Cert. & Doc.

( FILE-I)

1. Safely Certi
2. Marpol (73/78)
3. Marpol Certi
4. Marpol Doc
5. Marpol Items
6. Solas (1974)
7. Solas Certi
8. Solas Doc
9. Solas Items
10. Cargo Ship Safety Construction Certi
11. Cargo Ship Safety Equipment Certi
12. ISM Code ISM Audit (check list), what is DOC? Who issued to whom?
13. Cert, on-board
14. Doc on-board
Safety Certificate
1. Safety construction certificate(SOLAS 1974) (DMA, 5 yr)
2. Safety equipment certificate (SOLAS 1974) (DMA, 2 yr)
3. Safety radio certificate (SOLAS 1974) (DMA, 1 yr)

MARPOL Certificate
MARPOL(73/78) = The International convention for the Prevention of Pollution from ship (1973), as modified by the
protocol of 1978 relating thereto:

1. International Oil Pollution Prevention Certificate ( IOPP )

2. International Sewage Pollution Prevention Certificate (ISPP)
3. International Pollution Prevention Certificate for the carriage of Noxious Liq - Substances in Bulk (NLS Certi)

MARPOL documents
1. Oil Record Book (ORB)
2. Shipboard Oil Pollution Emer. Plan (SOPEP)
3. Dangerous goods manifest or stowage plan
4. Enhanced survey report file
4. Cargo record book

Enhanced Survey Report File = A survey report file or supporting documents complying requirement of MARPOL
(73/78) & SOLAS (74)

MARPOL Items
Annex I, II, III, IV, V

SOLAS Certificate
SOLAS (1974) = The International convention for the Safety of life at Sea, 1974, and its protocol of 1978 relating thereto.
1. Passenger ship safety certificate.
2. Cargo ship safety construction certificate
3. Cargo ship safety equipment certificate
4. Cargo ship safety radio certificate
5. Exemption certificate
6. Nuclear passenger ship safety certificate
7. Nuclear cargo ship safety certificate
SOLAS Documents
1. Minimum safe manning doc.
2. Intact stability booklet doc.
3. Doc of compliance with special requirement for ship carrying dangerous goods
4. Dangerous goods, manifest or stowage plan doc.
5. Doc of authorization for the carriage of Grain
6. Enhanced survey report file doc.

SOLAS Items
1. General Provisions
2. Construction (Subdivision & Stability, m/c n electrical installation)
3. Construction (fire protection, fire detection 'n' extinction)
4. L.S.A 'n' arrangements
5. Radio communications
6. Safety of Navigation
7. Carriage of cargo
8. Carriage of Dangerous goods
9. Nuclear ships
10. Management for the safe operation of strips
11. Safety measures for high-speed craft
12. Special measures to enhance maritine safety
Appendix Certificates

Cargo ship Safety Construction Certificate (SAFCON)

1. Issued to cargo ship (≥ 500 GRT)
2. Issued by Admin (or) by any person (or) organization duly authorized by it.
3. valid - 5 yr subjected to survey with specified interval (annual endorsement)
4. Surrey items (in accordance with requirements of SOLAS convention)
(i) ship structure including structural fire protection
(ii) external examination of ship bottom
(iii) elect. installation
(iv) S/G
(v) pr. vessel 'n' fittings
(vi) main 'n' aux m/c
Cargo sip safety equipment certificate
1. Issued to cargo ship (≥ 500 GRT)
2. Issued by Admin (or) by any person (or) organization duly authorized by it.
3. valid - 2 yr subjected to survey with specified interval (annual endorsement)
4. Surrey items (meet the requirement of SOLAS convention)
(i) F.F equipments
(ii) L.S.A
(iii) Navigation equipments
(iv) Vessel documentation
(v) Alarms system

