Microsoft Excel

Short Keys

General Keys
New file Ctrl + N
Open file Ctrl + O
Save file Ctrl + S
Move between open workbooks
Ctrl + F6
Close file Ctrl + F4
Save as F12
Display the print menu Ctrl +
P
Select whole spreadsheet Ctrl +
A
Select column Ctrl + Space
Select row Shift + Space
Undo last action Ctrl + Z
Redo last action Ctrl + Y
Start a formula Equals Sign
(eg. SUM(A1+A2)
Exit Excel 97 Alt +
F4
Move to next cell in row
Tab
Move to previous cell in row
Shift + Tab
Up one screen Page
Up
Down one screen
Page Down
Move to next worksheet
Ctrl + Page Down
Move to previous worksheet
Ctrl + Page Up
Go to first cell in data
region Ctrl + Home
Go to last cell in data region
Ctrl + End
Bold toggle for selection Ctrl + B
Italic toggle for selection
Ctrl + I
Underline toggle for selection
 Ctrl + U
Strikethrough for selection
Ctrl + 5
Change the font Ctrl + Shift + F
Change the font size Ctrl +
Shift + P
Apply outline borders Ctrl +
Shift + 7
Remove all borders Ctrl + Shift +
Underline
Wrap text in same cell Alt +
Enter
Format cells Ctrl + 1
Select font Ctrl + Shift + F
Select point size Ctrl + Shift + P
Format as currency Ctrl + Shift +
4
Format as general (to remove any
formatting) Ctrl + Shift + #
Format as percentage Ctrl +
Shift + 5
Format as number Ctrl + Shift +
1
Delete one character to Right
Delete
Delete one character to left
Backspace
Edit active cell F2
Cancel cell entry Escape Key
Select entire worksheet Ctrl + A
Select entire row Shift +
Spacebar
Select entire column Ctrl +
Spacebar
Manual select Hold Shift + with
Left, Right, Up, Down Arrow
Copying and Moving Text
Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V
Autosum a range of cells Alt +
Equals Sign
Insert the date Ctrl + ; (semi-
colon)
Insert the time Ctrl + Shift + ;
(semi-colon)
Insert columns/rows Ctrl +
Shift + + (plus sign)
Insert a new worksheet Shift +
F11
Find text Ctrl + F
Replace text dialog Ctrl + H
Create a chart automatically on new
sheet F11
Edit a cell comment Shift +
F2
Say Version of Excel Ctrl +
Shift + V
Move to Next Sheet Ctrl + Page
Down
Move to Prior Sheet Ctrl +
Page Up
Go to a cell command Ctrl +
G
Collapse Selection To Active Cell
Shift + Backspace
Say Active Cell Coordinates
Insert + C
AutoSum Alt + Equals
Insert Date In Current Cell
Ctrl + ; (semicolon)
Insert Time In Current Cell
Ctrl + Shift + ; (semicolon)
Current Column First Cell
From Top Alt + 1
Current Column Second Cell From Top
Alt + 2
Current Column Third Cell From Top
 Alt + 3
Current Column Fourth Cell From Top
Alt + 4
Data Region Left Ctrl + Left
Arrow
Data Region Right Ctrl + Right
Arrow
Data Region Down Ctrl +
Down Arrow
Data Region Up Ctrl + Up
Arrow
Select Whole Data Region Ctrl +
Shift + 8
Say Formula Ctrl + F2
Spell Check F7
Report Gridline Status Alt +
Shift + g
Read Row Total Insert +
Delete
Read Column Total Insert + Enter
Say Column Title Alt + Shift +
C
Say Row Title Alt + Shift +
R
Say Visible Range Coordinates
Alt + Shift + V
Cycle Through Controls in Dialog
Box Tab
Tab Backwards Shift + Tab
List Cells With Comments Ctrl +
Shift + ' (apostrophe)
Row Second Cell From Left
Alt + Ctrl + 2
Row First Cell From Left Alt +
Ctrl + 1
Row Third Cell From Left Alt +
Ctrl + 3
Row Fourth Cell From Left
Alt + Ctrl + 4
Describe Cell Border Alt +
Shift + B
Read Cell Comment Alt + Shift +
' (apostrophe)
Auto Filter Ctrl + Shift + A
Read Cell Hyperlink Alt +
Shift + H
Close Office Assistant Ctrl +
Insert + F4
Set Monitor Cell One Alt +
Ctrl + Shift + 1
Set Monitor Cell Two Alt +
Ctrl + Shift + 2
Set Monitor Cell Three Alt +
Ctrl + Shift + 3
Set Monitor Cell Four Alt +
Ctrl + Shift + 4
Set Monitor Cell Five Alt +
Ctrl + Shift + 5
Set Monitor Cell Six Alt +
Ctrl + Shift + 6
Set Monitor Cell Seven Alt +
Ctrl + Shift + 7
Set Monitor Cell Eight Alt +
Ctrl + Shift + 8
Set Monitor Cell Nine Alt +
Ctrl + Shift + 9
Set Monitor Cell 10 Alt + Ctrl +
Shift + 0
Read Monitor Cell One Alt +
Shift + 1
Read Monitor Cell Two Alt +
Shift + 2
Read Monitor Cell Three Alt +
Shift + 3
Read Monitor Cell Four Alt +
Shift + 4
Read Monitor Cell Five Alt +
Shift + 5
Read Monitor Cell Six Alt +
Shift + 6
Read Monitor Cell Seven Alt +
Shift + 7
Read Monitor Cell Eight Alt +
Shift + 8
Read Monitor Cell Nine Alt +
Shift + 9
Read Monitor Cell Ten Alt +
Shift + 0
List Visible Cells With Data
Ctrl + Shift + D
Lists Data In Current Column
Ctrl + Shift + C
List Data In Current Row Ctrl +
Shift + R
Select Hyperlink Ctrl + Shift +
H
Move To Worksheet Listbox
Ctrl + Shift + S
Move To Monitor Cell Ctrl +
Shift + M
Select Worksheet Objects Ctrl +
Shift + O
List Cells At Page Breaks Ctrl +
Shift + B
Options Listbox Insert + V
Edit the selected cell. F2
After a name has been created, F3 will
paste names. F3
Repeat last action. For example, if you
changed the color of text in another cell,
pressing F4 will change the text in cell
to the same color.
