RUSEKERE SECONDARY SCHOOL, P.O.

BOX 52, FORT PORTAL

Email: [email protected] Tel. 0772519937/0754519937

The Commissioner for Education

Ministry of Education and Sports

P.O. Box 7063

Kampala

Thru:

The Education Officer

Kabarole District Local Government

P.O. Box 38, Fort Portal

Sir,

RE: SUBMISSION OF MY HANDOVER REPORT

I hereby submit my handover report to your office for perusal.

I have been a Headteacher of Rusekere Secondary School, Kabarole for three years
but was transferred to Mahyoro Secondary school, Kitagwenda, in the last transfers
for Headteachers and Deputies. The handover at Rusekere Secondary School took
place on 24th February 2020 and I have already reported to my new station Mahyoro
Secondary school.

I pledge to worker harder than before for the development, in my new station

Yours in Service,

………………………..

AHIMBISIBWE JOHN MARY

OUTGOING HEADTEACHER

RUSEKERE SECONDARY SCHOOL

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 HANDOVER/TAKEOVER CERTIFICATE

I, JOHN MARY AHIMBISIBWEHAVING BEEN TRANSFERRED FROM RUSEKERE

SECONDARY SCHOOL TO MAHYORO SECONDARY SCHOOL HEREBY HANDOVER

RUSEKERE SECONDARY SCHOOL WITH ALL THE POPULATION, MOVABLE AND

FIXED PROPERTY OF THE SCHOOL.

SIGNED ……………………………………………………………………………………………..

DATED ………………………………………………………………………………………………

CONTACT: 0772519937/0754519937

I, EDWARD BAGONZA, HAVETAKEN OVER THE ADMINISTRATION OF RUSEKERE

SECONDARY SCHOOL WITH ALL ITS POPULATION, MOVABLE AND FIXED

PROPERTY

SIGNED ……………………………………………………………………………………………….

DATED ………………………………………………………………………………………………..

CONTACTS: …………………………………………………………………………………………..

WITNESSES

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S/ NAME TEL. NO. TITLE SIGN
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DATE …………………………………………..

CC. PERMANENT SECRETARY MINISTRY OF EDUCATION AND SPORTS

CC. COMMISSIONER FOR EDUCATION MIN OF EDUCATION AND SPORTS

CC. CAO KABAROLE DISTRICT LOCAL GOVERNMENT

HANDOVER REPORT TO THE NEW HEADTEACHER

MR. EDWARD BAGONZA ON 24TH FEBRUARY 2020
I am privileged to welcome all of you to this handover ceremony. I am grateful to God
the Almighty,who has enabled us to be here in good health.

Fr. Chairman, I would like to inform members present, that I have administered this
school for three years (12/12/2016 to 24/02/2020) as a Headteacher. The Ministry
of Education and Sports appointed and posted me to this school in November 2016
and I am happy to have worked with you for all this time, in my first posting as a
Headteacher.

Fr. Chairman allow me to thank members who have been checking/visiting the
school frequently. At the same time I would like to thank my successor for having
accepted to head this school.

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This school has not had a substantive deputy Headteacher for about four years and
when the school got one, the Headteacher was transferred.However Mr. Edward
Bagonza is a tested leader. I pray that he is promoted to a substantive position of a
Headteacher and a substantive deputy Headteacher is posted to the school.

Fr. Chairman, during my stay in this school, I discovered that most of the parents of
the school are rural peasants who in most cases do not manage to pay school
contributions, as agreed. Whenever they try to pay, they do not pay in time. This
condition does not permit the implementer of the school programs, to perform and
implement the school programs effectively as agreed. This is a setback to the
development of the school. To handle and manage such a situation teamwork
amongst all stake holders is required to sensitize the parents to see the need for
education in this area.

I have also found that the discipline of young generation in this area is quite wanting.
It take a lot of effort to have a disciplined community in the school. I urge the in-
coming acting Headteacher to combine efforts with the community, to show these
young ones, that education is important in their lives.

