Operating Instructions

General Settings Guide

1 Getting Started
2 Combined Function Operations
3 Document Server
4 User Tools (System Settings)
5 Registering Addresses and Users for Facsimile/Scanner Functions
6 Troubleshooting
7 Remarks
8 Entering Text
9 Specifications

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.

Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two
GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect
reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to prevent any possible laser beam exposure to the opera-
tor.
The following label is attached on the back side of the machine.

Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.

Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see p.15 “Machine Types”.)
• Type 1: Aficio 3025
• Type 2: Aficio 3030
Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts with your Ricoh office products.

Power Source
220 - 240V, 50/60Hz, 7A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see p.144 “Power Connection”.
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1 “Operating Instructions”
• CD-ROM 2 “Scanner Driver and Document Management Utility”

❖ General Settings Guide (this manual) (PDF file - CD-ROM1)

Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.

❖ Security Reference
This manual is for administrators of this machine. It describes security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.

❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a net-
work environment or using software.
This manual covers all models, and therefore contains functions and settings
that may not be available for your model. Images, illustrations, functions, and
supported operating systems may differ from those of your model.

❖ Copy Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's copier
function.

❖ Facsimile Reference <Basic Features> (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's fac-
simile function.

❖ Facsimile Reference <Advanced Features> (PDF file - CD-ROM1)

Describes advanced facsimile functions such as line settings and procedures
for registering IDs.

❖ Printer Reference (PDF file - CD-ROM1)

Describes system settings, operations, functions, and troubleshooting for the
machine's printer function.

i
 ❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scan-
ner function.

❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document Management Utility”.
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder Lite in detail. This guide can be displayed from the [Setup] display
when DeskTopBinder Lite is installed.
• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when Desk-
TopBinder Lite is installed.

❖ Other manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)

ii
What You Can Do with This Machine
The following introduces the functions of this machine, and the relevant manu-
als containing detailed information about them.
Products marked with * are optional. For details about optional products, see
p.156 “Options”, or contact your local dealer.

Copier, Facsimile, Printer, and Utilizing Stored Documents

Scanner Functions

GCKONN2J

• You can store file from originals

AHR002S scanned by this machine, or file
sent from other computers, into
This machine provides copier, fac-
the machine's hard disk. You can
simile*, printer*, and scanner* func-
print and fax stored documents as
tions.
required. You can also change
• You can make copies of originals. print settings and print multiple
With a finisher*, you can sort and documents (Document Server).
staple copies. See Copy Reference. See p.37 “Using the Document
• You can send originals by fax and Server”.
receive faxes from other parties. • With DeskTopBinder Profession-
See Facsimile Reference <Basic Fea- al*/Lite, you can search, check,
tures> , and Facsimile Reference print, and delete stored documents
<Advanced Features>. using your computer. You can also
• You can print documents created retrieve stored documents scanned
using applications. See Printer Ref- in scanner mode. File Format Con-
erence. verter*, you can even download
documents stored in copy and
• You can scan originals and send
printer functions to your compu-
the scan file to a computer. See
ter. See Network Guide.
Scanner Reference.

iii
 Paperless Fax Transmission Fax Transmission and
and Reception Reception Through the
Internet
Reception

GCKONN9J

GCKONN3J • You can send fax documents through

e-mail by specifying the recipient's
• You can store received fax messag-
e-mail address (Internet Fax Trans-
es on the machine's hard disk, in-
mission).
stead of printing them onto paper.
You can receive sent documents
You can use ScanRouter Profes-
via Internet Fax, or from comput-
sional or a Web Image Monitor to
ers (Internet Fax Reception). See
check, print, delete, retrieve, or
Facsimile Reference <Basic Features>
download documents using your
computer (Storing received docu- • You can send faxes by using data
ments). See Facsimile Reference such as the IP address to specify
<Advanced Features>. the IP-Fax destination (IP-Fax
Transmission).
The transmitted files can be re-
Transmission ceived using an Internet fax ma-
chine (IP-Fax Reception). See
Facsimile Reference <Basic Features>

AHR003S

• You can send documents created

using applications to another par-
ty's fax machine directly, without
performing a print job (LAN-Fax).
See Facsimile Reference <Advanced
Features>.
iv
Using the Scanner in a Administrating the
Network Environment Machine/Protecting
Documents (Security
Functions)

AHR004S

• You can send scanned documents

to other network computers using AHR005S

e-mail (Sending stored scan file by

e-mail). See Scanner Reference. • You can protect documents from
unauthorized access and stop
• With ScanRouter delivery soft-
them from being copied without
ware, you can save scanned docu-
permission. See Security Reference.
ments in specified destinations on
network computers (File storage). • You can control the use of the ma-
See Scanner Reference. chine, as well as prevent machine
settings from being changed with-
• You can send scanned documents
out authorization. See Security Ref-
to other network folders (Scan to
erence.
Folder). See Scanner Reference
• By setting passwords, you can pre-
vent unauthorized access via the
network. See Security Reference.
• You can erase the data on the hard
disk to prevent the information
from leaking out. See the manual
for the DataOverWriteSecurity
Unit* and Security Reference.

v
 Monitoring the Machine Via Preventing an Unauthorized
Computer Copy

AHR023S
AHR006S

You can monitor machine status and • Using the printer driver, you can
change settings using a computer. embed a pattern in the printed
document. If the document is cop-
• Using SmartDeviceMonitor for
ied on a machine with the Copy
Admin, SmartDeviceMonitor for
Data Security Unit(*), protected
Client, or a Web Image Monitor,
pages are grayed out in the copy,
you can use a computer to view the
preventing confidential informa-
machine's status, such as to check
tion from being copied. If the doc-
on paper quantities, or misfeeds,
ument is copied on a machine
etc. See Network Guide.
without the Copy Data Security
• You can also use a Web Image Unit(*), the hidden text becomes
Monitor to make network settings. conspicuous in the copy, showing
See Network Guide. that the copy is Unauthorized.
• You can also use a Web Image See the printer driver Help.
Monitor to register and manage See Printer Reference.
items such as user codes, fax num- • Using the printer driver, you can
bers, e-mail addresses, and folders embed text in the printed docu-
in the Address Book. See the Web ment for unauthorized copy pre-
Image Monitor Help. vention. If the document is copied,
• Using Web Image Monitor, you scanned, or stored in a Document
can receive e-mails notifying you Server by a copier or multifunction
when toner runs out or a paper printer, the embedded text ap-
misfeed occurs. See the Web Image pears conspicuous in the copy, dis-
Monitor Help. couraging such unauthorized
copying.
• Using Web Image Monitor, you
See the printer driver Help.
can receive information on the ma-
See Printer Reference
chine status via e-mail. See the
Web Image Monitor Help. • If a document protected by unau-
thorized copy guard is copied on a
machine that is equipped with the
Copy Data Security Unit(*), the
machine beeps to notify users that
unauthorized copying is being at-
tempted.
See Security Reference.
vi
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine..................................................................iii
Copier, Facsimile, Printer, and Scanner Functions................................................... iii
Utilizing Stored Documents....................................................................................... iii
Paperless Fax Transmission and Reception............................................................. iv
Fax Transmission and Reception Through the Internet ............................................ iv
Using the Scanner in a Network Environment ........................................................... v
Administrating the Machine/Protecting Documents (Security Functions) .................. v
Monitoring the Machine Via Computer...................................................................... vi
Preventing an Unauthorized Copy ............................................................................ vi
Notice ......................................................................................................................1
Copyrights and Trademarks .................................................................................2
Trademarks ................................................................................................................2
Information about Installed Software..........................................................................3
How to Read This Manual .....................................................................................9
Safety Information ...............................................................................................10
Safety During Operation........................................................................................... 10
Positions of Labels and Hallmarks forRWARNING and RCAUTION.............12
ENERGY STAR Program .....................................................................................13
Machine Types .....................................................................................................15

1. Getting Started
Guide to Components .........................................................................................17
External Options.......................................................................................................19
Internal Options........................................................................................................20
Control Panel........................................................................................................21
Display Panel ...........................................................................................................23
When the Authentication Screen is displayed..........................................................24
Turning On the Power .........................................................................................25
Turning On the Main Power .....................................................................................25
Turning On the Power ..............................................................................................25
Turning Off the Power ..............................................................................................26
Turning Off the Main Power .....................................................................................26
Saving Energy..........................................................................................................27

2. Combined Function Operations

Changing Modes ..................................................................................................29
Multi-Access.........................................................................................................31

vii
 3. Document Server
Relationship between Document Server and Other Functions .......................35
Document Server Display ........................................................................................ 36
Using the Document Server................................................................................ 37
Storing Data .............................................................................................................37
Changing a Stored Document's File Name, User Name, or Password....................40
Searching for Stored Documents ............................................................................. 41
Printing Stored Documents ......................................................................................42
Deleting Stored Documents .....................................................................................45
Viewing Stored Documents Using a Web Image Monitor ........................................46
Downloading Stored Documents..............................................................................46
Settings for the Document Server...................................................................... 47

4. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................49
Accessing User Tools (System Settings) ..........................................................52
Changing Default Settings .......................................................................................52
Exiting User Tools ....................................................................................................52
Settings You Can Change with User Tools .......................................................53
General Features .....................................................................................................53
Tray Paper Settings .................................................................................................56
Timer Settings ..........................................................................................................59
Administrator Tools ..................................................................................................62

5. Registering Addresses and Users for Facsimile/Scanner Functions

Address Book.......................................................................................................69
Registering Names ..............................................................................................72
Registering a Name .................................................................................................72
Changing a Registered Name..................................................................................73
Deleting a Registered Name ....................................................................................73
Authentication Information ................................................................................. 74
Registering a New User Code..................................................................................74
Changing a User Code.............................................................................................75
Deleting a User Code...............................................................................................76
Displaying the Counter for Each User Code ............................................................ 76
Printing the Counter for Each User Code.................................................................76
Clearing the Number of Prints..................................................................................77
Fax Destination ....................................................................................................79
Registering a Fax Destination ..................................................................................80
Changing a Registered Fax Destination ..................................................................82
Deleting a Registered Fax Destination.....................................................................83
Registering an IP-Fax Destination ...........................................................................84
Changing a Registered IP-Fax Destination..............................................................85
Deleting a Registered IP-Fax Destination ................................................................86
E-mail Destination................................................................................................88
Registering an E-mail Destination............................................................................88
Changing a Registered E-mail Destination ..............................................................89
Deleting a Registered E-mail Destination ................................................................90
Registering Folders .............................................................................................91
viii Using SMB to Connect.............................................................................................91
 Using FTP to Connect..............................................................................................95
Using NCP to Connect .............................................................................................98
Registering Names to a Group .........................................................................102
Registering a New Group.......................................................................................102
Registering Names to a Group...............................................................................103
Displaying Names Registered in Groups ...............................................................103
Removing a Name from a Group ........................................................................... 104
Changing a Group Name .......................................................................................104
Deleting a Group .................................................................................................... 105
Adding a Group to Another Group .........................................................................105
Deleting a Group within a Group............................................................................105
Registering a Protection Code .........................................................................107
Registering a Protection Code To a Single User ...................................................107
Registering a Protection Code To a Group User ...................................................108
Registering the Transfer Request .................................................................... 109
Registering a Transfer Station/Receiving Station ..................................................109
Changing a Registered Transfer Station/Receiving Station...................................111
Deleting a Registered Transfer Station/Receiving Station .....................................112
Registering Authentication ............................................................................... 113
SMTP Authentication .............................................................................................113
LDAP Authentication ..............................................................................................114

6. Troubleshooting
If Your Machine Does Not Operate As You Want............................................117
General .................................................................................................................. 117
Document Server ...................................................................................................120
B Loading Paper ...............................................................................................121
Loading Paper into Paper Trays ............................................................................121
Loading Paper into Large Capacity Tray (optional)................................................122
D Adding Toner.................................................................................................124
Removing Toner.................................................................................................125
Inserting Toner...................................................................................................126
x Clearing Misfeeds ......................................................................................... 127
Changing the Paper Size...................................................................................132
Changing the Paper Size of the Paper Tray .........................................................132
d Adding Staples..............................................................................................135
500-Sheet Finisher.................................................................................................135
1000-Sheet Finisher...............................................................................................136
Removing Jammed Staples .............................................................................. 138
500-Sheet Finisher.................................................................................................138
1000-Sheet Finisher...............................................................................................139
Replacing the Stamp Cartridge ........................................................................140

ix
 7. Remarks
Dos and Don'ts...................................................................................................141
Toner ...................................................................................................................142
Handling Toner....................................................................................................... 142
Toner Storage ........................................................................................................142
Used Toner ............................................................................................................142
Where to Put Your Machine .............................................................................. 143
Machine Environment ............................................................................................143
Moving....................................................................................................................143
Power Connection..................................................................................................144
Access to the Machine ...........................................................................................144
Maintaining Your Machine ................................................................................145
Cleaning the Exposure Glass.................................................................................145
Cleaning the Exposure Glass Cover ......................................................................145
Cleaning the Auto Document Feeder.....................................................................145
Other Functions .................................................................................................146
Inquiry ....................................................................................................................146
Changing the Display Language ............................................................................146
Counter ............................................................................................................... 147
Displaying the Total Counter..................................................................................147

8. Entering Text
Entering Text ......................................................................................................149
Available Characters ..............................................................................................149
Keys .......................................................................................................................149
How to Enter Text ..................................................................................................150

9. Specifications
Main Unit.............................................................................................................151
Options ............................................................................................................... 156
Exposure Glass Cover ...........................................................................................156
Auto Document Feeder ..........................................................................................156
500-Sheet Finisher.................................................................................................156
1000-Sheet Finisher...............................................................................................157
Shift Sort Tray ........................................................................................................158
Duplex Unit.............................................................................................................159
Bypass Tray ...........................................................................................................159
Bridge Unit .............................................................................................................160
Internal Tray 2 (1 bin tray)...................................................................................... 160
Large Capacity Tray...............................................................................................160
Paper Tray Unit ......................................................................................................161
Copy Paper .........................................................................................................162
Recommended Paper Sizes and Types.................................................................162
Unusable Paper .....................................................................................................165
Paper Storage ........................................................................................................165

INDEX....................................................................................................... 166

x
Notice

Notice To Wireless LAN Interface (optional) Users

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Direc-
tive 1999/5/EC of the European Parliament and of the Council of 9 March 1999
on radio equipment and telecommunications terminal equipment and the mu-
tual recognition of their conformity.
The CE Declaration of Conformity is available on the Internet at URL:
http://www.ricoh.co.jp/fax/ce_doc/.
This product is only for use in EEA or other authorized countries. Outdoor use
of this product in Belgium, France, Germany, Italy, or the Netherlands is prohib-
ited.

