ENV 1201-A3 – Codes to be

Used for Oil Record Book

Entries

All ORB entries are considered legal records. Knowingly and willfully making false entries in the ORB is a crime.
Entries in the ORB must be made in accordance with the guidance provided by IMO MEPC 1/Circ.736/Rev.2 and
any flag State-specific requirements (this procedure should be considered guidance). All entries must be made
in English and in the language required by flag, and must be accurate and legible. If there are any questions
about how to correctly make an ORB entry, guidance should be sought from the Environmental Officer (EO) or
shoreside management.

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Table of Contents
General ORB Entry Guidance ………………………………………………………………………………………………………………………..3

Code (C) – Collection, Transfer, and Disposal of Oil Residues (Sludge) ……………………………………………………….…5
C 11 – Collection of Oil Residues (Sludge)…………………………………………………………………………………………………..5
C 11.1 – Identity of Tank….…………………………………………………………………………………………………………………………5
C 11.2 – Capacity of Tank……………………………………………………………………………………………………………………………5
C 11.3 – Total Quantity Retained.…………………………………………………………………………………………………………...…5
C 11.4 –Quantity of Residue Collected via Manual Operations (if a transfer has occurred)………………………..5
C 12 – Disposal of Oil Residues (Sludge)……………………………………………………………………………………………………..6
C 12.1 – Disposal of Oil Residues (Sludge) to port reception facilities….………..…………………………………………..6
C 12.2 – Disposal of Oil Residues (Sludge) to other tanks……………………………………………………………………………7
C 12.3 – Incineration of Oil Residues (Sludge) ……………………………………………………………………………………………8
C 12.4 – Other methods of disposal of Oil Residues (Sludge) …………………………………………………………………….9

Code (D) - Non-Automatic Transfer, Discharge Overboard or Other Disposal of Bilge Water that has
accumulated in Machinery Spaces…………………………………………………………………………………………………………...…11
D 13 – Quantity of bilge water disposed, discharged, or transferred ……………………………………...…………….….11
D 14 – Time (start and stop) of each operation……………………………………………………………………….…………….…. 11
D 15.1 – Non-automatic bilge water discharge overboard through the Oily Water Separator (OWS)….….…11
D 15.2 – Disposal of bilge water to port reception facility…………………………………………………………….….……….12
D 15.3 – Transfer of bilge water to another tank……………………………………………………………………….…………..….14
Documenting Variances in Tank Soundings after a Tank to Tank Transfer………….……….……………………………17

Oil Record Book Entries for Monthly and Annual Testing of the OWSs/OCMs………………………………….………….19
Monthly Operational Test ………………………………………………………………………………………………………………..…..…19
Annual Operational Test……………………………………………………………………………………………………………………..…..21

Code (F) – Condition of the Oil Filtering Equipment……………………………………………………………….……………..…….23

F 19 – Time of the failure……………………………………………………………………………………………………………………...…23
F 20 – Time when the system becomes operational again……………………………………………………………………....23
F 21 – Reasons for failure.………………….………………………………………………………………………………………………..….23

Code (G) – Accidental Discharge Overboard………………………………………………………………………………….…………….25

G 22 – Time of occurrence………………………………………………………………………………………………………………….……25
G 23 – Place or position of the ship ………………………….…………………………………………….……………………………....25
G 24 – Approximate quantity and type of oil…………………………………………………………….……………………………..25
G 25 – Circumstances of and reasons for the accidental discharge…………………………….…………………………….25

Code (H) – Bunkering of Fuel Oil or Bulk Lubricating Oil……………………………………………………………………………...26

H 26.1 – Place of bunkering……………………………………………………………………………………………………………………..26
H 26.2 – Time of bunkering…………………………………………………………………………………………………………………..…26
H 26.3 – Type of quantity of fuel oil and identification of the tank…………………………………………………….…….26
H 26.4 – Type and quantity of lubricating oil and identification of the tank……………………………………………..26

Code (I) – Additional Operational Procedures and General Remarks …………………………………………………………..28

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General ORB Entry Guidance:

 The ORB in use must be kept in the ECR, other than when removed for review with prior approval
from the EOOW.
 Entries in the ORB must be made in accordance with the HESS-MS ENV procedures, the guidance
provided by IMO MEPC 1/Circ.736/Rev.2, and any Flag State-specific requirements. All entries
must be made in English and in the language required by the ship’s flag State, and must be
accurate and legible.
 All entries in the ORB must be recorded with PERMANENT INK. Entries recorded in pencil or
erasable pen are not acceptable.
 Do not leave any full lines empty between entries.
 Measured tank quantity must be recorded exactly as it is seen on the measuring device at the end
of any operation.
 Entries must be made to record all of the following operations:
o Discharge of cleaning water from fuel oil tanks.
o Collection/retention, transfer, and disposal of oil residues (sludge).
o Transfers to dedicated bilge holding tanks, including transfers from lifeboat and tender bilges.
o Overboard discharge of Oily Bilge Water through the OWS, OCM, and BCDB.
o Processing of Oily Bilge Water through the OWS and into the Clean (< 15 ppm) Bilge Water
Tank.
o Overboard discharge of processed bilge water from the Clean (< 15 ppm) Bilge Water Tank
through the BCDB.
o Failure of the Oily Bilge System.
o Bunkering of fuel oil or bulk lube oil.
o Discharge of Oily Bilge Water, sludge, oil residues, and oily water from cleaning of tanks to
reception facilities.
o Accidental or exceptional discharge of oil and other mineral and synthetic oils.
o Additional operational procedures and general remarks, as required.
o Any extraordinary operations (such as frequent draining of fuel oil service and settling tanks,
draining engine lube oil sump tanks of excessive water, or other problems such as waxing,
compatibility, stratification or contamination).
 Explanations must be provided in the ORB for the abnormal volumes of unburned oil
residues (sludge), oils, oily wastes, and anomalies in filter cleaning or replacement.