The three years I have administered this school, I tried to work hand in hand with all
stakeholders and the following are some of the achievements.

a) A functional Board of Governors was appointed by the Minister in May 2017

and has been doing its duty very well.
b) The school has improved in terms of discipline. Cases of fighting at high
magnitude and pregnancies have reduced tremendously.
c) There has been academic progress in the last three year as evidenced by the
reduction in failures at both O and A level
d) The school secretariat was improved through purchasing a canon
printer/photocopier
e) The school sanitary system improved by extending water from the NWSC
f) Two modern classroomblocks were constructed to improve the learning
environment, appreciation goes to Missio-Auatria for the great work done.
g) A fully furnished modern library and computer laboratory was completed for
the learners to use, thanks go to Rettet Das KindAustria, through Austrian
Ugandan Friendship Association.
h) The school main hall was refurbished and it’s in a good condition.
i) A school sports uniform for boys and girls, including football boots were
purchased.
j) A girls pit latrine was constructed
k) The lunch project for student was started to enable all student to take lunch at
school
l) A temporary school canteen was built.
m) Some music equipment (Curtains, drums, ebinyege) were purchased to improve
on the students talents in Music.
n) There has been quite good relationship between all stakeholders of the school.
o) All the funds that have been received by the school from the Ministry and other
sources have been fully accounted for and certificates of accountability
awarded where applicable.

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 p) There was purchase of a small wireless and rechargeable public address
system.
q) There was Auditing of the school books of Accounts for the two years by
Nagenda and Company CPA Associates (FY 2017 and 2018) and copies are
available at the Bursar’s office. The funds for FY 2019 have also been
accounted for and the certificates of accountability are available with the
school bursar.

CHALLENGES

1. We were not able to build a permanent school entrance gate.

2. The road from school to the main road remains a challenge.
3. We were not able start a hostel for students.
4. The number of teachers on the government payroll has reduced.
5. The enrollment has also reduced.
6. The school demarcations are still in question.
7. We have not been able to involve the community to fundraise for the school.

Besides these challenges, I found most members of staff, student leaders and most
stakeholders were cooperative. It is as a result of this cooperation that I managed to
do whatever I have done. I thank them most heartedly. I thank the parents, herein
represented by their chairperson, for struggling to educate children of this area.

For diocese, D.E.O and B.O.G members, PTA members, local leaders and all other
stakeholders, I say thank you! May God Bless you.

My humble request is that you “keep the fire burning”. As We Educate for Progress.

Yours in service,

…………………………………..

JOHN MARY AHIMBISIBWE

OUTGOING HEADTEACHER

Received and accepted by

………………………………………..

MR EDWARD BAGONZA

IN COMING CARETAKER HEADTEACHER

RUSEKERE SECONDARY SCHOOL

BACKGROUND INFORMATION

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Name: The school is called Rusekere Secondary School, P.O. Box 52, Fort Portal

Location: It is found in Hakibale zone, KibasiParish, Hakibale, KabaroleDisrict. A

signpost to locate the school exists at Burera on the road from Fort Portal to Kijura.

Status: It is both “O” and “A” level mixed day school

Foundation: It is a community, government Aided secondary school founded on

Catholic Church land. It was founded in 1982 at Hakibale sub-county headquarters
but shifted to its present location in 1985.

Registration: It is a registered school with EMIS No and UNEB no. U0303 for both
“O” and “A” level.

Takeover: I took over the school on 12 th December 2016 from Ms. Stella Nyakana
who is now a deputy Headteacher at Rwimi Secondary School, Bunyangabu District.

School Management: The school is administered with a structure of;

a) Board of Governors
b) PTA Executive
c) Staff
( see attachments)

Compound: The school has a compound with tree shades, flowers and buildings,
four permanent flag posts and a main gate managed by an askari.

