TENDER INVITATION No.
THA20RIC25
[email protected] Date: 04 June, 2020
This Tender Invitation is issued in accordance with the World Food Programme’s Rules and Regulations
governing Food Procurement.
This Tender Invitation does not constitute a binding or enforceable contract or agreement between the
Parties. It is merely a non-binding request for offer and there is no obligation for the World Food
Programme to accept any offer made following this Tender Invitation, even if such offer is fully matching
the terms of the Tender Invitation.
This Tender Invitation is subject to the Specific Terms detailed here below and to the World Food
Programme's General Terms and Conditions effective 25th July 2018 (the "General Terms & Conditions")
that are herewith attached and that form an integral part of the Tender Invitation.
IT IS MANDATORY FOR ALL BIDDERS TO COMPLETE ALL OFFER DETAILS IN THE “FOOD QUESTIONNAIRE”
IN IN-TEND TENDERING SYSTEM. ANY OFFERS WHICH ARE NOT COMPLETED IN THE “FOOD
QUESTIONNAIRE” WILL BE INVALIDATED.
ABBREVIATIONS IN “FOOD QUESTIONNAIRE”
APT: As per Tender
NAPT: Not as per Tender
Tender closure: Your offer must be submitted by: 9 June, 2020, 23:00 hours, Bangkok
Time.
Validity of offer: Your offer must be valid until: 19 June, 2020, 23:00 hours, Bangkok
Time.
Wave Place Building, 55 Wireless Road, Bangkok 10330 Thailand Telephone: +66 2 655 4115
SPECIFIC TERMS:
1) COMMODITY:
White rice 5% Broken, Long Grain (GRADE 3), Non-GMO for Syria
Quantity/Destination/Ports of Discharge/Delivery terms
13,622.858 MT (20 pct +/- at Buyer’s option) as follows:
Quantity in mt Destination Ports of Discharge Delivery Terms
13,622.858 MT Syria Beirut (Lebanon) or a) FOB load port in containers, max. 25
Tartous or Lattakia mt/20ft container (net weight), full
(Syria) at WFP’s container load, Incoterms 2010
option
Packing: 50 kg bags
Supplier must specify Net Weight per
Cargo could also be 20ft container in the column “FCL Net
split and discharged Weight Intake” in “FOOD
in both ports or to QUESTIONNAIRE”.
another port to be
decided later.
And/or:
b) Break-bulk cargo
FOB 1sb1sb Load port in break-bulk,
Incoterms 2010
at Buyer’s option
Packing:
a) 50 kg bags in break-bulk
b) 50 kg bags in one mt jumbo
bag with duffle top and 4
handles
Important note:
Load rate per day and expressed in xxxx
mt/per weather working day as per
WORLDFOOD 2017 Charter Party, but not
less than 1,500 MT/WWD should be
specified in FOOD QUESTIONNAIRE.
Commodity Quality Specifications as per attached document (ANNEX II).
Crop Year: Certain crop year to be specified in FOOD QUESTIONNAIRE.
Wave Place Building, 55 Wireless Road, Bangkok 10330 Thailand Telephone: +66 2 655 4115 Page 2 of 13
2) PRICE:
In U.S. Dollars per net metric ton, shipped weight.
NO SCALE-UP PRICING: the price quoted in any offer following this tender should be fixed, firm
and final and remain identical even in a case where WFP is splitting the Award in smaller lots
or if WFP does not purchase the entire quantity mentioned in the present tender.
3) DELIVERY TERMS: FOR FOB BULK.
Tonnage: Delivery Terms Load Rate (Bulk Cargo only)
Supplier to indicate load rate,
expressed in X.XXX MT per
XXX MT Insert delivery Terms
WwDays as per “WORLDFOOD
2017” but not less than 1,500
MT/WWD
For FOB BULK CARGO, STOWED AND TRIMMED:
1 SAFE BERTH, 1 SAFE PORT ALWAYS AFLOAT AND UNRSTRICTED SUITABLE FOR VESSELS UP
TO 35,000 DWT.