Entries must be made chronologically at the time of completion, in the following format:
 Dates entered as “DD-MMM-YYYY;” for example: 16-MAR-2013.
 Times entered using 4-digit numbers and the 24 hour clock (ship’s time); for example: 11:33 to
15:49. Write the times down to the nearest minute.
 Quantity of Oily Bilge Water or oil residue (sludge) entered in cubic meters. Quantity must be
entered to the nearest tenth of a cubic meter unless the measurement method does not allow this
degree of accuracy, except for:
o Fuel bunkering entries using Code “H”, for which quantities are entered as metric tonnes.
o In the event of an accidental discharge overboard where the quantity cannot be determined,
the wording “not quantifiable” must be used.
 Tank nomenclature must be recorded as stated in the IOPP Certificate Form A.
 The signature line for each ORB entry must include:
o The signature and rank of the EOOW with the charge of the operation followed by the date;
Example: William Jones, 2/E, 25-NOV-2018

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 o The signature and rank of the Engineer Officer conducting the operation followed by the date
(if applicable); Example: George Smith, 4/E, 25-NOV-2018

All Oily Bilge Water and Sludge transfers and discharges must be logged and all entries must be made no later
than the end of the engine watch in which the operation is completed.

If an operation starts and ends on different days, the start date should be recorded (in brackets) with the start
time. Do not leave any full lines empty between successive entries. Any blank spaces or lines must be struck
through before the page is signed by the Chief Engineer, Captain, and EO.

During Captain, Chief Engineer, and EO handovers where an ORB page is not completed, the outgoing Captain,
Chief Engineer, or EO must draw a strike line across the incomplete portion of the page, and sign the bottom of
the page.

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Code (C) – Collection, Transfer, and Disposal of Oil Residues (Sludge)

C 11 - Collection of Oil Residues (Sludge)

This entry code is used to record the collection of sludge in tanks listed under item 3.1 in the Supplement to
the IOPPC.

The entries must be made using the following codes:

C 11.1 – Identity of Tank
 Tank name listed in Section 3.1 of the IOPPC Form A Supplement used for sludge.
C 11.2 – Capacity of Tank
 Record the tank’s capacity in cubic meters (m3) per the IOPPC Form A Supplement.
C 11.3 – Total Quantity Retained
 This code must be used to identify the total quantity of sludge remaining in the specific tank (m3).
C 11.4 – Quantity of Residue Collected via Manual Operations (If a transfer has occurred)
 This code must be used to record the sludge quantity collected via manual operations. Manual
operations include using a portable pump and hoses or a fixed piping system and pump to transfer the
sludge to a sludge tank.

Some examples of manual operations where oil residue is collected and/or transferred are below:

 Collection of sludge from fuel oil separator drain tanks

 Collection of sludge by draining engine sump tanks
 Transfer of fuel oil to a sludge tank
 Transfer of bilge water from tender bilges to a sludge tank
 Transfer of drained “oily water mixtures” from oil to sea interfaces to a sludge tank
 Transfer of oil mixtures from bilge tanks to a sludge tank
 Collection of sludge from bilge water holding tanks (in which case an entry for the disposal of bilge
water is also required).
A complete entry must be made weekly for each listed tank, even if a voyage lasts longer than one week.

Example C 11:
EXAMPLE OF WEEKLY INVENTORY OF OIL RESIDUES (SLUDGE) TANKS
DATE CODE ITEM
DD-MMM-YYYY C 11.1 SLUDGE TANK A
11.2 55.1 m³
11.3 29.8 m³
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
DD-MMM-YYYY C 11.1 SLUDGE TANK B
11.2 10.2 m³
11.3 0.5 m³
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format

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Recording of oil residue (sludge) collected by manual operation into an oil residue (sludge) tank (tank listed
under item 3.1 in the Supplement to the IOPPC)

EXAMPLE OF RECORDING OF OIL RESIDUE (SLUDGE) COLLECTED VIA MANUAL OPERATION

DATE CODE ITEM
DD-MMM-YYYY C 11.1 SLUDGE TANK A
11.2 55.2 m³
11.3 30.0 m³
11.4 5.2 m³ COLLECTED FROM [identification of source]
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

C 12 – Disposal of Oil Residues (Sludge)

C 12.1 – Disposal of Oil Residues (Sludge) to port reception facilities

This entry code must be used for the quantity of oil residues discharged to port reception facilities. Transfers
from multiple tanks to a single reception facility must be recorded with an individual entry for each tank.

The ORB entry must state:

 Name of the port.
 Quantity of oil residues (sludge) discharged (m3).
 Identity of the tank discharged from.
 Quantity of oil residues retained in each tank after disposal to port reception facilities (m3).

Example C 12.1:
EXAMPLE OF DISPOSAL OF OIL RESIDUES (SLUDGE) TO PORT RECEPTION FACILITIES (TRUCK)

DATE CODE ITEM

DD-MMM-YYYY C 12.1 0.5 m³ SLUDGE FROM MANUAL CLEANING OF SLUDGE TANK B
TO [identity or name of sludge receiver] IN BARCELONA BY TRUCK
INSIDE 3 DRUMS
0.0 m³ RETAINED IN SLUDGE TANK B
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

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EXAMPLE OF DISPOSAL OF OIL RESIDUES (SLUDGE) TO PORT RECEPTION FACILITIES (BARGE)
DATE CODE ITEM
DD-MMM-YYYY C 12.1 20.3 m³ SLUDGE FROM SLUDGE TANK A
TO [identity or name of sludge receiver or port] IN VENICE INTO A
BARGE
9.7 m³ RETAINED IN SLUDGE TANK A
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY]

Where there is a discrepancy between what the reception facility records on their receipt and what the tank
measurements indicate, an I code entry is to be made after the required C code entry.

Example C 12.1:

EXAMPLE OF DISPOSAL OF SLUDGE TO PORT RECEPTION FACILITY WHERE THERE IS A DISCREPANCY

BETWEEN TANK MEASUREMENTS AND QUANTITY RECORDED ON RECEIPT
DATE CODE ITEM
DD-MMM-YYYY C 12.1 16.7 m³ SLUDGE FROM SLUDGE TANK A
TO [identity or name of sludge receiver or port] IN MIAMI INTO A
TRUCK
2.6 m³ RETAINED IN HOLDING TANK A
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]
DD-MMM-YYYY I DISCREPANCY OF 1.5m3 BETWEEN VOLUME DISCHARGED FROM
SLUDGE TANK A AND VOLUME RECORDED ON RECEIPT
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, the
date in DD-MMM-YYYY format]

C 12.2 – Transfer of Oil Residues (Sludge) to other tanks

This entry code must be used for the quantity of oil residues transferred from one tank to another and draining
of water from an oil residue (sludge) tank listed in Section 3.1 of the IOPPC Form A Supplement to a bilge
water holding tank listed in Section 3.3 of the IOPPC Form A Supplement. Transfers from multiple tanks to a
single receiving tank must be recorded with an individual entry for each tank. The collection of bilge water

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need not be accounted for, so only one entry is required. Sludge tank capacities should not be recorded for C
12.X items.

