Bulletin No.

105
Revision No. 03
Issue Date 10 April 2015
Effective Date 13 April 2015

INFORMATION BULLETIN No. 105

GUIDANCE ON MANNING, TRAINING AND

CERTIFICATION FOR OFFSHORE INDUSTRY

Guidance and Instructions for Bahamas Recognised Organisations,

Bahamas Approved Nautical Inspectors, Ship Owners, Managers,
Masters, Seafarers, Recruitment & Placement Service and Duly
Authorised Manning Agents

1. Purpose

1.1 This Bulletin provides guidance on the variation in qualifications and

training required for person on Bahamian registered Mobile Offshore Units
(MOU) and other such units, as determined by the BMA, used in the
offshore oil and gas industry.

1.2 This Bulletin should be read in conjunction with BMA Information Bulletin
nos. 81, 86, 103, 106, 108, 115, 121, 124, 129, 130, 137, 138, 144, 147
IMO Assembly Resolutions A. 891(21), 1079(28) and A.1047(27) and any
subsequent Bulletins or international guidelines relating to manning,
seafarers or training.

2. Application

2.1. The information in this Bulletin applies to:

.1 All persons serving or intending to serve on a Bahamian registered

MOU,

.2 Companies employing, recruiting or selecting the persons noted

above.

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2.2. All parties should note that in order to serve the capacity of Offshore
Installation Manager, Barge Supervisor, Ballast Control Operator and
Maintenance Supervisor onboard a Bahamian registered MOU, the
affected persons shall hold a Bahamas National Certificate.

2.3. For the purpose of this Bulletin,

.i Approved seagoing service is sea service carried out onboard the
unit type for which that application is submitted;
.ii Approved training is training that satisfies the requirements as set
out in IMO Resolution A.1079 (28) and approved by The BMA as
outlined in BMA Information Bulletin 86;
.iii Approved Basic Safety Training is training that complies with the
requirements of STCW VI/1, VI/2, VI/3, and VI/4 or equivalent
standard as determined by the BMA;
.iv Company is the entity responsible for the management of the
mobile offshore unit;
.v Coastal State means the state of the Exclusive Economic Zone in
which the unit is operating. The affected state can apply its rights,
jurisdiction and duties that are deemed applicable in accordance
with the Article 56.1 of the United Nations Convention on the Law of
the Sea (UNCLOS);
.vi Seabed means the bottom of the sea;
.vii Offshore Installation Manager is the person who has overall
responsibility for safety, security and operation of the MOU. For the
purpose of applying these requirements, the Master can undertake
the responsibilities of the OIM.

2.4 The Registered Owner or Company shall report the full name and details
of such entity and duly authorized parties (e.g. Manning agents) who may
submit application on behalf of the Registered Owner or Manager to the
Seafarers and Manning Department. This notification, as well as any
changes of the entity, shall be made either by completing the Manning
Section of Bahamas form R104 or submitting a Letter of Declaration to
this effect (The letter shall be on the headed paper of Registered Owner or
Manager).

2.5 All person within categories C and D (see section 3.1 below) shall sign on
an Article of Agreement or similar other agreement complying with the
ILO requirements or the coastal state requirements as applicable.

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3 Definition of Categories of Personnel

3.1 In line with the guidance provided in IMO Resolution A. 1079 (28), the
BMA applies the following categories to offshore personnel:

.1 Category A: Visitors and special personnel not regularly assigned

who are on board for a limited period of time, in general not
exceeding three days, and who have no tasks in relation to the
normal operations of the MOU;

.2 Category B: Other special personnel without designated

responsibility for the safety, security and survival of others;

.3 Category C: Regularly assigned special personnel with designated

responsibility for the safety, security and survival of others;

.4 Category D: Maritime crew members.

3.2.1 The maritime crew consists of:

.1 Offshore Installation Manager (OIM);

.2 Barge Supervisor;

.3 Ballast Control Operator;

.4 Maintenance Supervisor,

.5 Deck and Engineering Officers; GMDSS Radio Operators, Rating and

Able Seafarers who are certified in accordance with the STCW
Convention requirements.

