EFFECTIVENESSS OF TESDA TRAINING MANAGEMENT INFORMATION

SYSTEM (T2MIS) TOWARDS TESDA ACCREDITED SCHOOLS AND

A Thesis Presented to the Faculty of the Graduate School

Cotabato City State Polytechnic College

In Partial Fulfilment of the Requirement for the Degree of

MASTER OF SCIENCE IN INFORMATION TECHNOLOGY

ABDUL QYSR P. MACSAYON

November 2019
 Rationale (GAP)

Storing a massive data and keeping track of it is a heavy task. Not to

mention the upcoming files that will need to be process store and retrieve in

the near future. This has been a common problem for every establishment with

operations and transactions that includes information management. The

traditional concept of managing files wherein personnel in charge will put the

files in a drawer or cabinet inside a room. As the time goes by, the storage

room must be expanded to accommodate all of the records and files.

Nowadays, as the technology is ever reliable and progressive. The society

finds it hard not to rely in computerized systems that acts as a multi-purpose

machine enable to do a large amount of task. In technical terms, computer is a

device, usually electronic, that processes data according to a set of

instructions. [THEF2000]. Thus, grabbing the opportunity of this kind of

technology will solve the common problems for a traditional information

management.

A Transaction Process System (TPS) is an information processing system

for business transactions involving the collection, modification and retrieval of

all transaction data. Characteristics of a TPS include performance, reliability

and consistency. TPS is also known as transaction processing or real-time

processing. [TECH2010a]
 Significantly the study aims to solve the following problems:

1. Increasing data files that causes slow transaction with inquiries and

back tracking of old files.

2. Unable to scale all of the files, the security of information can be

compromise.

3. Lost data is a critical issue for a working establishment especially if

the original files and the backup are stored in one place.

4. Producing reports for a batch of co-related information from a

different category is time consuming.

5. How to minimize human error that may affect the operation negatively

in a range that is unknown and may be permanent.

The TESDA (Technical Education Skills and Development Authority) had

accredited schools and training centers that offer technical skills nationwide. In

Mindanao there are 25 (twenty five) accredited schools and training centers

operating and offering valuable skills.

Technical Education and Skills Development

Authority (PangasiwaansaEdukasyongTeknikal at PagpapaunladngKasanayan)

is one of the strong and helpful government agency in the Philippines, which

managing technical education and skills development it also provide to all

Filipinos a free education through actual trainings and online courses. Tesda
was August 25, 1994 established with a vision and mission to develop

technical skills of their students. [TSDA1994]

TESDA provides an online MIS (Management Information System) that is

available to accredited schools and institutions allowing them to enter the data

of students that is officially enrolled, with common query commands. Given

that said, the proponentconducts a study on how effective the system

particularly in the location of Maguindanao. Hopefully, the gathered

information shall be useful to future researchers and MIS users.

This study generally aims for the evaluation of the current management

information system used by accredited TESDA schools and training centers in

Maguindanao.

Specifically, the study attempted to answer the following;

1. To further acknowledge the unaccountable concerns of accredited

schools and training centers.

2. To evaluate the system in terms of user friendly features.

3. To open more possibilities in improving the system.

4. To test data entries and ensure that there is no erroneous in assessment

and certification.

5. To accumulate a preceding data about T2MIS.

Nowadays, conducting a research is very plausible especially if there is

available study connected or somehow relevant to a proponent’s research.

Given the fact that many colleges, universities and institutions require their

student to formulate a research paper pertaining to a certain topic that is

unique or slightly different to an existing study, it is undeniably for the good

cause and benefit of humanity through discovering new things and ideas.

According to Nasution, Tigor & Tanjung, K & Siregar, Ikhsan & Amalia,

Amalia. (2018). Online thesis guidance management information system; the

development of technology is very fast and plays an important role to support

human activities in order to time optimization. In the development of internet

technology in the world of education nowadays is still not maximized,

especially for the guidance process of student’s thesis to the lecturer. Thesis is

a term used in Indonesia to illustrate a scientific paper in the form of exposure

to the writings of undergraduate research that discusses a problem /

phenomenon in a certain field of science by using applicable rules. One of the

problems is the limitation of communication due to limited meeting schedules.