The ORB entry must state:

 Quantity of oil residues (sludge) transferred (m3).
 Identity of the original tank.
 Identity of the tank the oil residues are transferred to.
 Retention of oil residues in each tank (m3).

Example C 12.2:
EXAMPLE OF OIL RESIDUES (SLUDGE) TRANSFER FROM ONE TANK TO ANOTHER, WHEN BOTH TANKS ARE
LISTED IN SECTION 3.1 OF THE IOPPC FORM A SUPPLEMENT
DATE CODE ITEM
DD-MMM-YYYY C 12.2 9.6 m³ TRANSFERRED FROM SLUDGE TANK A
TO SLUDGE TANK B
0.0 m³ RETAINED IN SLUDGE TANK A
9.6 m³ RETAINED IN SLUDGE TANK B
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

EXAMPLE OF WATER BEING DRAINED FROM AN OIL RESIDUE (SLUDGE) TANK TO A BILGE WATER HOLDING
TANK.
DATE CODE ITEM
DD-MMM-YYYY C 12.2 4.4 m³ WATER DRAINED FROM SLUDGE TANK B
TO BILGE TANK A
5.3 m³ RETAINED IN SLUDGE TANK B
4.4 m3 RETAINED IN BILGE TANK A
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]
Note: collection of bilge water need not be accounted for, so only one entry is required for each tank being
drained. Capacity of sludge tanks should not be recorded for C12.x items.

C 12.3 – Incineration of Oil Residues (Sludge)

This entry code must be used for the quantity of oil residues (sludge) incinerated in the incinerator.
The ORB entry must state:
 Identity of the tank of origin.
 Quantity of residues incinerated (m3).

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  Total time of incineration.
 Retention of oil residues in each tank (m3).

Example C 12.3:
EXAMPLE OF INCINERATION OF OIL RESIDUES (SLUDGE)
DATE CODE ITEM
DD-MMM-YYYY C 12.3 1.1 m³ SLUDGE FROM SLUDGE TANK B
BURNED IN INCINERATOR FOR [number] HOURS
4.2 m³ RETAINED IN SLUDGE TANK B
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

C 12.4 – Other methods of disposal of Oil Residues (Sludge)

This entry code must be used for the quantity of oil residues (sludge) disposed of using other methods, such as
burning in the boiler, evaporation and regeneration.

The ORB entry must state:

 Origin of oil residues.
 Quantity of residues disposed of (m3).
 Method of disposal.
 Retention of oil residues (m3).

Example C 12.4:
EXAMPLE OF OTHER METHODS OF DISPOSAL OF OIL RESIDUES (MANUAL CLEANING OF TANKS INTENDED
TO HOLD LUBE OILS)
DATE CODE ITEM
DD-MMM-YYYY C 12.4 OPENED AND MANUALLY CLEANED LUBE OIL TANK A
PUMPED 0.6 m³ INTO 3 DRUMS AND CLEANED THE
BOTTOM WITH RAGS.
START 12:11 STOP 16:23
0.0 m³ RETAINED IN LUBE OIL TANK A
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

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EXAMPLE OF OTHER METHODS OF DISPOSAL OF OIL RESIDUES (SLUDGE PROCESSING OPERATION USING
SLUDGE SEPARATOR)
DATE CODE ITEM
DD-MMM-YYYY C 12.4 1.9 m³ PROCESSED THROUGH SLUDGE SEPARATOR
FROM SLUDGE TANK B TO SLUDGE TANK A
2.2 m3 RETAINED IN SLUDGE TANK B
2.0 m3 RETAINED IN SLUDGE TANK A
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

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Code (D) Non-Automatic Transfer, Discharge Overboard, or other Disposal of Bilge Water that has
Accumulated in Machinery Spaces

Code (D) entries refer to bilge water (bilge water/oily bilge water).

D 13 – Quantity of bilge water disposed of, discharged or transferred

This entry code is used for the quantity of bilge water discharged, disposed of or transferred (expressed to the
nearest tenth of a m3, unless the measurement method does not allow this degree of accuracy). This code
must be recorded for every bilge water operation. When overboard discharge operations or port facility
offload operations are performed, this code must also include the identity, capacity and quantity retained
onboard in the tank of origin.

Note: The quantity discharged recorded in D 13 entries should be calculated by using the previous retained
entry made in the ORB for the holding tank and the new measured retained volume in the holding tank.

D 14 – Time (start and stop) of each operation

This entry code is used to indicate the time (start and stop) of each bilge water operation, expressed as a 4-
digit number. This code must be recorded for every bilge water operation.

D 15.1 – Non-automatic bilge water discharge overboard through the Oily Water Separator (OWS)
This entry code is used to record overboard discharges through the OWS.

The ORB entry must state:

 Position of the ship at the start and end of the operation.
 Identity and capacity of the tank the processed bilge water was discharged from.
 Quantity retained in the tank of origin after discharge.

Example D 15.1:
EXAMPLE OF NON AUTOMATIC BILGE WATER DISCHARGE OVERBOARD THROUGH THE OWS
DATE CODE ITEM
DD-MMM-YYYY D 13 14.1 m³ BILGE WATER FROM HOLDING TANK A
HOLDING TANK A CAPACITY 25.0 m³
9.3m³ RETAINED IN HOLDING TANK A
14 START 08:47 STOP 12:59
15.1 DISCHARGE OVERBOARD THROUGH 15PPM EQUIPMENT
START POSITION 20 01.1’ N 085 06.5’ W
STOP POSITION 20 48.8‘ N 085 09.4’ W
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

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D 15.2 – Disposal of bilge water to port reception facility
This entry code is used to indicate the disposal of bilge water to a port reception facility.
The ORB entry must state:
 Name of the port.
 Identity and capacity of tank the bilge water is being disposed from.
 Quantity retained in the tank the bilge water is being disposed from after disposal to reception
facility is completed.