1
 Copyrights and Trademarks

Trademarks
Microsoft®, Windows® and Windows NT® are registered trademarks of Micro-
soft Corporation in the United States and/or other countries.
Acrobat® is a registered trademark of Adobe Systems Incorporated.
The Bluetooth® word mark and logos are owned by the Bluetooth SIG, Inc. and
any use of such marks by Ricoh Company, Ltd. is under license.
NetWare is a registered trademark of Novell, Inc.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights to
those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows® 95 is Microsoft® Windows® 95
• The product name of Windows® 98 is Microsoft® Windows® 98
• The product name of Windows® Me is Microsoft® Windows® Millennium
Edition (Windows Me)
• The product names of Windows® 2000 are as follows:
Microsoft® Windows® 2000 Advanced Server
Microsoft® Windows® 2000 Server
Microsoft® Windows® 2000 Professional
• The product names of Windows® XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
• The product names of Windows Server™ 2003 are as follows:
Microsoft® Windows Server™ 2003 Standard Edition
Microsoft® Windows Server™ 2003 Enterprise Edition
Microsoft® Windows Server™ 2003 Web Edition
• The product names of Windows® NT are as follows:
Microsoft® Windows NT® Server 4.0
Microsoft® Windows NT® Workstation 4.0

2
Information about Installed Software

expat
• The software including controller, etc. (hereinafter "software") installed on
this product uses the expat under the conditions mentioned below.
• The product manufacturer provides warranty and support to the software of
the product including the expat, and the product manufacturer makes the in-
itial developer and copyright holder of the expat, free from these obligations.
• Information relating to the expat is available at:
http://expat.sourceforge.net/
Copyright © 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark
Cooper.
Copyright © 2001, 2002 Expat maintainers.
Permission is hereby granted, free of charge, to any person obtaining a copy of
this software and associated documentation files (the "Software"), to deal in the
Software without restriction, including without limitation the rights to use,
copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the
Software, and to permit persons to whom the Software is furnished to do so, sub-
ject to the following conditions:
The above copyright notice and this permission notice shall be included in all
copies or substantial portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY
KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AU-
THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG-
ES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,
TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION
WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFT-
WARE.

NetBSD
1. Copyright Notice of NetBSD
For all users to use this product:
This product contains NetBSD operating system:
For the most part, the software constituting the NetBSD operating system is not
in the public domain; its authors retain their copyright.
The following text shows the copyright notice used for many of the NetBSD
source code. For exact copyright notice applicable for each of the files/binaries,
the source code tree must be consulted.
A full source code can be found at http://www.netbsd.org/.
Copyright © 1999, 2000 The NetBSD Foundation, Inc.
All rights reserved.
3
 Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
A Redistributions of source code must retain the above copyright notice, this list
of conditions and the following disclaimer.
B Redistributions in binary form must reproduce the above copyright notice,
this list of conditions and the following disclaimer in the documentation
and/or other materials provided with the distribution.
C All advertising materials mentioning features or use of this software must
display the following acknowledgment:
This product includes software developed by The NetBSD Foundation, Inc.
and its contributors.
D Neither the name of The NetBSD Foundation nor the names of its contribu-
tors may be used to endorse or promote products derived from this software
without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND
CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-
CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-
CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS
BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-
PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-
ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-
TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTH-
ERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,
EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
2.Authors Name List
All product names mentioned herein are trademarks of their respective owners.
The following notices are required to satisfy the license terms of the software
that we have mentioned in this document:
• This product includes software developed by the University of California,
Berkeley and its contributors.
• This product includes software developed by Jonathan R. Stone for the NetB-
SD Project.
• This product includes software developed by the NetBSD Foundation, Inc.
and its contributors.
• This product includes software developed by Manuel Bouyer.
• This product includes software developed by Charles Hannum.
• This product includes software developed by Charles M. Hannum.
• This product includes software developed by Christopher G. Demetriou.
• This product includes software developed by TooLs GmbH.
• This product includes software developed by Terrence R. Lambert.
• This product includes software developed by Adam Glass and Charles Han-
num.
• This product includes software developed by Theo de Raadt.
4
• This product includes software developed by Jonathan Stone and Jason R.
Thorpe for the NetBSD Project.
• This product includes software developed by the University of California,
Lawrence Berkeley Laboratory and its contributors.
• This product includes software developed by Christos Zoulas.
• This product includes software developed by Christopher G. Demetriou for
the NetBSD Project.
• This product includes software developed by Paul Kranenburg.
• This product includes software developed by Adam Glass.
• This product includes software developed by Jonathan Stone.
• This product includes software developed by Jonathan Stone for the NetBSD
Project.
• This product includes software developed by Winning Strategies, Inc.
• This product includes software developed by Frank van der Linden for the
NetBSD Project.
• This product includes software developed for the NetBSD Project by Frank
van der Linden
• This product includes software developed for the NetBSD Project by Jason R.
Thorpe.
• The software was developed by the University of California, Berkeley.
• This product includes software developed by Chris Provenzano, the Univer-
sity of California, Berkeley, and contributors.

Sablotron
Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Re-
served
a) The application software installed on this product includes the Sablotron soft-
ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the
product manufacturer. The original code of the Sablotron 0.82 is provided by Gin-
ger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82
has been derived from such original code provided by Ginger Alliance Ltd.
b) The product manufacturer provides warranty and support to the application
software of this product including the Sablotron 0.82 as modified, and the prod-
uct manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablo-
tron 0.82, free from these obligations.
c) The Sablotron 0.82 and the modifications thereof are made available under the
terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the ap-
plication software of this product constitutes the "Larger Work" as defined in
MPL 1.1. The application software of this product except for the Sablotron 0.82 as
modified is licensed by the product manufacturer under separate agreement(s).
d) The source code of the modified code of the Sablotron 0.82 is available at:
http://support-download.com/services/device/sablot/notice082.html
e) The source code of the Sablotron software is available at: http://www.gingerall.com
f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html
5
 JPEG LIBRARY
• The software installed on this product is based in part on the work of the In-
dependent JPEG Group.

SASL
CMU libsasl
Tim Martin
Rob Earhart
Rob Siemborski
Copyright © 2001 Carnegie Mellon University. All rights reserved.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
A Redistributions of source code must retain the above copyright notice, this list
of conditions and the following disclaimer.
B Redistributions in binary form must reproduce the above copyright notice,
this list of conditions and the following disclaimer in the documentation
and/or other materials provided with the distribution.
C The name "Carnegie Mellon University" must not be used to endorse or pro-
mote products derived from this software without prior written permission.
For permission or any other legal details, please contact:

Office of Technology Transfer

Carnegie Mellon University
5000 Forbes Avenue
Pittsburgh, PA 15213-3890
(412) 268-4387, fax: (412) 268-7395
[email protected]
D Redistributions of any form whatsoever must retain the following acknowl-
edgment:
"This product includes software developed by Computing Services at Carne-
gie Mellon University (http://www.cmu.edu/computing/)."
CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH
REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE
MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON-
SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING
FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF
CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT
OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS
SOFTWARE.

6
MD4
Copyright © 1990-2, RSA Data Security, Inc. All rights reserved.

License to copy and use this software is granted provided that it is identified as
the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material
mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such
works are identified as "derived from the RSA Data Security, Inc. MD4 Message-
Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-
chantability of this software or the suitability of this software for any particular
purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation
and/or software.

MD5
Copyright © 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved.

License to copy and use this software is granted provided that it is identified as
the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material
mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such
works are identified as "derived from the RSA Data Security, Inc. MD5 Message-
Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-
chantability of this software or the suitability of this software for any particular
purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation
and/or software.

7
 Samba(Ver 2.2.2-ja-1.1)
For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter re-
ferred to as Samba 2.2.2-ja-1.1).
Copyright © Andrew Tridgell 1994-1998
This program is free software; you can redistribute it and/or modify it under the
terms of the GNU General Public License as published by the Free Software
Foundation; either version 2 of the License, or (at your option) any later version.
This program is distributed in the hope that it will be useful, but WITHOUT
ANY WARRANTY; without even the implied warranty of MERCHANTABILI-
TY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public
License for more details.
You should have received a copy of the GNU General Public License along with
this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave,
Cambridge, MA 02139, USA
Note
❒ The source code for SMB transmission by this machine can be downloaded
from the following website:
http://support-download.com/services/scbs

RSA BSAFE®

• This product includes RSA BSAFE® cryptographic or security protocol soft-

ware from RSA Security Inc.
• RSA and BSAFE are registered trademarks of RSA Security Inc. in the United
States and/or other countries.
• RSA Security Inc. All rights reserved.

8
How to Read This Manual

Symbols
This manual uses the following symbols:
R WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury if you misuse the machine by not following these instruc-
tions under this symbol. Be sure to read these instructions, all of which are in-
cluded in the Safety Information section in the General Settings Guide.
R CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage not involving bodily injury, if you
misuse the machine by not following these instructions under this symbol. Be
sure to read the instructions, all of which are included in the Safety Information
section in the General Settings Guide.
* The above statements are for your safety.
Important
If this instruction is not followed, paper might be misfed, originals damaged, or
data lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparation required before oper-
ation.
Note
This symbol indicates precautions for operation, or actions to take following
mal-operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates where further relevant information can be found.
[ ]
Keys that appear on the machine's display panel.
{ }
Keys built into the machine's control panel.

9
 Safety Information
When using this machine, the following safety precautions should always be fol-
lowed.

Safety During Operation

In this manual, the following important symbols are used:
R WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the power cord directly into a wall outlet and do not use an
extension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this man-
ual.
• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
• You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Do not incinerate used toner or toner containers. Toner dust might ig-
nite when exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of used toner containersin accordance with local regulations.
• Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.
• Connect the machine only to the power source described on the in-
side front cover of this manual.
• Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hardnor bend it more
than necessary.These actions could cause an electric shock or fire.
• Do not incinerate the photoconductor unit. Toner dust might ignite
when exposed to an open flame. Dispose of the used photoconductor
unit in accordance with local regulations.
10
R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
• Keep toner (used or unused) and toner containers out of reach of children.
• For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise, an injury might occur.
• If toner or used toner is inhaled, gargle with plenty of water and move into a
fresh air environment. Consult a doctor if necessary.
• If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.
• If toner or used toner is swallowed, dilute by drinking a large amount of wa-
ter. Consult a doctor if necessary.
• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.
• Keep the machine away from humidity and dust. Otherwise a fire or an elec-
tric shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
• If you use the machine in a confined space, make sure there is a continuous
air turnover.
• The fusing section of this machine might be very hot. Caution should be tak-
en when removing misfed paper.
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid
a fire or machine failure.

11
 Positions of Labels and Hallmarks
forRWARNING and RCAUTION
This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.

ZLEH010J

12
ENERGY STAR Program
As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental is-
sues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equip-
ment by means of energy-saving features, such as Low-power mode.

