UNIVERSITY MANAGEMENT SYSTEM

UNIVERSITY PROCESSES – enhanced ERD

University Management System Entity Relationship

Diagram
Attendance Management System-
This will have three types of Logins namely- Employee->
for All Teachers| Admin=> for Principal, Head Accountants, IT Admin. |
Students=> AS
Temporary Profiles Available for Limited Period of 6 months- 3 years,
depending Course
Duration.
i- Upon Expiry of this Duration, Door Access Control won’t Allow Access
in to the Premise. Upon Max 5 wrong Attempts Alerts as SMS to Parents,
Screen Flashing, Beeps, Emails can be made to Authority including
Security or State Police As, the need might be.
B- Admission Module-
Integrated with Fees Collection in Cash at Counter or by Online using
Credit card through Payment Gateway deployment with the local banks.
Provision for Online Admission so as to bring the No. of days to
Minimum. This would include system generated scrutiny reports of
detailed forms submitted by candidates & validated by system from
uploaded documents. Same Complete Validity Report then, can be used
by selection committee for direct interview with the panels or for
Entrance Exam for admission.
i- We have made Provisions for using Multiple Payment Modes like
Online Credit Card by Payment Gateway | Cash Deposit in Bank A/c of
University | Cash Deposit at University Admission Counter, during a
single Admission.
ii- Only After Admin Approval on Scrutinised Candidate from
Automatically Generated
Scrutiny Report, will the candidate be permitted for Fee Payment. And,
Only after Full & Final Fee Payment, Will the Admin generate Enrolment
No. It is Also, Possible to Cancel the Student Enrolment after generating
Enrolment No due to Any reason
found to be true from Management. Upon Cancellation Part of Full Fee
Paid can be
reversed to the candidate. Thus, Closing his Relation to the University.
iii- Same Course is also having Provision for Adding | Modifying
Schedules for Regular Class room Lectures, Assignments, Exams &
Important Events like Sports or Cultural
Meet. All Financial Records are taken cared by Integration to Economics
s/w & According Wage Calculation are devised for each employee
working in these scenarios.
iv- Further, Provisions are devised for completing Course Partially & to
release its resources like Class room Resources & Teachers to be used
for other Course.
v- This Provision is based upon, If Customer don’t pay 100% in Advance
then, Course work shall be completed only for the amount which
Students have paid. Upon receiving remaining payment Course will be
reassigned. Hence, providing Dynamic Course Completion v/s Due
Payment Reports on Interactive ways on Dashboard, in the form of Pie
Charts & Line Graphs.
vi- Fee Payment Receipt will be Automatically Generated once Project
Completion happens This happens in case of 100% Advance Payment
received from Customer.
vii- Fee Payment Receipt is Generated Automatically Once, Total Course
Completion Cost Equals Candidate’s Advance Payment.
viii- Provision is Also made, for making Course Completion on 100%
Credit basis only Upon Admin Approval. Here, Candidate Payment shall
not be compared but, after Course Completion the Fee Payment Receipt
will be Generated Automatically. This Provision is for Specially Privileged
Candidates upon Recommendations from Higher Level Ministry of
Province | Country or upon Scholarship based Candidates.
C- Books Keeping with Staff Payroll & Rest of Payments-
All Financial Modules are recommended to be Integrated with
Economics s/w to be provided by us together with Entire s/w. However,
Subscription charges can be borne by clients, if needed. Else, it can be
included in s/w charges from us to clients.
C- Exam Module-
Online Exam with Automatic Scheduling.
i- Possibly with Online Exam Paper in similar to IT Vendors like Microsoft
Providing VCE
files, to be taken up by each candidate appearing in exam room, with
Immediate
Results. Each student even for same batch or class will get different
questions of
same subject which reduces possibility of cheating & bribing.
ii- Here, If Online Exam is thought to be less viable OMR Scanned Exam
Papers also can
be provided to include in this module.
ii- By this implementation, Exam Results will be declared at same day of
the Last paper completion from the Candidate. Which helps opening
Admissions to next batch from next day itself.
D- Crime Alert System-
Its Achieved by s/w integration to Surveillance Equipment. This is also
in integration with Door Access Control Devices in order to generate All
Alerts Types!
E- Interactive Reporting Solution with Profit Forecasting-
Since, Economics Integrations are used in The S/w we also can include
Business Intelligence to Make the Possibilities! Hence, Course for
Student can be Started, Halted, Partially Completed, Fully Completed
based on Advance received from Student in Partial, In Full or Entirely on
Credit based.
The Dashboard shall be made available in Phase II. But, Now in Beta
Version it is Disabled.The Dashboard is having Provisions to Interactively
View All Process Modules of University Management System. Dashboard
is Interactive Links to other Vital, Project related Pages.
Dashboard is Planned in Following Manner-
1st
Frame shall show Admission Fee Info Dynamically in the form of Pie
Charts & Line Charts with Direct Links to respective Candidate Page. The
Conclusion of Course shall happen by Fee Receipts Generation Link,
shown on Admission Management Dashboard. This Frame Correlates to
Phase I Development.