Example D 15.2:
EXAMPLE OF DISPOSAL OF BILGE WATER TO PORT RECEPTION FACILITY
DATE CODE ITEM
DD-MMM-YYYY D 13 6.7 m³ BILGE WATER FROM HOLDING TANK A
HOLDING TANK A CAPACITY 25.0 m³
2.6 m³ RETAINED IN HOLDING TANK A
14 START 09:17 STOP 12:39
15.2 TO [identity or name of bilge water receiver] IN PORT EVERGLADES BY
TRUCK
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

Where there is a discrepancy between what the reception facility records on their receipt and what the tank
measurements indicate, an I code entry is to be made after the required D code entry.

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Example D 15.2:
EXAMPLE OF DISPOSAL OF BILGE WATER TO PORT RECEPTION FACILITY WHERE THERE IS A DISCREPANCY
BETWEEN TANK MEASUREMENTS AND QUANTITY RECORDED ON RECEIPT
DATE CODE ITEM
DD-MMM-YYYY D 13 6.7 m³ BILGE WATER FROM HOLDING TANK A
HOLDING TANK A CAPACITY 25.0 m³
2.6 m³ RETAINED IN HOLDING TANK A
14 START 09:17 STOP 12:39
15.2 TO [identity or name of bilge water receiver] IN PORT EVERGLADES BY
TRUCK
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]
DD-MMM-YYYY I DISCREPANCY OF 2.5m3 BETWEEN VOLUME DISCHARGED FROM
HOLDING TANK A AND VOLUME RECORDED ON RECEIPT
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

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D 15.3 – Transfer of bilge water to another tank
This entry code is used to indicate the transfer of bilge water that has accumulated in the machinery space
from bilge wells to holding tanks or from one holding tank to another.
This code can be used when bilge water is generated through sludge processing operations (i.e. when bilge
water is generated by a sludge tank through a sludge separator).

The ORB entry must state:

 Identity of the tank the bilge water is being transferred from.
 Identity of the tank the bilge water is being transferred to.
 Quantity of bilge water retained in each tank after the transfer is complete (to the nearest tenth of
a m3, unless the measurement method does not allow this degree of accuracy).
 If a portable pump is used for a transfer, the entry must state “via portable pump” under item 15.3.

Example D 15.3:
EXAMPLE OF TRANSFER OF WATER FROM ENGINE ROOM BILGE WELLS TO A TANK
DATE CODE ITEM
DD-MMM-YYYY D 13 10.8 m³ FROM ENGINE ROOM BILGE WELLS
14 START 12:22 STOP 16:37
15.3 TO BILGE WATER HOLDING TANK A
13.4 m³ RETAINED IN HOLDING TANK A
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

EXAMPLE OF TRANSFER OF BILGE WATER BETWEEN TANKS

DATE CODE ITEM
DD-MMM-YYYY D 13 9.7 m³ FROM BILGE TANK A
3.7 m³ RETAINED IN BILGE TANK A
14 START 12:19 STOP 16:57
15.3 TO BILGE HOLDING TANK B THROUGH 15PPM EQUIPMENT
16.5 m³ RETAINED IN BILGE HOLDING TANK B
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

Note: If bilge water is transferred using a portable pump, this is to be specified in an existing D code, I code, or
C code entry.

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 EXAMPLE OF TRANSER OF BILGE WATER FROM ENGINE ROOM BILGE WELLS TO A BILGE TANK VIA
PORTABLE PUMP
DATE CODE ITEM
DD-MMM-YYYY D 13 10.8m3 FROM ENGINE ROOM BILGE WELLS
14 START 12:02 STOP 16:17
15.3 TO BILGE WATER TANK A USING PORTABLE PUMP #5
13.4m3 RETAINED IN TANK A
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineering Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

If bilge water is transferred from engine room bilge wells to a bilge holding tank that is split between clean and
dirty compartments (the compartments are reported both in the Capacity Plan and the IOPPC Form A
Supplement), using code D 15.3, the quantity retained in each compartment must be specified, as explained in
the following example:

EXAMPLE OF TRANSFER OF BILGE WATER FROM ENGINE ROOM BILGE WELLS TO A TANK WITH
COMPARTMENTS (SPLIT TANK)
DATE CODE ITEM
DD-MMM-YYYY D 13 10.7 m³ FROM ENGINE ROOM BILGE WELLS
14 START 12:44 STOP 16:28
15.3 TO BILGE WATER HOLDING TANK A
7.6 m3 RETAINED IN HOLDING TANK A (CLEAN)
17.9 m³ RETAINED IN HOLDING TANK A (DIRTY)
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

If a bilge transfer, discharge, or disposal operation extends longer than a single watch:
 The incoming Engine Ops Team must be notified during the takeover of the watch.
 The two watches must agree on the tank quantities at the time of hand-over.
 An entry is to be made by the out-going watch accounting for the quantity transferred or discharged
during their watch.
 A subsequent entry is to be made by each watch responsible for continuing the transfer or discharge;
this entry must contain the phrase “Transfer continued from previous watch”.

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 15
Example D 15.3:
 A transfer of total 10.3m3 began at 22:14 and ended at 03:47 the following day.
 A – The EOOW with the charge from 20:00 to 00:00.
 B – The Engineer Officer conducting the operation in the first watch. B starts the operation at 22:14.
 C – The EOOW with the charge from 00:00 to 04:00 the following day.
 D – The Engineer Officer conducting the operation in the second watch. D completes the operation at
03:47.
 A and B make an entry of the quantity transferred during their watch and the amount retained. Two
rows need to be left blank for their signing when the operation is completed.
 When the operation is completed, C and D make an entry of the quantity transferred, enter start time
and date from the previous watch, the stop time and date, and the amount retained for the operations
during their watch. A and B must add the stop time and date, and sign in their designated spaces the
next time they are on duty.