C/E concern items

1. protable 'n' non-portable fire extinguisher / fire hoses, nozzles, hydrants
2. fixed installation of fire fighting
3. fixed fire detection 'n' alarm syst
4. Emer fire p/p 'n' main fire p/p
5. fire man outfit, B.A. Set
6. emer gen 'n' emer. lighting syst, emer air comp, Navigation Lighting
7. S/G 'n' communication syst
8. Life boat eng. 'n' launching syst, pilot boarding arrangement
9. remote quick closing v/v 'n' emer stop switches, sky light door, W/T door
10. escape way in E/R
11. Nautical publication
12. Drill 'n' test records
13. Training manual
14. Display of fire control plan 'n' LSA plan
15. international shore conn;

FFA (C/E's item)

1. fire extinguishers (protable / non-portable)
2. fired installation
3. fire p/ps, fire mains, hydrants 'n' hoses
4. fire detection 'n' alarm syst
5. Skylight doors, doors in fire resisting division, ventilators, quick closing of F.O Tk., fuel p/p, transfer p/p, ventilation
fan, means of escape
6. fire-man's outfit
7. international shore connection
8. fire control plans 'n' drills

Navigation eqipment (C/Es items)

1. operation of S/G, test 'n' drills

ISM Code (International Safety Management Code)

Definitions (Purpose)
International Safety Management (ISM) Code means the International Management Code for the safe operation of
ships 'n' for Pollution Prevention adopted by the Organization.

Application (Entry to force)

By this time, the shipping Co's own syst must have been introduced 'n' certified
(1) all passenger ships 'n' oil Tker, chem, gas bulk carrier (≥ 500 GRT)
not later than 1st July 1998 (1/7/1998)
(2) Other cargo ships 'n' mobile off-shore drilling units (≥ 500 GRT)
not later than 1st July 2002 (1/7/2002)
(3) But,does not effect to apply the government operayed ships(used for non-commercial purpose)

Under SMS
Every shipping Co. should develop, implement 'n' maintain a S.M.S, which include;
(1) policy for safety 'n' Environment protection
(2) Flow chart of level of authorities 'n' line of communication
(3) Instruction 'n' procedure for maintaining complience with legislation
(4) Procedure for reporting accidents 'n' incidents
(5) Procedure for preperation 'n' response to emergency
(6) procedure for Internal Audit 'n' management review.

Adv of SMS
1. reduction in accidents (which may cause harm to people, damage to the environment or damage to property)
2. an improvement in safety management skills of personnel
3. improved company's morals
4. cost saving resulting for improve effy.
5. favourble insurance premiums relative to the market

Purpose of ISM Code

1. the safe management 'n' operation of ships
2. Preventing of human injury or loss of life
3. avoidance of damage to the marine enviroment 'n' to property.

Interim D.O.C, S.M.C

- in case of change of flag (or) company
- interim D.O.C = 12 months valid (for new Co.)
- interim S.M.C = 6 months valid

S.M.C (Last Certificate IMO)

This certificate is verified that the company 'n' its shipboard management operate in accordance with approved SMS
(Safety management syst.)

ISM Code are made in accordance with SOLAS, MAROL,STCW

D.O C
- for the onshore organization (Co.)
- audit Annually after an initial audit
- renewal audit (B4 5yr period) (but not later than 3 months B4 expire)

S.M.C
- for the ships
- Audit 2½ yrs after an initial audit (± 6 months)
- renewal audit (B4 5yr period) (but not later than 3 months B4 expire)

Safety Management Requirements (SMS Requirements)

1. The company 'n' the ship shall comply with the requirements of the ISM Code.
2. The ship shall be operated by a company holding a Document of Compliance (D.O.C) referred to
(i) (1) A D.O.C shall be issued to every company which complies with the requirements of ISM Code.
(2) issued by the Admin (or) by organization recognized by Admin (or) request of the Admin by another
contracting government
(3) valid 5 yr (subjected to Ann: Survey)
(4) a copy of D.O.C shall be kept on-board
(ii) (1) A Safety management Certificate (S.M.C), shall be issued to every
ship issued by the Admin (or) organization recognized by the Admin
(2) The Admin, B4 issuing the S.M.C, verify that the company 'n' its shipboard management operate in
accordance with the approved safety management syst (S.M.S)
 (3) valid 5 yr (one intermediate verification)

ISM Code reqd. Audit

- Internal SMS audit by Co. to measure effectiveness of their own SMS syst.
- Co. should submit n request for audit (Fxternal) to Admin, or to the recognized organization by Admin for issuing
DoC, SMC on behalf of Admin.
company → C.O.C
ship → S.M.C

What contain in ISM?