Loading at anchorages is not accepted by WFP.
Offer to state carrying charges, if applicable, in case of presentation of the
vessel after the last day of the shipment period.
If carrying charges are not mentioned in the offer, it will be considered that
there are no carrying charges.
SELLER TO ALSO PROVIDE ANY APPLICABLE PORT/VESSEL RESTRICTIONS (SUCH
AS DRAFT, LOA, BEAM, ETC.).
SELLERS ARE TO ADVISE STOW TIER LIMITATION, IF ANY
STEVEDORES ARE NOT TO EMPLOY HOOKS FOR LOADING BAGGED CARGOES
AND TO FOLLOW THE MASTER’S INSTRUCTIONS FOR PROPER VESSEL STOWAGE
AND STABILITY.
Please refer to attached General Conditions for full delivery terms
requirements.
4) CONTAINERISED CARGO:
Clearly indicate gross weight and net weight/intake per full container load (20 foot).
a) FOB Delivered in 20 ft containers, FCL
THC and other pre-FOB charges including ISPS SEALING COMPLIANCE to be for Seller’s
account.
Offer to state carrying charges, if applicable, in case of presentation of the vessel after the
last day of the shipment period.
Wave Place Building, 55 Wireless Road, Bangkok 10330 Thailand Telephone: +66 2 655 4115 Page 3 of 13
One seaway bill of lading should not contain more than 30 containers, and each Seaway
bill of lading must have its set of cargo certificates.
5) BULK / BREAKBULK CARGO ONLY:
a) Should there be any risk of or presence of ice, the suppliers agree to guarantee
safe/free navigation and movement of the vessel to/inside/from rivers and ports.
Any administrative/legal/material support required to achieve above conditions are
to be provided by suppliers at their risk/time and expenses.
All time to count as laytime, or time on demurrage if the vessel is on demurrage.
Whenever a conflict exists between this provision and clause 34 (ice) of WFP Charter
Party the latter shall prevail.
b) WFP chartered vessel(s) will only appoint WFP nominated agents. WFP will not
accept any other ship agents proposed by the suppliers/shippers.
c) As per “WORLDFOOD 2017” Charter Party, only WFP “Non-negotiable cargo receipt
(NNCR)” will be issued as cargo documents. Any other “Bills of Lading” and “customs
purposes only” documents will not be accepted.
d) The split of NNCRs will be according to WFP’s request and shipping instructions only.
WFP will not accept multiple NNCRs and/or any other split of documents due to
suppliers’ various sub-contractors/ local shippers requirements.
e) The Sellers shall be responsible for damage (beyond ordinary wear and tear) caused
by their stevedores (or stevedores contracted by their sub-suppliers) to any part of
the Vessel. Such damage shall be notified as soon as reasonably possible, but latest
when the vessel is sailing from her loading port, by the Master to the Sellers or the
Agents at loading port and to Sellers’ stevedores. The Master shall endeavour to
obtain the stevedores’ written acknowledgement of the damaged caused. However,
Sellers always remain ultimately responsible.
The Sellers have the right to repair any stevedore damage at any time prior to
completion of the voyage where practicable, or otherwise at a place mutually agreed
between the parties but must repair stevedore damage affecting the Vessel’s
seaworthiness or class before the vessel sails from the port where such damage was
caused or found. All additional expenses incurred shall be for the account of the
Sellers and any time lost shall be for the account of and shall be paid to the Owners
by the Sellers at the contracted demurrage rate.
f) Additional documentation required:
A Crop Year certificate for each lot to be attached to the shipping documents containing
following information:
• Production lot and quantity of the lot
• Crop Year yyyy
Wave Place Building, 55 Wireless Road, Bangkok 10330 Thailand Telephone: +66 2 655 4115 Page 4 of 13
6. DELIVERY PERIOD (FOB Contracts) :
The Seller shall load the Commodity onto the vessel at the load port during the Shipment
Period (for CFR Contracts) or Delivery Period (for FOB Contracts):
16 July, 2020 – 16 August, 2020 (both dates included).
7. ORIGIN:
Thailand and Vietnam
8. PACKAGING:
As per the attached General Terms & Conditions (ANNEX I) and the attached
Packaging/Marking Specifications (ANNEX III).
