COMPUTER EDUCATION

MS.OFFICE NOTES
Charles Babbage is invented the computer in 1942.
computer is a Latin word

Latin English
comp - calculations
puter - device
Computer: - Computer is an electronic device. It accepts the data, it
process it gives accurate result & it stores the information.
Black Diagram of Computer

Input: - Which we have giving the data to the computer’s it’s called as
input.
Ex: - key board, mouse, and joystick.
Processing:-
C.P.U:- It converts data, the data in to information. it is called as
processing.
Ex: - CPU
Out put: - Which shows accurate result with the help of monitor is
called as out put.

1
Ex:- monitor, printer etc..
Control unit: - It control all the information all the parts of the
computer.
Memory unit: - It stores lot of information of lot of files in a system.

COMPUTER MEMORY

PRIMARY MEMORY SECONDARY MEMORY

FLOPPY DISKS, HARD

DISK,
CDS
RAM ROM

The memory are two types :-

1) Primary memory - It is a temporary storage memory.
Ex: - ram and rom. J
a) Ram (Random Access Memory) this is read and write memory.
b) Rom (Read Only Memory) this is used to only read purpose.
2) secondary memory - CD’s, floppies, pen drives.
Arithmetic and logical unit (ALU):- It processes all the mathematical
and logical calculations.

Types of
Computers
Analog computers

Digital Computers Hybrid Computers

2
1) Analog Computers :- Analog Computers can work continuously
without any rest. The Analog Computers can measure temperature
Using of ATM’s etc..
2) Digital Computers :- These Computers can work a particulars data
for calculations, Digital variable, counting of pages in a book, Money
counting machines, calculators, most of the Digital Computers in use
financial organisation, educational intuitions , Banks etc..
3) Hybrid Computers :- The Hybrid Computers is the combination of
Analog & Digital Computers.

Generation of computer :-
First generation - (1942 - 1955).
Vacuum tubes
Second generation -TRYH (1955 - 1964).
Transistors
Third generation - (1964 - 1979).
IC's (integrated circuits)
Fourth generation - (1979 - 1989).
large integrated circuits
In 1981 the IBM Company introduced first computer for home user.
and also Apple computers introduced in 1984.
Fifth generation - (1989 - till date).

Software & Hardware

3
 Software: - It is a set of instructions giving to the computer. It
directs the computer what and how to perform the instructions.
Which we can't touch is software.
Software is two types they are:
System software: - It is a write programs in computer.
Ex: - c language, c++, java, oracle etc.
Application software: - Which is used for some specific application
is called application software. System can be developed the
application software.
Ex: - ms.office, tally, typing tutor etc.
Hardware: - it is a physical component (parts) of the computer.
Which we can touch is hardware.
Ex :- mouse, key board, monitor, cpu etc.

WINDOWS
Windows is an operating system. it is developed by micro soft
corporation in 1985. It is a GUI (Graphic User Interface) (step by step
method) type and it is a multi- tasking & multi- user. it is control
devices & manage memory of computer. It released in different type of
versions. They are Windows - 93
Windows - 95
Windows - 98
Windows - 2000
Windows - XP
And the latest versions are Windows vista, 7&8.

4
 Icons

Back ground
or Desktop

Task bar

NOTE PAD
Start All programs Accessories Note pad
(OR)
Start Run Notepad minimize
menu bar title bar maximize

close

cursor

5
work area
scroll bar
statusbar
Task bar
File Menu (Alt +F) :-
New (Ctrl + N) :- This command is used to create a new file.
Open (Ctrl + O) :- This command is used to open an existing file
(created file).
Save (Ctrl + S) :- This command is used to save the present created
file.
Save as :- This command is used to save an existing file with extra
information and giving other file name.
Print (Ctrl + P) :- This command is used to print the information on
paper.
Page setup :- This command is used to set the page margins of left,
right, top & bottom and set the orientation of portrait and landscape.
Exit :- This command is used to close the note pad window.

