7/15/2020 Vendor Sub-Range in Purchasing - SAP Documentation

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Vendor Sub-Range in Purchasing

Use
Vendor Sub-Ranges(VSRs) subdivide a vendor's total product range according to a variety of criteria.
You can specify which materials or articles belong to which VSR in the info records of the relevant
vendor. There you can also specify the sequential position of the material in the vendor sub-range, so
that the items of a purchase order are sorted into the sequence in which your vendor expects them.
In the SAP System, you can maintain certain data at vendor sub-range level. For each sub-range:

You can maintain different data

In addition to the purchasing data or partners that have been created for a purchasing organization,
you can enter different data or partners in the vendor master record for each vendor sub-range, for
example, different ordering addresses, terms of payment, or partner roles.

Example
Your vendor Smith & Co. of Atlanta has two sub-ranges: detergents and adhesives.
All the materials belonging to the sub-range "detergents" are ordered in Memphis.
You have maintained a different ordering address in Orlando for the sub-range "adhesives" in
the vendor master record.
When you order materials belonging to the sub-range "adhesives", the system determines the
ordering address in Orlando via the vendor sub-range.

Certain conditions apply

You can maintain and change separate conditions for each vendor sub-range.

Prerequisites

Customizing

In Customizing for Logistics General , you can specify whether you wish to maintain VSRs and different
data in the vendor master record. Choose Business Partners Vendor Control Data Define
Account Groups and Field Selection (Vendors) and select Vendor Sub-Range Relevant/Define Screen
Layout Specific to Purchasing Organization .
If you wish to maintain different data for vendor sub-ranges in the vendor master, you must use an
account group that allows Data Retentionat VSR level.

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Application

The vendor sub-ranges to which you wish to assign a material in the info record must be already be
stored in the vendor master.

Features

Vendor Master Record

You can enter a vendor's sub-ranges in the vendor master record.

To do so, choose ( ) Sub-Ranges on the Purchasing Data screen. You can create sub-ranges in
different languages.
If the ( ) Sub-Ranges button does not appear, choose Extras Addl Purchasing Data , and select
Allow data retention at VSR level .

Note
You can maintain different purchasing data and partners for vendor sub-ranges in the vendor master
record (for example, terms of payment or Incoterms that vary from those defined at purchasing
organization level).
When you enter different data for a VSR that does not yet exist, the latter is created automatically.
For more information, see Maintaining Different Data and Partner Roles in Purchasing .

Info Record

You can store a VSR to which the vendor's material belongs in the purchasing info record.
There you can also specify the sequential position of the material in the vendor sub-range (in the VSR
sort no. field), so that the items of a purchase order are sorted into the sequence in which your vendor
expects them. This enables the vendor to process the purchase order more efficiently.

Example
The articles of a vendor sub-range are sorted automatically on the basis of their sort number.
Within the vendor sub-range Adhesives , the material component adhesive has the number 25 and
liquid glue the number 35.
When a PO is created, the materials component adhesive and liquid glue are automatically sorted
into the sequence defined in the info record. The sort numbers of the two materials are adopted in the
PO as item numbers.

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Vendor sub-range assignment in the info record enables the system to reduce multiple relationships (for
example, where several vendor ordering addresses exist for a plant) to a unique one. In the example,
this means that the system can determine the appropriate ordering address (from several possible
alternatives) from the vendor master record.

Example
In the vendor master record of the corporate group, vendors Miller Corp. and Smith & Co. have been
defined as ordering addresses for the receiving plant Houston .
Vendor Miller Corp. supplies adhesive tape and liquid glue from the sub-range Adhesives , while
vendor Smith & Co. supplies washing powder and stain remover from the sub-range Detergents .
The purchasing department creates a PO for liquid glue. The buyer enters the material is specified
and specifies Houston as the receiving plant. If the vendor sub-range has been maintained in the
purchasing info record, the system can assign the material "liquid glue" to the sub-range Adhesives
and thus determine the vendor Miller Corp. as the ordering address.

General Conditions
In addition to general conditions ( time-dependent conditions) which apply to a vendor, you can also
maintain general conditions for vendor sub-ranges.
Choose Master Data Conditions Discounts/Surcharges For Vendor Sub-Range , to maintain
general conditions for vendor sub-ranges.
These conditions apply to all materials from a vendor's sub-range. This saves you considerable time and
effort with regard to data entry, since you need not maintain conditions for individual materials.
()
The purchasing department negotiates a 3% discount with vendor Miller Corp. with respect to all
purchase orders placed with that company in which more than 15 kg of materials are ordered from the
sub-range Adhesives . The purchasing department orders 10 kg of component adhesive and 20 kg of
liquid glue from this sub-range. Vendor Miller Corp. grants the 3% discount on this order.
For more information, see Listing General Conditions .
The following graphic shows how the different data and conditions specific to the sub-range are
determined when a purchase order relating to a particular vendor sub-range is created.

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Activities
Enter the vendor sub-range on the initial screen for purchasing documents or in the additional data for
an item to enable the system to determine the following data:

Different purchasing data and partners specific to the sub-range which you have maintained in the
vendor master record
The system will then offer you not the vendor data at purchasing organization level but the data at
the lower VSR level.
General conditions that you have defined for the vendor sub-range in the SAP System
The sort sequence for purchase order items that you specified in the info record

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Note
If you enter a vendor sub-range on the initial screen for a contract, for example, it will be adopted in
the individual items on the overview screen.
In the purchase order (single-screen transaction), you can maintain the vendor sub-range on the
Material Data tab page. You need not enter the VSR because it is determined from the info record for
the vendor/material combination.

For more information, see the SAP Retail documentation (section Vendor: Vendor Sub-Range ).

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