Commodity markings must be approved by WFP before printing the packaging.
9. MARKING:
As per the attached General Terms & Conditions (ANNEX I) and the attached
Packaging/Marking Specifications (ANNEX III).
10. FUMIGATION:
As per attached General terms and Conditions (Annex I).
11. POTENTIAL OR ACTUAL CONFLICT OF INTEREST:
Please refer to General terms and Conditions (ANNEX II), Clause 21.
***The template for the “No Conflict of Interest” statement (Annex V), must be
filled in, signed by the bidder and submitted as part of the offer.***
12. REMARKS:
12.1 Additional documentation required:
a) A Declaration/Production certificate for each lot to be attached to the shipping
documents containing following information:
• Production lot and quantity of the lot
• Production date: dd*/mm/yyyy
• Expiry date: dd*/mm/yyyy
Wave Place Building, 55 Wireless Road, Bangkok 10330 Thailand Telephone: +66 2 655 4115 Page 5 of 13
b) Packing list with Expiry dates to be provided as per attached example (ANNEX IV)
12.2 Metal wire seal:
In case of jumbo bags, metal wire seal will be used and at supplier’s cost.
12.3 Document legalization***:
Currently, extra measures are being applied asking for legalization from neighbouring
countries, which is reflected that the documents must be legalized as following:
- Local Chamber of commerce for Commercial Invoice and Certificate of Origin in the
country of origin;
- Local agriculture directorate for Phyto-sanitary certificate in the country of origin;
- Ministry of Foreign Affairs (MOFA) in the country of origin (for all docs);
- Syrian embassy/consulate in the neighbouring country (for all docs).
- For details, please see ANNEX VI – CUSTOMS INFORMATION GUIDE.
- All local charges arising from documents attestation/legalization either in supplier’s
country or in the country of Origin or loading, or in neighbouring countries should be
handled by the supplier.
Documents to be legalized:
• Commercial invoice
• Certificate of Origin
• Phyto-sanitary certificate
12.4 Fumigation report needs
Supplier is to ask from their fumigation company and for superintendents to witness and report the fo
Date of application
Fumigant name
Dosage
Duration of fumigation (at suppliers’ premises prior loading
and/or after loading)
Fumigation conducted by certified operators (Y/N, provide
documentation)
Fumigation conducted as per internationally accepted
standards
Fumigation operators use of gas meter to control fumigation
during the fumigation days, particularly at last day of
fumigation period. (yes or no)
Concentration of fumigant gas at the last day of fumigation
period
Usage of PPE, leakage observations, signage usage (to ensure
that fumigation doesn’t affect the safety of people and
product at confined area).
Wave Place Building, 55 Wireless Road, Bangkok 10330 Thailand Telephone: +66 2 655 4115 Page 6 of 13
Spraying of insecticides to empty containers
Insecticide’s name and date
Insecticide’s date
12.5 Customs Information Guides (CIG):
Before submission of the offer, the Seller needs to ensure that they can comply with
the requirements as stipulated in CUSTOMS INFORMATION GUIDES (CIG/ANNEX VI)
which are essential for smooth import customs formality at the port of discharge and
at the destination point.
12.6 Performance bond:
The Seller shall submit a Performance Bond valued at 5% (five percent) of the total
contract value with a wording approved by WFP as per WFP’s performance bond
format (ANNEX VII).