3.2.2 All maritime crew members on self-propelled MOUs and, where required,
on other units should meet the requirements of the STCW Convention

4. Responsibilities of the Company and Offshore Installation Manager

4.1 The Company employing personnel assigned to duty on MOUs has

responsibility for ensuring that the standards set out in these
recommendations are given full and complete effect. In addition other
measures as may be necessary should be taken to ensure that personnel
can make knowledgeable and informed contributions to the safe operation
of the MOU.

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4.2 The Company must verify the validity and authenticity of all seafarers’ sea
service, certificates and documents before applying for Bahamas
certification. This responsibility remains irrespective of the Company
using a recruitment and placement (manning/crewing) agent to submit
seafarers’ documents.

4.3 The Company and the OIM shall ensure that all persons joining a Unit are
immediately given, appropriate familiarization training with respect to the
unit for emergency, safety and security in addition to their respective
duties and functions.

4.4.1 When attached to the seabed, the Company and the OIM of a unit shall
ensure that watch standards and arrangements are maintained at all
times to ensure the safety of the unit, and consultation should be made
with the relevant coastal state.

4.4.2 Self-propelled MOU’s shall, when they are not attached to the seabed,
maintain watchkeeping standards as outlined in the STCW Convention
Chapter VIII.

4.5.1 The Company and OIM shall ensure compliance with the relevant
requirements of the Maritime Labour Convention 2006 or coastal state
regulations as applicable with respect to periods of rest.

4.5.2 Additional guidance on hours of rest requirements are outlined in BMA

Information Bulletin 144.

4.6 The Company and OIM shall maintain training records on the unit.

4.7 It shall be the responsibility of the Company to ensure that the unit is
sufficiently manned in compliance with the manning levels documented on
the Minimum Safe Manning Document (MSMD) by properly qualified,
certificated and medically fit seafarers.

5. Manning Requirements

5.1 General

5.1.1 In determining the MSMD for a unit, the Company shall take into
consideration the Bahamas guidelines outlined in BMA Information Bulletin
115 and in particular the following:

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5.1.2 In principles the capability to:

a) maintain safe watches and maintain general surveillance of the
unit;
b) manage the safety functions of the Unit;
c) perform operations, as appropriate, for the prevention of damage to
the marine environment;
d) maintain the safety arrangements and the cleanliness of all
accessible spaces to minimize the risk of fire;
e) provide for medical care on board the Unit;
f) ensure safe cargo operation including carriage of cargo during
transit;
h) inspect and maintain, as appropriate, the structural integrity of the
unit;
i) operate in accordance with the approved Security Plan; and

5.1.3 the ability to:

a) deploy a competent damage control party;

b) operate all onboard fire-fighting and emergency equipment and

lifesaving appliances, carry out such maintenance of this equipment
as is required to be done at sea, and muster and disembark all
persons on board; and

c) for self-propelled units operate the main propulsion and auxiliary

machineries including pollution prevention equipment and maintain
them in an operational condition to enable the ship to overcome the
foreseeable perils of the voyage.

5.1.4 Onboard functions:

.1 ongoing training requirements for all personnel, including the
operation and use of fire-fighting and emergency equipment, life-
saving appliances and watertight closing arrangements;
.2 specialized training requirements for particular types of Units and in
instances where members of personnel are engaged in onboard
tasks that cross departmental boundaries;
.3 provision of proper food and drinking water;
.4 need to undertake emergency duties and responsibilities; and
.5 provision of training opportunities for entrant personnel to allow
them to gain the training and experience needed.

5.1.5 Other relevant factors including;

.1 performance of functions at the appropriate levels of responsibility;
.2 operation of the unit and care for persons on board;
.3 cargo handling;
.4 electrical, electronic and control engineering requirements;

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.5 Radio communications;
.6 the management of safety, security and protection of the marine
environment;
.7 the number of qualified and other personnel required to meet peak
workloads situations

5.2 Applying for a Minimum Safe Manning Document (MSMD)

5.2.1 The Company shall make an application for a MSMD following an

assessment that take into consideration, the guidelines in this Bulletin and
IMO Resolutions A.1079 (28), A.955 (23) and A.1047 (27). Guidance on
the assessment can also be found in BMA Information Bulletin 115.