Edit Menu (Alt + E):-

Undo (Ctrl + Z) :- This command is used to cancel (or) replace the last
action.

6
Cut (Ctrl + X) :- This command is used to cut the selected text.
Copy (Ctrl + C) :- This command is used to copy the selected text.
Past (Ctrl + V) :- This command is used to past the cut (or) copy text.
Delete :- This command is used to delete the selected text.
Find (Ctrl +F) :- This command is used to find the giving text.
Find next (F3) :- This command is used to find the repeated text.
Replace (Ctrl + H) :- This command is used to replace from one word
into another word.
Go To (Ctrl + G) :- This command is used to move the cursor to a
particular line.
Select All (Ctrl + A) :- This command is used to select the entire text of
a file.
Date &Time (F5) :- This command is used to insert the Date & Time
where the cursor position.

Format Menu (Alt +O) :-

Word wrap :- This command is used to write the text continuously (or)
after ending the window the cursor jumps to next line automatically
without pressing enter.
Font :- This command is used to change the text style in different ways
like font, font style, font size.

View Menu (Alt + V) :-

Status bar :- This command is used to hide (or) un hide the status bar.

7
 WORD PAD
Start All programs  Accessories  Word pad.
(OR)
Start  Run  Word pad. minimize
title bar maximize

8
 close
menu bar

ruler

work area

task bar

File Menu (Alt + F) :-

New (Ctrl + N) :- This command is used to create a new file.
Open (Ctrl + O) :- This command is used to open an existing file
(created file).
Save (Ctrl + S) :- This command is used to save the present file.
Save as :- This command is used to save and existing file with extra
information with giving other file name.
Print (Ctrl + P) :- This command is used to print the information on
paper.
Page setup :- This command is used to set the page margins left, right,
top, bottom and set the orientation of portrait and landscape.
Print preview :- This command is used to display the page before
printing how to print the information on paper.
Exit :- This command is used to close the word pad window.

9
Edit Menu (Alt +E) :-
Undo (Ctrl + Z) :- This command is used to cancel (or) replace the last
action.
Cut (Ctrl + X) :- This command is used to cut the selected text.
Copy (Ctrl + C) :- This command is used to copy the selected text.
Past (Ctrl + V) :- This command is used to past the cut (or) copy text.
Past special :- This command is used to past the unformatted text.

clear :- This command is used to clear the selected text.

Find (Ctrl +F) :- This command is used to find the giving text.
Find next (F3) :- This command is used to find the repeated text.
Replace (Ctrl + H) :- This command is used to replace from one word
into another word.
Go To (Ctrl + G) :- This command is used to move the cursor to a
particular line.
Select All (Ctrl + A) :- This command is used to select the entire text of
a file.

View Menu (Alt + V) :-

Tool bar :- This command is used to hide (or) unhide the tool bar.
Format bar :- This command is used to hide (or) unhide the format
bar.
Ruler :- This command is used to hide (or) un hide the ruler.

10
Status bar :- This command is used to hide (or) un hide the status bar.
Options :- This command is used to hide (or) un hide the all bars at a
time and set the word wrap, no wrap, wrap to window, and wrap to
ruler.

Insert Menu (Alt + I) :-

Date &Time (F5) :- This command is used to insert the Date & Time in
different formats where the cursor position.
Object :- This command is used to insert different pictures, graphic
charts, work charts etc.
Format Menu (Alt +O) :-
Word wrap :- This command is used to write the text continuously (or)
after ending the window the cursor jumps to next line automatically
without pressing enter.
Font :- This command is used to change the text style in different ways
like font, font style, font size.
Bullet style :- This command is used to insert the different style of
bullet to each line automatically.
Paragraph :- This command is used to set the text in paragraph wise.
Tabs :- This command is used to set that tab stop position.