Yours faithfully,
George Gegelia
Senior Procurement Officer
ANNEX I: GENERAL TERMS AND CONDITIONS
ANNEX II: COMMODITY SPECIFICATIONS AND SAFETY REQUIREMENT
ANNEX III: PACKAGING/MARKING SPECIFICATIONS
ANNEX IV: PACKING LIST WITH EXPIRY DATES (Example)
ANNEX V: NO CONFLICT OF INTEREST STATEMENT
ANNEX VI: CUSTOMS INFORMATION GUIDE AND CERTIFICATE FOR SHIPMENT TO
SYRIA
ANNEX VII: WFP’S PERFORMANCE BOND FORMAT
ANNEX VIII: EN STANDARD 277
ANNEX IX: LIST OF PESTICIDES
ANNEX X: WORLDFOOD 2017 CHARTER PARTY
Wave Place Building, 55 Wireless Road, Bangkok 10330 Thailand Telephone: +66 2 655 4115 Page 7 of 13
ANNEX II
COMMODITY QUALITY SPECIFICATIONS AND SAFETY REQUIREMENT
White rice 5% Broken, Long Grain (GRADE 3), Non-GMO for Syria
DATE: DEC-11-2015 RICE- Brokens 5%
Parameter
Reference method (or
WFP SPEC FOR
# ORIGIN SYRIA
equivalent)
1 broken: MAX 5% ISO 7301
2 protein MIN 7% ISO 7301
3 moisture: MAX 14% ISO 7301
4 ash MAX 0.5% ISO 7301
damaged: MAX ISO 7301
0.45%
5 yellow kernels: MAX ISO 7301
7 red/under milled: MAX 2% ISO 7301
8 chalky kernels: MAX 3% ISO 7301
10 milling degree: MAX WM ISO 7301
11 foreign/extraneous matter: MAX 0.15% ISO 7301
12 Dead insect (in part or whole) MAX 30 per 100kg ISO 7301
13 glutinous rice: MAX ISO 7301
average size of grain (long)
14 ASPA: > 5.9 mm ISO 7301
16 Foreign grains: MAX ISO 7301
17 Immature kernels MAX ISO 7301
18 Spotted grains MAX 1.00% ISO 7301
19 Grains not fully gelatinized 8.00% ISO 7301
20 Live insect MAX Nil ISO 7301
less than 3/4 of the
21 definition of broken grain: MAX normal safe kernel ISO 7301
22 Organoleptic quality NCOB ISO 7301
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23 Arsenic (inorganic) MAX 0.2 ppm AOAC 986.15
24 Lead MAX 0.2 ppm AOAC 986.15
25 Cadmium MAX 0.4 ppm AOAC 999.10
Showed at:
http://www.codexali
mentarius.net/pestre
Pesticide residues
s/
(See ANNEX IX: LIST OF data/commodities/d
26 PESTICIDES) MAX etails.html?id=158 EU 15662
27 Phoxim MAX 0.05 mg/kg ISO 78-2
28 Methyl bromide MAX 0.01 mg/kg BS EN 13191-1
29 Total Aflatoxin MAX 4 ug/kg ISO 16050
30 Aflatoxin B1 MAX 2 ug/kg ISO 16050
31 Ochratoxin A MAX 5 ppb AOAC 2000.3
32 Yeasts & molds MAX 10^4 cfu ICC No 146
33 Salmonella MAX Free AOAC 2005.03
GMO (only if required IN THE Negative (< 0.9 % of
30 CONTRACT) MAX GMO material) PCR
As per contractual agreement APCA
Natural odour, colour, bright appearance NCOB
REASONABLY WELL MILLED RWM
WELL MILLED WM
It is a condition of this Agreement that all Commodity delivered under this Agreement shall meet the quality
specifications set out in the relevant Specification for such Commodity and shall be fit for direct human
consumption, of good and satisfactory quality, of a colour proper to the Commodity and free from pests,
contaminants and abnormal smell, and shall conform to all applicable Public Health laws and regulations in
force at the time of Shipment (CFR Contracts ) or Delivery (FOB Contracts) in the country of origin.
A breach of this condition shall enable WFP to reject the Commodity and any extra-expenses or consequences
arising out from delivery of a non-conforming Commodity will be for the Seller’s account.
Product must
- be from latest crop, in sound, merchantable condition, fit for human consumption
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- be sweet, hard, clean, wholesome and free from moulds, live insects/practically free of dead insects,
obnoxious/deleterious substances, bad smell, sand, fungus and other particles.