❖ Low-Power mode and Off mode or Sleep mode

This product automatically lowers its power consumption when it is not op-
erated for a fixed time (standard setting time: 1 minute). This is called “Off
mode” on a single function copying machine, and “Sleep mode” on a multiple
function machine equipped with optional facsimile and printing functions.
• Off mode: Same as the condition when the operation switch is turned off.
• Sleep mode: Same as the condition when the operation switch is turned off.
Receiving fax messages and printing from a computer are possible.
If you want to operate this product while it is in either of these modes, do one
of the following:
• Turn on the operation switch.
• Place an original in the Auto Document Feeder (ADF).
• Lift and lower the exposure glass cover or the ADF.
The default interval before entering Off mode or Sleep mode can be adjusted.
To change it, see p.59 “Auto Off Timer”.
The ENERGY STAR Program establishes two modes which lower the power
consumption of the product when it is not operated for a fixed time. These
modes are the Low-power mode and the Off mode or Sleep mode. This prod-
uct has only one mode, the Off mode or Sleep mode. This mode meets the re-
quirements of both the Low-power mode and Off mode or Sleep mode. In this
manual, the Off mode is called the Auto Off mode.

❖ Duplex Priority
The ENERGY STAR Program recommends the duplex function. By conserv-
ing paper resources this function is less of a burden to the environment. For
applicable machines, duplex function (one-sided originals→ two-sided cop-
ies) can be selected preferentially when the operation switch or the main pow-
er switch is turned on, the {Energy Saver} key is pressed, or the machine resets
automatically.
13
 Reference
To change the settings of the Duplex Priority mode, see “Duplex Mode Pri-
ority”in “General Features 2/4”, Copy Reference.

Specifications

Low- Power mode, Off Power consumption 1.2W

Mode
Default interval 1 minute
Recovery time 10 seconds or less

Duplex Priority 1 Sided→1 Sided

❖ Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of envi-
ronmentally friendly recycled paper. Please contact your sales representative
for recommended paper.

14
Machine Types
This machine comes in two models which vary in copy speed. To ascertain
which model you have, see the inside front cover.
Type 1 Type 2
Copy speed 25 copies/minute 30 copies/minute
(A4K, 81/2" × 11" K) (A4K, 81/2" × 11"K)

15
16
 1. Getting Started

Guide to Components

AHR007S

1. Exposure glass cover (optional) or 5. Main power switch

Auto Document Feeder (ADF) (op- If the machine does not operate after
tional) turning on the operation switch, check
Lower the exposure glass cover over the main power switch is turned on. If it
originals placed on the exposure glass. If is off, turn it on.
you have the ADF, load a stack of origi-
nals here. They will be fed automatically,
6. Main power indicator
one by one. This indicator lights when the main pow-
er switch is turned on, and goes off when
(The illustration shows the ADF.)
the switch is turned off.
2. Exposure glass 7. On indicator
Place originals face down.
This indicator lights when the operation
3. Internal tray switch is turned on, and goes off when
Copied, printed paper or fax messages the switch is turned off.
are delivered here. 8. Operation switch
4. Ventilation holes Press this switch to turn the power on
Prevents overheating. Do not obstruct (the On indicator lights up). To turn the
the ventilation holes by placing anything power off, press this switch again (the On
near it or leaning objects against it. If the indicator goes off).
machine overheats, a fault might occur.
17
 Getting Started

9. Control panel 12. Front cover

See p.21 “Control Panel”. Open to access the inside of the machine.
10. Remove Paper Indicator 13. Paper tray
The indicator lights when paper is deliv- Load paper. See p.121 “B Loading Pa-
1 ered to the internal tray 2 (1 bin tray). per”.
When paper is removed from the internal
tray 2, the indicator goes off.
14. Paper tray 2
Use when copying onto OHP transparen-
Note cies, label paper (adhesive labels), trans-
❒ Internal tray 2 (1 bin tray) is optional. lucent paper, postcards, envelopes and
custom size paper. See p.121 “B Loading
11. Duplex unit (Unit for two-sided Paper”.
copies) (optional)
Makes two-sided copies. 15. Paper tray unit (optional)
See p.19 “External Options” Load paper. See p.121 “B Loading Pa-
per”, p.19 “External Options”.

ZEWH020E

1. Bypass tray (optional) 2. Paper tray cover

See p.19 “External Options” Open this cover to remove jammed paper.
3. Lower right cover
Open this cover to remove jammed paper.

18
 Guide to Components

External Options

AHR008S

1. 500-sheet finisher Note

Sorts, stacks and staples copies. ❒ You cannot install two finishers si-
multaneously.
Note
❒ You cannot install two finishers si- 7. Shift sort tray
multaneously. Sorts and stacks copies.
2. Bridge unit 8. Paper tray unit
Relays copies to the finisher. Consists of two paper trays.
3. Exposure glass cover 9. Large Capacity Tray (LCT)
Lower this cover over originals. Holds up to 2000 sheets of paper.
4. ADF 10. Bypass tray
Load a stack of originals. They will feed Use when copying onto OHP transparen-
in automatically. cies, label paper (adhesive labels), trans-
5. Internal tray 2 (1 bin tray) lucent paper, postcards, envelopes and
custom size paper. See “Copying from
If you select this as the output tray, copies
the Bypass tray”, Copy Reference.
are delivered face down.
6. 1000-sheet finisher 11. Duplex unit
Use to make two-sided copies.
Sorts, stacks and staples copies.
*1
: Finisher upper tray 12. Inter change unit
*2
: Finisher shift tray Required when installing the internal
tray 2 (1 bin tray) and duplex unit.
19
 Getting Started

Internal Options
A HDD
Allows you to use the Document Server function.
1 B Fax unit
Allows you to use the facsimile function.
C Printer/Scanner unit *1
Allows you to use the printer and scanner functions.
D IEEE 1394 interface board *2
Connects to an IEEE 1394 cable.
E Bluetooth *2
Allows you to expand the interface.
F File Format Converter *2
Allows you to download documents from the Document Server stored by
copier and printer functions. See p.46 “Downloading Stored Documents”.
G IEEE 802.11b Wireless LAN Board *2
You can install a wireless LAN interface.
H IEEE 1284 Interface Board *2
Connects to an IEEE 1284 cable.
I User account enhance unit
Allows you to increase the number of user codes.
J Copy Data Security Unit
If a document containing embedded text for unauthorized copy guard is cop-
ied, protected pages are grayed out in the copy.
K DataOverWriteSecurity Unit
Allows you to erase data on the hard disk.
*1
The HDD is included.
*2 You cannot install two or more of the options below:
IEEE 1394 interface board, IEEE 802.11b wireless LAN board, IEEE 1284 Interface
Board, Bluetooth, file format converter.
*3
If the Copy Data Security Unit is installed in the machine ,you can not use the scanner
and fax functions.

20
 Control Panel

Control Panel
This illustration shows the control panel of a machine that has all options fully
installed.
1

ZLFH010E

1. Screen contrast knob 3. {User Tools/Counter} key

Adjusts display panel brightness. • User Tools
Press to change defaults and condi-
2. Indicators tions to meet your requirements. See
Show errors and machine status. p.52 “Accessing User Tools (System
• d: Add Staple indicator. See p.135 Settings)”.
“d Adding Staples”. • Counter
• D: Add Toner indicator. See p.124 Press to check or print the counter val-
“D Adding Toner”. ue. See p.147 “Counter”.
• B: Load Paper indicator. See p.121 • Inquiry
“B Loading Paper”. Press to check where to contact for
• L: Service Call indicator machine repairs and ordering toner.
See p.146 “Inquiry”
• M: Open Cover indicator
• x: Misfeed indicator. See p.127 “x 4. Display panel
Clearing Misfeeds”. Displays operation status, error messag-
• m: Data In indicator. See “Control es, and function menus.
Panel”, Printer Reference. 5. {Check Modes} key
• Communicating: Communicating in- Press to check settings.
dicator. See “Control Panel”, Facsimile
Reference <Basic Features>. 6. {Program} key (copier/facsimi-
• i: Confidential File indicator. See le/scanner mode)
“Control Panel”, Facsimile Reference Press to register frequently used settings,
<Basic Features>. or recall registered settings.
• Receiving File: Receiving File indica- 7. {Clear Modes} key
tor. See “Control Panel”, Facsimile Ref- Press to clear previous copy job settings.
erence <Basic Features>.
8. {Energy Saver} key
Press to switch to and from Energy Saver
mode. See p.27 “Energy Saver Mode”.
21
 Getting Started

9. {Interrupt} key (copier/scanner 17. {Start Manual RX} key, {On Hook Di-
mode) al} key, {Pause/Redial} key, and
Press to make interrupt copies during {Tone} key
copying or scanning. See “Interrupt
Copy”, Copy Reference. Reference
1 Facsimile Reference <Basic Features>
10. Main power indicator and On and Facsimile Reference <Advanced
indicator Features>
The main power indicator goes on when
you turn on the main power switch. 18. Function keys
The On indicator lights when the power Press to select one of the following func-
is on. tions:
• Copy:
Important • Document Server:
❒ Do not turn off the main power • Facsimile:
switch while the power indicator is • Printer:
lit or blinking. Doing so may dam-
• Scanner:
age the hard disk.
11. Operation switch 19. Function status indicators.
These show the status of the above func-
Press to turn the power on (the On indi-
tions:
cator goes on). To turn the power off,
press again (the On indicator goes off). • Yellow: selected.
• Green: active.
12. {Sample Copy} key
• Red: interrupted.
Press to make a single set of copies or
prints to check print quality before mak-
ing multiple sets.
13. {Start} key
Press to start copying. Start scanning or
printing documents stored using the
Document Server function.
14. {Clear/Stop} key
• Clear
Press to delete a number entered.
• Stop
Press to stop a job in progress, such as
scanning, faxing, or printing.
15. {#} key
Press to enter after a numerical value.
16. Number keys
Use to enter the numbers for copies, fax
numbers and data for the selected func-
tion.

22
 Control Panel

Display Panel
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
1
When you select or specify an item on the display panel, it is highlighted thus
. Keys appearing as cannot be used.
Important
❒ A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
The copying screen is displayed as default after power on.
The following display shows a machine with options fully installed.

Common key operations

The following keys are common to all screens:

❖ Key list
[OK] Acknowledges a selected function or entered values, and then returns
to the previous display.
[Cancel] Deletes a selected function or entered values, and then returns to the
previous display.
[UPrev.] [TNext] Moves to the previous or next display when all items cannot be shown
on the same display.
[OK] [Yes] Closes displayed messages.
[Clear] Cancels entered values but does not change the settings.
[Exit] Returns to the previous display.

23
 Getting Started

Note
When the Authentication ❒ When the entered login user
Screen is displayed name or login password is not
correct, "Authentication has
1 When Basic Authentication, Win-
dows Authentication, LDAP Authen-
failed." appears. Check the login
user name and password.
tication, or Integration Server
Authentication is set, the authentica-
tion screen is displayed. Unless a val- Log Off
id user name and password are
entered, operations are not possible Important
with the machine. ❒ To prevent unauthorized users from
using the machine, always log off
Note when you have finished using the
❒ Consult the User Administrator machine.
about your login user name and
login password. For details of the A Press {User Tools / Counter}.
various types of user authentica-
tion, consult the respective admin-
istrators.
❒ When User Code Authentication is
set, the screen for entering a user
code is displayed instead. For de-
tails, see .p.74 “Authentication In-
formation”

A Press [Enter] for Login User Name. ZFFH220E

B Press [Logout].

B Enter a login user name, and then

press [OK].
C Press [Yes].
C Press [Enter] for Login Password.
D Press {User Tools / Counter}.
D Enter a login password, and then
press [OK].

E Press [Login].
When the user is authenticated, the
screen for the function you are us-
ing appears.

24
 Turning On the Power

Turning On the Power

This machine has two power switches. Important
❖ Operation switch (right side of the ❒ Do not turn off the main power 1
control panel) switch immediately after turn-
Press to activate the machine. ing it on. Doing so may result in
When the machine has finished damage to the hard disk or
warming up, you can make copies. memory, leading to malfunc-
tions.
❖ Main power switch (left side of the ma-
chine)
Turning off this switch makes the
Turning On the Power
main power indicator on the right
side of the control panel go off. A Press the operation switch.
When this is done, machine power The On indicator goes on.
is completely off.
When the fax unit (optional) is in-
stalled, fax files in memory may be
lost if you turn this switch off. Use
this switch only when necessary.
Note
❒ This machine automatically enters
Energy Saver mode or turns itself
off if you do not use it for a while. ZFFH260E

See p.59 “Auto Off Timer”.

Note
❒ If the power does not come on
Turning On the Main Power when the operation switch is
pressed, check the main power
A Make sure that the power cord is switch is on. If it is off, turn it on.
firmly plugged into the wall outlet.

B Open the switch cover, and then

turn on the main power switch.
The main power indicator goes on.

ZEWH040E

25
 Getting Started

❒ Be sure to turn off the main power

Turning Off the Power switch before pulling out the pow-
er plug. Not doing this may result
A Make sure the exposure glass cov- in damage to the hard disk or
memory.
1 er or the ADF is in the right posi-
tion. A Make sure the On indicator is not
B Press the operation switch. lit.
The On indicator goes out. B Open the switch cover, and then
turn off the main power switch.
The main power indicator goes
out.