EXAMPLE OF TRANSFER FROM BILGE WELLS TO THE BILGE HOLDING TANK EXTENDING OVER TWO OR MORE
WATCHES
DATE CODE ITEM
DD-MMM-YYYY D 13 4.2 m³ FROM ENGINE ROOM BILGE WELLS
14 START 22:14 (10-NOV-2014) STOP 03:47 (11-NOV-2014)
15.3 TO BILGE WATER HOLDING TANK A
6.3 m3 RETAINED IN HOLDING TANK A (CLEAN)
10.5 m3 RETAINED IN HOLDING TANK A (DIRTY)
Signed (A):
[Signature of the EOOW with the charge, rank, and the date in DD-MMM-
YYYY format]
Signed (B):
[Signature of the Engineer Officer conducting the operation, rank, and
the Date in DD-MMM-YYYY]
EXAMPLE OF TRANSFER FROM BILGE WELLS TO THE BILGE HOLDING TANK EXTENDING OVER TWO OR
MORE WATCHES
DATE CODE ITEM
DD-MMM-YYYY D 13 3.0 m³ FROM ENGINE ROOM BILGE WELLS
TRANSFER CONTINUED FROM PREVIOUS WATCH
14 START 22:14 (10-NOV-2014) STOP 03:47 (11-NOV-2014)
15.3 TO BILGE WATER HOLDING TANK A
9.3 m3 RETAINED IN HOLDING TANK A (CLEAN)
10.5 m3 RETAINED IN HOLDING TANK A (DIRTY)
Signed (C):
[Signature of the EOOW with the charge, rank, and the date in DD-MMM-
YYYY format]
Signed (D):
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 16
Documenting Differences in Tank Soundings after Tank to Tank Transfer

Volumes retained are measured using a manual sounding, a local gauge reading, or a remote tank readout.
Retained tank volumes must be recorded exactly as seen on the selected measuring device at the time of
sounding/reading. Volumes retained can fluctuate based on various factors, including, but not limited to,
limited accuracy of tank quantity measurement devices, temperature variation and clingage. The ship’s list and
trim, barometric pressure, and tank vent line condition can also influence the measured tank quantity. See
examples A and B below:

Example A: A transfer of bilge water is completed from a tank where a small change in level equates to a large
change in quantity (Tank A) to a tank where a small change in level equates to a small change in quantity (Tank
B).
 At the end of the previous transfer operation the entry in the ORB shows a retained quantity of 9
m³ in Tank A and a retained quantity of 3 m³ in Tank B.
 A transfer operation is conducted from Tank A to Tank B. At the end of this transfer operation the
retained quantity in Tank A is 2.3 m³ (9 m³ minus 2.3 m³ = 6.7 m³). Thus, a total of 6.7 m³ was
transferred from Tank A to Tank B.
 The EOOW expects that the quantity in Tank B should equal 9.7 m³ because 3 m³ + 6.7 m³ = 9.7 m³.
 However, at the end of the operation a sounding of Tank B shows the quantity of bilge water
retained as 10.9 m³. Thus, the EOOW notices there is 1.2 m³ more than expected.
 The EOOW realizes the discrepancy is due to the sounding sensitivity of Tank A.
 To account for the discrepancy, an “I” entry should be made, and the entry in the ORB should be
 written as follows:

EXAMPLE A - END OF OPERATION SOUNDING INDICATING VARIANCES GREATER THAN 0.5 m³

DD-MMM-YYYY D 13 6.7 m³ FROM BILGE TANK A
2.3 m³ RETAINED IN BILGE TANK A
14 START 12:46 STOP 16:24
15.3 TO BILGE HOLDING TANK B THROUGH 15PPM EQUIPMENT
10.9 m³ RETAINED IN BILGE HOLDING TANK B
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]
DD-MMM-YYYY I Following a transfer from Tank A to Tank B, a transferred quantity
difference of 1.2 m3 was noted. The likely cause was due to Tank A
sounding sensitivity
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 17
Example B: A transfer of bilge water from a tank which is sensitive to changes in list (Tank C) to a tank which is
less sensitive to list (Tank D) due to the position of the sounding pipes (or level sensors).
 At the end of the previous transfer operation the entry in the ORB shows a retained quantity of
18.1 m³ in Tank C and a retained quantity of 4.1m³ in Tank D.
 A transfer operation is conducted from Tank C to Tank D.
 At the end of this transfer operation the retained quantity in Tank C is 5.5 m³ (18.1 minus 5.5 m³=
12.6 m³). Thus, a total of 12.6 m³ was transferred from Tank C to Tank D.
 The EOOW expects that the quantity in Tank D should equal 16.7 m³ because 4.1 m³ + 12.6 m³ =
16.7 m³.
 However, at the end of the operation a sounding of Tank D shows the quantity of bilge water
retained as 15.9 m³. Thus, the EOOW notices that there is 0.8 m³ less than expected.
 The EOOW realizes that the discrepancy is likely due to the sounding sensitivity of Tank D to list.
The ship was listing 0.5o to port at the end of the operation.
 Therefore, an “I” entry should be made, and the entry in the ORB should be written as follows:

EXAMPLE B END OF OPERATION SOUNDING INDICATING VARIANCES GREATER THAN 0.5 m

DD-MMM-YYYY D 13 12.6 m³ FROM BILGE TANK C
5.5 m³ RETAINED IN BILGE TANK C
14 START 12:13 STOP 16:21
15.3 TO BILGE HOLDING TANK D THROUGH 15PPM EQUIPMENT
15.9 m³ RETAINED IN BILGE HOLDING TANK D
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]
DD-MMM-YYYY I Following a transfer from Tank C to Tank D, a transferred quantity
difference of 0.8 m3 was noted. The likely cause was due to Tank D’s
sounding sensitivity to list. The ship was listing 0.5o to port at the end
of the operation.
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 18
Oil Record Book Entries for the Monthly and Annual Testing of the OWSs/OCMs

For the monthly and annual testing of the OWS and OCM, each OWS and their corresponding OCM need to be
tested. This means a D15.1 or D15.3 entry must be made for each monthly or annual test.