- be dried mature grains of uniform shape/size and colour
- be free of contaminants which could be harmful for human being upon ingestion
- otherwise conform to the quality standards of the source country
Other specifications shall be as per the standards of the country of origin. Full detail specification must be
clearly mentioned in the offer. Otherwise the offer may not be taken into consideration.
Crop Year: Certain crop year to be specified in FOOD QUESTIONNAIRE.
Wave Place Building, 55 Wireless Road, Bangkok 10330 Thailand Telephone: +66 2 655 4115 Page 10 of 13
ANNEX III
PACKAGING/MARKING SPECIFICATIONS
PACKAGING:
Packaging (bags double-stitched top and bottom, cartons, tins, etc.) shall be made with new, strong materials,
of serviceable quality and shall be suitable in all respects for ocean and/or ground transportation of the
Commodity.
Commodity shall be packed in uniform (colour white), new anti-slip woven polypropylene bags with a minimum
weight of 120 gr and capacity to contain 50 kg net each. The bags must meet international export standard, EN
standard 277 (ANNEX VIII) or equivalent.
The Seller shall provide additional two (2%) per cent empty spare bags printed with the requested marking to
be shipped along with the cargo. Cost of which is to be included in the price quoted.
All bags must be clean, dry, undamaged and firmly sewn. Any bags that are identified by the Buyer or his
representative as being weak, old, torn, unserviceable or with poor quality stitching/sealing at the time of either
collection, delivery or loading, shall be replaced by the Seller, at the Seller’s expense.
About 15-20 bags of silica gel of at least 1 kg each should be placed in each container in order to absorb moisture.
In addition, craft paper should be laid all side of the containers (for containerized shipment)/holds (for break-
bulk shipment).
Alternatively, Calcium chloride-based desiccants, minimum recommended desiccant volumes (125-gram packs)
for a 20ft container are as followings:
Length of time in transit in carriers Quantity of Calcium chloride-based desiccants
15 - 59 days 72 bags
60 - 89 days 90 bags
90 – 120 days 108 bags
Supplier is to ensure application of correct type and quantity of desiccants to interior carrier walls or on the
sheeting, based on the length of time in transit in carriers.
Jumbo bag specifications:
Jumbo bags shall have a duffle top and 4 handles, be of food grade, include a sealing system to allow the
sealing of the top of the bags. Jumbo bags shall be suitable for the weight and the planned intake of 100
x 10 kg bags, ISO approved and suitable for lifting and movement by sea and land transport.
All packing material costs and packing charges shall be borne by the Seller.
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MARKING FOR SYRIA:
The following information should be available on all food items both in English and Arabic:
§ WFP name and Logo
§ “Not for Sale”.
§ “Name of donor” if required.
§ Name of the product
§ Net weight
§ Name of manufacturing facility (including country of origin)
§ Supplier Production lot/Batch number (should be traceable to retort and
seamer used for manufacturing)
§ Production date (and shift, if there is more than one shift)
§ Best before date / Expiry date/Crop year, if required
§ Additional donor marking as per contractual agreement, and
design of packing should be cleared by WFP prior to production.
The following shall be clearly marked in blue letters on the packaging:
Front side:
ENGLISH ARABIC
(WFP Logo) World Food Programme
White rice 5% broken
50 kg Net
Product Grade: Four
Product Type: White rice 5% broken
Gross Weight: xxx kg
Supplier name/address:
xxxxx
Crop Year: xxxx
Country of origin: xxxx
PO number: xxxx
Production date: xxxx
Expiry date: xxxx
Not For Sale
Wave Place Building, 55 Wireless Road, Bangkok 10330 Thailand Telephone: +66 2 655 4115 Page 12 of 13
Reverse side:
Height: 20 cm in total
WFP (12 cms)
World Food Programme (5cms) (Required translation into Arabic language)
Details as described in the Purchase Contract.
Wave Place Building, 55 Wireless Road, Bangkok 10330 Thailand Telephone: +66 2 655 4115 Page 13 of 13