-When the fax unit (optional) is

installed
ZFFH260E
When the main power switch is
turned off while using the facsimile
Note function, waiting fax and print jobs
❒ Even if you press the operation may be canceled, and incoming fax
switch, the indicator does not documents not received. If you have
go out, the blinks in the follow- to turn off this switch for some rea-
ing cases: son, follow the procedure below.
• When the exposure glass cov- Important
er or ADF is open. ❒ Make sure 100% is shown as avail-
• During communication with able memory on the display before
external equipment. turning off the main power switch
• When the hard disk is active. or unplugging the power cord. Fax
files in memory are deleted an
• If a file is waiting to be trans- hour after you turn off the main
mitted within the next power switch or unplug the power
minute using the “Send Lat- cord. See "Turning Off the Main
er” facsimile function. Power/In the Event of Power Fail-
ure", Facsimile Reference <Advanced
Features>.
Turning Off the Main Power
❒ The On indicator does not go out,
but blinks in dial-in mode even if
Important
you press the operation switch.
❒ Do not turn off the main power When this happens, check the ex-
switch when the On indicator is lit planations below, and turn off the
or blinking. Doing so may result in main power switch.
damage to the hard disk or memo-
ry. • The computer is not controlling
the machine.
• The machine is not receiving a
fax.
26
 Turning On the Power

Saving Energy
-Auto Off
The machine automatically turns it-
self off when the job is finished, after
-Energy Saver Mode a certain period of time has elapsed.
1
If you do not use the machine for a This function is called "Auto Off".
certain period after an operation, or Note
when you press the {Energy Saver}
❒ You can change the Auto Off time.
key, the display disappears and the
See p.59 “Auto Off Timer”.
machine goes into Energy Saver
mode. When you press the {Energy ❒ The Auto Off Timer function will
Saver} key again, the machine returns not operate in the following cases:
to the ready condition. The machine • When a warning message ap-
uses less electricity in Energy Saver pears
mode.
• When the service call message
Note appears
❒ You can change the amount of time • When paper is jammed
the machine waits before switch- • When the cover is open
ing to Energy Saver mode after
copying has finished or the last op- • When the "Add Toner" message
appears
eration is performed. See p.60
“Panel Off Timer”. • When toner is being replenished
• When the User Tools/Counter
screen is displayed
• When fixed warm-up is in progress
• When the facsimile, printer, or
other functions are active
• When operations were sus-
pended during printing
• When the handset is in use
• When the On-hook dialing
function is in use
• When a recipient is being regis-
tered in the address list or
group dial list
• When the Data In indicator is on
or blinking
• When the screen of stored docu-
ment under the printer function
is displayed

27
 Getting Started

28
 2. Combined Function
Operations
Changing Modes
Note
❒ You cannot switch modes in any of the following situations:
• When scanning in a fax message for transmission
• During immediate transmission
• When accessing User Tools
• During interrupt copying
• During On hook dialing for fax transmission
• While scanning an original
❒ The copying screen is displayed as default after power on. You can change
this default setting. See p.53 “Function Priority”.

AHR022S

29
 Combined Function Operations

-System Reset
The machine returns automatically to its initial condition when the job is fin-
ished, after a certain period of time has elapsed. This function is called "System
Reset".
Note
2 ❒ You can change the System Reset time. See p.60 “System Auto Reset Timer”.

30
 Multi-Access

Multi-Access
You can carry out another job using a different function while the current job is
being performed. Performing multiple functions simultaneously like this is
called "Multi-accessing".
This allows you to handle jobs efficiently, regardless of how the machine is being
used. For example:
• While making copies, you can scan documents to store in the Document Server.
2
• While printing documents stored in the Document Server, the machine can
receive print data.
• You can make copies while receiving fax data.
• While printing print data, you can make operations for copying.
Note
❒ See p.53 “Print Priority” for setting function priority. As default, [Display
Mode] is set to first priority.
❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or
1000–sheet finisher is installed on the machine, you can specify the output
tray where documents are delivered. For details about how to specify the out-
put tray for each function, see the following descriptions:
• p.54 “Output: Copier (copier)”
• p.55 “Output: Document Server (Document Server)”
• p.55 “Output: Facsimile (facsimile)”
• p.55 “Output: Printer (printer)”

-Function Compatibility
The chart shows Function Compatibility when print priority is set to "Inter-
leave". See p.53 “Print Priority”.
|: Simultaneous operations are possible.
$: Operation is enabled when the relevant function key is pressed and remote
switching (of the scanner) is done.
❍: Operation is enabled when the {Interrupt} key is pressed to interrupt the pre-
ceding operation.
→: Operation is performed automatically once the preceding operation ends.
×: The operation must be started once the preceding operation ends. (Simultane-
ous operations are not possible.)

31
 Combined Function Operations

Web-Document Server
Mode after you select Copy Facsimile Printer

Interrupt Copying

Document Server

Sending a Facsimile from Document Server Professional/Lite

DeskTopBinder
Scanning an Original for Memory Transmission Transmission
Transmission Operation/Manual Reception Operation

Reception

Scanner
Print

Scanning a Document to Store in Document Server

2

Operations for Document Server

Printing from Document Server

Printing from Document Server
Immediate Transmission

Operations for Scanning

Operations for Copying

Operations for Copying

Printing Received Data

Memory Transmission

Memory Reception

Data Reception

Scanning
Copying
Stapling

Stapling
Printing

Printing
Sort

Mode before you select

Copy Opera- × × × ❍ ❍ $$| $| | | | | $$$$$| | |
tions for
Copying
Stapling | → → ❍ ❍ $$| $| | | | → $$$$→ | | |
*1 *1 *1 *5 *2 *2 *2 *2 *4 *4

Sort | → → ❍ ❍ $$| $| | | | | $$$$→ | | |

*1 *1 *1 *2 *2 *2 *2

Interrupt Copying Opera- ❍ ❍ ❍ × × × × | × | | | | | × × × × × | | |

tions for
Copying
Copying ❍ ❍ ❍ × × × × | × | →| →→× × × × × →| →
Facsimile Transmission Opera- $$$❍ ❍ × × | × | | | | | $$$$$| | |
tion/Manual Reception
Operation
Transmis- Scanning × × × × × × × | × | | | | | × × × × × | | |
sion an original
for Memo-
ry Trans-
mission
Memory | | | | | | | | | | | | | | | | | | | | →|
Transmis- *3 *3 *3 *7 *3
sion
Immediate × × × × × × × | × | | | | | × × × × × | →|
Transmis- *3 *3 *3
sion
Reception Memory | | | | | | | | | | | | | | | | | | | | →|
Reception *3 *3 *3 *7 *3

Printing | | | | | | | | | | × | | | | | | | | | →|
Received *7 *7 *3
Data
Printer Data Reception | | | | | | | | | | | →→→| | | | | | | |
Print Sort Print | | | ❍ ❍ | | | | | | | →→| | | | | | | |
Stapling | →| ❍ ❍ | | | | | | | →→| | | | | | | |
*5 *4 *4 *4

32
 Multi-Access

Web-Document Server
Mode after you select Copy Facsimile Printer

Interrupt Copying

Document Server

Sending a Facsimile from Document Server Professional/Lite

DeskTopBinder
Scanning an Original for Memory Transmission Transmission
Transmission Operation/Manual Reception Operation

Reception

Scanner
Print

Scanning a Document to Store in Document Server

2

Operations for Document Server

Printing from Document Server

Printing from Document Server
Immediate Transmission

Operations for Scanning

Operations for Copying

Operations for Copying

Printing Received Data

Memory Transmission

Memory Reception

Data Reception

Scanning
Copying
Stapling

Stapling
Printing

Printing
Sort

Mode before you select

Scanner Opera- $$$❍ ❍ $$| $| | | | | × × $$$| | |
tions for
scanning
Scanning × × × × × × × | × | | | | | × × × × × | | |
Document Server Opera- $ $$❍ ❍ $$| $| | | | | $$× × × | | |
tions for
Document
Server
Scanning a $ × × ❍ ❍ $× | × | | | | | $× × × × | | |
Document
to Store in
Document
Server
Printing $ →→❍ ❍ | | | | | | | | | | | | | | | | |
from Docu- *6 *6 *6
ment Serv-
er
DeskTopBinder Pro- Printing | | | | | | | | | | | | | | | | | | | →| |
fessional/Lite from Docu- *4
ment Server
Sending a | | | | | | | | | | | | | | | | | | | | →|
Facsimile *3 *3 *3 *3
from Docu-
ment Server
WebDocument Server Printing | | | | | | | | | | | | | | | | | | | | | →
*4

*1
Simultaneous operations are only possible after the preceding job documents are all
scanned and the [NextJob] key appears.
*2 You can scan a document after the preceding job documents are all scanned.
*3
When multiple lines are available, select a line which is currently not in use. Other-
wise, operation will not be possible.
*4
During stapling, printing automatically starts after the current job.
*5 Stapling is not available.
*6
Simultaneous operations become possible after you press the [NextJob] key.
*7
During parallel receptions, any subsequent job is suspended until the receptions are
completed.
33
 Combined Function Operations

Limitation
❒ Stapling cannot be used at the same time for multiple functions.
Note
❒ A machine with the 500–sheet finisher installed cannot accept other jobs
while printing with the stapling operation.
❒ A machine with the 1000–sheet finisher installed, that is printing with the sta-
2 pling operation on paper larger than A4 size, starts the subsequent job (for
which Shift Sort Tray is specified as the output tray) only after the current
print job finishes.
❒ While printing is in progress, scanning using another function may take more
time.

34
 3. Document Server

Relationship between Document Server

and Other Functions
The following table describes the relationship between the Document Server
and other functions.
Where to store Printing stored Sending
function Displaying a list
documents documents documents
Copy/Document
Copy Available Available Not Available
Server
Printer Document Server Available Available Not Available
Facsimile Facsimile Available Available Available *1
Scanner Scanner Not Available *2 Not Available Available *3
*1
You can send stored documents using the facsimile function. See “Sending a Stored
File”, Facsimile Reference <Advanced Features>.
*2
You can display stored documents using the scanner function. See Scanner Reference .
*3 You can send stored documents using the scanner function. See Scanner Reference.
Note
❒ The following table shows the capacity of the Document Server.
Number of pages for Number of files Number of pages in
each file total
Copy
Printer
1,000 pages 3,000 files 9,000 pages
Scanner
Facsimile

35
 Document Server

Document Server Display

❖ Document Server Main Display

AHT028S

1. Operating status and messages. 4. The operation keys.

2. The title of the currently selected 5. The functions under which the
screen. documents were stored.
3. The numbers of originals, copies, 6. A lock icon appears next to each
and printed pages. password-protected file.

The icons below show the functions active when the documents were stored
in the Document Server.
Function Copier Facsimile Printer Scanner
Icon --

Note
❒ Depending on the settings of security functions, not all the stored docu-
ments may be displayed.

36
 Using the Document Server

Using the Document Server

❒ Be careful not to let anyone know
Storing Data your password, especially when
entering a password or recording
❖ File name it. Keep any record of your pass-
Stored documents are automatically word in a secure place.
named "COPY0001", "COPY0002". ❒ Avoid using a single number or
You can change assigned file consecutive numbers for a pass-
names. word such as "0000" or "1234",
since the numbers like this are easy 3
❖ User name to guess, so using them will not
You can register a user name to provide a worthwhile level of se-
identify the user or user group that curity.
stored the documents. To assign it, ❒ A document accessed with a cor-
you can register the user name us- rect password remains selected
ing the name assigned to the user even after operations are complete,
code, or by entering the name di- and it can be accessed by other us-
rectly. ers. To stop this, be sure to press
Reference the {Clear Modes} key to cancel the
For details about user name, see document selection.
p.72 “Registering Names”. ❒ The user name used when adding
a document to the Document Serv-
❖ Password er is to identify the document crea-
To prevent unauthorized printing, tor and type. It is not to protect
you can set a password for any confidential documents from oth-
stored file. A protected file can ers.
only be accessed by entering its
password. When a password is set Note
for the documents, appears next ❒ Enter a four-to eight-digit password.
to the documents. ❒ By default, data stored in the Doc-
ument Server is deleted after three
Reference
days (72 hours). You can specify
To store documents without using the time taken for the stored data
Document Server function, see the to be deleted automatically. See
manuals for those modes. p.67 “Auto Delete File in Docu-
Important ment Server”.
❒ Data stored in the machine might ❒ If you do not want stored data to
be lost if some kind of failure oc- be automatically deleted, select
curs. The manufacture shall not be [No] in Auto Delete File before stor-
responsible for any damage result- ing a document. If you select [Yes]
ing from loss of data. later, data stored after will be auto-
matically deleted.

37
 Document Server

❒ When the machine is printing a

document stored using the copier
D Place originals either on the expo-
sure glass or in the ADF.
function, wait until printing has
finished before you store a docu- Reference
ment in the Document Server. For information about types of
A Press the {Document Server} key. originals and how to place
them, see Copy Reference.