To overcome these problems, need to be designed a thesis guidance support

system, which can solve the problems faced in the process of thesis guidance.

The system will be built based on android and website. There was several

online management information system design research done previously in

various fields such as finance. Some researchers have developed Information

also been some research management information systems. In contrast to

previous research that had been done before, this application is expected to

make students and supervisors may do the thesis guidance and mentoring

easier, so as to minimize the final task duration that is caused by the bustle of

students and lecturers. This application is also equipped with a Website that

can be monitored by the Head of the Department, which final task guidance

who have problems or the execution time of the final task is too long for the

Head of the Department can evaluate the lecturer or student concerned.

As stated by Salaheddin. S. Mohamed Sayeh (2011), Web Based

PhD Thesis Management Information System for Tripoli Faculty of Computer

Technology in Libya. (WBPTMS); it is well known that the information thesis

systems are more relevant in educational organizations. In this context, causal

of the insurance of the rapid distribution and treatment of information between

users and their various platforms web-based systems are considered to be one

of the most commonly adopted systems in project paper management. Web-

based systems are referred to as living systems because they rapidly evolve in

their functionality, scope, content and use. They also change in their

requirements, contents and functionality during their life cycle-much more

than when the case of traditional information, software, and engineering

systems. Overall, web-based system development is a continuous activity

system is like a garden-it continues to evolve and grow.

In relation to the study of Thijs Fransen (2006), “MIS: A Management

Information System or Struggle?” the current management information system

involves lots of human participation. Raw data is being extracted from the

operational systems and in MS Excel transformed into static hardcopy reports.

It takes a lot of time and effort to prepare complete management reports, which

results in delayed decision-making. All information is stored in MS Excel files

because there is no database in use. Historical data is therefore not instantly

accessible, even extremely time-consuming to retrieve and proper data-analysis

is difficult.

Therefore, the Management Information system can be in any

establishments in need of data organization with data retrieval functions.

Needless to say, innovation in data management had been very helpful to the

first hand users back in time and until now. Many considerations have already

been optimized up to this date, finding an answer for a time consuming queries

affecting the process.

The Spiral Model

The spiral model, also known as the spiral lifecycle model, is a systems

development lifecycle (SDLC) model used in information technology (IT). This

model of development combines the features of the prototyping model and the

waterfall model. The spiral model is favoured for large, expensive, and

complicated projects. [TECH2006b]

Database Management System (DBMS)

DBMS is a database program. Technically speaking, it is a software

system that uses a standard method of cataloguing, retrieving, and running

queries on data. The DBMS manages incoming data, organizes it, and provides

ways for the data to be modified or extracted by users or other programs.

[TERM2014c]

Data Flow Diagram (DFD)

The Data Flow Diagram (DFD) is a graphical representation of the flow of

data through an information system. It enables you to represent the processes

visualize how the system operates, what the system accomplishes and how it

will be implemented, when it is refined with further specification. Data flow

diagrams are used by systems analysts to design information-processing

systems but also as a way to model whole organizations. You build a DFD at

the very beginning of your business process modeling in order to model the

functions your system has to carry out and the interaction between those

functions together with focusing on data exchanges between processes. You

can associate data with conceptual, logical, and physical data models and

object-oriented models. [SYBA2012]

World Wide Web:

[THEF2000] Houghton Mifflin (2000).‘The Free

Dictionary’.[Link]

[TECH2010a] Cory Janssen (2010). ‘Transaction Processing

System’.[Link]

tion-process-system-tps

[TSDA1994] Technical Education Skills and Development Authority

(1994)[Link]

about/

[LDSJ2018] JENNY J (2018)

[Link]

system/

[SYBA2012] Sybase (2012), “Data Flow Diagram”.

([Link]

[Link] enter.dc38088.1610/doc/

html/[Link])
[TECH2006b] Margaret Rouse (2006), ‘Spiral Model’.

[Link]

al-model

[TERM2014c] SawailalJangid, Digital Marketing at SoftwareSuggest

[Link]

system-DBMS-1