Element 2 IGC 1
Management System
Key Elements of ILO-OSH 2001
Policy:
–Clear declaration (statement )of commitment to health and
safety at all levels in the organisation particularly from the
–top management.
Organising:
–Allocation of Roles and responsibilities for health and safety at
all levels in the organisation.
–From senior management to floor level employees
Planning and implementing:
–Detailed arrangements to manage H&S by developing safe
system of work for each & every activity within organisation.
–Eg:-Risk assessments, PTW!
–And Reasonably practical control measures need to be
implemented to prevent accidents, ill health, injury etc.
Evaluation:
–Methods to monitor health & safety performance and
review the effectiveness of the arrangements.
–This can be proactive- (Eg:by review of Inspection report)
–And Reactive- (Eg:by review of accident-ill health statistics)
Action for improvement:
–There must be Steps to correct issues found by the review
in planning & implementing part.
Audit:
–Independent, systematic, critical , evaluation by external
agency for review of the management system.
–Continual improvement is also important
Key Elements of a H&S Policy
Health and safety policy is usually found in three
parts:
1. Statement of Intent
2. Organisation
3. Arrangements
Section 1 Section 2 Section 3
Statement of intent Organisation Arrangement
Aim Organisation chart Shows the ways in which
objectives of the company is
achieved
Objective Chain of command General Arrangement
Level of commitment
( Steps to achieve the aim) Area of responsibility SSW applicable for all
By obeying Law Channel of communication category of people in
common.
Signed by senior most person Detailed Roles & Specific arrangement
Responsibility for OHS at all SSW applicable for particular
(To show commitment) levels in an organisation. category of People,
Equipment, Environment &
Date Activity.
(for review)
Topics of General & Specific Arrangements
General Arrangements: • Specific Arrangements
• Carrying out risk • Lone working.
assessments.
• Noise.
• Information, instruction and
training. • Vibration.
• Compliance monitoring, • Hazardous substances.
including auditing. • Control of crowds.
• Accident and near-miss • Transport risks.
reporting, recording and • Waste disposal.
investigation.
• Consultation with workers.
• Developing safe systems of
work.
• Welfare and first-aid
provision.
• Fire safety and prevention.
• Emergency procedures
• Explain the contents of each section of OHS
policy of a company?
• Explain purpose of various sections of OHS
policy of a company?
Why OHS Policy of an organisation is
An important document?
• It is The written declaration for good standards
of health and safety management in an
organisation.
• It Sets out the organisation’s aims towards OHS.
• Identifies who is responsible for achieving these
aims.
• States how the aims are to be achieved.
• Specific to each organisation’s requirements.
Explain why OHS roles & responsibility
shall be communicated to every one in
an organisation?
• OHS is every ones responsibility & team work.
• By communicating OHS responsibilities & roles
only people will come to know of their
– Chain of command
– Level of commitment
– Area of responsibility
– Channel of communication
There by avoiding behavioural issues & conflicts.
Why OHS policy to be Signed and dated by
the most senior person?
• To Indicate that Commitment comes from
Higher Level
• He Holds ultimate responsibility for H&S in
Organisation.
• To authorise policy
• He is the representing Authority
• He Possess budgetary powers to allocate
resources for H&S including appointment of
H&S specialist.
Why an organisation must Have a
Written OHS Policy?
• To meet Legal compliance.
• To have a Clear communication on OHS.
• For Continual improvement through reviews.
• To Meet management-systems standards
(ILO-OSH 2001, OHSAS 18001).
• Evidence of management commitment
towards OHS.
Factors to be considered when setting the objectives:
• Nature of activity undertaken by organisation,
Hazards and risks involved in it.
• Legal and other requirements.
• Who is going to set the objectives.
• What functional level the objective set.
• Resources & Technological options.
• Methodes of Communication
• Methodes of evaluation( Monitoring)
• Methodes of review
• Views of interested parties (Recommendations).
• Financial, operational and business requirements.
• Allocation of targets
“SMART” Objectives
• Specific - clearly defined, precise.
• Measurable - towards a target, quantified.
• Achievable - it can be done.
• Reasonable - within timescale, and resources,
• Time-bound - deadline, timescale.
Why Targets are important?
• Helps to measure OHS performance.
• Helps to achieve tangible (real) goals by staff in stipulated
time period.
• Targets promotes BENCHMARKING
• Targets shows commitment to continual improvement.
• Helps to meet Legal requirement & provides evidence of
management commitment in audit
• e.g. Reduce accident-rate in 6 months
• Reduce absence of workers in 3 months
• Increase all Active monitoring participation by 2 weeks
• Improve Delivery of key objectives e.g. risk assessments, delivery of a
training programme within 1 month.
Occassions for review of OHS Policy
• Changes in:
Key personnel.
Management structure.
Ownership.
Processes.
Technology.
Legislation.
• After Incident.
• After Enforcement action.
• After audit.
• After worker consultation.
• On Passage of time, e.g. annually.
– Opportunity, Circumstance, Situation, Frequency
Practice Questions
• 1. Outline the main elements of an occupational health
and safety management system (8)
• 2. Outline the general content of the three sections of
a health and safety policy?(6)
• 3. Explain Why should the most senior person in an
organization sign the health and safety policy?(4)
• 4. Identify What should be covered in the
arrangements section of a health and safety policy?(8)
• 5. Outline Under what circumstances should a health
and safety policy be reviewed?(8)
• 6. Outline 4 internal & 4 External factors which will
necessitate the review of OHS Policy of a company?
• For your understanding and extra interest
• Please see slides 21 to 25.
Role of H&S policy
• Provide direction for OHS in an organisation
• Establish management commitment
satisfying:-
– Company Aim for ohs
– Legal/standards requirement
• Show the ways prevent accident , ill health
• Show how to measure OHS performance
• How to improve continually through reviews
Key aims to be shown in policy
• Protecting OHS of members of organisation &
those who can be affected
• Meeting legal/ standards requirement
• Worker consultation/ participation in all
elements of OHS management system
• Continual improvement in OHS perfeormance.
Ways of communicating OHS policy
• Trainings
• Briefings/ meetings
• Common language
• Display of policy statement at prominent
places
• Made available(eg :- website) to all interested
parties (eg :- share holders, customer, client,
contractors, suppliers etc)
ISO 45001
Benefits of Certification
• Provides senior management with an efficient
management process
• Sets out areas of responsibility across the
organisation
• Up to 20% marks in tender evaluations
• Communicates a positive message to staff and
customers
• Identifies and encourages more efficient and time
saving processes
• Highlights deficiencies & reduces your costs
• Provides continuous assessment and improvement
• Marketing opportunities