PAINT
Start  All programs  Accessories  Paint.
minimize
title bar maximize

close

11
 color box
tools
ruler
menu bar

work area

scroll bar

status bar
task bar

Tools :-

1) Free form select

2) Select
3) Eraser

4) Pencils

5) Brush
6) Text []

7) Line

8) Polygon

12
9) Curve

10) Rectangle

11) Ellipse
12) Rounded Rectangle

MS-OFFICE

ms office is windows based application software with graphical

features. it is a collection of different packages & each package used
for different purpose. it includes ms word, ms excel, ms power point,
ms outlook and ms access etc…
each package has a particular use. it released in different types of
versions like
ms office 95
ms office 97
ms office 2000
ms office xp
ms office 2003
ms office 2007 etc..

MS OFFICE WORD
Start  All programs  Ms office  Ms word.
(OR)

13
Start  Run  Win word. title bar minimize
close
maximize
menu bar
standard bar
format bar
ruler

task pan
work area

scroll bar
drawing tool bar

thumb nails task bar

File Menu (Alt + F) :-

New (Ctrl + N) :- This command is used to create a new file.
Open (Ctrl + O) :- This command is used to open an existing file
(created file).
Close :- This command is used to close the present document.
Save (Ctrl + S) :- This command is used to save the present file.
Save as :- This command is used to save and existing file with extra
information and giving other file name.
Save as web page :- This command is used to save the information of
the document as a web page.
Web page preview :- This command is used to display the document
as a web page.
Page setup :- This command is used to set the page margins left, right,
top, bottom and set the orientation of portrait and landscape.

14
Print preview :- This command is used to display the page before
printing the information m
Print (Ctrl + P) :- This command is used to print the information on
paper.
Send To :- This command is used to send the information of a
document to a particular mail.
Exit :- This command is used to close the ms word window.
Edit Menu (Alt +E) :-
Undo (Ctrl + Z) :- This command is used to cancel (or) replace the last
action.
Repeat (Ctrl + Y) :- This command is used to replace the last action.
Cut (Ctrl + X) :- This command is used to cut the selected text.
Copy (Ctrl + C) :- This command is used to copy the selected text.
Past (Ctrl + V) :- This command is used to past the cut (or) copy text.
Past special :- This command is used to past the unformatted text.
clear :- This command is used to clear the selected text and formats.
Select All (Ctrl + A) :- This command is used to select the entire text of
a file.
Find (Ctrl +F) :- This command is used to find the giving text.
Replace (Ctrl + H) :- This command is used to replace from one word
into another word.
Go To (Ctrl + G) :- This command is used to move the cursor to a
particular page.

View Menu (Alt + V) :-

15
Normal :- This command is used to display the document in normal
view.
Web layout :- This command is used to display the document in web
layout view.
Print layout :- This command is used to display the document in print
layout view.
Reading layout :- This command is used to display the document in
reading layout view.
Out line :- This command is used to display the document with box
symbols to each line.
Task pan(Ctrl + F1) :- This command is used to hide (or) un hide the
task pan bar.
Tool bars :- This command is used to hide (or) un hide the extra tool
bars.
Ruler :- This command is used to hide (or) un hide the ruler.
Document Map :- This command is used to hide (or) un hide the
document map.
Thumb nails :- This command is used to display the pages in left side
in ms word window.
Header & Footer :- This command is used to insert header of heading
and footer of page numbers.
Mark up :- This command is used to hide (or) un hide the comment.
Full screen :- This command is used to display the document in full
screen.

16
Zoom :- This command is used to increase and decrease the size of
document.

Insert Menu (Alt + I) :-

Break :- This command is used to break the text one page into number
of pages.
Page number :- The is command is used to insert the page numbers
automatically come's to each page.
Date &Time :- This command is used to insert the Date & Time in
different formats where the cursor position.
Auto text :- This command is used to insert the text automatically with
different options like closing option, marking instructions, solutions
etc.
Field :- This command is used to insert the different fields in present
document.
Symbol :- This command is used to insert different type of symbols
where the cursor position.
Comment :- This command is used to insert the comment to a selected
text (or) picture.
Reference :- This command is used to insert the foot note, caption,
index and tables.
Pictures :- This command is used to insert pictures, clip arts, from file,
auto shapes and word arts etc.
Diagram :- This command is used to insert different types of
diagrams, organization charts, cycle and radial etc.

