User Guidelines

For
Registration of Contractors (Electrical)
 Public Works Department
Background
This document allows for a printed version of the Registration of Contractor (Public Work Department,
Maharashtra) User Manual, which is an integral part of the eROC Software. The online user manual is a
Help file within the software. The user automatically downloads the online user manual Help file while
browsing the ROC web application.

Reproduction
This document may not be reproduced in whole or in part in any form for educational or nonprofit uses,
without special permission, provided acknowledgment of the source is made. Public Works Department,
Government of Maharashtra would appreciate receiving a copy of any publication that uses this report as a
source. However, some of the materials and elements found in this report are subject to copyrights held by
other organizations. In such cases, some restrictions on the reproduction of materials or graphical
elements may apply; it may be necessary to seek permission from the author or copyright holder prior to
reproduction. To obtain information concerning copyright ownership and restrictions on reproduction,
please contact Public Work Department ITCC Nagpur.
Disclaimer
The materials are provided "as is" without any express or implied warranty of any kind including, but not
limited to, warranties of accuracy, completeness, merchantability, non-infringement of intellectual
property, or fitness for any particular purpose. In no event shall PWD be liable for any damages
whatsoever (including, without limitation, damages for loss of profits, business interruption, loss of
information) arising out of the use of or inability to use the materials, even if PWD has been advised of the
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Catalogue no.: M123/2014-PDF

© Public Work Division, Gov. Maharashtra.
Sr. Titles
No.
1 Introduction

2 Process Analysis And Flow Diagram

2.1 Process Analysis
2.2 Process Flow Diagram

3 Use Cases
3.1 Contractor / UnEmployeed Engineer
3.1.1 KYC Registration And Print
3.1.2 Annexure A / Appendix C

4 Committee Scrutiny Process and Approving Authority

5 Contractor / UnEmployeed Engineer : Payment of Fees

6 Executive Engineer Login Process and Generation of Certificate

 1. Introduction

 Public Works Department registers Electrical Contractors for execution of works and issues
registration certificates to them.
 Other departments use the same registration certificate to allot electrical works to them.
 Depending on the applied class for registration the documents submitted by contractors are
checked at different levels like EE/SE/CE and Government. Verified documents are submitted to the
competent authority for issue of Registration Certificate.
 This whole process takes lot of time; often the contractors are not aware about the status of
registration.
 To speed up the process of registration of contractors, simplified online process of the registration
is proposed as below :
 2. Process Analysis and Flow Diagram

User Login creation

Contractor will login Department will login and check for

application and confirm date and time to
Fill the KYC and deposit the contractor for docs scrutiny
amount and then fill the
Application Form The committee appointed will Scrutinize Application
and supporting docs of other departments from the
originals and will send documents to concerned PWD
Select his date for committee EE/Depts for scrutiny
appointment .Take print out and
prepare the case with supporting
original documents EE will confirm docs certified by him and
submit back to committee

If Accepted, then application as per

Return to Contractor
If Rejected class will automatically forwarded to
the concerned EE/SE/CE/Govt
Contractor will pay the fees The concerned authority will
confirm the application
submitted. If OK
Issue of Certificate by EE
 3. Use Cases

The following are users in Online Registration Process:

1. Applicant ( Contractor / UnEmployeed Engineer ) ,
2. Committee ,
3. Approving Authority ,
4. Registration Issuing Authority.

The online Registration Process is as follows:

3.1 Contractor Registration Process:-

Click Here, to initialize

eRegistration Process
Please select option carefully. Click on Electrical Registration Button to proceed
for Electrical Registration.

Login Page :
Please enter your login Id , Password , Security Code and then click on Sign In
button to proceed further. If you are new user then click on Register New
button.
Please read all the instructions, FAQ etc to proceed further.

Please read all the instructions to proceed further :

Please read the

instructions and click on
Registration Here
Fill the Know Your Company form : ( For Contractor ) Please select the various options like type , division
Name etc carefully.

Email id is user id for

this Software
After clicking on Register Now Button , You will get following screen. All the correspondence is done via
email. Hence proper and correct mail id is very important aspect. The applicant needs to activate the
provided email id.

The contractor receives the system generated email from eROC system.

Please click here to activate

the Registration User ID

After activating mail Id, following screen will appear. Please login again to proceed further.

After login, following screen appears. Please check all the KYC details alongwith online portal charges
button. Here, applicant can edit the KYC information.
 Click here to edit any KYC data. After
submission, KYC data can not be edited

After Checking KYC details, please click

here to pay Online Portal fee Rs 1000/-

Please click on Portal Fees button to proceed further.

The following screen appears to pay online portal fees.

Click here to select Online Mode

Click here to confirm the payment

After payment, contractor will receive system generated email regarding payment confirmation.

Click here to check and

print the receipt
Applicant can print KYC after clicking on it.

The following screen will allow you to proceed further for Document uploading process.

Click here to upload the

requisite documents
3.1.2 Annexure A:
Contractor will login the site and fills the Annexure A form where he need to fill his/her details along with
company registration and TAXs details etc. In case of UnEmployeed Engineer, Appendix C will appear.
Sample Formats are provided.
Click on save & proceed.
Upload the scan copy of original document with respect to prescribed field.
Please click on Register New to proceed further.

After submission of all the documents, following screen will appear.

Book appointment: After submission, applicant will click on “Please click here for make appointment with
PWD committee for document verification”.

Click here to book appointment

After click, following screen will appear.

After successful selection of date, following screen appear.

Applicant will receive the System generated mail.

 Applicant will visit the committee with all concerned original document, and its two Xerox attested
copies with payment receipt.
 Please ensure to check e-mail ID for further correspondence and information.

4. Committee Scrutiny Process , Approving Authority :

• At District level a document scrutinizing committee comprising of 4 committee members will work
on designated days at District Head quarter.
• The committee will login. Scrutiny of online submitted documents with original will be done
according to waiting list of contractors / UnEmployeed Engineers.
• Documents like work done, quantity etc will be sent to respective authorities for confirmation.
• After confirmation, the committee shall update the record in next sitting.
• Once this activity is completed then the case will be recommended online to the competent
authority like SE/CE level for approval or approved at EE level as per the class of Registration.
5. Contractor / UnEmployeed Engineer : Payment of Fees :
• After approval, the applicant will receive the mail regarding intimation to pay Registration Fees and
Balance Portal Fees.
• The applicant will receive following screen :

Click here to Pay Fees

After payment of Balance Portal Fees, following screen will appear.

Click here to pay fees and

print receipt
Sample copy of Payment Receipt :
6. Executive Engineer Login Process and Generation of Certificate :
 Concerned Executive Engineer will login, check the list.
 Apply digital signature and generate Registration Certificate.
 After this, the applicant will get Provisional Registration Certificate in their
login.
 The hard copy will receive at their KYC address via Speed Post only.