School land: Kyairumba hill, of which Rusekere Secondary School is part, is a

surveyed land. The copy of the land title is kept with the Land Board of Fort Portal
Diocese. The land that was allocated to Rusekere is still in contention, because the
leadership of Kyairumba Catholic church encroached on it and distributed it to
cultivators after obtaining the land title. As new administrator you will need to work
with Board of Governors, to have that land issue solved.

School buildings: the school has a number buildings for different purposes;

(i) One block that houses the Headteacher’s office, the staff room and four
classrooms
(ii) One block formerly housing the computers and the book store
(iii) One block housing the office of the deputy Headteacher, the carriers office
and the laboratories
(iv) One block housing the library and the computer laboratory donated Rettet
Das Kind, Austria, through Austrian Ugandan Friendship Association.
(v) One main hall block donated by Rettet Das Kind, through AUFA.
(vi) Two block of two classrooms each, donated by MISSIO Austria.
(vii) Eight roomed house for teachers.

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 (viii) One block used as stores.
(ix) Three VIP latrines.
(x) One Ecosan latrine.
(xi) One urinal for boys.
(xii) Temporary kitchen units.
(xiii) Two water tanks.
(xiv) One temporary canteen for staff and students.

School population: The school has a population of 383 students of whom 150 are
boys and one 233 are girls. Details of class and gender are attached.

School furniture: an assorted types of furniture exist in the school and are located
thus;

a) Classrooms
(i) Single seater desks 207
(ii) Three seater desks 132
b) Headteacher’s office
(i) Office table 01
(ii) Wooden cupboards 02
(iii) Johnson set and cushions 01
(iv) Headteacher’s chair 01
c) Secretaries office
(i) Cupboard 01
(ii) Office chair 01
(iii) Office desk 01
(iv) Small table 01
(v) One long chair 01
d) Staffroom
(i) Tables 04
(ii) Benches 04
(iii) Cupboard 01
e) Laboratory
(i) Tables 10
(ii) Stools 40
(iii) Cupboards 05
f) Deputy Headteacher’s office
(i) Office desk 01
(ii) Office chairs 02
(iii) Cushioned bench 01
g) Library
(i) Wooden Cupboards 20
(ii) Table 12

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 (iii) Chairs 60
(iv) Metallic cupboard 08
(v) Office desks 02
h) Computer room
(i) Tables 11
(ii) Chairs 36
(iii) Office desk 01
i) Carrier’s office
(i) Table 01
(ii) Chair 01
(iii) Shelves 02

Solar System: The school has one set of UCC donated system and five sets of MoE&S
donated systems three blocks. Some batteries have weakened and will need
replacement

Sanitation: Water from NWSC was installed and water tap that serves the school
community is available in the compound. In the absence of water from NWSC the
tanks are used.

Computer, Printers, typewriters, rolling machine and other equipment: the

school possesses 12 computers three of which are non-functional, four printers two
which are non-functional. One computer and two printers are being used by the
secretary while another computer is being used by the bursar. The rest of the
computers can be found in the computer room. The rolling machine and the
typewriter are also non-functional. The equipment which is non-functional is kept
with the Bursar.

The school also possesses a DSTV, a scanner, a public address system a projector,
an exterior compact disk reader. The details of the above and location are with the
bursar.

Library: The home of books has just been opened. The books were shifted from the
store to this modern facility. There are more books in the laboratory block. Shifting of
these will also be required so that Rusekere has a fully-fledged modern library. The
record of these books for various departments is in the library inventory book kept by
the librarian.

School Science Laboratory: The school laboratory is stocked with assortment of

apparatus and chemicals. A government employed laboratory assistant is available.
Details of the available materials and equipment can be found in the inventory book
kept by the laboratory assistant.

Kitchen: The parents agreed to feed lunch to their children. The school presently
possesses cooking utensils for cooking. There is also store for the food and also
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domestic utensils for staff at the kitchen. The detail of this are with the teacher in
charge of welfare.