2nd
Frame will show Exam Scheduled, Teacher Assignments to Course &
their Salary Modules, In case they are paid on Lecture Based. It will also
interactively show the Productivity of Each Employee so as to take
respective measurement step. This Frame Correlates to Phase II
Development. While Implementing Phase I, this will remain either
Disabled or Available only for Viewing. Further functions to make this
Dashboard Frame, Interactive, will require Phase II to be Developed.
3rd
Frame will show Interactive Information upon E-Learning, E-Library &
related Resources Correlating to Phase III Completion Considered,
Inventory Management System. This Frame will have Interactive Graphs
to Connect Resource Module thus, generating Automatic Order Report
upon depletion of Resource below a critical availability level. In Phase I
again, this Frame will on will Show Resource levels but will not be
providing further provisions.
4th
Frame will show Interactive Information regarding Crime Tracked & its
Conclusions with Reports on All Alerts generated & sent to respective
individual.In Beta Version Model, Admission & All the Master
Information that of Employee, Resources are Entered Manually from
Intranet Admins or Staffs of the University.In Phase I Since, Provision is
kept for Students to Enter their Information with Facility to Certificates
Upload & Request for Online Payment thus Finally, Generating
Enrolment No & Thus, Also to be Interacted Online in real time by Sales
Staff. It is Highly Recommended that Development of Internet based
Student Website also to be Started in Parallel to Phase I. If This, Student
facing Internet based website is Started, Not Only Online Real time
Interaction will be possible. But Also, Instant Online Funds Transfer from
Students to company’s Bank Account will be Possible. Thus, Increasing
the Sales Productivity many folds & help in making the University
Management System Automatic for Phase IV Onwards.
Phase IV will take into Account for Fully Automating the Initial 3 Phases
of University Management System. This will be Possible by incorporating
Biometric Fingerprint Attendance Devices for Phase I & Phase II
Implementation with Long Range Rfid Devices & CCTV Surveillance
Devices for scanning & Locking Signals from Users & real time Tracking
of Crime, minimising such incidents in Premises from Phase II & Phase III
Implementation.
However, after Phase I & Student centric Internet based website
construction, we will be able to Link University’s Bank Accounts to
Payment Gateway hence, making the Faster Payments. Same Facility
can be extended in Phase II & Phase III for Employee Automatic Payroll
Calculation & Salary Credit with Automatic Stock Order Payments to be
Transferred from University’s Bank Account to the
Employees & Suppliers.
We also have Provisions for Using Business Intelligence & Analytics from
Phase 4 Onwards, In order to Precisely Provide Business Growth
Forecasting, Identifying No. of Alarming Situation & thus
Providing Remedies in Necessary Situations.University Management
Project Estimated Schedule, After Confirmation & Advance Payments-
45th Days: Beta Version Model – Few Data Entry Automation, Report
Printing with Viewing.
50th Days: Phase II Development To Start.
Further Updates provided upon the Start of Phase I of University
Management System.Various Data Entry Forms in Phase I are as
Follows?STUDENT ENROLLMENT PAGE. THIS IS PAGE-3 IN APPLICATION
Student Enrolments Id is Auto Generated Floating No. Representing
Primary Key to be used in DBMS Integrations. Name, Phone, Email ID can
be Mandatory fields without which Entry will not be saved in DBMS.
Inquire Detail, will save the terms used in Field for Keyword Search
options.
Certain Constraint Checks for Error & Exceptions Handling are:
1- SAVE CONTACT is Enabled, MODIFY is Disabled, VIEW is Enabled by
Going BACK, DELETE is Disabled. Customer Id is Locked & Hidden Field &
is always available at first click in Student Enrolments.
2- If Name is Blank And After Pressing SAVE – Cursor Blinks at Name field
as it is a Mandatory field. Until All Mandatory Fields Not Filled, SAVE Do
Not Add Value in DBMS.
3- If Name is Blank And Pressing BACK for VIEW – Student Id become
Blank & SAVE is Disabled. Now Only, VIEW Remains Enabled. Here, Data
Grid Shows All the Entries & After Clicking respective Row, All Info is
Populated in Text Fields. SAVE will be Still Disabled. Hence, To Allow
MODIFY or DELETE.
4- Since, DELETE will Erase Master Records which are Affiliated to Other
Important Fields from FEES PAYMENT & EXAMS. Hence, DELETE Can Not
be Made to Function for Record Deletion from DBMS. Instead, DELETE
will keep Data In-Active So that, Upon Requirements from FEE RECEIPT
or REPORTS the Record can be Re-Activated & Used in Normal way. This
is where we Provide Recycle Bin in the Project!
a. Both the time of Pressing DELETE for a specific record & When Re-
Activating the
record Message will Pop Up, Informing the Action to the User.
b. Besides Pop-up Message, Check box of “Not to Show the Message
Again”
Ensures No Irritation to User.