Monthly Operational Test

ORB entries for the monthly tests required by ENV 1201 – Oily Bilge Water Management should include an
asterisk (*) next to the D15 entry and an I entry should be made that states the “Monthly Operational Test
required by procedure ENV-1201” was completed, indicating which OWS and OCM was tested.

EXAMPLE OF A NON–AUTOMATIC BILGE WATER DISCHARGE OVERBOARD FOR THE MONTHLY OWS/OCM
OPERATIONAL TEST
DATE CODE ITEM
DD-MMM-YYYY D 13 2.1 m³ BILGE WATER FROM HOLDING TANK A
HOLDING TANK A CAPACITY - 25.0 m³
5.3 m³ RETAINED IN HOLDING TANK A
14 START 06:16 STOP 07:17 (note the test needs to be conducted for
at least fifteen minutes)
15.1* DISCHARGE OVERBOARD THROUGH OWS A AND OCM A THROUGH
15PPM EQUIPMENT
START POSITION - 20 01.1’ N 085 06.5’ W
STOP POSITION - 20 48.8‘ N 085 09.4’ W
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]
Signed:
[Signature of the Chief Engineer and the date in DD-MMM-YYYY
format]
Signed:
[Signature of the Environmental Officer and the date in DD-MMM-
YYYY format]
Signed:
[Signature of the other Engineer witnessing the Test and the date in
DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 19
EXAMPLE OF A NON–AUTOMATIC BILGE WATER TRANSFER BETWEEN TWO BILGE TANKS FOR THE
MONTHLY OWS/OCM OPERATIONAL TEST
DATE CODE ITEM
DD-MMM-YYYY D 13 14.1 m³ BILGE WATER FROM HOLDING TANK A
9.3 m³ RETAINED IN HOLDING TANK A
14 START 07:21 STOP 08:23 (note the test needs to be conducted for
at least fifteen minutes)
15.3* TO BILGE HOLDING TANK B THROUGH OWS A and OCM A THROUGH
15PPM EQUIPMENT
16.5 m³ RETAINED IN BILGE HOLDING TANK B
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]
Signed:
[Signature of the Chief Engineer and the date in DD-MMM-YYYY
format]
Signed:
[Signature of the Environmental Officer and the date in DD-MMM-
YYYY format]
Signed:
[Signature of the other Engineer witnessing the Test and the date in
DD-MMM-YYYY format]

EXAMPLE OF THE ADDITIONAL ENTRY FOR THE MONTHLY OPERATIONAL TEST OF THE OWS/OCM
DATE CODE ITEM
DD-MMM-YYYY I On DD-MMM-YYYY the monthly operational test of OWS A and OCM A
was completed.
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank and
the date in DD-MMM-YYYY format]

Note: An “I” entry is required for each OWS and OCM test.

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 20
Annual Operational Test
ORB entries for the Annual Operational Tests required by ENV 1201 – Oily Bilge Water Management, should
include an asterisk (*) next to the 15.1 entry and an I entry should be made that states the “Annual
Operational Test required by procedure ENV-1201” was completed, indicating which OWS and OCM was
tested. For the Annual Operational Tests every effort should be made to have the OWSs tested while
discharging overboard.

EXAMPLE OF A NON AUTOMATIC BILGE WATER DISCHARGE OVERBOARD FOR THE ANNUAL OWS/OCM
OPERATIONAL TEST
DATE CODE ITEM
DD-MMM-YYYY D 13 12.1 m³ BILGE WATER FROM HOLDING TANK A
HOLDING TANK A CAPACITY - 25.0 m³
7.3 m³ RETAINED IN HOLDING TANK A
14 START 08:11 STOP 09:12 (note the test needs to be conducted for
at least one hour)
15.1* DISCHARGE OVERBOARD THROUGH 15PPM EQUIPMENT
START POSITION - 20 01.1’ N 085 06.5’ W
STOP POSITION - 20 48.8’ N 085 09.4’ W
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

EXAMPLE OF A NON–AUTOMATIC BILGE WATER TRANSFER BETWEEN TWO BILGE TANKS FOR THE
ANNUAL OWS/OCM OPERATIONAL TEST
DATE CODE ITEM
DD-MMM-YYYY D 13 7.1 m³ BILGE WATER FROM HOLDING TANK A
4.3 m³ RETAINED IN HOLDING TANK A
14 START 11:11 STOP 12:12 (note: the test needs to be conducted for
at least one hour)
15.3* TO BILGE HOLDING TANK B THROUGH 15PPM EQUIPMENT
14.2 m3 RETAINED IN BILGE HOLDING TANK B
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 21
EXAMPLE OF ADDITIONAL ENTRY FOR THE ANNUAL OPERATIONAL TEST OF THE OWS/OCM
DATE CODE ITEM
DD-MMM-YYYY I On DD-MMM-YYYY the annual operational test of OWS A and OCM A,
was completed. The following persons witnessed the test; XXXX,
XXXX, XXXX, and XXXX (List the names of the Chief Engineer, EO,
Shore Side Representative, and the other Engineer responsible for the
OWS) maintenance). The before and after soundings of the XXXX
(bilge water tank) were XX.X m3 and XX.X m3. The following alarms
were received during the test; XXXX alarm, XXXX alarm, etc. or write
No alarms were received.
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
date in DD-MMM-YYYY format]

Note: An “I” entry is required for each OWS and OCM test.

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 22
Code (F) Condition of the Oil Filtering Equipment

Code (F) entries refer to any failures or malfunctions of bilge water treatment equipment, including
mechanical, electric/electronic, control, and monitoring devices. Any equipment failure including any
mechanical failure (previously reported with item “I”) must be reported with this code.

F 19 – Time of the failure

This entry code is used to indicate the time of the failure, expressed as a 4-digit number.

F 20 – Time when the system becomes operational again

This entry code is used to indicate the time the system becomes operational again, expressed as a 4-digit
number.

Should the failure last beyond the watch during which it was detected, the entry is still to be recorded by the
end of such watch. A code F 21 entry must be made during the watch where the system becomes operational
again.

F 21 – Reasons for failure

This entry code is used to indicate the reasons for failure or the description of the problem.
The ORB entry must state:
 Reasons for the failure or description of the problem.
 Components affected by the failure.
 Technical intervention performed.
 When the system becomes operational again, this is recorded with a separate entry. This code
must also be added.