Co-curricular: The school has three sets of sports uniform, two for boys and one for
girls, a football, a net for volleyball, 11 pairs of football boots and a pump. There are
two trophies in the Headteacher’s office. These are always competed for during the
sports season.

The school has also assorted equipment for music and drama. The detail will be
provided by teacher in charge of MDD.

On 13th March 2019, stock taking was carried out. The property for the school was
captured then and it has not changed much. I request the new caretaker
Headteacher to verify this property for safety and utilization (See attachment at the
end of the report)

Finances: The school has three main sources of funding;

(i) U.S.E. grant from government

(ii) Parents voluntary Contributions
(iii) Donations

And operates three bank accounts

(i) USE Grant Account at STANBIC BANK- Fort Portal

A/C No. 9030005624850
Cheques used are14 from Cheque No. 005800 to Cheque No. 005814
Balance as per 31stDecember 2019 was 299,640=

(ii) PTA Voluntary Contributions Account at Finance Trust Bank– Fort Portal
A/C No.218253000001
Cheques used are 26 from cheque No. 000106to Cheque No. 000132
Balance as per 31stDecember 1019 was196,054
N.BI left a signed cheque since signatories of the Account have not yet been
changed and it’s already used that is to say it withdrew money on Saturday
22rd Feb 2020 as received in the text.

(iii) Donors Account at Centenary Bank- Fort Portal

A/C No. 52228200009 EUR
Cheques used are 20, from Cheque No. 000001to Cheque No. 000020
Balance per 31st December 2019 was 419.30EUR
The last withdraw of 350 Euros was done on 20 th January 2020. Therefore
the balance expectedto be 69.30 Euros
From this account an equivalent of 7.38m was withdrawn on various
occasions to run school programs. These funds were mainly to complete the
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 project donated by our Austrian friends like provision of a washroom,
provision of curtains in the library and computer laboratory, a computer
display board in the computer room and a projector stand. There is need to
refund this money from the school USE account, with time.

Attached are bank statements indicating balance on the accounts as per 31 st

December 2019.

PREPARED BY

……………………………………….

JOHN MARY AHIMBISBWE

OUT GOING HEADTEACHER

SCHOOL BOARD OF GOVERNORS

S/N NAME RESPONSIBILITY/TITLE

1 Rev. Fr. Jacent Uw’imana Chairman
2. Mr. Robert Rwamwnge Vice Chairman
3 Mr. BadruKamanyire Member
4 Pr. Mike Kyomuhendo Member
5. Ms. Enid Kuku Member
6. Mr. OsiimeKagaba Kakyali PTARepresentative
7. Ms. Violet Mugisa Mucwangali PTA Representative
8. Mr. GeofreyAlituha Staff Representative
9. Ms. Keziah Kabaliza Staff Representative
10 Mr. Edward AsiimweAgonza LC V Representative
11 Mr. Samuel Mugabo LcIII Representative
12. Mr. Phenehansi Kabagambe Old Students Representative

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PTA EXECUTIVE ELECTED ON 1ST DECEMBER 2019 IN THE AGM BY PARENTS

S/N NAME RESPONSIBILITY/TITLE

1 Mr. Jimmy Muhumuza Chairman
2 Mr. Stephen Akugizibwe Vice Chairman
3 Ms. Edrona Kadabada Treasurer
4 Ms. Dafrose Besiime Member
5 Mr. Christopher Kijara Member
6 Mr. David Agaba Member
7 Mr. James Kahwa Staff Representative
8 Ms. Jane Alinaitwe Staff Representative

PERFOMANCE IN UCE FOR THE LAST FOUR YEARS

YEAR 2016 2017 2018 2019

DIVISION 1 01 02 01 01
DIVISION 2 08 09 14 07
DIVISION 3 12 21 19 24
DIVISION 4 70 73 68 47
DIVISION 7 00 00 00 00
DIVISION 9 29 23 30 05

PERFORMANCE IN UACE

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In 2016, our A’level performed well. All the candidates scored at least a principal
pass. We did not seat candidates in 2017. In 2018 the performance improved and
some of our students joined institutions of higher learning. We are still waiting for
the results of 2019.