5.2.2 All maritime crew members on self-propelled MOUs, and where required,
on other units should meet the requirements of the STCW Convention.

5.2.3 In addition to meeting the requirements referred to in paragraph 4.1

above, all persons should be given onboard training and instruction in
types of emergencies which might occur on the particular type of MOU on
which they serve.

5.2.4 Applications for MSMD shall be made on the application form R.106 that is
available to download from the BMA website. The Company must ensure
that the application form has all the necessary information required.
Additional information required, that is not directly asked for on form
R106 should be filled in section 8 of the form.

5.2.5 In addition, the Company may be required to provide the following

supporting information:
.i A copy of the unit’s Muster plan or muster list. The proposed
manning level should ensure that there are adequate persons to
address any emergency.
.ii A copy of the work schedule showing the hours of rest for the
persons outlined on the MSMD. The proposed manning level should
ensure compliance with the hours of rest requirements.

5.2.6 The Company may conduct a generic assessment for sister units which
will be engaged on similar trading voyages and/or operations.

5.2.7 The Company may apply for different manning levels as specified in
section 5.3.1 of this Bulletin.

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5.3 Issue of aMSMD

5.3.1 The BMA will consider all international requirements and guidance in
drafting a MSMD in order to be satisfied that the manning shall meet the
intended goals. Section 6 of the BMA’s MSMD application form (R106) has
two columns for manning. The columns are intended to allow the
recording of manning levels for up to two operational conditions e.g.
condition 1 maybe for normal operational condition and condition 2 maybe
for repositioning voyages

5.3.2.1A MSMD shall contain the following capacities when the unit is in normal
operational condition as a MOU:
• Offshore Installation Manager (OIM);
• Barge Supervisor (BS);
• Ballast Control Operator (BO);
• Maintenance Supervisor (MS);
• Other.

5.3.2.2When a MOU is being repositioned, the MSMD application shall specify the
person who is in charge.

5.3.3 The BMA may increase the scale of manning from that proposed by the
Company. The BMA will not normally reduce the manning level from that
proposed by the Company unless it considers certain references in the
MSMD application proposed by the Company are unnecessary or
inconsistent with standard practices.

5.3.4 Notwithstanding the manning prescribed in the MSMD, if the Company

subsequently determines that it is difficult to provide minimum periods of
rest after meeting all the essential duties and functions then the Company
shall increase the manning levels and notify the BMA accordingly.

5.3.5 No unit shall proceed to sea, undertake a voyage or carry out operations
unless it is manned, at the minimum, in compliance with the MSMD.

5.4 Validity of MSMD

5.4.1 A MSMD issued to a unit shall normally have a validity of five years from
the date of issue.

5.4.2 A new MSMD is also required to be issued when:

.1 there is a change of unit’s name, or
.2 there is a change of trading area as documented on the MSMD, or

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.3 any other changes/alterations to the unit, its crew, construction,

machinery, equipment, operation, maintenance, or management
that affects the manning level required to continue safe operations
compliant with the Conventions and this Bulletin.

5.4.3 Notwithstanding the provisions of STCW A-VIII/1.9, if there is a need for

regular exceptions from the weekly rest period, the Company shall
undertake an assessment of the manning level in order to determine if the
manning level onboard is sufficient in order to comply with the hours of
rest requirements taking into consideration the 5.4.2 of this Bulletin. The
outcome of this assessment shall be documented with a copy maintained
onboard and if the assessment is negative, the necessary application shall
be submitted to the BMA to review the safe manning level.

6. Training, Instructions and Certification

6.1.1 The Company shall assess the assigned onboard duties of all persons and
ensure that the appropriate training and or instruction are undertaken
prior to the person being assigned their duties. Notwithstanding the
same, all persons employed on the unit must be given familiarization
training immediately on joining the unit.