17
Text box :- This command is used to insert the text on picture (or) clip
arts.
File :- This command is used to insert the information from one file to
another file.
Object :- This command is used to insert the different types of objects,
Bitmap image, pictures and work charts etc.
Book mark :- This command is used to insert the book mark and move
the cursor to a particular location.
Hyper link :- This command is used to set the link b/w one file to
another file.

Format Menu (Alt +O) :-

Font (Ctrl +D) :- This command is used to change the text style in
different ways like font, font style, font size, font color and apply the
different type of effects.
Paragraph :- This command is used to set the text in paragraph wise.
Bullet style & numbering :- This command is used to set the bullets
with different numbers, alphabets, different style of bullets symbols
etc.
Borders & Shadings :- This command is used to insert the border to
the text , page borders and set the shadings to the text.

18
Columns :- This command is used to insert the number of columns in
a documents.
Tabs :- This command is used to set the tabs stop position, alignment
of left, right, center and also set the leaders.
Drop Cap :- This command is used to set the drop cap to the first letter
increase the size of the selected letter.
Text Direction :- This command is used to change the text direction of
left, right and center.
Change case :- This command is used to change the text in different
case like sentence case, upper case, lower case, title case and toggle
case.
Background :- This command is used to insert the background colors
and fill effects, texture, pattern, pictures and also set the printed water
mark etc.
Themes :- This command is used to insert the different type of themes
in present file.
Frames :- This command is used to insert the numbers of frames in
single page.
Auto format :- This command is used to format the text automatically
with different option.
Styles & formatting :- This command is used to set the different style
of text and we can create a new styles in different formats.
Reveal formatting (Shift + F1) :- This command is used to display the
details of text format of font, font style, font size and font colors.

19
Tools Menu (Alt +T) :-
Spelling & grammar (F7) :- This command is used to check the
spelling and grammar, ignore the red color mark and change the
particular word.
Research (Alt + click) :- This command is used to search the
synonymous to a particular word.
Language :- This command is used to set the text in different language.
Fix Broken Text :- This command is used to set the text and fix it with
different language.
Word count :- This command is used to display the status of the page
like number of pages, number of lines, paragraphs, characters with
space and without space etc.
Auto summarize :- This command is used to set the text in summary
wise.
Speech :- This command is used to insert the text automatically with
voice recognization.
Shared work space :- This command is used to share the work from
one system to another system.
Track change (Ctrl + Shift + E) :- This command is used to the track
changes which here the protect the document.
Compare & Merge documents :- This command is used to the
document one file to another file and merge the information to protect
file.
Protect document :- This command is used to protect the document
with giving password.

20
Online Collaboration :- This command is used to set the net meeting
one system to another system based on the server.
Letters & Mailing :- This command is used to set the letter's & mailing
address in one document and send to all persons at a time.

Letters & Mailing Processor

Mail merge

Starting document

Select recipients

Type a new list

Create

Enter address list

Close

Select all

Ok

Insert merge fields

21
 Write your letter

Preview your letter

Complete the merge

Edit individual letters

Ok
Macro :- This command is used to record the new macro (& send the
information) run in other location (or) file.
Auto correct option :- This command is used to enter the text
automatically with giving single word short cut key.
Customize :- This command is used to hide (or) unhide the tool bars
on screen.

Table Menu (Alt + A)

Draw Table :- This command is used to draw the table of rows and
columns.
Insert :- This command is used to insert a table column's to the left,
right, row above, row below and number of cells.
Delete :- This command is used to delete the selected table, column,
row and cells.