Example F:
EXAMPLE OF FAILURE OF OIL CONTENT MONITOR (USE WHEN THE FAILURE IS REPAIRED IMMEDIATELY)
DATE CODE ITEM
DD-MMM-YYYY F 19 STOPPED DUE TO FAILURE 10:12
20 STARTED (FUNCTIONAL) 10:28
21 RECIRCULATION 3-WAY VALVE ON OWS
REMAINED OPEN WHEN THE OIL CONTENT WAS MORE THAN 15 PPM.
CLEANED DIRTY LENS, TESTED, AND FOUND IT WAS IN GOOD
CONDITION.
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
date in DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 23
EXAMPLE OF FAILURE OF OIL CONTENT MONITOR (USE WHEN THE FAILURE IS REPAIRED LATER, E.G., AFTER
TWO DAYS AND OTHER OPERATIONS HAVE BEEN INSERTED IN THE MEANTIME)
DATE CODE ITEM
15-AUG-2014 F 19 STOPPED DUE TO FAILURE 10:13
21 RECIRCULATION 3-WAY VALVE ON OWS
REMAINED OPEN WHEN THE OIL CONTENT WAS MORE THAN 15 PPM.
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]
17-AUG-2014 F 19 10:13 (15-AUG-2014)
20 STARTED (FUNCTIONAL) 10:21 (17-AUG-2014)
21 RECIRCULATION 3-WAY VALVE ON FACET SEPARATOR
REMAINED OPEN WHEN THE OIL CONTENT WAS MORE THAN 15 PPM.
CLEANED DIRTY LENS, TESTED, AND FOUND IT WAS IN GOOD
CONDITION.
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 24
Code (G) Accidental Discharge Overboard
Code (G) entries refer to accidental discharges or oil spills. This includes oil leaks from plants with oil/water
interfaces.

G 22 – Time of occurrence
This entry code is used to indicate the time of occurrence, expressed as a 4-digit number.

G 23 – Place or position of the ship

This entry code is used to indicate the place, port, or position of the ship at the time of occurrence.

G 24 – Approximate quantity and type of oil

This entry code is used to indicate the approximate quantity and type of oil.
MARPOL defines the term “discharge” as any release or probable release of a harmful substance.

G 25 – Circumstances of and reasons for the accidental discharge

This entry code is used to provide a description of the circumstances of the accidental discharge, the reasons
for it and general remarks.

Example G:
EXAMPLE OF ACCIDENTAL DISCHARGE OVERBOARD
DATE CODE ITEM
DD-MMM-YYYY G 22 11:37
23 MIAMI
24 NOT QUANTIFIABLE, HYDRAULIC OIL TYPE TELLUS T68
25 DIVER NOTICED SOME DROPS OF HYDRAULIC OIL
LEAKING FROM PORT PROPELLER BLADE NO. 2. THE LEAK SEEMED TO
ONLY TAKE PLACE WHEN THE PITCH WAS SET IN THE NEGATIVE
POSITION. THE TOTAL QUANTITY OF OIL THAT LEAKED
INTO THE WATER COULD NOT BE QUANTIFIED BECAUSE IT WAS SUCH
A SMALL AMOUNT.
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 25
Code (H) Bunkering of Fuel Oil or Bulk Lubricating Oil

Code (H) entries refer to bunkering operations for fuel oil or bulk lubricating oil.

Note: Transfers between the ship’s tanks (tanks and double bottom) of (clean) fuel and lubricating oil are not
to be entered in the ORB.

H 26.1 – Place of bunkering

This entry code is used to indicate the place or port of bunkering.

H 26.2 – Time of bunkering

This entry code is used to indicate the time of the start and stop of the bunkering operations, expressed as 4-
digit numbers.

H 26.3 – Type and quantity of fuel oil and identification of the tank
This entry code is used to indicate the type and quantity of fuel oil (e.g., IFO 80/180/380 and MGO).
The ORB entry must state:
 Type of fuel oil as documented on the BDN.
 Total quantity of fuel oil bunkered, expressed in Metric Tons (MT).
 Total sulphur content, expressed as a percentage (%), per the Bunker Delivery Note.
 Quantity added to each tank expressed in MT. (Note: Use the actual quantity indicated by the
bunker plan).
 Quantity contained in each tank after the operation expressed in MT. (Note: This is the actual tank
reading using the sounding tables or the actual quantity in MT listed on the Bunker Plan).

H 26.4 - Type and quantity of lubricating oil and identification of the tank
This entry code is used to indicate the type and quantity of lubricating oil (for bulk lubricating oil only).
The ORB entry must state:
 Type of lubricating oil.
 Total quantity of lubricating oil bunkered (MT).
 Quantity added to each tank (MT).
 Quantity contained in each tank after the operation (MT).
Example H:
EXAMPLE OF BUNKERING OF FUEL OIL
DATE CODE ITEM
DD-MMM-YYYY H 26.1 FT. LAUDERDALE
26.2 START 09:19 STOP 12:34
26.3 600 MT of ISO-8217 HFO 380 1.5% SULPHUR BUNKERED IN TANKS
50 MT ADDED TO TANK A - NOW CONTAINING 220 MT
210 MT ADDED TO TANK B - NOW CONTAINING 230 MT
340 MT ADDED TO TANK C - NOW CONTAINING 402 MT
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 26
EXAMPLE OF BUNKERING OF LUBE OIL
DATE CODE ITEM
DD-MMM-YYYY H 26.1 FT. LAUDERDALE
26.2 START 09:23 STOP 11:36
26.4 28 MT BP ICHF400 LUBE OIL BUNKERED IN TANKS
19 MT ADDED TO TANK A - NOW CONTAINING 27 MT
9 MT ADDED TO TANK B - NOW CONTAINING 19 MT
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

Note: Separate entries are required for each grade of fuel oil and lubricating oil to ensure transparency. This
entry is not required if lubricating oils are delivered onboard in packaged form (drums, etc).

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 27
Code (I) Additional Operational Procedures and General Remarks

Code (I) entries refer to all operations not covered by the previous codes.
NOTE: This code can be used to indicate the replacement of an oil content monitor BUT NOT FOR FAILURES.

