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Sample Checklist With Guide - Procurement of Goods (Public Bidding)

This document provides a checklist of requirements for reviewing procurement contracts for goods and services worth 1 million Philippine pesos or more. It outlines 28 steps in the procurement process from initial planning through contract implementation and monitoring. Key stages include posting the invitation to bid on the Philippine Government Electronic Procurement System, conducting a pre-bid conference and bid opening with observers, evaluating bids, declaring the lowest calculated bid, conducting post-qualification, awarding the contract, issuing a notice to proceed, and ensuring performance security upon contract signing. Adherence to the checklist aims to ensure transparency and compliance with procurement laws and regulations.

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John Mark Pajo
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294 views1 page

Sample Checklist With Guide - Procurement of Goods (Public Bidding)

This document provides a checklist of requirements for reviewing procurement contracts for goods and services worth 1 million Philippine pesos or more. It outlines 28 steps in the procurement process from initial planning through contract implementation and monitoring. Key stages include posting the invitation to bid on the Philippine Government Electronic Procurement System, conducting a pre-bid conference and bid opening with observers, evaluating bids, declaring the lowest calculated bid, conducting post-qualification, awarding the contract, issuing a notice to proceed, and ensuring performance security upon contract signing. Adherence to the checklist aims to ensure transparency and compliance with procurement laws and regulations.

Uploaded by

John Mark Pajo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Checklist for Contract Review for PROCUREMENT OF GOODS & SERVICES (ABC = Php1M & above)

A. PhilGEPS
B. Project Procurement Management Plan (PPMP)
C. Annual Procurement Plan (APP)
D. Approved Budget for the Contract (ABC)
E. Purchase Request
F. Instruction to Bidders
G. Bid Data Sheet
H. Invitation to Apply for Eligibility and to Bid
1. PhilGEPS Posting
2. Certification of BAC Secretariat on the posting of advertisement at 3 conspicuous
places
I. Official Receipt of the Sale of Bidding Documents & Letter of Intent
J. Pre-Bid Conference
1. Letter of Invitation duly received by 3 Observers
2. Minutes of Pre-Bid Conference
3. Attendance Sheet
K. Bid Opening
1. Letter of Invitation duly received by 3 Observers
2. Minutes of Bid Opening
3. Attendance Sheet
L. Abstract of Bids as Read
M. BAC Resolution on the Preliminary Examination of Bids
N. Bid Evaluation
1. Letter of Invitation duly received by 3 Observers
2. Minutes of Detailed Bid Evaluation
3. Attendance Sheet
O. TWG Report on the Detailed Bid Evaluation and reviewed by BAC
P. Abstract of Bids as Calculated
Q. BAC Resolution Declaring the Lowest Calculated Bid (LCB)
R. Post Qualification
1. Letter of Invitation duly received by 3 Observers
2. Minutes of Post-Qualification
3. Attendance Sheet
S. Post-Qualification Evaluation Report by the TWG
T. Notice of Post-Qualification
U. BAC Resolution Declaring LCRB and Recommending Approval by the HOPE
V. Award of Contract
1. Notification of Bidding Results to the Bidders (Section 37.1.1 of Revised IRR of RA
9184)
2. Notice of Award
3. PhilGEPS Posting of NOA
4. Certification of Posting of NOA at 3 conspicuous places by the BAC Secretariat
W. Contract Agreement & Purchase Order
X. Performance Security – (10 CDs from NOA)
Y. Notice to Proceed
1. Notice to Proceed
2. PhilGEPS Posting of NTP
3. Certification of Posting of NTP at 3 conspicuous places by the BAC Secretariat
Z. Eligibility Requirements
1. DTI Registration
2. Mayor’s Permit
3. Bidder’s Statement of Ongoing Government and Private Contracts including
Contracts Awarded but not yet started
4. Bidder’s Statement of Single Largest Completed Contract (SLCC)
5. Audited Financial Statements
6. NFCC
7. Tax Clearance
8. Annual Income Tax Return
9. Certificate of PhilGEPS Registration
AA. Technical and Financial Documents
1. Bid Security
2. Schedule of Requirements
3. Technical Specifications
4. Omnibus Sworn Statement
5. Authority of Signatory
6. Manpower Requirements
7. After-Sales Service/Parts
8. Financial Bid Form

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