6.1.2 Companies should ensure that Category B, C and D personnel have a

Certificate of Proficiency or documentary evidence of having received the
appropriate additional and specialised training or instructions required in
accordance with Section 5 of IMO Resolution A.1079 (28)

6.2 The Company shall maintain records of all training carried out and shall
ensure that all persons have documentary evidence of their training and
or instructions. The documentary evidence shall contain the following
minimum information:
a. Name of issuing body and contact details,
b. Document number,
c. Name and date of birth of person complying with the requirements,
d. Title of the training,
e. Number, or numbers, of the STCW Convention Regulation(s), the
STCW Code Section or IMO Resolution no. 1079 (28) or other
applicable standards under which the MOU personnel has been
found qualified,
f. Date of issue and date of expiry. The expiry date should no later
than five (5) years from date of issue
g. Name and signature of the authorized person who issued the
certificate, if a certificate is issued.

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6.2.2 The BMA will accept the Company training records being maintained
electronically.

6.3 All maritime personnel shall have undertaken approved Basic Training
(STCW Code A-VI/1) or equivalent as determined by the BMA.

6.4 Maritime personnel serving onboard units, which undertake cargo

operations relating to oil, chemicals or liquefied gas in bulk should have
certification for the appropriate cargo type. Guidance is provided in BMA
Information Bulletin 106 (Tanker training, certification and endorsement).
The BMA may also accept standards of training and certification as
implemented by the industry and approved by an organization that is
recognized for the purpose.

6.5 The Company shall apply for Bahamas Flag State Endorsements (FSE) for
all Officers qualified and certified in accordance with the STCW Convention
Chapter II, III and V/1. Please refer to the BMA Information Bulletin 108
on Flag State Endorsements and BMA Information Bulletin 106 on Tanker
Certification.

6.6 There is no specific requirement for the issue of Bahamas FSE against
certificates issued under IMO Resolution A.1079 (28). However, on the
basis of the principles of STCW Convention recognition (STCW Regulation
I/10), the BMA requires that the following capacities shall have a Bahamas
national Certificate for:
• Offshore Installation Manager (OIM),
• Barge Supervisor (BS),
• Ballast Control Operator (BCO), and
• Maintenance Supervisor (MS).

6.7 The requirements for a Bahamas National Certificate are outlined in

Section 7 of this Bulletin.

6.8 A FSE will only be issued subject to the applicant having a National
Certificate that has been issued by a country with which the Bahamas has
a STCW recognized agreement (BMA Information Bulletin No.121). The
application should be submitted in accordance with Section 7.1 of this
Bulletin.

6.9 The BMA may accept training or education, that is related to the specific
subject area, for the persons who are required to certified in accordance
with IMO Resolution A.1079 (28).

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6.10 BMA Information Bulletin 86 provides details of the Bahamas

approval/acceptance process for training under STCW Convention Chapter
V & VI.

7 Requirements for the issuance of Bahamas National Certificates

under IMO Resolution A.1079 (28)

7.1 Common requirements

7.1.1 The BMA recommends that applications are submitted using the Bahamas
Online Registration Information System (BORIS) via
https://public.bahamasmaritime.com. Additional BORIS information is
contained in BMA Information Bulletin 137.

7.1.2 Each application MUST include the following, in order to be deemed

completed:

.1 Proof of age and identity. Note that all applicants must be at least
18 years old,
.2 Valid medical certificate. This document must be issued by a
medical Practitioner approved by a country with which the Bahamas
has a STCW Convention Recognition Agreement.
.3 A duly completed application form which shall be signed by the
seafarer and where applicable, the Company submitting the
application,
.4 An original passport size photograph,
.5 Copy(ies) of successfully completed Basic Training (STCW Code A-
VI/1 or basic/advanced safety training as applicable complying with
the standards- and as approved by OPITO or similar industry
organizations),
.6 Documentary evidence of all relevant training and sea/unit-time,
.7 Payment. See BMA Information Bulletin 81 (fee schedule).