Example I (additional operational procedures):

EXAMPLE OF MALFUNCTION OR REPAIR DURING BUNKERING

DATE CODE ITEM
DD-MMM-YYYY I STOPPED BUNKERING AT 13:56 BECAUSE OIL WAS LEAKING FROM A
GASKET IN THE BUNKER STATION. THE GASKET CONNECTION LINE
WAS CHANGED AND BUNKERING WAS RESTARTED AT 14:17. THE OIL
THAT LEAKED WAS COLLECTED AND DRAINED INTO SLUDGE
TANK A (8 LITERS OF DIESEL OIL).
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

EXAMPLE OF ERROR DURING BUNKERING

DATE CODE ITEM
DD-MMM-YYYY I STOPPED BUNKERING AT 11:02 BECAUSE A MISTAKE WAS MADE
DURING THE SOUNDING OF THE TANK. NEW SOUNDINGS WERE
TAKEN AND BUNKERING WAS RESTARTED AT A REDUCED RATE AT
11:06.
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

EXAMPLE OF MAINTENANCE OF THE OIL CONTENT MONITOR

DATE CODE ITEM
DD-MMM-YYYY I The OCM serial number xxxxxx installed on xxxxxx was subject to the
periodic maintenance (explain the maintenance performed here).
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 28
 EXAMPLE OF BUNKERING OF LNG
DATE CODE ITEM
DD-MMM-YYYY I Hamburg
START 09:23 STOP 11:36
Bunkered 2000 m3 of LNG
1000 m3 to Tank A
1000 m3 to Tank B
Signed:
[Signature of the EOOW with the charge, rank, and signature
followed by the date in DD-MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]

EXAMPLE OF COOKING OIL DISPOSAL TO BUNKER TANK

DATE CODE ITEM
DD-MMM-YYYY I DISPOSED 1.7 m³ OF COOKING OIL TO BUNKER TANK
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 29
EXAMPLE OF DE-BUNKERING OF FUEL OIL
DATE CODE ITEM
DD-MMM-YYYY I 28 MT OF ISO 8217 HFO 380 1.5% SULPHUR DE-BUNKERED FROM
TANKS:
14 MT REMOVED FROM TANK A - NOW CONTAINING 50 MT
14 MT REMOVED FROM TANK B - NOW CONTAINING 10 MT
DE-BUNKERED TO [identity or name of fuel receiver] IN BARCELONA BY
TRUCK
START 13:43 STOP 15:58
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

EXAMPLE OF DISCHARGE OPERATION OF PROCESSED BILGE WATER FROM THE CLEAN BILGE TANK
DATE CODE ITEM
DD-MMM-YYYY I 10.6 m³ OF TREATED BILGE WATER FROM THE CLEAN BILGE TANK
THROUGH THE BCDB AND THEN DISCHARGED OVERBOARD
OVERBOARD.
START 13:03 STOP 15:48
6.8 m3 RETAINED IN THE CLEAN BILGE TANK
Signed (A):
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed (B):
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

EXAMPLE OF BILGE TRANSFER FROM LIFEBOAT TO BILGE WELL

DATE CODE ITEM
DD-MMM-YYYY I TRANSFERRED 8 LITERS OF BILGE WATER FROM LIFE BOAT A TO THE
BILGE WELL LOCATED IN THE ENGINE ROOM AT 11:47.
Signed:
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed:
[Signature of the Engineer Officer conducting the operation, rank, and
the date in DD-MMM-YYYY format]

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 30
Example I (corrections):
If an incorrect entry has been recorded, it must be immediately struck through with a single line (leaving the
original entry legible). The incorrect entry must be signed and dated, with the corrected entry following.
 If the entry is corrected after the Chief Engineer, Environmental Officer, and Captain have signed
the page, they must be informed and the page must be re-signed to acknowledge the correction.
 If one or more of the Engineer Officers who should have corrected the entry is/are no longer
onboard, the Chief Engineer may correct and sign the entry instead.

Example I (missed operational entry):

Missed/late operational entries must be recorded as follows:
 Insert an asterisk (*) between the two operations where the missing one should have been
recorded. On the same page, add a reference at the foot of the page, referencing the date on
which the operation is actually recorded. The Captain, Chief Engineer and Environmental Officer
must re-sign the page; if they have previously signed the page.
 Signatures of the Engineer Officers who should have recorded and signed the entry for the
operation when it was completed.
o If one or more of the Engineer Officers who should have recorded the operation is/are no
longer onboard, the Chief Engineer may sign the entry instead.
 Insert the description of the missed operation.

(*)EARLIER MISSED OPERATIONAL ENTRY ON DD-MMM-YYYY [Signatures of Captain, Chief Engineer, and
Environmental Officer]
Captain: _______________ Chief Engineer: ______________ Environmental Officer: ______________
DATE CODE ITEM
DD-MMM-YYYY (1) I ENTRY PERTAINING TO AN EARLIER MISSED OPERATIONAL ENTRY
DD-MMM-YYYY (2) D 13 15.2 m³ BILGE WATER FROM HOLDING TANK A
HOLDING TANK A CAPACITY 25 m³
5.7 m³ RETAINED IN HOLDING TANK A
14 START 09:33 STOP 12:46
15.1 DISCHARGED OVERBOARD THROUGH 15 PPM EQUIPMENT
START POSITION 20 01.1’ N 085 06.5’ W
STOP POSITION 20 48.8’ N 085 09.4’ W
Signed(3):
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed(4):
[Signature of the EOOW with the charge, rank, and the date in DD-
MMM-YYYY format]
Signed(4):
[Signature of the Engineer Officer conducting the operation, rank,
and the date in DD-MMM-YYYY format]
Note:
1) Date (1)- date of the original operation
2) Date (2) - the current date, i.e., the date the entry is made.
3) Signature (3) - of the EOOW making (I) entry. Date to be recorded as the date the entry was signed.
4) Signature (4) - of the Engineer Officers that should have recorded the original operation. If one or more of
the Engineers concerned is/are no longer on board, then the Chief Engineer is required to sign. Date to be
recorded as the date the entry was signed.

ENV 1201-A3 Rev: February 2019 Printed copies are uncontrolled documents Page 31