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Tips On Completing A Payment Requisition Form: Pay To: Currency

The document provides instructions for completing a payment requisition form. It explains that the form is used to request payment to a vendor and to specify how the payment should be coded in the university's general ledger. Key details to include are the vendor name and address, currency, reason for payment, chartfields to allocate the expense, and approvals from the preparer and authorized signer. Additional documentation may be needed if the payment is not associated with a purchase order or if "other" is selected as the procurement reason.

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301 views1 page

Tips On Completing A Payment Requisition Form: Pay To: Currency

The document provides instructions for completing a payment requisition form. It explains that the form is used to request payment to a vendor and to specify how the payment should be coded in the university's general ledger. Key details to include are the vendor name and address, currency, reason for payment, chartfields to allocate the expense, and approvals from the preparer and authorized signer. Additional documentation may be needed if the payment is not associated with a purchase order or if "other" is selected as the procurement reason.

Uploaded by

magazin email
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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TIPS ON COMPLETING A PAYMENT REQUISITION FORM

CURRENCY:
Indicate if the vendor is billing in Canadian or US
PAY TO:
dollars. Note: The currency must agree to the
Enter the vendor’s name. Note: The name must be
denomination shown on the vendor’s invoice.
exactly the same as the one that appears on the
invoice.
CHARTFIELD(S) TO BE CHARGED:
The section is used to codify how the charges should
VENDOR ADDRESS: appear in York University’s general ledger. If there is
Enter the vendor’s address (where the payment should insufficient rows to document the charge(s), attach
be mailed). Note: Address must be exactly the same additional Payment Requisition forms, notating each
as the one that appears on the invoice. page “Page # of #”. Refer to the Preparing Journal
Entries at York University manual for further help
REASON FOR PAYMENT: understanding the University Chart of Accounts
Describe the type of good/service that was purchased structure.
as well as references to supporting documentation (i.e. Account Code 6 digit number describing the
invoice #). Provide as many details as possible. For nature of the purchase.
goods/services purchased for resale to third parties, Fund Code 3 digit number describing the
identify the third party in this section. accounting group the expense is
being charged.
Cost Centre 6 digit number that identifies an
PROCUREMENT CHECKBOX: area of responsibility, whether it is
Indicate the reason why this payment is not being a department, unit, organization,
made against a Purchase Order. Note: Payments not project, grant, course or program.
made for goods/services acquired through a Purchase Activity Code Optional 6 digit number used to
Order can only be for the reasons noted in this section. track courses, seminars, projects,
If “other” is selected additional documentation is scholarships, or to identify specific
required explaining the circumstances. Refer to the transactions with a cost centre or
SOP – Payment Requisition for checklist definitions. an account.
Time Code Optional 5 digit number used to
PREPARED BY AND APPROVED BY: describe when an activity is held or
Identify the preparer and signing authority. Note: The expense was incurred.
approver must be a recognized signing officer (against
Location Code Optional 5 digit number describes
the cost centre) in the Finance PeopleSoft system. A
where an activity is held, or
Payment Requisition must be prepared and approved
expenses are incurred. (i.e.:
by separate individuals.
internal to the University or an
external location).

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