E Make any required settings.

Reference
For details, see Copy Reference.
ZFFH240E
F Press the {Start} key.
B Press [Scan Original]. The document is stored in the Doc-
ument Server.
Note
❒ To stop scanning, press the
{Clear/Stop} key. To restart a
paused scanning job, press [Con-
tinue] in the confirmation dis-
C Enter a user name, file name, or play. To delete saved images
password if necessary. and cancel the job, press the
[Stop] key.
Note ❒ When a password is set, ap-
❒ If you do not enter a file name, pears on the left side of the file
one is automatically assigned. name.
Reference ❒ If you placed originals on the
p.39 “To register or change a exposure glass, press [Scanning
user name” Finished] after all the originals
have been scanned. The Select
p.39 “To change a file name” Files to Print display appears.
p.40 “To set or change a pass-
word”

38
 Using the Document Server

To register or change a user name When using an unregistered user

name in the Address Book
A Press [Scan Original]. A To enter an unregistered user
The Scan Original display appears. name, press [Non-programmed
B Press [User Name]. Name].
B Enter a new user name, and
then press [OK].
Reference
p.149 “Entering Text”
3
If user names are already registered, When no user name has been
the Change User Name display ap- registered in the Address Book
pears. To use an unregistered user
name, press [Non-programmed A Enter a new user name, and
Name]. then press [OK].
When no user name are registered
in the Address Book, the User
Name entry display appears.
Reference
p.74 “Authentication Informa-
tion” Reference
p.149 “Entering Text”
When using a registered user
name in the Address Book To change a file name
A Select a registered user name
from the list, and then press A Press [Scan Original].
[OK]. The Scan Original display appears.

B Press [File Name].

To change your user name to an

unregistered user name, pro-
ceed to the next step. The Change File Name display ap-
pears.
Reference
p.74 “Registering a New C Press [Delete All] to delete the old
User Code” file name.
Note
❒ You can also use [Backspace] to
delete unnecessary characters.
39
 Document Server

D Enter a new file name, and then Changing a Stored

press [OK].
Document's File Name, User
Note
❒ Up to 20 characters can be en-
Name, or Password
tered as a file name. Note that
only 16 characters of each file A Press the {Document Server} key.
name appear in the document
list. B Select the document with the user
name, file name, or password you
Reference want to change.
3 p.149 “Entering Text”

To set or change a password

A Press [Scan Original].

The Scan Original display appears. Note
B Press [Password]. ❒ If a password is already set for
the document, enter that pass-
word, and then press [OK].

C Press [File Management].

C Enter a password using the

number keys (four-to eight-dig-
its), and then press the {#} key.

D Reenter the password (four dig- D Press [Change User Name], [Change
its) for verification, and then File Name], or [Change Password].
press the {#} key. E Enter the new user name, file
E Press [OK]. name, or password using the let-
ter keys or number keys, and then
press [OK].
Reference
p.39 “To register or change a
user name”
p.39 “To change a file name”
p.40 “To set or change a pass-
word”

F Press [OK].

40
 Using the Document Server

Searching for Stored To search by user name

Documents A Press the {Document Server} key.
You can use either [Search by File
Name] or [Search by User Name] to
B Press [Search by User Name].
search for documents stored in the
Document Server. You can also list
stored documents in a preferred or-
der.
Note 3
❒ If you install DeskTopBinder Pro- C To specify a registered user name,
fessional or DeskTopBinder Lite select the user name from the dis-
on your computer, you can search played list, and then press [OK].
for and rearrange documents us-
ing your computer. Note
❒ To specify an unregistered user
Reference name, follow the procedure be-
Manuals for DeskTopBinder Pro- low.
fessional/Lite or Help
D To specify an unregistered user
To search by file name name, press [Non-programmed
Name]. Enter a user name, and
then press [OK].
A Press the {Document Server} key.
B Press [Search by File Name].

Reference
p.149 “Entering Text”
C Enter the file name using the let- E Press [OK].
ter keys, and then press [OK].
Only files beginning with the
Only files beginning with the name entered appear in the Select
name entered appear in the Select Files to Print display.
Files to Print display.
Note
Reference
❒ To display all files stored in the
p.149 “Entering Text”. Document Server, press [File
Note List].
❒ To display all files stored in the
Document Server, press [File
List].

41
 Document Server

Checking the Details of Stored A Select a document you want to

Documents print.

A Select a document to display its

detailed information.

Note
❒ If a password is already set for
3 the document, enter that pass-
word,and then press [OK].
Note
❒ If a password is already set for ❒ You can search for a document
the document, enter that pass- using [Search by User Name] or
word, and then press [OK]. [Search by File Name]. Seep.41
“Searching for Stored Docu-
B Press [Detail]. ments” .
❒ You can sort document names
in the list by user name, file
name or date. To sort docu-
ments, press [User Name], [File
Name] or [Date].
❒ If you cannot determine the
Detailed information about the contents of a document by its
document appears. file name, you can print only the
Note first page of the document for
checking purposes. See p.44
❒ If you selected several docu-
“Printing first page”.
ments, use [U] and [T] to view
the details of each. ❒ To cancel a selection, press the
highlighted document again.
❒ Press [OK]. The Select Files to
Print display reappears. B To print multiple documents, re-
peat step A in the order that you
want to print.
Printing Stored Documents
Note
Note ❒ You can select up to 30 docu-
❒ You can print stored documents ments.
from a network computer using a ❒ If sizes or resolutions of selected
Web Image Monitor. For details documents are not the same, the
about how to start the Web Image documents may not be printed.
Monitor, see Network Guide.
❒ If you wish to change the order
for printing, cancel the selec-
tion, and reselect in the desired
order.

42
 Using the Document Server

❒ If you press the {Clear Modes} ❖ Finish

key, selection of all documents • Sort
will be canceled.
• Stack
❒ If you press [Printg Odr], the doc-
uments will be displayed in the • Staple
order of printing. ❒ If you print more than one set
using the Sort function, you can
C If you need to change print set- check the print result by print-
tings, press [Print Settings]. ing out only the first set. See
The Print Settings display appears. p.44 “Sample copy”.
User names, file names, and print ❒ When multiple documents are
order of documents appear. printed at the same time, you 3
can combine them into a single
set by adjusting the print order.
❒ When multiple documents are
printed at the same time, print
settings made for the document
printed first are applied to all
Note other documents.
❒ Print settings made for printing ❒ If you select multiple files, you
in copier or printer function re- can check file names or print or-
main after printing and applied der selected in step A by scroll-
to the next job. Print settings ing the list using [T] and [U].
made in facsimile mode, how-
❒ Press [Select File] to return to the
ever, do not remain.
Select Files to Print display.
❒ If you select multiple docu-
❒ "Booklet", "Magazine", and
ments, print settings remain ap-
"Stamp" cannot be set for docu-
plied to the first document, but
ments saved in facsimile mode.
not to other documents.
❒ "Booklet" and "Magazine" can-
❒ Print setting items are listed be-
not be set for documents saved
low. For details about print re-
under multiple functions.
sults of each setting, see Copy
Reference. D Enter the required number of
prints using the number keys.
❖ Binding format
• 2 Sided Copy Top to Top
• 2 Sided Copy Top to Bot-
tom
• Booklet
• Magazine
Note
❖ Cover handling ❒ Up to 999 can be entered.
• Cover/Slip sheet
E Press the {Start} key.
• Edit/Stamp
Printing starts.

43
 Document Server

To stop printing Note

❒ If a password is already set for
A Press the {Clear/Stop} key. the document, enter that pass-
word, and then press [OK].
B Press [Stop]. ❒ You can search for the docu-
ment by using [Search by User
Changing the number of copies Name] or [Search by File Name] at
during printing the left top of the display. See
p.41 “Searching for Stored Doc-
uments”.
Limitation
3 ❒ The number of copies can only be
❒ You can sort document names
in the list by user name, file
changed when the Sort function is
name, or date. To sort docu-
selected in the print settings.
ments, press [User Name], [File
A Press the {Clear/Stop} key. Name], or [Date].
❒ To cancel a document selection,
B Press [Change Quantity]. press it again.
C Enter a new number of copies us- B Press the {Sample Copy} key.
ing the number key.
The first set prints out.
D Press the {#} key. C If the sample is acceptable, press
E Press [Continue]. [Print].
Printing restarts. Note
❒ Press [Suspend] to cancel print-
Sample copy ing and return to the Print Set-
tings menu to change settings.
If you print multiple sets using the
Sort function, you can check the print
Printing first page
order or print settings are correct by
printing only the first set using the You can print the first page of the doc-
{Sample Copy} key. ument selected in the Select Files to
Limitation Print display to check its content.
❒ This function can only be used If more than one document selected,
when the Sort function is selected. the first page of each is printed.

A Select the document. A Select the document.

Note
❒ If a password is already set for
the document, enter that pass-
word, and then press [OK].

44
 Using the Document Server

❒ You can search for the docu-

ment by using [Search by User
A Press the {Document Server} key.
Name] or [Search by File Name] at B Select the document to delete.
the left top of the display. See
p.41 “Searching for Stored Doc- Note
uments”. ❒ If a password is already set for
❒ You can sort document names the document, enter that pass-
in the list by user name, file word, and then press [OK].
name, or date. To sort docu- ❒ You can delete multiple docu-
ments, press [User Name], [File ments at once.
Name], or [Date]. ❒ You can search for a document
❒ To cancel a document selection, by using [Search by User Name] or
3
press it again. [Search by File Name] at the left
top of the display. See p.41
B Press [Print 1st Page]. “Searching for Stored Docu-
ments”.
❒ You can sort document names
in the list by the user name, file
name, or date. To sort docu-
ments, press [User Name], [File
Name], or [Date].
C Press the {Start} key. ❒ If you cannot find the document
by name, you can print the first
page of a document to check its
Deleting Stored Documents contents. See p.44 “Printing first
page”.
Important
❒ Press the selected line again to
❒ You can store up to 3,000 docu- cancel the print job.
ments in the Document Server. No
more documents can be stored C Press [Delete File].
when the total is 3,000. You should
delete unnecessary documents to
increase available memory.
Note
❒ You can delete all stored docu-
ments at once with User Tools. See
p.67 “Delete All Files in Document D Press [Delete] to delete the docu-
Server”. ment.
❒ You can delete stored documents
from a network computer using
the Web Image Monitor. For de-
tails about how to start the Web
Image Monitor, see Network Guide.

45
 Document Server

Viewing Stored Documents Downloading Stored

Using a Web Image Monitor Documents
Reference Note
The Web Image Monitor's Help ❒ File Format Converter is required
when downloading documents
A Start a Web Image Monitor. stored in copier or printer mode.
B Enter “http:// (IP address of this A Start a Web Image Monitor.
machine) /” in the [Address] box.
3 The top page appears on the Web B Enter “http:// (IP address of this
Image Monitor. machine) /” in the [Address] box.
The top page appears on the Web
C Click [Document Server]. Image Monitor.
The [Document Server File List] ap-
pears. C Click [Document Server].
The [Document Server File List] ap-
Note pears.
❒ To switch the display format,
click [Details], [Thumbnails] or Note
[Icons] from the [Display method] ❒ To switch the display format,
list. click [Details], [Thumbnails] or
[Icons] from the [Display method]
D Click the properties button of the list.
document you want to check.
Information about that document D Click the properties button of the
appears. document you want to download.

E Check the document's content. E Select [PDF] or [Multi-page TIFF] in

the [File format] list.
Note
Note
❒ To enlarge the document pre-
view, click [Enlarge Image]. ❒ [Multi-page TIFF] is available when
file format converter is in-
stalled.
❒ [Multi-page TIFF] cannot be select-
ed for documents stored in cop-
ier or printer mode.

F Click [Download].
G Click [OK].

46
 Settings for the Document Server

Settings for the Document Server

❖ Copier/Document Server Features (See "General Features P4/4", Copy Refer-
ence.)
Items Default
General Features Document Server Storage Key:F1 2 Sided Original Top to Top
Document Server Storage Key:F2 1 Sided→1 Sided Combine
Document Server Storage Key:F3 1 Sided→1 Sided Combine: 4
originals
Document Server Storage Key:F4 1 Sided→1 Sided Combine: 8
3
originals
Document Server Storage Key:F5 Create Margin

❖ System Settings (See p.53 “General Features”, p.56 “Tray Paper Settings”, p.59
“Timer Settings”, and p.62 “Administrator Tools”.)
Items Default
General Features Warm Up Notice On
Copy Count Display Up
Output: Document Server Internal Tray 1
Tray Paper Settings Paper Tray Priority: Copier Tray 1
Cover Sheet Tray Off
Slip Sheet Tray Off
Timer Settings Copier/Document Server 60 seconds
Auto Reset Timer
Administrator Tools Auto Delete File in Document Yes After 3 day(s)
Server
Delete All Files in Document --
Server

47
 Document Server

48
4. User Tools (System Settings)

User Tools Menu (System Settings)

Reference
For details about Interface Settings and File Transfer, see “User Tools Menu
(System Settings)”, Network Guide.
For details about parallel interface, see “System Settings (Parallel Connec-
tion)”, Printer Reference.

