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Event Setup - E-Mail Report Studio Report To Users

This technique uses Report Studio and Event Studio features to e-mail the output from a report attachment to users only if data is available. This technique was validated using IBM Cognos 8.4 using The GO Sales (query) package. Only the DAY_KEY, DAY_DATE, CURRENT_YEAR, QUARTER_KEY and MONTH_KEY columns need to be populated. If you want the report to contain data then some of the other

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skanthb
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© Attribution Non-Commercial (BY-NC)
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Download as PDF, TXT or read online on Scribd
218 views

Event Setup - E-Mail Report Studio Report To Users

This technique uses Report Studio and Event Studio features to e-mail the output from a report attachment to users only if data is available. This technique was validated using IBM Cognos 8.4 using The GO Sales (query) package. Only the DAY_KEY, DAY_DATE, CURRENT_YEAR, QUARTER_KEY and MONTH_KEY columns need to be populated. If you want the report to contain data then some of the other

Uploaded by

skanthb
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
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IBM - http://www-148.ibm.com/bin/newsletter/tool/landingPage.cgi?

lpId=3282

Event setup – E-mail Report Studio


report to users
By Murali Sunkara, IBM India

This technique uses Report Studio and Event Studio features to e-mail the ONLY 3 WEEKS AWAY!

output from a report attachment to users only if data is available.

This technique was validated using IBM Cognos 8.4.1 using the GO Sales
(query) package. The GO Sales (query) sample data was restored to a SQL
Server database. Also, this technique uses the SQL Server getdate()
Business Analytics
function and will need to be modified if the sample data is restored to
Forum @ Information On
another database such as DB2.
Demand
October 24-27, 2010
Since the GO Sales (query) sample data does not include dates up to
Mandalay Bay, Las
today’s date, in order to test this technique it is necessary to add a record
Vegas, Nevada
to some of the tables in the GO Sales (query) sample data.
Register now!
1. Add a record to the TIME_QUARTER LOOKUP table. Only the
QUARTER_KEY column needs to be populated. For example, for
October 2010 the column should have a value of 20104 since October is in BA Forum

the 4th quarter.

2. Add a record to the TIME_DIMENSION table. Only the


DAY_KEY, DAY_DATE, CURRENT_YEAR, QUARTER_KEY and
MONTH_KEY columns need to be populated.
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discount saves you $500!
Adding these records will generate a blank report that will be emailed. If
Register with
you want the report to contain data then some of the other tables will need
promotional code
to be updated.
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receive a discount
Scenario available only to IBM
Cognos customers.
Report Studio report scheduled every day that e-mails report output
attachments to users. Sometimes there is no data in the database for these Register now!
reports but an e-mail with zero byte file attachments is still being delivered
to users.

Business Expectation

If data is available for the report then send an e-mail with report output
attachments, otherwise, do not send an email.

Solution

Create an event in Event Studio. If the condition is true, then run report as a
task and send e-mail to users with report output.

Create a Report Studio report

The following report created to generate daily return quantities information.


This report output will deliver to users, if return quantities exists. The
query items are taken from the query subject Returned items (query).

1 of 5 22/01/2011 16:54
IBM - http://www-148.ibm.com/bin/newsletter/tool/landingPage.cgi?lpId=3282

Create a filter to show the returned items from today. The filter is:

convert(varchar(10),[Returned items (query)].[Time dimension].


[Date],101)=convert(varchar(10),getdate(),101)

Save the report as Daily - Return Quantity.


Create an event in Event Studio

1. Open GO Sales (query) model in Event Studio and specify an event


condition as follows:

convert (varchar(10), [Date] ,101)=convert (varchar(10),getdate(),101)

In this instance, [Date] maps to the query item from [Returned items
(query)]. [Time dimension]. [Date]

2. Validate the event condition. If this event condition is true, then run the

2 of 5 22/01/2011 16:54
IBM - http://www-148.ibm.com/bin/newsletter/tool/landingPage.cgi?lpId=3282

Daily - Return Quantity report.

3. Click Add a task > Run a report.

4. Select the new report.

5. Select the options and override the default values. Select Format as
PDF and select the Send the report by email check box. Add the email
recipients. Click OK.

3 of 5 22/01/2011 16:54
IBM - http://www-148.ibm.com/bin/newsletter/tool/landingPage.cgi?lpId=3282

6. Select Manage the Task execution rules and select the New events
check box and click OK.

4 of 5 22/01/2011 16:54
IBM - http://www-148.ibm.com/bin/newsletter/tool/landingPage.cgi?lpId=3282

7. Select Schedule the agent and setup the desired scheduling.

8. Save event as Daily – Return Quantity Event.

5 of 5 22/01/2011 16:54

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