materials.
d. Responsible for providing vehicles to the teams.
e. Responsible for checking if the evacuation areas have the needed
basic necessities and report to the barangay what is lacking in the
center.

DURING DISASTER

1. Search and Rescue Team

Chairperson : INSP. JESUS VALENZUELA

Co-Chairperson : PC/INSP. FERNAND LIMBUNGAN
Members: : HON. HANSON GUYOS
PAVERS, Tanod Chiefs,
KABALIKAT Civicom,
Ambulance Drivers

Purpose: To save lives and minimize damage to property

Basic Functions:
a. To have capable rescue personnel assigned in search and rescue
operations.
b. To minimize further injury to people and damage to property.

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2. Evacuation and Relief Operation

Chairperson : MRS. LUZVIMINDA SANCHEZ

Co-Chairperson : HON. JENNY S. SERVIDAD
Members: : MSWDO Personnel, Day Care
Workers

Purpose:
a. To assist in the evacuation of affected families to prevent casualties.
b. To provide relief operations while in evacuation centers (food, water,
blankets, mats, etc.).
c. To provide relief and appropriate disaster intervention.

Basic Functions
a. Identify beneficiaries in coordination with barangay officials.
b. Distribution of relief goods.
c. Frontline in the event of disasters and calamities.
d. Lead in the relocation of victims to a safe place.
e. Monitor the evacuation centers.
f. Conduct of stress de-briefing of victims.
g. Coordinate with other teams.
h. Link with civic groups for continuous provision of basic necessities.

3. Emergency Medical Services

Chairperson : DR. JOYOUS JAN C. SANTOS

Co-Chairperson : HON. MARK ANTHONY SOTOMIL
Members: : Municipal Health Personnel,
PAVERS, Barangay Health Workers

Purpose: Provide medical services (emergencies) and post emergencies

Basic Functions
a. Conduct rapid health assessment to the affected areas.
b. Disposal of dead bodies if the need arises.

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 c. Undertake necessary measures to prevent health hazards which may
be caused by disaster.
d. Provision of essential medicines/ medical supplies.
e. Update the Incident Commander on status of the health services
especially the victims.
f. Health advices information.
g. Refer to higher authorities (PHO,DOH) for serious cases of medical
treatment.
h. Recommend and suggest medical actions.
i. Establish protocol of command.

4. Fire Suppression/ Prevention

Chairperson : INSP. JESUS VALENZUELA

Co-Chairperson : HON. HANSON GUYOS
Members: : BFP Personnel, Barangay Tanods

Purpose: To minimize effects of the occurrence of disastrous fire

Basic Functions
a. Inspection of buildings and facilities to mitigate disaster risk hazards.
b. Organize the Auxiliary Fire Services in the different barangays,
undertake awareness campaign and public information on fire
control and prevention.
c. Facilitates the provision of fire prevention and control services.
d. Sound the alarm for preparation and evacuation.
e. Prepare reports and submit to MDRRM Office.

5. Security and Safety

Chairperson : PC/INSP. FERNAND LIMBUNGAN

Co-Chairperson : HON. HANSON GUYOS
Members: : Pavia PNP Personnel,
Barangay Tanods

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 Purpose: To ensure safety and security of the affected families including
personal properties and belongings and maintain peace and order
situation at the site

Basic Functions
a. Facilitates the provision of security services in disaster areas.
b. Assist in the organization of Police Auxiliary Services.
c. Direct traffic and enforce crowd control during fire/disaster
operation.
d. Coordinate with Barangay Officials and Barangay Tanods at the site.
e. Report incident to the Incident Commander on post for any unusual
peace and order situation.

POST DISASTER

1. Damage Assessment/ Needs Analysis

Chairperson : MR. ROMMEL JAMERLAN

Co-Chairperson : ENGR. RONILO GUILLEM
Members: : MR. HOMER HUBAG

Purpose:
a. To list down number of casualties (male, female, age, barangay).
b. To account or list down number of affected families/ household
(rescued/missing family members)
c. List down injured persons that needs immediate attention and
medical servces.
d. Feedback/ report to public information.
e. Submit list of affected families to Evacuation and Relief Team.
f. Submit list of injures persons to Emergency Medical Services Team.
g. Analyze immediate needs at evacuation center.

Basic Functions:
a. Manage the listing of affected families rescued and brought to the
evacuation center.

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 -List on injured
-List of casualties
-List of missing persons
b. Assess the immediate needs of the affected families in the evacuation
center.
c. Manage the listing of damaged to property.
d. Submit reports to MDRRM OpCen and to the Office of the Mayor.
e. Update the OpCen every 3 hours.

