Staff Position Description – Accounts Clerk
INSERT NAME OF CLERK
Position: Accounts Clerk
Reporting To: General Manager
Conditions Casual (9 hours per week @ 200 per hour)
Required to sign a confidentiality agreement
Place of work by agreement with General Manager
Tenure Employment Contract Period:
The Position is available for a period of up to 1 year being based on the
following;
Following an initial 3 month probation period appointment will be for a period of
up to 1 year and will be subject to meeting quarterly KPI targets (Attached) as
agreed between the successful applicant and the Board
Liaison With: All staff & BTas Finance Official
Function: Maintain and update accounts including accounts payable and receivable,
debtors and other facets of the accounts
Maintain computerised accounting records
Provide financial corporate governance reports
Continuously update and improve reporting and auditing requirements on a
monthly basis in conjunction with the Finance Official and the Auditor
Comply with the Associations approved KPI requirements attached to this
document
Essential Experience: Tally & Microsoft Office Suite of Applications
Essential
Accounting qualifications in Financial Services ( Certificate 1V or
Qualification:
higher)
Or qualifications deemed acceptable to the Board including but not
limited to:-
a) Proven capacity to manage accounts for a major organisation.
b) Proven ability to meet deadlines and operate effectively in high-
pressure situations
c) Proven ability to provide reports from Tally as may be required
from time to time in addition to required standard reporting
Ability to meet tight timeframes
Accounts Clerk Position Description
High level of member service
Essential Skills and Manage Accounts with little direction from the General Manager
Generally Have a high level of administration skills
Ability to work in a team environment
Attentive to detail and able to complete tasks on schedule
Ability to manage multiple tasks
Work with the Board and staff to formulate the Annual Budget;
Work with the Finance Committee to prepare advice to the Board and
Council
Monitor the monthly management accounts and annual financial
accounts.
Monitor that all projects and activities are conducted effectively and
efficiently and managed within budget targets;
Identify and rationalise expenditure where appropriate to ensure that
the use of limited resources are maximised at all times;
Responsibilities:
Management of electronic accounts
Reconciliation of all Accounts
Receipting, depositing and processing of all monies
Payroll, process salaries
Prepare reports for Board & Council
Produce Group Certificates for all staff
Undertake GST, PF, ESI And Other statutory lodgements
End of year Financial Functions – Preparation of Reports for Auditor
Special Financial Reports as required
Produce mail statements as required
Chase up outstanding 60 and 90 day debtors.
Process all cheque payments and arrange signing and countersigning
Process direct debit payments for staff salaries and creditors
Maintain staff leave and other records.
Date: ……………..
Signed (duty holder): ………………………………………………..
Signed (supervisor): ……………………………………………..…
Accounts Clerk Position Description
KEY PERFORMANCE INDICATORS – ACCOUNTS CLERK POSITION
KPI Attachment
KPI Achieved Not Achieved
1. 98% compliance with processing of all
monetary receipts and deposits
2. 100% compliance with process of
payroll as per timeline
3. 98% compliance with process of
direct debit payments for staff salaries
and credits as per timeline
4. 100% compliance – provision of
Financial Reports for reporting at
Board meeting five (5) days prior &
Council fourteen (14) days prior to
meeting
5. 100% compliance with provision of
staff Group Certificates
6. 100% compliance with GST ,ESI, PF
AND OTHER statutory requirements –
lodgement as per required timelines
7. 98% compliance with preparation of
Invoices and Statements to members,
training participants and others – as
per required timeline
8. 98% compliance with recovery of 60
and 90 day debtors
9. 100% compliance with Updating
reports to requirements as set by
Auditor and Finance Official on a
monthly basis.
10. 100% compliance with confidentiality
agreement.
Accounts Clerk Position Description