Go to a specific cell. For example,
C6. F5
Spell check selected text or
document. F7
Create chart from selected
data. F11
Enter the current time. Ctrl +
Shift + ;
Enter the current date. Ctrl + ;
Insert New Worksheet. Alt +
Shift + F1
While typing text in a cell, pressing Alt
+ Enter will move to the next line,
allowing for multiple lines of text in one
cell.
Alt +
Enter
Open the Excel formula
window. Shift + F3
Bring up search box. Shift + F5
Open the Format Cells
window. Ctrl + 1
Select all contents of the
worksheet. Ctrl + A
Bold highlighted selection. Ctrl +
B
Italic highlighted
selection. Ctrl + I
Insert link. Ctrl + K
Save the open worksheet. Ctrl +
S
Underline highlighted
selection. Ctrl + U
Change the format of selected
cells. Ctrl + 1
Strikethrough highlighted
selection. Ctrl + 5
Bring up the print dialog box to begin the
printing process. Ctrl + P
Undo last action. Ctrl + Z
Open Excel Name Manager. Ctrl
+ F3
Minimize current window. Ctrl
+ F9
Maximize currently selected
window. Ctrl + F10
Switch between open workbooks or
windows. Ctrl + F6
Move between work sheets in the same
document. Ctrl + Page up
Move between work sheets in the same
document. Ctrl + Page down
Move between Two or more open Excel
files. Ctrl + Tab
Create a formula to sum all of the above
cells. Alt + =
Insert the value of the above cell into the
cell currently selected. Ctrl +
'
Format number in comma
format. Ctrl + Shift + 1
Format number in currency
format. Ctrl + Shift + 4
Format number in date
format. Ctrl + Shift + 3
Format number in percentage
format. Ctrl + Shift + 5
Format number in scientific
format. Ctrl + Shift + 6
Format number in time
format. Ctrl + Shift + 2
Move to next section of
text. Ctrl + Arrow key
Select entire column. Ctrl +
Space
Select entire row. Shift + Space
Delete the selected column or
row. Ctrl + -
Insert a new column or
row. Ctrl + Shift + =
Move to cell A1. Ctrl + Home
Switch between showing Excel formulas
or their values in cells. Ctrl + ~
File menu options in current
program. Alt + F
Edit options in current
program Alt + E
Switch between open
programs Alt + Tab
Universal Help in almost every
Windows program. F1
Rename a selected file F2
Refresh the current program
window. F5
Create a new, blank document in some
software programs Ctrl + N
Open a file in current software
program Ctrl + O
Select all text. Ctrl + A
Change selected text to be
Bold Ctrl + B
Change selected text to be in
Italics Ctrl + I
Change selected text to be
Underlined Ctrl + U
Open find window for current document
or window. Ctrl + F
Save current document
file. Ctrl + S
Cut selected item. Ctrl + X
Cut selected item. Shift + Del
Copy selected item. Ctrl + C
Copy selected item Ctrl + Ins
Paste Ctrl + V
Paste Shift + Ins
Insert hyperlink for selected
text Ctrl + K
Print the current page or
document. Ctrl + P
Goes to beginning of current
line. Home
Goes to beginning of
document. Ctrl + Home
Goes to end of current
line. End
Goes to end of document. Ctrl +
End
Highlights from current position to
beginning of line. Shift +
Home
Highlights from current position to end
of line. Shift + End
Moves one word to the left at a
time. Ctrl + Left arrow
Moves one word to the right at a
time. Ctrl + Right arrow
Opens the START menu Ctrl +
Esc
Opens Windows Task
Manager Ctrl + Shift + Esc
Close the currently active
program Alt + F4
Open the Properties for the selected item
(file, folder, shortcut, etc.) Alt + Enter
 CTRL Combination
shortcut keys
CTRL+SHIFT+ Unhides any hidden
rows within the select on.
