Builders’ administrative quality assurance checklist

Building Services (Compliant Resolution and Administration) Act 2011 (CRA Act)
Building Act 2011 (Building Act)
Building Services (Registration) Act 2011 (BSR Act)
Building Services (Registrations) Regulations 2011 (BSR Regs)
Home Building Contracts Act 1991 (HBC Act)

Regulatory compliance
Compliant
Requirement Reference Comment
Yes No
Registration number shown on all             BSR Act s8      
advertising (eg website, radio, TV, cars,
newspapers, office, display homes)
Provided written notice of a change             BSR Act s22      
in nominated supervisor
Provided written notice of a change of             BSR Act s32      
contractor address
Provided written notice of changes to             BSR Act s33      
registration eligibility
Provided written notice of financial             BSR Act s34      
difficulty and insolvency
Capacity to meet debts as and when             BSR Act      
they fall due s53(1)(b) & s18(1)
Construction site sign: BSR Regs r21      
 Is in a prominent position able to            
be read from members of the public
from outside the site
           
 Reasonable dimensions and
written in clearly legible letters
and numerals            
 Contains name (in full and as
registered) and registration number
of contractor ‘BCXXXXX’
 Contains the contractor’s            
telephone number
 Contains the name and            
registration number of
nominated supervisor “BPXXXXX’
Building surveyor, painter and plumber’s             BSR Act      
names and registration/licence numbers s53(1)(e)
are current on the Building and Energy
register
Home Indemnity Insurance (HII) furnished             HBC Act s25C(2)      
to owners where a deposit has been
demanded but the building permit hasn’t
been issued
Management and supervision – BSR Act s53(1)(f) & (g)

Number of nominated supervisors      

Number of site supervisors      
Number of other construction supervisors      

Checklist Yes No Comment

20 or fewer projects assigned per site                  
supervisor
Site management structure in place                  

Contractor has systems in place to ensure                  

proper management and supervision
Nominated supervisor has systems to                  
ensure proper management and
supervision
Manuals or standards guide specifying                  
the minimum standards of work available
Checklist for inspections of critical stages                  
of construction in place (eg compaction,
concrete, waterproofing, roof tie down)
Random audits/inspections of the building                  
work to check compliance
Internal or external training provided for                  
site supervisors
Process in place for assessing the skill                  
level of supervisors
Conducted building skills training for staff                  
in the last 12 months
Supervisors have access to building                  
codes and standards
Critical details are provided to the                  
tradesperson

Which building elements create the most issues for you as a builder?
     
Completed building project(s)
Owner’s name      
Project site address      
Type of home building work      
Contract value      

Contractual
Applies to home building work projects between the prescribed amount
(Currently $7,500 - $500,000)

Compliant
Requirement Reference Comment
Yes No
Preparation of Plans Agreement – does             HBC Act s4(1)      
not contain a term that binds the owner to
enter into a Home Building Work Contract
Lump sum contract – Written contract             HBC Act s4(1)      
containing all terms, conditions, provisions
dated and signed by both parties
Prescribed notice provided to owner             HBC Act s4(2)      
prior to signing contract
Owner given copy of contract as soon as             HBC Act s5(1)      
practicable and before work commences
Proof of receipt of documents (prescribed             HBC Act s6      
notice and building contract)
Deposit less than or equal to 6.5%             HBC Act      
s10(1)(a)(i)
Genuine progress payments made             HBC Act      
s10(1)(b)(i)
Variations contain all terms, costs, dated             HBC Act s7(1)      
and signed by both parties
Variations given to owner prior to             HBC Act s7(2)      
variation works being carried out
Provisional sums and prime cost items             HBC Act s12(1)      
not understated
Claimed the PS/PC in accordance with             BSR Act s53(1)(e)      
the contract terms
Does not include a rise and fall clause             HBC Act s13(1)      

Does not prevent the owner or             HBC Act s26(1)      
representative from inspecting the works
Does not contract out of HBC Act             HBC Act s28(3)      
 Home Indemnity Insurance (HII)             HBC Act s25C(2)      
certificate provided to the owner before
requesting the deposit
Cost plus contract – written contract             HBC Act s14(1)      
containing a heading ‘Cost plus contract’
at the beginning and acknowledgement
that the HBC Act provisions do not apply,
except for Part 3A – HII

Home indemnity insurance

Policy value      

Compliant
Requirement Reference Comment
Yes No
HII value is the             BSR Act      
same as the building permit and building s53(1)(e) or (j)
contract (must not be undervalued)
Policy issued in contractor’s name             BSR Act      
s53(1)(e) or (j)
Policy beneficiary is the contracted             BSR Act      
homeowner s53(1)(e) or (j)

Building permit

Date the building permit was issued      

Name of the building permit authority      

Building permit number      

Building permit value      

Date work commenced on site      

Compliant
Requirement Reference Comment
Yes No
Building permit value is the same as the             BSR Act      
building contract and HII policy s53(1)(e) or (j)
(must not be undervalued)
Building permit issued in the contractor’s             BSR Act      
name s53(1)(e) or (j)
Building permit issued prior to work             BSR Act      
commencing on site s53(1)(e) or (j)
Notice of completion submitted to the             BSR Act      
permit authority s53(1)(e)
Building and Construction Training Fund

Construction value      

Compliant
Requirement Reference Comment
Yes No
Construction value is the same value as             BSR Act      
the building permit, building contract and s53(1)(e) or (j)
HII policy (must not be undervalued)
Final value adjusted to the Building and             BSR Act      
Construction Training Fund if more s53(1)(e) or (j)
than the prescribed amount
(currently $25,000)

Building services levy

Building services levy value      

Compliant
Requirement Reference Comment
Yes No
Building services levy value is the same             BSR Act      
as the building permit, building contract s53(1)(e) or (j)
and HII policy (must not be undervalued)

Termite management
Compliant
Requirement Reference Comment
Yes No
Termite management been carried out             BSR Act s53(1)(e)      
(i.e. if spray, both Parts A and B, etc)

Disclaimer: The above is a risk based approach to auditing taking into consideration obligations and responsibilities
under the building service Acts. It is not an exhaustive tool that ensures full compliance with the building service Acts
and should not be relied upon as legal advice. The Building and Energy and its officers do not accept any liability for
action taken in reliance on this audit checklist and disclaim all liability arising from any errors or omissions contained in
this checklist.