5- MODIFY Allows User to Add New Contents on Attributes but Can Not
be Allowed to Replace Existing Values from Data Fields. Since, Old Values
might be still in Co-relation to EXAMS, RESULTS, FEES PAYMENT & Other
Important Reports.
a. Users when Pressing MODIFY, is Informed on this operation Every
First time upon his login to the system in any day.
b. This Once in a day Pop-up while using MODIFY Ensures, User
Appreciate the need to Safeguard the Existing Data Values. Hence,
Ensuring Responsible Data Entry. Since, Pop-up is Only Appearing Once
in a day while attempting MODIFY, Its doesn’t irritates the user.
6- We can Navigate to All Important Students Issue from Above Page-3
To- FEE STATUS, ATTENDANCE, EXAMS REPORTS & CRIME STATUS If Any.
ADMISSIONS PAGE FOR ALL ADMISSIONS OF STUDENT IN SPECIFIC YEAR
THIS IS PAGE 1- DEFAULT PAGE FOR APPLICATION
This Page shows Scrutinised Applicants given Chance for Admission in
their selected courses. When we select specific candidate, The Following
Page-2
Appears To Know the Status of FEE PAYMENT. Only, After Admin
Approval Can the Students can be Enrolled in Above Page-3.
FEE PAYMENT Detail shows Auto Generated Time Stamp, Representing
Primary Key to be used in DBMS Integration. Following Fields are
Mandatory Fields Filled During the Admission & Fees Payment Process.
ENROLL, will ADD selected FEE PAYMENT for Specific Student And, Will
Open Above Enrolment Page.MODIFY, VIEW and DELETE to work in
Same Fashion as Mentioned Above as in the case of STUDENT
ENROLLMENT.From This Above Page-2 we check for its SUBJECTS,
PRINTING RECEIPTS, EXPECTED FUTURE INCOME
from Selected Student, Possible Expenses for time period. Hence, the
GROWTH ESTIMATES!
EMPLOYEE MASTER shall have similar functionality as for STUDENT
ENROLMENT. This Page Will
Further Lead to PAYROLL, COURSE ASSIGNMENTS & EXAMS SEGMENT.
EMPLOYEE MASTER
Employee ID 06After APPLICATION SCRUTINY is done, STUDENT COURSE
MAPPING is Done with relevant
informations like Total Fee he has to Pay.
Here, Rest Operations stay similar to Earlier Forms upon basic ADD,
MODIFY, VIEW, DELETE function.
Here, STUDENT Information is Filled Automatically while Typing as In
Auto Tab Completions as we keep Typing Name. The Specific STUDENT
Info can be selected by Clicking the Specific Row from Drop Down. Right
Side Data Grid Shows Courses. After Selecting Specific Course Specific
Subjects with their detail in Lower Grid Appears. Due to Space
Congestion Only Name is shown in this Example but, at working more
Attributes will be available on Customer Text Fields. Here, Subjects Items
are Populated in same way on Right side Data grid so as to Fill the detail
in Text Fields by Clicking Data grid or by Auto Tab Completion in
respective fields. Its has Auto Calculation on Student Total Fee. This is
Also Used to Intimate Student for Extra Fee He May have to Deposit
After Enrolment Due to Any Possible Reason Like Switching or Selecting
More Part Time Courses by Students or Increase in Price of specific
Subject in the Course.
Once, This is ACKNOWLEDGED by Respective STUDENT, Admin has to
Approve it so that it’s
Processed into DBMS of CONFIRMED ADMISSION giving its Entry in
Above Page-2. Till then This Page
is Only Updated to show Interactive Chats from Students & Admin.
The Respond Time is what is shown in Page-2 & is Mapped on Applicant
Id, Course Id & Date: Time.
This is a case of using Composite Key in DBMS.
Lastly, The Subject Master Table for a Course ware from where Student
Can Select it to add in his
Application Appears As Follows-
*. In Phase III Implementation Feature of Auto Key words Searching &
Assigning the First Top
Available Employee to Specific Course shall be Implemented where by
Making the Management
System Completely Automated from Application Scrutiny, E-Library,
Exam Scheduling. Irrespective
of Admin’ Availability to do the Employee Selection & then Assignment.
This is Function is Deduced
for Use with Business Intelligence & Analytics for Accurate Business
Forecasting.
In Phase I, RECEIPT will be generated dynamically after Completion of
Admission for the Student.
Before Phase II it is Very much Possible to take the help of Payment
Gateway Facilities on Student
facing Internet website so as to Make Online Funds Transfer Possible.
Hence, Not only Receipt will be
generated automatically, but also the payment shall happen in time!
All Other Modules Are Not Designed At the Time But Shall Be integrated
Further in This Project.
RECEIPT would be Presented as Following- *.Thank you for your
Attention, Hoping to Work on the Project As Soon As Possible.
- Software Engineering Conceptualisation, Documentation, DBMS
Construction by Hitendra Sawant
- DBMS Integration & Management, USE CASE from ASP.NET by Appa
Sutar
- Front End Construction with Design & Layout by Manoj Gawas