7.1.3 All maritime crew working on Bahamas registered MOU shall as a

minimum be trained in accordance with Section 6 of IMO Resolution
A.1079 (28) or equivalent as determined by the BMA.

7.1.4 All persons applying for a Bahamas National Certificate may be required to
undergo an assessment as determined by the BMA.

7.15 Where onboard training is being submitted as the basis of satisfying the
competence standard, the BMA must be provided with details of the in-

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house training and documentary evidence that the training has been
approved by a party recognized by The Bahamas. If the training has not
been approved, the BMA will require details of the training (see BMA
Information Bulletin 86) in order to assess for compliance with the
standards IMO Resolution A.1079 (28).

7.2 Offshore Installation Manager

7.2.1 In addition to the general information specified in Section 7.1, the

applicant shall provide the following:

.1 Valid STCW II/2 Master Certificate of Competency (CoC), STCW III/2 Chief
Engineer CoC, or other relevant training and offshore-managerial level
industry experience as determined by the BMA,
.2 For STCW management level CoC holder, documentary evidence of at
least 3 months sea service on a MOU in any capacity. Persons not holding
the STCW management level CoC will be required to have at least 36
months sea service on board a MOU including at least 18 months service
in the capacity of a Barge Supervisor or other management level capacity
on a MOU,
.3 Documentary evidence of having successfully completed all components of
training listed in 5.3.2 and 5.4.2 of IMO Resolution A.1079 (28),
.4 Documentary evidence of having successfully completed an approved
course of training meeting the requirements of paragraph 6.2 and table
6.2 of IMO Resolution A.1079 (28).

7.2.2 Persons not holding STCW II/2 CoC will have their OIM certificate
restricted to ‘static’ condition only.

7.2.3 Persons holding a valid STCW CoC should have the specific additional
training requirements that are specified in Section 3.1 of Appendix 2 of
IMO Resolution A.1079 (28)

7.3 Barge Supervisor

7.3.1 In addition to the general information specified in Section 7.1, the

applicant shall provide the following:

.1 Evidence of at least 18 months sea service on a MOU including at

least 6 months service in the capacity of a Ballast Control Operator.
STCW II/1 or III/1 CoC holders who are qualified as a Ballast
Control Operator will not need further sea service. STCW II/2 or

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II/3 Master CoC holders who have one month sea service on a MOU
in any capacity will not need further sea service,
.2 Documentary evidence of having successfully completed all
components of training listed in 5.3.2 and components .1 to .4 of
paragraph 5.4.2 of IMO Resolution A.1079 (28),
.3 An appropriate qualification for Radio-communication. This
requirement is not required if the applicant has a STCW II/1 or II/2
CoC,
.4 Documentary evidence of having successfully completed an
approved course of training meeting the requirements of paragraph
6.3 and table 6.3 of IMO Resolution A.1079 (28)

7.3.2 Persons not holding STCW management level deck officer or master CoC’s
will have their certificates restricted to ‘static’ conditions only.

7.3.3 Persons holding a valid STCW Chapter II CoC should have the specific
additional training requirements that are specified in Section 3.2 of
Appendix 2 of IMO Resolution A.1079 (28)

7.4 Ballast Control Operator

7.4.1 In addition to the general information specified in Section 7.1, the

applicant shall provide the following

.1 Evidence of at least 12 months sea service on a MOU including 6

months service as a trainee Ballast Control Operator under the
supervision of a certified Ballast Control Operator. For persons
holding STCW II/1, III/I CoC and persons holding II/3 or III/3
officer participating in a navigational/engine room watch CoC or
above, 3 months sea service as a trainee Ballast Control Operator
will be required,

.2 Documentary evidence of having successfully completed all

components of training listed in 5.3.2 and components .1 to .4 of
5.4.2 of IMO Resolution A.1079 (28)

.3 Documentary evidence of having successfully completed an

approved course of training meeting the requirements of paragraph
6.4 and table 6.4 of IMO Resolution A.1079 (28).