22
Select :- This command is used to selected the table, column, row and
cells etc.
Merge cells :- This command is used to merge the number of cells in
to one cell.
Split Cells :- This command is used to split the cells of one cell into
number of cells.
Split table :- This command is used to split the table where the cursor
position.
Table auto format :- This command is used to set the table in different
style in clears automatically.
Auto fit :- This command is used to fit the rows and columns
automatically auto fit to window, fixed column width and distribute
row & columns evenly.
Heading row repeat :- This command is used to repeat the heading
row automatically to all pages.
Convert :- This command is used to convert the text to table (or) table
to text.
Sort :- This command is used to set the text in ascending and
descending order.
Formula :- This command is used to enter the formula to calculate
mathematical calculations.
Show grid lines :- This command is used to hide (or) unhide the grid
lines.
Table properties :- This command is used to set the table with
different alignment and indications.

23
 MS POWER POINT
Start  All programs  ms power point.
(OR)
minimize
Start  Run  Powerpnt. title bar menu bar maximize
close

format bar
standard bar

ruler
slide

task pan

drawing tool bar

status bar

task bar

File Menu (Alt + F) :-

New (Ctrl + N) :- This command is used to create a new file.
Open (Ctrl + O) :- This command is used to open an existing file
(created file).
Close :- This command is used to close the present presentation.
Save (Ctrl + S) :- This command is used to save the present file.
Save as :- This command is used to save and existing file with extra
information with giving other file name.

24
Save as web page :- This command is used to save the information of
the presentation as a web page.
Web page preview :- This command is used to display the
presentation as a web page.
Page setup :- This command is used to set the page margins left, right,
top, bottom and set the orientation of portrait and landscape.
Print preview :- This command is used to display the page before
printing the information.
Print (Ctrl + P) :- This command is used to print the information on
paper.
Send To :- This command is used to send the information of a
document to a particular mail.
Exit :- This command is used to close the ms power point window.

Edit Menu (Alt +E) :-

Undo (Ctrl + Z) :- This command is used to cancel (or) replace the last
action.
Repeat (Ctrl + Y) :- This command is used to replace the last action.
Cut (Ctrl + X) :- This command is used to cut the selected text.
Copy (Ctrl + C) :- This command is used to copy the selected text.
Past (Ctrl + V) :- This command is used to past the cut (or) copy text.
Past special :- This command is used to past the unformatted text.
clear :- This command is used to clear the selected text and formats.
Select All (Ctrl + A) :- This command is used to select the entire text of
a file.

25
Duplicate (Ctrl + D) :- This command is used to create a duplicate to
the selected picture (or) text.
Delete slide :- This command is used to delete a particular slide.
Find (Ctrl +F) :- This command is used to find the giving text.
Replace (Ctrl + H) :- This command is used to replace from one word
into another word.

View Menu (Alt + V) :-

Normal :- This command is used to display the slide in normal view.
Slide sorter :- This command is used to display the all slides at a time
on screen.
Slide show (F5) :- This command is used to display the slide in full
screen with different animation effects.
Note page :- This command is used to write the extra information
about the slide.
Master :- This command is used to display the master slide with
different levels.
Color/Gray scale :- This command is used to change the colors (or)
gray scale (or) black & white color to particular slide.
Grid & Guides :- This command is used to hide (or) un hide the grid
lines, guide lines.
Header & Footer :- This command is used to insert the header and
footer at the bottom of the slide.
Murk up :- This command is used to hide (or) un hide the comment.

26
Zoom :- This command is used to increase and decrease the size of the
slide.

Insert Menu (Alt + I) :-

New slide (ctrl +M) :- This command is used to insert a new slide in
present file.
Duplicate slide :- This command is used to create duplicate slide in
present file.
Slide number :- This command is used to insert the slide numbers
automatically to each slide at the bottom of the slide.
Date &Time :- This command is used to insert the Date & Time at the
bottom of slide.
Symbol :- This command is used to insert different type of symbols
where the cursor position.
Comment :- This command is used to insert the comment to a selected
text (or) picture.
Slide from file :- This command is used to insert different slides from
one file in to another file.
Slide from outline :- This command is used to insert other file in other
software file in power point files in present slide.
Pictures :- This command is used to insert pictures, clip arts, from file,
auto shapes, chart and word arts etc.
Diagram :- This command is used to insert different types of
diagrams, organization charts, cycle, venn diagram and radial etc.

