Chapter 2

Global E-business and

Collaboration
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Learning Objectives

• What are business processes? How are they

related to information systems?
• How do systems serve the different management
groups in a business and how do systems that link
the enterprise improve organizational
performance?
• Why are systems for collaboration and social
business so important and what technologies do
they use?
• What is the role of the information systems
2.2 function in a business?
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Social Business at BASF

• Problem: The challenges of managing a far-flung

global enterprise.
•
Solutions: Use social technology as a platform to solve the
challenges.
•
Connect.BASF provided enterprise-wide social
networking platform to share knowledge, collaborate,
• and encourage employees and managers to discuss their
work.
• Demonstrates IT’s role in collaboration and improving the
flow of knowledge
2.3
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Business Processes and Information Systems

• Business processes:
– Flows of material, information, knowledge
– Sets of activities, steps
– May be tied to functional area or be
cross- functional
• Businesses: Can be seen as collection of
business processes
• Business processes may be assets or
2.4 liabilities
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Business Processes and Information Systems

• Examples of functional business processes

– Manufacturing and production
• Assembling the product
– Sales and marketing
• Identifying customers
– Finance and accounting
• Creating financial statements
– Human resources
• Hiring employees

2.5
 Management Information Systems
Chapter 2: Global E-business and Collaboration

The Order Fulfillment Process

FIGURE 2-1 Fulfilling a customer order involves a complex set of steps that requires the close coordination of the
sales, accounting, and manufacturing functions.

2.6
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Business Processes and Information Systems

• Information technology enhances business

processes by:
– Increasing efficiency of existing processes
• Automating steps that were manual
– Enabling entirely new processes
• Change flow of information
• Replace sequential steps with parallel steps
• Eliminate delays in decision making
• Support new business models

2.7
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• Transaction processing systems

– Serve operational managers and staff
– Perform and record daily routine
transactions necessary to conduct business
• Examples: sales order entry, payroll, shipping
– Allow managers to monitor status of
operations and relations with external
environment
– Serve predefined, structured goals and
decision making
 Management Information Systems
Chapter 2: Global E-business and Collaboration

A Payroll TPS

A TPS for payroll processing

captures employee payment
transaction data (such as a time
card). System outputs include
online and hard-copy reports
for management and employee
paychecks.

FIGURE 2-2
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• Business intelligence
– Data and software tools for organizing and analyzing data
– Used to help managers and users make improved
decisions

• Business intelligence systems

– Management information systems
– Decision support systems
– Executive support systems
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• Management information systems

– Serve middle management
– Provide reports on firm’s current
performance, based on data from TPS
– Provide answers to routine questions with
predefined procedure for answering them
– Typically have little analytic capability
 Management Information Systems
Chapter 2: Global E-business and Collaboration

How MIS Obtain Their Data from the Organization’s TPS

FIGURE 2-3 In the system illustrated by this diagram, three TPS supply summarized transaction data to the MIS reporting
system at the end of the time period. Managers gain access to the organizational data through the MIS,
which provides them with the appropriate reports.
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Sample MIS Report

FIGURE 2-4 This report, showing summarized annual sales data, was produced by the MIS in Figure
2-3.
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• Decision support systems

– Serve middle management
– Support nonroutine decision making
• Example: What is the impact on production schedule if
December sales doubled?
– May use external information as well TPS / MIS data
– Model driven DSS
• Voyage-estimating systems
– Data driven DSS
• Intrawest’s marketing analysis systems
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Voyage-Estimating Decision Support System

FIGURE 2-5 This DSS operates on a powerful PC. It is used daily by managers who must develop bids on
shipping contracts.
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Interactive Session: Technology

SCHIPHOL INTERNATIONAL HUB TO BECOME FAULTLESS: TRUTH OR

DARE?
Read the Interactive Session and discuss the following questions

• How many levels of complexity can you identify in Schiphol’s

baggage conveyors network?
• What are the management, organization, and technology
components of Schiphol’s baggage conveyors network?
• What is the problem that Schiphol is trying to solve?
Discuss the business impact of this problem.
• Think of the data that the network uses. What kinds of
management reports can be generated from that data?
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• Executive support systems

– Support senior management
– Address nonroutine decisions
• Requiring judgment, evaluation, and insight
– Incorporate data about external events (e.g., new
tax laws or competitors) as well as summarized
information from internal MIS and DSS
– Example: Digital dashboard with real-time view of
firm’s financial performance: working capital,
accounts receivable, accounts payable, cash flow, and
inventory
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• Enterprise applications
– Systems for linking the enterprise
– Span functional areas
– Execute business processes across firm
– Include all levels of management
– Four major applications:
• Enterprise systems
• Supply chain management systems
• Customer relationship management systems
• Knowledge management systems
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Enterprise Application Architecture

Enterprise applications
automate processes that span
multiple business functions and
organizational levels and may
extend outside the organization.