7.4.2 Persons holding a valid STCW Chapter II and III CoC should have the
specific additional training requirements that are specified in Section 3.3
of Appendix 2 of IMO Resolution A.1079 (28)

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7.5 Maintenance Supervisor

7.5.1 In addition to the general information specified in Section 7.1, the

applicant shall provide the following:

.1 Documentary evidence of at least 18 months service on a MOU in a

relevant capacity on board, of which at least 6 months service
should be as a trainee Maintenance Supervisor under the
supervision of a qualified Maintenance Supervisor. For persons
holding STCW III/2 or III/3 engineering CoC, at least 3 months
service in a relevant category will be required,

.2 Documentary evidence of having successfully completed all

components of training listed in 5.3.2 of IMO Resolution A.1079
(28),

.3 Documentary evidence of having successfully completed a course of

training meeting the requirements of paragraph 6.5 and table 6.5 of
the Resolution. This is not required for applicants holding a valid
STCW C Chapter III CoC.

7.5.2 Persons not holding STCW III/2 or III/3 engineering CoC’s will have their
certificates restricted to ‘static’ conditions only.

7.6 Revalidation

For the purpose of revalidation, the BMA will accept the following as evidence of
continued professional competence:

.1 documentary evidence of approved service for a period of at least

12 months in the preceding 5 years; or

.2 documentary evidence of having performed functions considered by

the BMA to be equivalent to the required seagoing service; or

.3 documentary evidence of completing approved service in the

capacity of the certificate held, for a period of not less than 3
months in a supernumerary capacity, or lower rank in the six
months immediately prior to serving in the capacity of the
certificate to be revalidated.

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7.7 Submission and processing of applications

7.7.1 As outlined in 7.1.2, the BMA recommends that applications are submitted
using BORIS (https://public.bahamasmaritime.com).

7.7.2 Once the application is received, the BMA will review for completeness and
if all correct, the applicable certificate will be issued. Taking into
consideration public holidays and other factors, the BMA aims to issue
certificates in a timely manner in order to avoid any delays to the vessel.
Owners should ensure that proper planning when submitting applications
for persons who intend to join a unit.

7.7.3 Failure to follow any of these guidelines may result in an application either
being severely delayed or possibly rejected.

7.7.4 If the Bahamas Certificate is not received within two (2) months of the
application submission date, the Company should contact the Seafarers
and Manning Department at the Office to which the application was
submitted. This will enable the Company and the BMA to address any
identified problems with the submitted application.

7.7.5 If a Company requires documents to be processed within one (1) week of

application, the BMA should be contacted and notified of the same. The
provision of this “fast track” service will be subjected to an additional fee.

7.7.6 Correspondence relating to applications will be sent to the Companies as

listed on the application form and all parties are encouraged to provide a
generic email address in order to avoid any delays in the application
process.

7.8 Loss or damaged certificates

7.8.1 The BMA should immediately be notified of any Bahamas National

Certificates that are reported as being lost or damaged. The notification
should include the following information:
• Name of certificate holder
• Date of Birth
• Nationality
• Affected Bahamas National Certificate number, if known
• Request for duplicate certificate, if applicable

7.8.2 If the lost certificate is subsequently found, the Company or person should
notify the BMA.

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7.8.3 The BMA continues to monitor measures to reduce the loss of documents
in transit.

7.8.4 A duplicate certificate will be issued subject to receiving the above

information, copy of a valid Medical certificate and the applicable fee.

8. Fees

8.1 The fees applicable are the same as for other BMA Certificates or
Endorsements. Please refer to BMA Information Bulletin 81.

8.2 The fast track service specified in 7.7.5 will be charged as a professional
fee. Please refer to BMA Information Bulletin 81.

9. Enquiries

Any queries related to the offshore requirements can be directed to the BMA’s
Seafarers & Manning Department at: [email protected]

10. Revision History

Rev. 3 (10 April 2015) Complete revision to incorporate provisions of IMO

Resolution A.1079 (28)

Rev. 2 (19 April 2013) - Amendments to section 3.1, 3.3, 3.4 and 3.5 (28th
February 2012)

Rev1 (28th February 2012) – Complete revision

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