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Lesson Plan 18 & 19 Long Report Format Merged

The document outlines the structure and components of a long formal report. It discusses the preliminary parts in detail, including the title page, acknowledgements, letter of authorization, letter of transmittal, table of contents, executive summary, abstract, and introduction. The main body contains the methodology, findings, discussion/analysis, and solutions/recommendations/conclusion. Supplementary parts include the bibliography/references, appendix, index, and glossary. The report provides guidelines on formatting each component to effectively communicate information to the intended audience.

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Naureen Mumtaz
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39 views4 pages

Lesson Plan 18 & 19 Long Report Format Merged

The document outlines the structure and components of a long formal report. It discusses the preliminary parts in detail, including the title page, acknowledgements, letter of authorization, letter of transmittal, table of contents, executive summary, abstract, and introduction. The main body contains the methodology, findings, discussion/analysis, and solutions/recommendations/conclusion. Supplementary parts include the bibliography/references, appendix, index, and glossary. The report provides guidelines on formatting each component to effectively communicate information to the intended audience.

Uploaded by

Naureen Mumtaz
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Lesson Plan Long Report

Preamble:
We discussed in the previous Lesson:
 What is technical report writing?
 What is short informal report?
 How to write it? And in which format?
Learning Outcomes:
 Understanding and application of the content and producing the technical formal report
accordingly.
Are you ready?
 How do you report things generally?
 What do you know about the structure of formal writing?
Topic of the day:
Long formal report
Structure of long formal report
1. Preliminary Parts
2. Main Body
3. Supplementary Parts
Detailed preliminary parts
1. Preliminary parts
 Title page
 Acknowledgement
 Content page
 Letter of Authorization
 Letter/memo of transmittal
 Table of Contents
 Executive summary
 Abstract
 Introduction

Title Page

The title page being the first in report captures the attention of the reader. It includes
 The title of the report.

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 The name, title and address of the person, group, etc, that authorized the report – prepared
for, submitted to.
 The name, title and address of the person, group, etc, that prepared the report – prepared by,
submitted by.
 The date on which the report was submitted.

The title page signal the readers by giving the report title, author’s name, name of person or
organization to whom the report is submitted.

Acknowledgement
If certain people have helped in the shaping of the report, due credit should be given to them on the
page entitled “acknowledgement”.

Letter of Authorization
If the report writer has been authorized to prepare a report by the letter, the same letter or memo of
authorization is affixed to the report.

Letter of Transmittal
This letter would be directly addressed to the person who has authorized the individual to write the
report. It would be personal and would follow certain personal pronouns such as you, I and we, and would
use conversation language.

Table of Contents
This section would effectively contain all major or relevant sections and sub-sections within a text.

Executive Summary / Synopsis


A summary is a gist or a brief overview of the most important points of the report. The matter
presented in this report is in brief stated at the start of the report. This familiarizes the reader with the
contents of the report and facilitates in taking a decision by pursuing the entire text. A summary can be
written in either paragraph format or in a point format. It is usually 5% to 10% of the original size of the
report.

Abstract
It talks about the main aim and objectives of writing the report. It also discusses the methodology
adopted to achieve the objective. It is only 2% to 4% of the total size of the report

Introduction
It prepares the reader for absorbing greater details. It includes
 Background / History
 Purpose / Problem Statement
 Scope
 Limitations

2
Main Body (Text)
 Methodology
 Findings
 Discussion/Analysis
 Solutions/recommendations/Conclusion

Supplementary Parts:

 Bibliography/ References
 Appendix
 Index
 Glossary

Text (Body):
 Methodology
 Findings
 Discussion / Analysis
 Solutions/recommendations/Conclusion
Text or body of the report is the actual report which contains an objective and analytical discussion
of the problems. The writer presents all his findings in this part of a report.

Bibliography / References
This part of the report contains a list of books, journals, magazines and other published material
which the writer used while completing the report.

Appendix
Appendix is the collection of supplementary material given at the end of the report. That includes
the lengthy materials which are not directly relevant, such as Maps, Photographs, Long quotations etc.

Indexes
An index is an alphabetical list of names, places and subjects mentioned in the report, along with
the page on which they occur. They are rarely included in unpublished reports.

Glossary
A glossary, also known as a vocabulary or clavis, is an alphabetical list of terms in a
particular domain of knowledge with the definitions for those terms. In reports
a glossary appears at the end and includes terms within that report that are either newly
introduced, uncommon, or specialized.

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Interactive session:
Students and teacher interact regarding the long formal report and its initial parts.
Class exercises:
Nil
What did you learn?
Asking short questions from the students to assess their level of understanding of the concept and
revise the entire lecture quickly if needed.
Home assignment:
Nil
Next lesson preview:
 Main Body of long formal report
 Supplementary parts

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