International Textile Limited ITL-PUR-F-001

Suppliers Evaluation Form Issue: 03

30-03-2017

Date: _______________

Section A - General Information (To be filled in by the Concerned Dept. at ITL)

Supplier Name
Address
Point of Contact
Product / Services
E-mail
Phone

Section B – Quality System (To be completed by Subcontractor)

1. Do you have Quality Management / Quality Assurance System? Yes No

If yes, what are your General Quality Management Practices?

___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

2. Are you ISO 9001 Certified? Yes No

If so please provide photocopy.

3. Please, provide details of production, inspection and testing equipment and method.

___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

A. Do you perform in-process inspection/testing? Yes No

What is the Process: __________________________________________________________________

___________________________________________________________________________________

B. Do you perform final inspection/testing? Yes No

____________________________________________________________________________
____________________________________________________________________________

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 International Textile Limited ITL-PUR-F-001
Suppliers Evaluation Form Issue: 03
30-03-2017

4. How do you control Non-conforming products?

___________________________________________________________________________________
___________________________________________________________________________________

5. How often do you conduct the training sessions for your employees.

Monthly Quarterly Yearly

6. What is the employees strength related to management, supervisors, workers and quality.

1) Management: ___________________
2) Supervisors: ____________________
3) Workers: _______________________

7. Do you have a customer complaint system? Yes No

Description of System: __________________________________________________________

____________________________________________________________________________

8. Who are your major customers?

1) ________________________ 2) ___________________________
3) ________________________ 4) ___________________________
5) ________________________ 6) ___________________________
7) ________________________ 8) ___________________________

Section C – PERFORMANCE (To be completed by Concerned Department at ITL)

1. How long this subcontractor provide goods /services to the company?

___________________________________________________________________________________
_____________________________________________________________________

2. Does the subcontractor regularly meets his commitment to the company with respect to :-
 Quality requirements: ________________________________________________
 On time delivery: ________________________________________________
 Pricing: ________________________________________________

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Suppliers Evaluation Form Issue: 03
30-03-2017

3. Is the subcontractor prompt in replying to enquires? Yes No

4. Willing to establish rate-running contract? Yes No

5. What are the payment terms: Cash Credit Bank

6. Does the subcontractor enjoy good market reputation? Yes No

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 International Textile Limited ITL-PUR-F-001
Suppliers Evaluation Form Issue: 03
30-03-2017

Section D – Social Compliance & Security (To be completed by Concerned Department at ITL)

S.No. Questionnaire (C-TPAT) Yes No N/A

Does your facility have a security program?
1
Does your facility have procedures that protects against un-manifested items
2 entering the containers/trailers?
Does your facility have a designated security Officer in charge of loading and
3 unloading of cargo?
Do you require visitors to sign in & out while visiting your premises?
4
Do you require employees to wear identification cards?
5
Does the facility have adequate inside and outside lighting?
6
Are you performing a CTPAT – 7 or 17 point inspection on all containers prior to
7 being loaded that are destined for the U.S.?
Do you validate transportation carriers for security requirements?
8
Do your facility use any seal on container before leaving facility?
9
Are employees aware of and trained on CTPAT security requirements?
10
Does your facility keep records for a period of 5 years on merchandise being
11 exported into the U.S.?
Do you document movement of products from subcontractors to your facility?
12
Does your facility have a system to track the timely movement of logistics to
13 interested parties?
Does your facility have a procedure and system to control keys, employee cards,
14 and time cards in case of employee dismissal?

Is the facility enclosed with a perimeter fence around the building?

15
Does the company have a documented risk based process in place for the
17 selection of all business partners?
Does your facility have an alarm system and security cameras?
19
does your facility have a pre-employment screening and interviewing process?
21
does your facility perform periodic background check on employees?
23
Does your facility notify customs and / or law enforcement or illegal or suspicious
25 activity?

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 International Textile Limited ITL-PUR-F-001
Suppliers Evaluation Form Issue: 03
30-03-2017

S.No. Questionnaire (Social Compliance) Yes No N/A

1 Management Procedure?

2 Documentation?

3 Working Hours?

4 Compensation?

5 Child Labor?

6 Young Workers?

7 Forced Labor / Disciplinary Measures?

8 Freedom of Association?

9 Discrimination, Harassment and abuse?

10 Working Conditions?

11 Health & Social Facilities?

12 Organizational Health & Safety?

13 Dormitories?

14 Environmental?

_________________ ________________ ____________________

Supplier Representative ITL Representative ITL Representative
(Sign & Stamp) (HR & Compliance) (Procurement)

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Suppliers Evaluation Form Issue: 03
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Section E - On-Site Survey (To be completed by M.R./Concerned Dept. Head at ITL)

1. Does the subcontractor follow set procedures for performing work? Yes No

2. Are machines sufficient/adequate to produce required Yes No

Quality product?

3. Are storage areas/conditions adequate to safeguard the Yes No

Product against deterioration?

4. Are the management / workers committed to quality? Yes No

5. Is equipment sufficient to perform inspection and testing? Yes No

Overall Remarks of Visits:

_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________

Section F - (To be completed by M.R./Concerned Dept. Head at ITL)

Approved Conditionally Approved Not Approved

In case of conditional Approved:

State conditions: __________________________________________________________________

Remarks: ________________________________________________________________________

Approval Action By:

_________________ ___________________ ______________________

Manager Procurement Chief Procurement Officer Management Representative

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