STAFF

The school has 27 teachers of whom, 9 teachers are on government payroll and 18
are on PTA payroll. 01 science lab attendant is also on government payroll. The
school has Four non-teaching not on government and 5 group employees. Below is a
detailed list of staff at Rusekere Secondary School as at the close of the academic
year 2019.

TEACHING STAFF ON GOVERNMENT PAYROLL

DESIGNATIO QUALIFICATIO TEACHING

s/n NAME N N SUBJECTS
1 Ahimbisibwe JohnMary Head teacher Graduate English, Literature
2 Sunday Robert Assistant Dos Diploma Fine Art
3. Monday Lawrance Welfare Diploma Business studies
4. Mujuni Stephen Deputy H/Tr. Graduate Geography, CRE
5. Akampurira Guard Teacher Diploma English, Literature
6. Kabaliza Kezia Teacher Graduate English, Literature
7. Alituha Geoffrey Teacher Graduate History, Geography
8. Ssempala Alfred Teacher Graduate Biology, Chemistry
9. Irumba Valerian Teacher Diploma History, CRE

STAFF NOT ON GOVERNMENT PAYROLL (TEACHING STAFF)

s/n NAME DESIGNATION QUALIFICATION TEACHING SUBJECTS

1 Alinaitwe Jane Teacher Diploma Agriculture
2 Ayesigwa Isaac Teacher Graduate Geography, Economics
3 Ayesigye Elijah Teacher Graduate History, Kiswahili
4 Bamusiima Bendict Teacher Diploma Agriculture
5 Biryomumaisho Aidan Teacher A' Level Fine Art
6 Buganza Grace Teacher Diploma Music
7 Ntarumanya Brian Teacher Graduate Chemistry, Biology
8 Bwambale Moris Teacher Graduate Mathematics, Econ
9 Friday John Teacher Graduate Physics, Mathematics
10 Kaahwa James Teacher Diploma Business Studies
11 Kato Edgar Teacher Undergraduate History, CRE
12 Kule B. Jonathan Teacher Diploma Kiswahili
13 Mugume Rodgers Teacher/DOS Graduate History, CRE
14 Muhereza Apollo Teacher Undergraduate Physics, Mathematics

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15 Muhire Ronald Teacher Diploma Mathematics, Geog
16 Mutungi Felix Teacher Undergraduate Physics, Mathematics
Ompomugisha
17 Mariseriano Teacher Graduate Bioliogy, Chemistry
18 Safari Thomas Teacher Diploma English, Literature

 s/n OTHER STAFF (NON TEACHING)    

1 Kiiza Emmanuel Bursar Graduate
2 Mbabazi Betty Secretary Certificate
3 Simple Julius Lab. Attendant Certificate
4 Atuhiire Aaron Library A' Level
5 Mbabazi Gorret Office Attendant O' Level

 s/n GROUP EMPLOYEES  

1 MugisaJohnBosco Day Askari
2 Tusiime Andrew Night Watcman
3 Kobusinge Rose Cook- Staff
4 Kasembo Edward Cook-Students
5 KadabadaAlifunsi Cleaner

NB. Two teachers have been transferred with no replacement i.e. Mr. Sunday Robert
and Mr. Monday Lawrence.

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SCHOOL ENROLMENT

At the close of the year, the school stood at 343 Students, 186 boysand157 Girls

They are as follows per class.