❖ General Features (See p.53 “General Features”.)

Default
Panel Tone On
Warm Up Notice On
Copy Count Display Up
Function Priority Copier
Print Priority Display Mode
Function Reset Timer 3 seconds
Output: Copier Internal Tray 1
Output: Document Server Internal Tray 1
Output: Facsimile Internal Tray 2
Output: Printer Internal Tray 1
<F/F4>Size Setting 81/2"×13"L

49
 User Tools (System Settings)

❖ Tray Paper Settings (See p.56 “Tray Paper Settings”.)

Default
Paper Tray Priority: Copier Tray 1
Paper Tray Priority: Facsimile Tray 1
Paper Tray Priority: Printer Tray 1
Tray Paper Size: Tray 1 A4K, 81/2" × 11" K
Tray Paper Size: Tray 2 A3L, 11" × 17" L
Tray Paper Size: Tray 3 A4L, 81/2" × 11" L
Tray Paper Size: Tray 4 A4L, 81/2" × 14" L
Paper Type: Bypass tray No Display

4 Paper Type: Tray 1 No Display/2 Sided Copy/Auto Paper Select On

Paper Type: Tray 2 No Display/2 Sided Copy/Auto Paper Select On
Paper Type: Tray 3 No Display/2 Sided Copy/Auto Paper Select On
Paper Type: Tray 4 No Display/2 Sided Copy/Auto Paper Select On
Front Cover Sheet Tray Off
Slip Sheet Tray Off
Printer Bypass Paper Size A4K

❖ Timer Settings (See p.59 “Timer Settings”.)

Default
Auto Off Timer 1 minute(s)
Panel Off Timer 1 minute(s)
System Auto Reset Timer 60 seconds
Copier / Document Server Auto Reset Tim- 60 seconds
er
Facsimile Auto Reset Timer 30 seconds
Printer Auto Reset Timer 60 seconds
Scanner Auto Reset Timer 60 seconds
Set Date --
Set Time --
Auto Logout Timer 60 seconds

❖ Interface Settings
• For details about network settings, see “User Tools Menu (System Set-
tings)”, Network Guide.
• For details about parallel interface, see “System Settings (Parallel Collec-
tion)”, Printer Reference.

50
 User Tools Menu (System Settings)

❖ File Transfer
• For details about network settings, see “User Tools Menu (System Set-
tings)”, Network Guide.

❖ Administrator Tools (See p.62 “Administrator Tools”.)

Default
User Authentication Management Off
Administrator Authentication Management Off
Program / Change Administrator --
Key Counter Management --
Extended Security --
Display / Print Counter --
Display / Clear / Print Counter per User --
4
Address Book Management --
Address Book:Program/Change/Delete Group --
Address Book:Program/Change/Delete Transfer Request --
Address Book : Change Order --
Print Address Book: Destination List --
Address Book : Edit Title --
Address Book:Select Title Title 1
Auto Delete File in Document Server After 3 day(s)
Delete All Files in Document Server --
Program / Change / Delete LDAP Server --
Use LDAP Server Off
AOF (Always On) On
Firmware Version --
Network Security Level Level 0
Reduce Recovery Time Off
Delete All Logs Off
Transfer Log Setting Off
Unauthorized Copy Control Off

51
 User Tools (System Settings)

Accessing User Tools (System Settings)

This section is for key operators in
charge of this machine.
C Select the menu, and then press
the appropriate key.
User Tools allow you to change or set
defaults. Reference
p.49 “User Tools Menu (System
Note Settings)”
❒ Operations for System Settings dif-
fer from normal operations. Al- D Change settings by following in-
ways quit User Tools when you structions on the display panel,
have finished. See p.52 “Exiting and then press [OK].
User Tools”.
Note
4 ❒ Any changes you make with User
❒ To cancel changes made to set-
Tools remain in effect even if the
tings and return to the initial
main power switch or operation
display, press the {User
switch is turned off, or the {Energy
Tools/Counter} key.
Saver} or {Clear Modes} key is
pressed.
Exiting User Tools
Changing Default Settings
A Press the {User Tools/Counter} key.
Note
❒ If the Administrator Authentica-
tion is specified, contact your ad-
ministrator.

A Press the {User Tools/Counter} key.

ZFFH220E

Note
❒ You can also exit User Tools by
pressing [Exit].

ZFFH220E

B Press [System Settings].

52
 Settings You Can Change with User Tools

Settings You Can Change with User Tools

Reference
To access User Tools, see p.52 “Accessing User Tools (System Settings)”.

General Features
❖ Panel Tone
The beeper (key tone) sounds when a key is pressed.
Note
❒ Default: On
4
❖ Warm Up Notice (copier/Document Server)
You can have the beeper sound when the machine becomes ready to copy af-
ter leaving Energy Saver mode, or when the power is turned on.
Note
❒ If the Panel Tone setting is “OFF”, the beeper does not sound, whatever the
Warm Up Notice setting.
❒ Default: On

❖ Copy Count Display (copier/Document Server)

The copy counter can be set to show the number of copies made (count up) or
the number of copies yet to be made (count down).
Note
❒ Default: Up (count up)

❖ Function Priority
You can specify the mode to be displayed immediately after the operation
switch is turned on, or when System Reset mode is turned on.
Note
❒ Default: Copier

❖ Print Priority
Print Priority is given to the mode selected.
Reference
p.31 “Multi-Access”
Note
❒ Default: Display Mode
❒ When [Interleave] is selected, the current print job will be interrupted after
a maximum of five sheets.

53
 User Tools (System Settings)

❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or
1000–sheet finisher is installed on the machine, you can specify an output
tray for each documents are delivered. For details about how to specify an
output tray for each function, see the following sections:
• p.54 “Output: Copier (copier)”
• p.55 “Output: Document Server (Document Server)”
• p.55 “Output: Facsimile (facsimile)”
• p.55 “Output: Printer (printer)”

❖ Function Reset Timer

You can set the length of time the machine waits before changing modes
when using the multi-access function (see p.31 “Multi-Access”). This is useful
if you are making many copies and have to change settings for each copy. If
4 you set a longer reset period, you can prevent interruption from other func-
tions.
Note
❒ Default: Set Time
❒ The Function Reset Timer setting is ignored if [Interleave] is set for Print Pri-
ority (see p.53 “Print Priority”).
❒ When you select [Set Time], enter the time (3–30 seconds, in 1 second incre-
ments) using the number keys.
❒ The default time is three seconds.

❖ Output: Copier (copier)

You can specify a tray to which documents are delivered.

AHR009S

1. Internal Tray 1
2. Internal Tray 2
3. Finisher Upper Tray
4. Finisher Shift Tray
54
 Settings You Can Change with User Tools

Note
❒ Default: Internal Tray 1

❖ Output: Document Server (Document Server)

You can specify a tray to which documents are delivered.
Note
❒ Default: Internal Tray 1
❒ For details about output trays, see p.54 “Output: Copier (copier)”.

❖ Output: Facsimile (facsimile)

You can specify a tray to which documents are delivered.
Note
❒ Default: Internal Tray 2 4
❒ For details about output trays, see p.54 “Output: Copier (copier)”.

❖ Output: Printer (printer)

You can specify a tray to which documents are delivered.
Note
❒ Default: Internal Tray 1
❒ The output trays set on the printer driver have priority over the output tray
specified above.
❒ For details about output trays, see p.54 “Output: Copier (copier)”.

❖ <F/F4>Size Setting
Currently three types of F size are available; 81/2"×13"L, 81/4"×13"L and
8"×13"L. The ADF or exposure glass cover sensor cannot distinguish these
three types of originals. This function sets the F size from the ADF or expo-
sure glass cover sensor. Auto Paper Select or Auto Reduce/Enlarge can be
used for F size originals based on this setting.
Note
❒ Default: 81/2"×13"L

Output tray settings

Limitation
❒ You cannot interrupt the current job with a different function job that speci-
fies stapling or sorting.
❒ You can interrupt the current job with an ordinary copy job or facsimile re-
ception. The output tray used when the job is interrupted varies depending
on the type of finisher shift tray and output tray specified for interruption.

55
 User Tools (System Settings)

❖ When 500–sheet finisher is the finisher shift tray:

• When the output tray specified for the interrupting job is the finisher
tray, the interrupting job will be delivered to internal tray 1.
• When the output tray specified for the interrupting job is not the finish-
er tray, the interrupting job will be delivered to the specified output
tray.

❖ When 1000–sheet finisher is the finisher shift tray:

• When the output tray specified for the interrupting job is the finisher
tray, the interrupting job will be delivered to the finisher upper tray.
• When the output tray specified for the interrupting job is not the finish-
er tray, the interrupting job will be delivered to the specified output
tray.
4 ❒ When the 500–sheet finisher or 1000–sheet finisher is installed and stapling is
specified for a job, the job will be delivered to the finisher shift tray, regardless
of the output tray specified.

Tray Paper Settings

❖ Paper Tray Priority: Copier (copier/Document Server)
You can specify the tray to supply paper for output.
Note
❒ Default: Tray 1

❖ Paper Tray Priority: Facsimile (facsimile)

You can specify the tray to supply paper for output.
Note
❒ Default: Tray 1

❖ Paper Tray Priority: Printer (printer)

You can specify the tray to supply paper for output.
Note
❒ Default: Tray 1

❖ Tray Paper Size: Tray 1–4

Select the size of the paper loaded in the paper tray.

❖ The paper sizes you can set for trays 1, 3 and 4 are as follows:
• A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, 8KL, 16KK,
16KL
• 11"×17"L, 8 1 / 2 "×14"L, 8 1 / 2 "×11"K, 8 1 / 2 "×11"L, 5 1 / 2 "×8 1 / 2 "L,
7 1 / 4 "×10 1 / 2 "L, 8"×13"L, 8 1 / 2 "×13"L, 8 1 / 4 "×13"L, 11"×14"L,
81/4"×14"L, 8"×101/2"L, 8"×101/2"K, custom size (140-297 mm (5.52"-
11.69") wide x 182-432 mm (7.17"-17.00") long)
56
 Settings You Can Change with User Tools

❖ The paper sizes you can set for tray 2 are as follows:
• A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, B6 JISL, A6L,
PostcardL, 8KL, 16KK, 16KL
• 11"×17"L, 81/2"×14"L, 81/2"×11"K, 81/2"×11"L, 51/2"×81/2"L,
71/4"×101/2"L, 71/4"×101/2"K, 8"×13"L, 81/2"×13"L, 81/4"×13"L,
11"×14"L, 11"×15"L, 10"×14"L, 10"×15"L, 81/4"×14"L, 8"×101/2"L,
8"×101/2"K, 8"×10"L, 8"×10"K, C5L, C6L, DL EnvL, 41/8"×91/2"L,
37/8"×71/2"L, custom size (100-297 mm (3.97"-11.69") wide x 148-432
mm (5.83"-17.00") long)
Reference
p.132 “Changing the Paper Size”
Important
❒ If the specified paper size differs from the actual size of the paper loaded 4
in the paper tray, a misfeed might occur because the correct paper size was
not detected.
Note
❒ The paper guide for the optional LCT is fixed for A4K, 81/2"×11"K size
paper. Contact your service representative if you need to change the paper
size.
❒ If the paper size set for the selector in paper tray is different to the paper
size for this setting, the paper size of the dial has priority.
❒ If you load paper of a size not indicated on the paper size selector in the
paper tray, set the dial to " ".
❒ Default:
• Tray 1: A4K, 81/2" × 11"K
• Tray 2: A3L, 11" × 17"L
• Tray 3: A4L, 81/2" × 11"L
• Tray 4: A4L, 81/2" × 14"L
Reference
p.132 “Changing the Paper Size”

❖ Paper Type: Bypass tray

Sets the display so you can see what type of paper is loaded in the bypass tray.

❖ The paper types you can set for the bypass tray are as follows:
• No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead,
Preprinted Paper, Label Paper, Bond Paper, Thick Paper, OHP, Thin Pa-
per, Cardstock
Note
❒ Default: No Display

57
 User Tools (System Settings)

❖ Paper Type: Tray 1–4

Sets the display so you can see what type of paper is loaded in each paper
tray. The print function uses this information to automatically select the pa-
per tray.

❖ The paper types you can set for trays 1, 3 and 4 are as follows:
• No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead,
Preprinted Paper, Bond Paper, Cardstock

❖ The paper types you can set for tray 2 are as follows:
• No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead,
Preprinted Paper, Label Paper, Bond Paper, Thick Paper, OHP, Thin Pa-
per, Cardstock

4 Note
❒ Default:
• Paper Type: No Display
• Copying Method in Duplex: 2 Sided Copy
• Apply Auto Paper Select: Yes
❒ When paper of the same type and size is loaded in two different paper
trays and you want to specify tray for 2 Sided Copy and tray for 1 Sided
Copy, specify the upper tray for 2 Sided Copy. If one of the trays is speci-
fied as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.
❒ A appears next to the paper tray if [No] is selected in Auto Paper Select.
Limitation
❒ [Auto Paper Select] can only be selected for the copier function if [No Display]
and [Recycled Paper] are selected. If [No] is selected, Auto Paper Select is not
valid for the tray.