2. Rehabilitation and Recovery Team

Chairperson : ENGR. RONILO GUILLEM

Co-Chairperson : MR. ROMMEL JAMERLAN
Members: : MRS. CAROLINE S. TERUEL
MS. LUISA GUADAÑA
MR. RAMY MADERO

Purpose: To rehabilitate/ recover/ repair damaged properties after the

occurrence of the calamity/ disaster

Basic Functions
a. Investigation/ survey the extent of damage.
b. Assessment as to properties, infrastructure, etc.
c. Submit report to Incident Commander.
d. If all request granter, implementation will follow.

3. Retrieval Operation

Chairperson : PC/INSP. FERNAND LIMBUNGAN

Co-Chairperson : MR. ROMMEL JAMERLAN
Members: : Pavia PNP Personnel, BFP
Personnel

Purpose:
a. To find or retrieve any missing persons or bodies as reported.
b. To find important things or properties as reported missing.
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 Basic Functions:
a. After the search and rescue operation, retrieval operation will
commence.
b. To find missing bodies and or property.
c. Coordinate with all the teams

PLANNING

Members:
MRS. MABEL E. PACHES – OIC, MPDC
PAVIA PNP PLANNING OFFICER

Basic Functions:
a. Maintains resource status
b. Maintain situation status
c. Prepares Incident Action Plan
d. Provides documentation service
e. Prepares demobilization plan
f. Provide technical specialists

LOGISTICS

Members:
ENGR. RONILO GUILLEM
MRS. LUZVIMINDA SANCHEZ
MR. RAMY MADERO
MR. VENANCIO ANIMAS
MR. HOMER HUBAG

Basic Functions:
Provides services and support to the Incident Commander.
Responsible for:
-Facilities

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 -Transportation
-Communications
-Supplies
-Equipment Maintenance and Fuel
-Food Services
-Medical Services

FINANCE ADMINISTRATION

Members:
MRS. CAROLINE TERUEL
MS. LUISA GUADAÑA
MR. RAMY MADERO

Basic Functions:
a. Monitors incident cost
b. Maintains financial records
c. Administer procurements
d. Perform time recordings

Establishing the Chain of Command and Span of Control

The MDRRM Council through the MDRRMO shall be utilizing a flexible

and modular approach through a top-down line of communication. During
response, personnel on their specified duties may leave their regular position
to follow the organized structure. Span of control for each sections established
shall have a clear line of supervision and authority from the section chiefs
under the command of the Incident Commander. Only needed functions will
be filled. Other organizational units shall be established as the need of the
situation arises.

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Management by Objectives and Incident Action Plan

Objectives and action plan shall be based in the demands of the events
or disasters including pre-planned such as: fiestas, parades, sport events,
conferences and including large scale natural disasters in conduction search
and rescue missions, recovery and relief operations.

Ensuring the safety of the responders and allocation of efficient use of

resources in achieving a specific, measurable, attainable, realistic, time-bound,
humane tactical operation will be utmost the top priority.

Operational Period.

Establishment of the incident objectives and Incident Action Plan with

the use of standardized ICS forms shall be the basis for the direction of the
entire operation, having a 12-hour operational period.

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INSTITUTIONAL WORKING ARRANGEMENT

 There shall be mutual cooperation among and between MDRRMO, other

municipal department such as MSWDO, Municipal Agriculture’s Office,
Municipal Engineering Office, Municipal Health Office, MPDO, MENRO
and among others, DepEd, BDRRMC and Accredited Community
Disaster Volunteers in the implementation of MDRRM Plan;

 Quarterly plans and monthly progress of MDRRM activities shall

likewise be reported to the Municipal Council and other funding
partners for information, technical and management guidance;

 The MDRRMC shall actively participate and support local policy

proposals including discussions and decisions relative to formulation,
amendment and/ or modifications of local policies pertinent to local
disaster risk reduction especially in three core programs namely;
disaster prevention, mitigation and preparedness;

 Accountability for the regular reporting systems to the public and

concerned officials belongs to the MDRRMO.

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GENERAL MONITORING AND EVALUATION FRAMEWORK

Monitoring and evaluation is the process of gathering, filing, accessing

and analyzing information that will enable the Municipal Mayor as Disaster
Risk Reduction and Management Council Head to determine the progress of
the implementation of the MDRRM Plan, and make timely decisions to ensure
that progress is maintained according to schedules and targets.

The public dissemination of the outputs of monitoring and evaluation

activities enhances transparency in management.

The MDRRMO shall be primarily responsible in carrying out monitoring

and evaluation activities but whose work shall be reviewed by the Municipal
Disaster Risk Reduction and Management Council as the overseeing body of
the municipality for disaster risk reduction and management.

The MDRRMO shall submit a monthly, quarterly, and an annual report

to the MDRRMC and to the Municipal Mayor informing them of the state of the
implementation of the approved MDRRM programs/ projects for the period.

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