27
Text box :- This command is used to insert the text on picture (or) clip
arts.
Movies & Sounds :- This command is used to insert the different
movie clips, sound from clip organizer, sound from file, movie from
clip organizer, movie from file in present slide.
Chart :- This command is used to prepared the chart which we are
giving the data to the computer.
Table :- This command is used to insert the table of number of
columns and rows.
Object :- This command is used to insert the different types of objects,
pictures, bitmap image and work charts etc.
Hyper link :- This command is used to set the link b/w one file to
another file.
Format Menu (Alt +O) :-
Font :- This command is used to change the text style in different ways
like font, font style, font size and font color.
Bullets and numbering :- This command is used to set the bullets with
different numbers, alphabets, different style of bullets symbols etc.
Alignment :- This command is used to write the text alignment of left,
right and center the text typing.
Line spacing :- This command is used to set the space b/w each line.
Change case :- This command is used to change the text in different
case like sentence case, upper case, lower case, title case and toggle
case.

28
Replays font :- This command is used to replays the font from one
style in to another style.
Slide Design :- This command is used to giving the slide to different
design to slide designs.
Slide Layout :- This command is used to giving the layout in present
slide.
Background :- This command is used to insert the different
background like fill effects, textures, gradient, pictures and patterns.

Tools Menu (Alt +T) :-

Spelling & grammar (F7) :- This command is used to check the
spelling and grammar, and ignore the red color mark and change the
particular word.
Research (Alt + click) :- This command is used to search the
synonymous to a particular word.
Language :- This command is used to set the text in different language.
Shared work space :- This command is used to share the work from
one system to another system.
Compare & Merge presentations :- This command is used to the
presentation one file to another file compare and merge the
information to protect file.
Online Collaboration :- This command is used to set the net meeting
one system to another system based on the server.

29
Macro :- This command is used to record the new macro (& send the
information) run in other location (or) file.
Auto correct option :- This command is used to enter the text
automatically with giving single word short cut key.
Customize :- This command is used to hide (or) unhide the tool bars
on screen.

Slide Show Menu (Alt+ D) :-

View show (F5) :- This command is used to display the slide in full
screen with different animation effects.
Set up show :- This command is used to set the show in different
styles in different formats.
Rehearse timings :- This command is used to display the duration of
the slide show.
Record narration :- This command is used to record narration(voice)
for the slide show.
Action Buttons :- This command is used to insert the different action
buttons in present slide and setting of hyperlink.
Action settings :- This command is used to change the linked file to a
particular action button.
Animation schemes :- This command is used to change the animation
effect to the present presentation.

30
Custom animation :- This command is used to set animation effect to
the present slide.
Slide Transition :- This command is used to set animation effect to the
slide background.
Hide slide :- This command is used to hide or unhide the selected
slide.
Custom shows :- This command is used to customize the slide show.

MS EXCEL
Start  All programs  ms office  ms excel.
(OR)
Start  Run  excel.
minimize
maximize
title bar menu bar

close

standard bar

format bar
task pan

formula bar
columns
cell
rows
scroll bar

drawing tool bar

status bar
task bar

31
 By default sheets are three in single work book.
 In one sheet 65,536 rows and 256 columns (IV).
 Default row height is 12.75 inches.
 Default column width is 8.43 inches.
File Menu (Alt + F) :-
New (Ctrl + N) :- This command is used to create a new file.
Open (Ctrl + O) :- This command is used to open an existing file
(created file).
Close :- This command is used to close the present document.
Save (Ctrl + S) :- This command is used to save the present file.
Save as :- This command is used to save and existing file with extra
information with giving other file name.
Save as web page :- This command is used to save the information of
the document as a web page.
Web page preview :- This command is used to display the document
as a web page.
Page setup :- This command is used to set the page margins left, right,
top, bottom and insert the grid lines on work sheet and set the header
and footer to particular page.
Print area :- This command is used to set the print area before printing
page and clear print area after printing.
Print preview :- This command is used to display the page before
printing the information.
Print (Ctrl + P) :- This command is used to print the information on
paper.