CTRL+SHIFT+ & Applies the outline
border to the selected cells.
CTRL+SHIFT_ Removes the outline
border from the selected cells.
CTRL+SHIFT+~ Applies the
General number format.
CTRL+SHIFT+$ Applies the
Currency format with two
decimal places (nega(ve numbers in
parentheses).
CTRL+SHIFT+% Applies the
Percentage format with no decimal
places.
CTRL+SHIFT+^ Applies the
Scien(fic number format with two
decimal places.
CTRL+SHIFT+# Applies the Date
format with the day, month, and year.
CTRL+SHIFT+@ Applies the Time
format with the hour and minute, and AM
or PM.
CTRL+SHIFT+! Applies the Number
format with two
decimal places, thousands separator, and
minus sign (-) for nega(ve values.
CTRL+SHIFT+* Selects the current
region around the ac(vecell (the data
area enclosed by blank rows and blank
columns).
In a PivotTable, it selects the
en(rePivotTable report.
CTRL+SHIFT+: Enters the current (me.
CTRL+SHIFT+" Copies the value
from the cell above the ac(ve cell into
the cell or the Formula Bar.
CTRL+SHIFT++ Displays the
Insert dialog box to insert blank cells.
CTRL+ - Displays the Delete
dialog box to delete the selected cells.
CTRL+; Enters the current
date.
CTRL+` Alternates between
displaying cell values and displaying
formulas in the worksheet.
CTRL+' Copies a formula
from the cell above the ac(ve cell into
the cell or the Formula Bar

CTRL+1 Displays the

Format Cells dialog box.
CTRL+2 Applies or removes
bold forma?ng.
CTRL+3 Applies or removes
italic forma?ng.
CTRL+4 Applies or removes
underlining.
CTRL+5 Applies or removes
strikethrough.
CTRL+6 Alternates between
hiding and displaying objects.
CTRL+8 Displays or hides
the outline symbols.
CTRL+9 Hides the selected
rows.
CTRL+0 Hides the selected
columns.
CTRL+A Selects the en(re
worksheet. If the worksheet contains
data, CTRL+A selects the current
region.
Pressing CTRL+A a second (me selects
the en(re worksheet. When the insert on
 point is to the
right of a function
name in a formula this displays the
Funcon Arguments dialog box.
CTRL+B Applies or
removes bold forma?ng.
CTRL+C Copies the selected
cells.
CTRL+D Uses the Fill Down
command to copy the contents and
format of the topmost cell of a
selected range into the
cells below.
CTRL+F Displays the Find
and Replace dialog box, with the Find
tab selected.
SHIFT+F5 also displays this tab,
while SHIFT+F4 repeats the last Find
act on.
CTRL+SHIFT+F opens the Format
Cells dialog box with the Font tab
selected.
CTRL+G Displays the Go To
dialog box.
F5 also displays this dialog
box.
CTRL+H Displays the Find and
Replace dialog box, with the Replace
tab selected.
CTRL+I Applies or removes
italic formaing.
CTRL+K Displays the Insert
Hyperlink dialog box for new hyperlinks
or the Edit Hyperlink dialog
box for selected
exis(ng hyperlinks.
CTRL+L Displays the Create
Table dialog box.
CTRL+N Creates a new, blank
workbook.
CTRL+O Displays the Open dialog
box to open or find a file.
CTRL+SHIFT+O selects all cells that
contain comments.
CTRL+P Displays the Print
tab in MicrosoC Office
 Backstage view.
CTRL+SHIFT+P opens the Format
Cells dialog box with the Font tab
selected.
CTRL+R Uses the Fill Right
command to copy the contents and
format of the leCmost cell of a
selected range into the
cells to the right.
CTRL+S Saves the file with
its current file name, loca(on, and file
format.
CTRL+T Displays the Create
Table dialog box.
CTRL+U Applies or
removes underlining.
CTRL+SHIFT+U switches
between expanding and collapsing of the
formula bar.
CTRL+V Inserts the contents of the
Clipboard at the inser(on point and
replaces any selec(on.
Available only aCer you have
cut or copied an object, text, or cell
contents.
CTRL+ALT+V displays the Paste
Special dialog box. Available only aCer
you have cut or copied an
object, text, or cell
contents on a worksheet or in another
program.
CTRL+W Closes the selected
workbook window.
CTRL+X Cuts the selected
cells.
CTRL+Y Repeats the last
command or ac(on, if possible.
CTRL+Z Uses the Undo
command to reverse the last command or
to delete the last entry that
you typed.