❖ Front Cover Sheet Tray

Allows you to specify and display the paper tray that is setting cover sheets.
After selecting the paper tray, you can also specify the display timing and
copy method for two-sided copying.
Note
❒ Default:
• Tray to Program: Off
❒ Functions using the cover sheet tray setting are the front cover function
and front/back cover function.
❒ When [At Mode Selected] is selected, cover sheet tray settings only appear
when the cover function or slip sheet function is selected.
❒ When [Full Time] is selected, the cover sheet tray is always displayed.
❒ You can set Copying Method in Duplex only when [At Mode Selected] is selected.
Reference
“Covers”, Copy Reference
58
 Settings You Can Change with User Tools

❖ Slip Sheet Tray

Allows you to specify and display the paper tray that is inserting slip sheets.
After selecting the paper tray, you can also specify the display timing and
copy method for two-sided copying.
Note
❒ Default:
• Tray to Program: Off
❒ When [At Mode Selected] is selected, slip sheet tray settings only appear
when the cover function or slip sheet function is selected.
Reference
"Slip Sheets", Copy Reference

❖ Printer Bypass Paper Size 4

You can specify the size of the paper in the bypass tray when printing data
from the computer.
• The paper types you can set for trays are as follows:
A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5K, A5L, A6L,
11" × 17"L, 81/2" × 14"L, 81/2" × 11"K, 81/2" × 11"L, 51/2" × 81/2"L,
71/4" × 101/2"K, 71/4" × 101/2"L, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L,
41/8" × 91/2"L, 37/8" × 71/2"L, C5 EnvL, C6 EnvL, DL EnvL, 8KL,
16KK, 16KL
Note
❒ Default:A4K
❒ You can specify a custom size of between 90.0 and 297.0 mm (3.6"-11.7")
vertically, and between 148.0 and 600.0 mm (5.9"-23.6") horizontally.

Timer Settings
❖ Auto Off Timer
After a specified period has passed, following job completion, the machine
automatically turns off, in order to conserve energy. This function is called
"Auto Off".
The machine status after the Auto Off operation is referred to as "Off mode",
or "Sleep mode". For the Auto Off Timer, specify the time to elapse before
Auto Off.
Note
❒ Default: 1 minute
❒ Enter a time interval between 10 seconds and 240 minutes, using the
number keys
❒ From “Off mode” or “Sleep mode”, the machine is ready to use within 10
seconds.
❒ Auto Off may not work when error messages appear.
59
 User Tools (System Settings)

❒ The machine may not shift to "Sleep Mode” at the set time, if the main pow-
er switch has just been turned on and functions other than copier function
are still in the process of starting up.

❖ Panel Off Timer

Set the amount of time the machine waits before switching the panel off after
copying has finished or performing the last operation.
Note
❒ Default: 1 minute
❒ Enter a time interval between 10 seconds and 240 minutes, using the
number keys.

❖ System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the func-
4 tion set in Function Priority. When no operations are in progress, or when an
interrupted job is cleared. This setting determines the system reset interval.
See p.53 “Function Priority”.
Note
❒ Default: On, 60 seconds
❒ The time can be set from 10 to 999 seconds, using the number keys.

❖ Copier/Document Server Auto Reset Timer (copier/Document Server)

Specifies the time to elapse before copier and Document Server modes reset.
Note
❒ If [Off] is selected, the machine does not automatically switch to the user
code entry screen.
❒ Default: On, 60 seconds
❒ The time can be set from 10 to 999 seconds, using the number keys.

❖ Facsimile Auto Reset Timer (facsimile)

Specifies the time to elapse before the facsimile mode resets.
Note
❒ Default: 30 seconds
❒ The time can be set from 30 to 999 seconds, using the number keys.

❖ Printer Auto Reset Timer (printer)

Specifies the time to elapse before the printer function resets.
Note
❒ Default: On, 60 seconds
❒ If [Off] is selected, the machine does not automatically switch to the user
code entry screen.
❒ The time can be set from 10 to 999 seconds, using the number keys.

60
 Settings You Can Change with User Tools

❖ Scanner Auto Reset Timer (scanner)

Specifies the time to elapse before the scanner function resets.
Note
❒ If [Off] is selected, the machine does not automatically switch to the user
code entry screen.
❒ Default: On, 60 seconds
❒ The time can be set from 10 to 999 seconds, using the number keys.

❖ Set Date
Set the date for the copier's internal clock using the number keys.
Note
❒ To change between year, month, and day, press [←] and [→].

❖ Set Time
4
Set the time for the copier's internal clock using the number keys.
Note
❒ To change between hours, minutes and seconds, press [←] and [→].
❒ Enter the time using the 24–hour format (in 1 second increments).

❖ Auto Logout Timer

You can specify whether or not to automatically log out a user when the user
does not operate the machine for a specified period of time after logging in.
Note
❒ Default: On, 60 seconds
❒ When [On] is selected, the time can be set from 10 to 999 seconds, in one sec-
ond increments, using the number keys

61
 User Tools (System Settings)

Administrator Tools
Administrator Tools are used by the administrator. To change these settings,
contact the administrator.
We recommend specifying Administrator Authentication before making Ad-
ministrator Tools settings.
See Security Reference.

❖ User Authentication Management

• User Code Authentication
Using User Code Authentication, you can limit the available functions and
supervise their use.
When using User Code Authentication, register the user code.
4 See p.74 “Authentication Information”.
• Copier
• Document Server
• Facsimile
• Scanner
• Printer
• Printer: PC Control
Note
❒ Using the Printer PC Control function, you can obtain a log of prints cor-
responding to the codes entered using the printer driver.
• Basic Authentication
• Windows Authentication
• LDAP Authentication
• Intergration Server Authentication
• Off
Note
❒ Default: Off
Reference
For details about Basic Authentication, Windows Authentication, LDAP
Authentication, and Intergration Server Authentication,see Security Refer-
ence.

❖ Administrator Authentication Management

See Security Reference.

❖ Program / Change Administrator

See Security Reference.

62
 Settings You Can Change with User Tools

❖ Key Counter Management

You can specify that functions that you want to manage with the key counter.

❖ Extended Security
You can specify whether or not to use the extended security functions. For de-
tails about the extended security functions, see Security Reference.

❖ Display / Print Counter

Allows you to view and print the various counters.
• Display/Print Counter
Displays counters for each functions (Total, Copier, Facsimile, Printer,
A3/DLT, Duplex, Staple).
• Print Counter List
Prints out a list of counters for each functions.
• To print the counter list 4
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools].
D Press [Display / Print Counter].
E Press [Print Counter List].

F Press the {Start} key.

G Press [Exit].

❖ Display/Clear/Print Counter per User Code

Allows you to view and print the numbers of prints accessed with user codes,
and to set those values to 0.
Note
❒ Press [U] and [T] to show all the numbers of prints.
❒ The number of prints may differ from the counter value shown in Dis-
play/Print Counter.
• Print Counter for All Users
Prints the counter values for all the users.
• Clear Counter for All Users
Sets the counter value for all the users.
• Print Counter per User
Prints the counter values for each user.
• Clear Counter per User
Sets the counter value for each user.
63
 User Tools (System Settings)

Note
❒ To print a list for each user, see p.76 “Printing the Counter for Each User
Code”.

❖ Address Book Management

You can add, change or delete information registered in the Address Book.
For details, see p.69 “Address Book”.
• [Program / Change]
You can register and change names as well as user codes.
• Names
You can register a name, key display, registration number, and title selec-
tion.
• Auth. Info
4 You can register a user code, and specify the functions available to each
user code. You can also register user names and passwords to be used
when sending e-mail, sending files to folders, or accessing an LDAP server.
• Protection
You can register a protection code.
• Fax Dest.
You can register a fax number, international TX mode, fax header, label in-
sertion, IP-Fax destination, and protocol.
• E-mail
You can register an e-mail address.
• Folder
you can register the protocol, path, port number, and server name.
• Add to Group
You can put names registered in the Address Book into a group.
• [Delete]
You can delete a name from the Address Book.
Note
❒ You can register up to 2,000 names.
❒ You can register up to 100 user codes. If you add the optional user account
enhance unit, you can register up to 500 user codes.
❒ You can also register user codes from SmartDeviceMonitor for Admin.
(printer option required)
❒ You can also register and manage data in the Address Book using a Web
Image Monitor. See the Web Image Monitor's help.

64
 Settings You Can Change with User Tools

❖ Address Book: Program / Change / Delete Group

Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group. For details,
see p.102 “Registering Names to a Group”.
• [Program / Change]
You can register new groups, or changes a group name, key display, title
selection or registration number.
• [Delete]
You can delete a group.
Note
❒ You can register up to 100 groups.
❒ You can also group users using a Web Image Monitor. For more informa-
tion, see the Web Image Monitor help.
4
❖ Address Book: Program / Change / Delete Transfer Request
You can register fax destinations for the Transfer Request function in facsim-
ile mode.
For details about operations, see p.109 “Registering the Transfer Request”.
• Program / Change
This registers new transfer requests and receiving stations, or changes the
transfer request name, key name, title selection, registration number, fax
destination, IP-Fax destination, or e-mail address.
• [Delete]
Deletes a transfer request.
Note
❒ You can register up to 10 transfer requests.

❖ Address Book: Change Order

You can change the order of the names in the Address Book.
Note
❒ You can rearrange the order of items that are on the same page, but you
cannot move the items to another page. For example, you cannot move an
item from “PLANNING” ([OPQ]) to “DAILY” ([CD]).
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then press [TNext].
D Press [Address Book: Change Order].
E Press the name key to be moved.

65
 User Tools (System Settings)

Note
❒ You can also select a name using the number keys.
F Press the name key in the place that you want to move to.

The name selected in step E moves to the place selected in step F, and the
keys for other names will be shifted accordingly.

Note
❒ You can also select a name using the number keys.

❖ Print Address Book: Destination List

You can print the destination list registered in the Address Book.
• Print in Title 1 Order
Prints the Address Book in Title 1 order.
• Print in Title 2 Order
Prints the Address Book in Title 2 order.
• Print in Title 3 Order
Prints the Address Book in Title 3 order.
• Print Group Dial List
Prints the group Address Book.
A Select the print format.
B To print the list on two-sided pages, select [Print on 2 Sides].
C Press the {Start} key.
The list prints out.

❖ Address Book: Edit Title

You can edit the title to easily find a user.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then press [TNext].
D Press [Address Book: Edit Title].

66
 Settings You Can Change with User Tools

E Press the title key you want to change.

F Enter the new name, and then press [OK].

G Press [OK].

❖ Address Book: Select Title

You can specify the title to select a name.
Note
❒ Default: Title 1 4
❖ Auto Delete File in Document Server
You can specify whether documents stored in the Document Server will or
will not be deleted after a specified period of time.
Note
❒ Default: Yes After 3 day(s)
❒ If you select [Yes], documents stored subsequently are deleted after the
specified period.
❒ If you select [No], documents are not automatically deleted.
❒ If you select [Yes], enter a number of days from of 1 to 180 (in 1 day incre-
ments).
❒ The default is three days, this means documents are deleted three days (72
hours) after they are stored.

❖ Delete All Files in Document Server

You can delete files stored in the Document Server, including files stored for
Sample Print, Locked Print, Hold Print, and Stored Print under the printer
function.
Note
❒ Even if a password is already set, all documents are deleted.
❒ A confirmation message appears. To delete all documents, select [Yes].

❖ Program / Change / Delete LDAP Server

See “Program / Change / Delete LDAP Server”, Network Guide.

67
 User Tools (System Settings)

❖ Use LDAP Server

You can specify whether or not to use the LDAP server for searching.
Note
❒ Default: Off
❒ When Use LDAP Server is set to Off, [Search LDAP] will not appear on the
searching display.

❖ AOF (Always ON)

Specify whether or not to use Auto Off.
Note
❒ Default: On

❖ Firmware Version
4 You can check the version of the softwares installed in this machine.

❖ Network Security Level

For details about this function, consult your administrator.

❖ Reduce Recovery Time

You can specify whether or not to shorten the recovery time.
If you press [On], the recovery time is shortened.
If you press [Off], the recovery time is lengthened and the machine’s power
consumption is reduced.
Note
❒ Default: Off
❒ This setting appears only if the copier unit and hard disk are installed in
the machine.

❖ Delete All Logs

For details about this function, consult your administrator.

❖ Transfer Log Setting

For details about this function, consult your administrator.

❖ Unauthorized Copy Control

For details about this function, consult your administrator.