FIGURE 2-6
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• Enterprise systems
– Collects data from different firm functions and
stores data in single central data repository
– Resolves problem of fragmented data
– Enable:
• Coordination of daily activities
• Efficient response to customer orders
(production, inventory)
• Help managers make decisions about daily operations
and longer-term planning
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• Supply chain management (SCM)

systems
– Manage firm’s relationships with suppliers
– Share information about:
•Orders, production, inventory levels,
delivery of products and services
– Goal:
• Right amount of products to destination
with least amount of time and lowest cost
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• Customer relationship management

systems:
– Provide information to coordinate all of the
business processes that deal with
customers
• Sales
• Marketing
• Customer service
– Helps firms identify, attract, and retain
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• Knowledge management systems (KMS)

– Support processes for capturing and
applying knowledge and expertise
• How to create, produce, deliver products
and services
– Collect internal knowledge and experience
within firm and make it available to employees
– Link to external sources of knowledge
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• Also used to increase integration and

expedite the flow of information
– Intranets:
• Internal company Web sites accessible only
by employees
– Extranets:
• Company Web sites accessible externally
only to vendors and suppliers
• Often used to coordinate supply chain
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Types of Information Systems

• E-business
– Use of digital technology and Internet to drive major
business processes
• E-commerce
– Subset of e-business
– Buying and selling goods and services through
Internet
• E-government:
– Using Internet technology to deliver information and
services to citizens, employees, and businesses
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Systems for Collaboration and Social Business

• Collaboration:
– Short lived or long term
– Informal or formal (teams)
• Growing importance of collaboration:
– Changing nature of work
– Growth of professional work—“interaction jobs”
– Changing organization of the firm
– Changing scope of the firm
– Emphasis on innovation
– Changing culture of work
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Systems for Collaboration and Social Business

• Social business
– Use of social networking platforms, internal and external
– Engage employees, customers, and suppliers
– Goal is to deepen interactions and expedite information
sharing
– “Conversations”
– Requires information transparency
• Driving the exchange of information without intervention
from executives or others
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Systems for Collaboration and Social Business

• Business benefits of collaboration and

teamwork
– Investments in collaboration technology can bring
organization improvements, returning high ROI
– Benefits:
• Productivity
• Quality
• Innovation
• Customer service
• Financial performance
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Requirements for Collaboration

Successful collaboration
requires an appropriate
organizational structure
and culture, along with
appropriate collaboration
technology.

FIGURE 2-7
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Systems for Collaboration and Social Business

• Building a collaborative culture and business

processes
– “Command and control” organizations
• No value placed on teamwork or lower-level
participation in decisions
– Collaborative business culture
• Senior managers rely on teams of employees.
• Policies, products, designs, processes, and systems rely
on teams.
• The managers purpose is to build teams.
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Systems for Collaboration and Social Business

• Tools for collaboration and teamwork

– E-mail and instant messaging
– Wikis
– Virtual worlds
– Collaboration and social business platforms
• Virtual meeting systems (telepresence)
• Cloud collaboration services (Google
Tools, cyberlockers)
• Microsoft SharePoint
• IBM Notes
• Enterprise social networking tools
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Systems for Collaboration and Social Business

• Enterprise social networking software

capabilities
– Profiles
– Content sharing
– Feeds and notifications
– Groups and team workspaces
– Tagging and social bookmarking
– Permissions and privacy
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Interactive Session: Management

IS SOCIAL BUSINESS WORKING OUT?

Read the Interactive Session and discuss the following questions

• Identify the management, organization, and technology

factors responsible for impeding adoption of internal
corporate social networks.
• Compare the experiences for implementing internal social
networks of the two organizations. Why was one more
successful than the other? What role did management play in
this process?
• Should all companies implement internal enterprise social
networks? Why or why not?
 Management Information Systems
Chapter 2: Global E-business and Collaboration

Systems for Collaboration and Social Business

• Two dimensions of collaboration

technologies
– Space (or location)—remote or co-located
– Time—synchronous or asynchronous
• Six steps in evaluating software tools
1. What are your firm’s collaboration challenges?
2. What kinds of solutions are available?
3. Analyze available products’ cost and benefits.
4. Evaluate security risks.
5. Consult users for implementation and training issues.
6. Evaluate product vendors.
 Management Information Systems
Chapter 2: Global E-business and Collaboration

The Time/Space Collaboration Tool Matrix

FIGURE 2-8 Collaboration technologies can be classified in terms of whether they support interactions at the same
or different time or place or whether these interactions are remote or co-located.
 Management Information Systems
Chapter 2: Global E-business and Collaboration

The Information Systems Function in Business

• Information systems department:

• Formal organizational unit responsible
for information technology services
• Often headed by chief information officer (CIO)
• Other senior positions include chief security officer
(CSO), chief knowledge officer (CKO), chief privacy
officer (CPO)
• Programmers
• Systems analysts
• Information systems managers
 Management Information Systems
Chapter 2: Global E-business and Collaboration

The Information Systems Function in Business

• End users
– Representatives of other departments for whom
applications are developed
– Increasing role in system design, development
• IT Governance:
– Strategies and policies for using IT in the
organization
– Decision rights
– Accountability
– Organization of information systems function
• Centralized, decentralized, and so on