CLASS BOYS GIRLS TOTAL

S1X 21 19 40
S1Y 23 22 45
S2X 17 13 30
S2Y 28 14 42
S3X 26 13 39
S3Y 21 29 50
S4 41 43 84
S5 5 2 7
S6 4 2 6

SCHOOL DEBTORS 2019 (DETAILS AT THE BURSAR’ S OFFICE)

CLASS AMOUNT
S1 1,995,000
S2 2,584,900
S3 2,674,800
S4 4,532,700
S5 933,700
S6 2,123,500
TOTAL 14,844,600

SCHOOL CREDITORS

PTA ACCOUNT

s/n Particulars Amount

1 November salaries, transport refund & responsibility allowances 7,716,310
2 December salaries, transport refund & responsibility allawances 6,333,010
TOTAL 14,049,320

USE ACCOUNT

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s/n Particulars Amount
1 October Responsibility allowances, transport & Rent 1,390,000
2 November Responsibility allowances, Transport & Rent 1,450,000
TOTAL 2,840,000

Busomba Supplies and Services Limited 1, 500,000=

Headteacher’s rent for two months 200,000=

Tea accompaniments 150,000=

UNCLEARED PLEDGES

S/N NAME AMOUNT (UG.X)

1. Hon Adolf Mwesige 10,000,000
2. Kabarole District 3,000,000
3. Mr. Kasingwire 2,000,000
4. Engineer Kateeba 1,000,000
TOTAL 16,000,000

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POLICY AND ADMINISTRATION DOCUMENTS, RECORDS AND EQUIPMENT

DOCUMENT/RECORD BOOK QUANTITY/WHERE IT IS KEPT

SCHOOL RULES AND REGULATIONS 1 (DEPUTY HEADTEACHER)
LAND TITLE 1 (DIOCESE)
INSPECTION FILE 1 (HEADTEACHER’S OFFICE)
EXAMINATION CENTRE NUMBER 1 (HEADTEACHER’S OFFICE)
LOG BOOK/MINUTES BOOKS DEPUTY HEADTEACHER
CLASS REGISTERS 14 (DOS)
ADMISSION BOOK 1 (DEPUTY HEADTEACHER
CUMULATIVE PERFORMANCE BOOKS DOS
VISITORS BOOK 1 (HEADTECHER’S OFFICE)
SYLLABUS BOOKS LIBRARY
PREP BOOKS TEACHERS
PTA AND BOG FILES H/M’S OFFICE
UGANDA FLAG, HOLY CROSS, HM’S OFFICE
PICTURES OF THE PRESIDENT, BISHOP
MUHIRWA, POPE FRANCIS, KING OYO,
FORMER HEADTEACHERS CALENDERS
TIMETABLES
TEACHERS’ FILES H/M’S OFFICE
CIRCULARS H/M’S OFFICE
SITE AND BUILIDING PLANS HM;S OFFICE

CONTROLLED STATIONARY AND PRINTS

CHEQUE BOOKS 3 (PTA ACCOUNT, CAPITATION GRANT

ACCOUNT AND THE CENTENARY
EUROS ACCOUNT
RECEIPT BOOKS BURSAR’S OFFICE
IDENTITY CARDS BURSARS’ OFFICE
BADGES BURSAR’S OFFICE

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UCE RESULT SLIPS HEADTEACHER’S OFFICE
UCE CERTIFICATE HEADTEACHER’S OFFICE
UACE RESULT SLIPS HEADTEACHER’S OFFICE
UACE CERTIFICATES HEADTEACHER’S OFFICE
A RECORD BOOK OF RECEIVED AND HEADTEACHERS OFFICE
ISSUED UCE AND UACE PASS SLIPS
AND CERTIFICATE

HEADTEACHER’S BUNCH OF KEYS FOR THE OFFICE- HANDED OVER

HEADTEACHER’S STAMP AND INK PADS- HANDED OVER

THIS REPORT WAS PREPARED BY

……………………………..

JOHN MARY AHIMBISBWE

OUTGOING HEADTEACHER

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