32
Send To :- This command is used to send the information of a
document to a particular mail.
Exit :- This command is used to close the ms excel window.

Edit Menu (Alt +E) :-

Undo (Ctrl + Z) :- This command is used to cancel (or) replace the last
action.
Repeat (Ctrl + Y) :- This command is used to replace the last action.
Cut (Ctrl + X) :- This command is used to cut the selected text.
Copy (Ctrl + C) :- This command is used to copy the selected text.
Past (Ctrl + V) :- This command is used to past the cut (or) copy text.
Past special :- This command is used to past the unformatted text.
Fill :- This command is used to fill the numerical series in order of left,
right, up, down with different cells and different numbers in a selected
columns and rows.
clear :- This command is used to clear the text format and also clear
the text in a particular cells and clear the comments.
Delete : - this command is used to delete the particular cell, shift cell
left, shift cell up entire row and entire column.
Delete sheet :- This command is used to delete a particular sheet in a
present work book.
Move (or) copy sheet :- This command is used to move the sheet place
and copy the information from one sheet in to another sheet.
Find (Ctrl +F) :- This command is used to find the giving text.

33
Replace (Ctrl + H) :- This command is used to replace from one word
into another word.
Go To (Ctrl + G) :- This command is used to move the cursor to a
particular cell.
View Menu (Alt + V) :-
Normal :- This command is used to display the work sheet in normal
view without page break.
Page break preview :- This command is used to display the page
break preview up to what extent we typed the information .
Task pan(Ctrl + F1) :- This command is used to hide (or) un hide the
task pan bar.
Tool bars :- This command is used to hide (or) un hide the extra tool
bars.
Formula bar :- This command is used to hide (or) un hide the formula
bar.
Header & Footer :- This command is used to insert header of heading
and footer of page number.
Comment :- This command is used to hide (or) un hide the comment.
Custom view :- This command is used to writ the name in custom
view dialog box and customize the cell and move the cursor to
particular cell reference.
Full screen :- This command is used to display the work book in full
screen.
Zoom :- This command is used to increase and decrease the size of
work book.

34
Insert Menu (Alt + I) :-
Cells :- This command is used to insert the extra cells in present work
sheet.
Rows :- This command is used to insert the extra rows in present work
sheet.
Columns :- This command is used to insert the extra columns in
present work sheet.
Work sheet :- This command is used to insert the more work sheets in
present work book.
Chart :- This command is used to prepared the chat which we are
giving the data to the computer.
Symbol :- This command is used to insert different type of symbols
where the cursor position.
Page break :- This command is used to
Name :- This command is used to define a name particular cell, it
display in name box after confirmation of cell reference we can delete
the defined name.
Comment :- This command is used to insert the comment to a selected
text (or) picture.
Pictures :- This command is used to insert pictures, clip arts, from file,
auto shapes and word arts etc.
Diagram :- This command is used to insert different types of
diagrams, organization charts, cycle and radial etc.

35
Object :- This command is used to insert the different types of objects,
pictures and work charts etc.
Hyper link :- This command is used to set the link b/w one file to
another file.

Format Menu (Alt + F) :-

Cells :- This command is used to set the text in different categories like
number, currency, accounting, specify format.
Rows :- This command is used to set the row in different auto fit
option and hide (or) un hide the selected rows.
Columns :- This command is used to set the columns in different auto
fit selection and hide (or) unhide the selected column.
Sheet :- This command is used to rename the sheet and we can hide
(or) unhide the particular sheet and we can set the background colors
and pictures and set the tab colors.
Auto format :- This command is used to set the conditional formatting
with selected rows, columns and cells.
Conditional formatting :- This command is used to display the
particular data in different formatting styles.
Style :- This command is used to set the rows and columns in different
style.