1. Company responsibilities 'n' authority
2. Company verification, review 'n' evaluation
3. Certification, verification 'n' contract
4. Designated person(s)
5. Developments of plans for shipboard operation
6. Documentation
7. Resources 'n' personnel
8. Reports 'n' analysis of non-conformities, Accidents 'n' Hazardous occurances
9. Master's responsibility 'n' authorities
10. Maintenance of the ship 'n' equipment
11. Safety 'n' environmental protection policy
12. Emergency preparedness

Main drills in ISM

1. Boat drill
2. Fire drill
3. Abardon ship drill
4. Man overboard drill
5. Enclosed space rescue drill
6. Oil spill response drill
7. Emer. S/G drill

General Checklist for ISM Audit ( ISM Inspection )

1. Certificate 'n' document (including log book, ORB, etc,...)
2. Safety in general
3. Testing 'n' drills
4. Navigation equipments
5. LSA, FFA
6. Radio installation (including GMDSS)
7. Load Line
8. Hull 'n' Super-structure construction + Accomodation
9. Electrical equipment
10. E/R maintenance 'n' m/c in E/R + S/G syst, 'n' communication
11. Mooring arrangement 'n' Anchoring arrangement
12. Cargo gears
13. Marine Pollution
14. Bilge, ballast, OWS
15. W.O disposal, Garbage
16. Piping syst 'n' V/VS

ISM inspection (SOLAS + MARPOL + STCW)

1. Safety equipments
2. construction
3. misc:

Safety in general
1. fire control plan
2. SOLAS training manual
3. Operating instruction manual
4. regular drills
5. escape way
6. pilot ladder
7. Muster list
8. alarm syst.

Certificate Carried On-Board

1. A F.G cargo vessel must be carried all original certificate on-board.
2. Proper lists of certificate names, issued dates, expired dates, last survey dates with remarks should be made 'n' file for
easy reference. (Zaya Form To Page Beside)

Document carried on-board (MARPOL + SOLAS doc)

1. Oil Record Book (MARPOL 73/78) (Tker ≥ 150 GRT, Others ≥ 400 GRT)
2. Shipboard Oil Pollution Emer. Plan (MARPOL 73/78) (Tker ≥ 150 GRT, Others ≥ 400 GRT)
3. Minimum safe manning doc. (SOLAS 74/78)
4. Intact Stability Booklet (SOLAS 74/78)
5. doc of compliance with the special requirements for ship carrying dangerous goods (SOLAS 1974)
6. Dangerous goods manifest or stowage plan (SOLAS 1974, MARPOL 73/78)
7. Doc. of authorization for the carriage of grain (SOLAS 1974)
8. Enhanced Survey report file (MARPOL 73/78) SOLAS 1974)
9. Cargo Record Book (MARPOL 73/78)

MARPOL 1. ORB
2. SOPEP
3. CRB
SOLAS 4. Min Safe manning doc
5. Intact Stability Booklet doc
6. doc of compliance with the special requirements for ship carry dangerous goods
7. doc of authorization for the carriage of grain
MARPOL 8. dangerous goods manifest or stowage plan
+ SOLAS 9. enhanced survey report file
10. official log book
11. Deck log book
12. Radio log book
13. C/E's log book
14. Fire control plan
15. Muster list 'n' emer. instruction
16. Training manual for LSA
17. Maintenance manual for LSA