Tools Menu (Alt +T) :-

36
Spelling (F7) :- This command is used to check the spelling and
grammar, and ignore the red color mark and change the particular
word.
Research (Alt + click) :- This command is used to research the
synonym words.
Speech :- This command is used to insert the text automatically with
voice recognization.
Shared work space :- This command is used to share the work from
one system to another system.
Shared work book :- This command is used to share the work book in
particular sheet with one system to another system.
Track change (Ctrl + Shift + E) :- This command is used to the track
changes which here the protect the document.
Compare & Merge workbooks :- This command is used to the
document one file to another file workbooks and merge the
information to protect file.
Protection :- This command is used to protect the present sheet in
work book with giving password.
Online Collaboration :- This command is used to set the net meeting
one system to another system based on the server.
Goal seek :- This command is used to set the target value by changing
the cell from selected value.
Formula auditing :- This command is used to insert the value of keep
the arrows and set the precedents and trace dependent and remove
the all arrows at a time.

37
Macro :- This command is used to record the new macro (& send the
information) run in other location (or) file.
Auto correct option :- This command is used to enter the text
automatically with giving single word short cut key.
Customize :- This command is used to hide (or) unhide the tool bars
on screen.

Data Menu (Alt + D) :-

Sort :- This command is used to set the data in ascending order (or)
descending order.
Filter :- This command is used to keep the filter to a particular data,
like sort ascending and descending order and display the data top ten
(or) all and custom.
Form :- This command is used to insert the form and select a particular
row and column and we can apply the condition to a particular data.
Sub total :- This command is used to set the total, sub total and grand
total to a particular data.
Validation :- This command is used to set the validation and set the
error alerts, input the text from column into number of columns.
Text to columns :- This command is used to set the text from one
column into number of columns.
Consolidation :- This command is used to consolidate the text from
one sheet into number of sheets (or) one file into number of files.
Group & outline :- This command is used to set the rows and columns
in a groups and outline wise.

38
Pivot table & Pivot chart :- This command is used to prepared the
table and chart which we are giving the data to the computer.

STUDENTS MARKS LIST

A B C D E F G H I J K L
1 NAMES S1 S2 S3 S4 S5 S6 TOTAL AVERAGE RESULT GRADE RANK
2 HARI 85 57 85 58 90 45 420 70 PASS A+ 5
3 VASU 74 91 59 45 30 85 384 64 FAIL A 7
4 REKHA 75 67 63 76 82 76 439 73.17 PASS A+ 3
5 BHANU 56 43 52 60 49 55 315 52.5 PASS A 9
6 DEVI 76 90 85 84 91 45 471 78.5 PASS A+ 2
7 RAKHI 90 52 46 61 49 45 343 57.17 PASS A 8
8 RUTHVIK 48 85 65 67 49 82 396 66 PASS A 6
9 ASHA 85 91 78 92 89 76 511 85.17 PASS A++ 1
10 ANU 92 65 82 72 66 49 426 71 PASS A+ 4

formulas :-
Total :-
=sum(b2:g2)
Average :-
=Average(b2:g2)
Result :-
=If(and(b2>=35,c2>=35,d2>=35,e2>=35,f2>=35,g2>=35),"pass", "fail")
Grade :-
=If(h2<=200,"C",if(h2<=300,"B",if(h2<=400,"A",if(h2<=500,"A+","A+
+"))))
Rank :-

39
=rank(h2,$h$2:$h$10)

A B C D E F G
1 EMP NAME BASIC SALARY TA DA HRA PF NET SALARY
2 RAVI 10000 1000 500 2000 1500 12000
3 RAJU 8000 800 400 1600 1200 9600

TA :- =B2*10/100
DA :- =B2*5/100
HRA :- =B2*20/100
PF :- =B2*15/100
NET SALARY :- =B2+C2+D2+E2+F2-G2

40