68
5. Registering Addresses and Users
for Facsimile/Scanner Functions
Address Book
Registering information such as the ❖ Name
names of users and their e-mail ad- You can register the name of the
dresses in the Address Book allows user and the key display. This is
you to manage them easily. the basic information required for
managing user of the machine.
Important
❒ Address Book data is stored on the
hard disk. It can be lost if there is
some kind of hard disk failure. The
manufacturer shall not be respon-
sible for any damages resulting
data loss.
❖ Authentication Information
Note You can register user codes in or-
❒ You can also use a Web Image der to restrict particular functions
Monitor to register names in the to certain users, and to check their
Address Book. With the SmartDe- use of each function. You can also
viceMonitor for Admin, you can register login user names and login
register multiple names at the passwords to be used when send-
same time. ing e-mail, sending to folders, or
❒ Using [Address Management Tool] in accessing an LDAP server.
SmartDeviceMonitor for Admin,
you can backup Address Book da-
ta. We recommend backing up
data when using the Address
Book.
❒ Printer option is required to use
SmartDeviceMonitor for Admin. ❖ Fax Dest.
You can register fax numbers, line,
Reference
fax header and select label inser-
For details about using a Web Im- tion.
age Monitor, see the Web Image When using IP-Fax, you can regis-
Monitor Help. ter the IP-Fax destination and se-
For details about SmartDevice- lect the protocol.
Monitor for Admin and how to in- • Fax Destination
stall it, see Printer Reference.
For operating instructions, see
SmartDeviceMonitor for Admin
Help.
You can register and manage the fol-
lowing items in the Address Book:

69
 Registering Addresses and Users for Facsimile/Scanner Functions

• IP-Fax Destination ❖ Protection

You can set protection codes to
stop sender's name from being
used or folders from being ac-
cessed without authorization.

❖ E-mail
You can register e-mail destina-
tions in the Address Book.

❖ Add to Group
You can put registered e-mail and
folder destinations into a group for
easier management.

5 ❖ Folder
You can register the protocol, path
name and server name.
• SMB

Managing names in the Address Book

By registering a name and key dis-
play beforehand, you can specify e-
mail and folder destinations simply
• FTP by selecting the name key.
See p.72 “Registering Names”.

Sending fax by Quick Dial

Register a fax number in the Address
Book so you can specify it only by se-
• NCP lecting the fax destination, shown on
the fax initial display when sending a
fax. When label insertion is set to
“ON”, the receiver's name and stand-
ard messages are printed on the fax
message when it is received at the
other end.
By registering IP-Fax destinations in
the Address Book, you can specify a
destination simply by selecting it
from the destinations that appear in
the initial fax display.

70
 Address Book

Registered IP-Fax numbers can be

used and printed as sender’s IP-Fax Preventing unauthorized user access to
numbers. shared folders from the machine
See p.79 “Fax Destination”. After registering a protection code,
you can specify the object of protec-
Sending e-mail by Quick Dial tion to prevent an e-mail destination
from being used without permission.
By registering e-mail addresses in the You can prevent unauthorized access
Address Book, you can specify e-mail to registered folders. See p.107 “Reg-
destinations simply by selecting them istering a Protection Code”.
from the fax initial display when
sending a document by internet fax.
Managing users and machine usage
You can also specify an e-mail ad-
dress by selecting the destination Register user codes to limit users to
shown on the initial scanner display the following functions and check
when sending a document using the their use of each function:
scanner function.
A registered e-mail address can be
• Copier 5
used as the sender's address, and the • Document Server
sender's address are automatically • Facsimile
entered in the “From” field of an e- • Scanner
mail header.
• Printer
See p.88 “E-mail Destination”.
See p.74 “Authentication Informa-
tion”.
Sending scanned files to a shared folder
directly
After registering the path name, user
name and password, you can connect
to a shared folder simply by selecting
the destination shown on the initial
scanner display whenever sending
files using the scanner function to a
shared folder.
To share the folder using Windows,
select the SMB protocol.
To register the folder to the FTP serv-
er, select the FTP protocol.
To register the folder to the NetWare
server, select the NCP protocol.
See p.91 “Registering Folders”.

71
 Registering Addresses and Users for Facsimile/Scanner Functions

Registering Names
The user name is useful for selecting a Note
destination when sending faxes or e-
❒ The name can be used for docu-
mail. You can also use it as a folder
ments in the Document Server.
destination.
For details about the Document
Server, see p.37 “Using the Doc-
Registering a Name ument Server”.
❒ You can register up to 2000 pro-
A Press the {User Tools/Counter} key. grams and allocate them regis-
tration numbers between 00001
and 50000.
❒ Registration numbers are ini-
tially assigned automatically,
but you can change them after-
ward. To change a registration
5 number, press [Change] to the
right of “Registration No.”, and
enter a new number using the
ZFFH220E
number keys.

B Press [System Settings]. Reference

p.149 “Entering Text”

H Press the key for the classification

you want to use under Select Ti-
tle.

C Press [Administrator Tools], and then

press [TNext].

D Press [Address Book Management].

E Press [New Program]. Note
❒ The keys you can select are as
F Press [Change] on the right of the follows:
Name.
• [Freq.]… Added to the page
The name entry display appears. that is displayed first.
G Enter the name, and then press • [AB], [CD], [EF], [GH], [IJK],
[OK]. [LMN], [OPQ], [RST], [UVW],
[XYZ], [1] to [10]… Added to
the list of items in the select-
ed title.
❒ You can select [Freq.] and one
more page for each title.
72
 Registering Names

I To continue registering the name, To change a registration number

press [Continue to Program], and
then repeat the procedure from A Press [Change] to the right of
step F. “Registration No.”
J Press [OK]. B Enter a new registration number
using the number keys, and
K Press [Exit]. then press [#].

L Press the {User Tools/Counter} key. To change the title

A Press the key for the classifica-
Changing a Registered Name tion you want to use from Se-
lect Title.
A Press the {User Tools/Counter} key.
F Press [OK].
B Press [System Settings].
G Press [Exit].
C Press [Administrator Tools], and then 5
press [TNext]. H Press the {User Tools/Counter} key.
D Press [Address Book Management].
Deleting a Registered Name
E Select the registered name you
want to change. If you delete a name, data associated
Press the name key, or enter the with that name, such as e-mail ad-
r eg i s t e r e d n u m b er u s i n g t h e dresses, fax number, folder name,
number keys and IP-Fax destination, is also delet-
ed.
Note
❒ If you press , you can search A Press the {User Tools/Counter} key.
by the registered name, user
code, fax number, folder name,
B Press [System Settings].
e-mail address, or IP-Fax desti- C Press [Administrator Tools], and then
nation. press [TNext].

To change the name or key D Press [Address Book Management].

display E Press [Delete].
A Press [Change] on the right of F Select the name you want to de-
the name or key display. lete.
B Enter the name or key display, Press the key, or enter the regis-
and then press [OK]. tered number using the number
keys
Reference
p.149 “Entering Text” G Press [Yes].
H Press [Exit].
I Press the {User Tools/Counter} key.
73
 Registering Addresses and Users for Facsimile/Scanner Functions

Authentication Information
Register user codes to limit users to
the following functions and check Registering a New User Code
their use of each function:
• Copier A Press the {User Tools/Counter} key.
• Document Server
• Facsimile
• Scanner
• Printer
Note
❒ The number of copies made of doc-
uments stored in the Document
Server using the facsimile function ZFFH220E

5 is counted for each user code. This

allows you to check each user's us- B Press [System Settings].
age.
❒ The number of copies scanned us-
ing the scanner function is counted
for each user code. This allows you
to check each user's usage.
❒ To automatically register the print-
er driver user code, select [Printer: C Press [Administrator Tools], and then
PC Control] for the printer in User press [TNext].
Code Authentication. To use the
user code set in User Tools, set the D Press [Address Book Management].
user codes registered in User Tools
for the printer driver. See p.74 E Press the name whose code is to
“Authentication Information”. be registered, or enter the regis-
tered number using the number
Reference key.
For details about setting user codes
Note
for the printer driver, see Printer
Reference or the printer driver ❒ You can enter a one-to eight-
Help. digit user doce.
❒ To register the name, see p.72
Important “Registering Names”.
❒ The functions associated with each
user code are the same. If you F Press [Auth. Info].
change or delete user codes, man-
agement data and limits associated
with that code become invalid.

74
 Authentication Information

G Enterthe user code using the D Press [Address Book Management].

number keys, and then press [#].
E Select the user whose user code
you want to change.
Press the name key, or enter the
r e g i s t e re d n u m b e r u s i n g t h e
number keys
Note
Note ❒ If you press , you can search
❒ If you make a mistake, press for a user by the registered
[Clear] or the {Clear/Stop} key, name, user code, fax number,
and then enter the code again. folder name, e-mail address, or
H Press [TNext] twice. IP-Fax destination.
❒ To change the name, key dis-
I Select the functions to be used play and title, see p.73 “Chang-
with the user code from Available ing a Registered Name”.
Functions.
F Press [Auth. Info]. 5
G Press [Change], and then enter the
new user code using the number
keys

J Press [OK].
Note
❒ To continue registering user
codes, repeat the procedure
from step E. H Press [#].
K Press [Exit]. To change the available functions
L Press the {User Tools/Counter} key. A Press [TNext] twice.
B Press the key to select the func-
Changing a User Code tions to enable them.
Note
Note
❒ Press the key to highlight it,
❒ Even if you change a user code, the and then the function is ena-
counter value will not be cleared. bled. To cancel a selection,
A Press the {User Tools/Counter} key. press the highlighted key.

B Press [System Settings]. I Press [OK].

C Press [Administrator Tools], and then J Press [Exit].
press [TNext]. K Press the {User Tools/Counter} key.
75
 Registering Addresses and Users for Facsimile/Scanner Functions

Deleting a User Code Displaying the Counter for

Each User Code
Note
❒ After clearing the user code, the
counter is automatically cleared.
A Press the {User Tools/Counter} key.
❒ To delete a name from the Address B Press [System Settings].
Book entirely, see p.73 “Deleting a
Registered Name”.
C Press [Administrator Tools].
A Press the {User Tools/Counter} key. D Press [Display / Clear / Print Counter
per User].
B Press [System Settings]. E Select [Print Counter], [Transmission
C Press [Administrator Tools], and then Counter] or [Scanner Counter].
press [TNext]. Counters for individual function
usage under each user code ap-
D Press [Address Book Management]. pear.
5
E Select the name whose code is to
be deleted. Printing the Counter for Each
Press the name key, or enter the User Code
r eg i s t e r e d n u m b er u s i n g t h e
number keys
A Press the {User Tools/Counter} key.
F Press [Auth. Info].
B Press [System Settings].
G Press [Change] to delete the user
code, and then press [#]. C Press [Administrator Tools].
D Press [Display / Clear / Print Counter
per User].

E Select a user code from the left

side of the display.

H Press [OK].
I Press [Exit].
J Press the {User Tools/Counter} key.
Note
❒ Press [Select All on the Page] to se-
lect all user codes on the page.

76
 Authentication Information

F Press [Print Counter List] under Per F Select the function usage you
User. want to print from [Print Counter],
[Transmission Counter], and [Scanner
Counter].

G Press [Print].

Clearing the Number of Prints

Note
❒ Enter the user code, and then A Press the {User Tools/Counter} key.
press [#] if the user code is regis-
tered. B Press [System Settings].
G Select the function usage you C Press [Administrator Tools].
want to print from [Print Counter],
[Transmission Counter], and [Scanner D Press [Display / Clear / Print Counter
Counter]. per User].

E Select the user code to clear. 5

H Press [Print].
To print the number of prints for all To clear the number of prints
user codes made under a user code
A Select the user code from the
A Press the {User Tools/Counter} key. left side of the display.
B Press [System Settings]. Note
C Press [Administrator Tools]. ❒ Press [Select All on the Page] to
select all user codes on the
D Press [Display / Clear / Print Counter page.
per User]. B Press [Clear] under Per User
E Press [Print Counter List] under All Codes.
C Select the function usage you
Users.
want to clear from [Print Coun-
ter], [Transmission Counter], and
[Scanner Counter].
D Press [OK].

Note
❒ Enter the user code, and then
press [#] if the user code is regis-
tered.

77
 Registering Addresses and Users for Facsimile/Scanner Functions

To clear the number of prints for

all user codes
A Press [Clear] under All Users.

B Select the function usage you

want to clear from [Print Coun-
ter], [Transmission Counter], and
[Scanner Counter].
C Press [OK].

F Press [Exit].
5
G Press the {User Tools/Counter} key.

78
 Fax Destination

Fax Destination
Register a fax destination so you do • SUB Code
not need to enter fax numbers each Registering a SUB Code allows
time, and can send documents that you to use Confidential Trans-
have been scanned in using the fac- mission to send messages to the
simile function. other fax machines which sup-
For details about the number of fax port a similar function called
destinations that can be registered, “SUB Code”. See “SUB Code”,
see Facsimile Reference <Basic Fea- Facsimile Reference <Advanced
tures>. Features>.
• It is easy to select the fax destina- • SEP Code
tion if you register “Name” and Registering a SEP Code allows
“Key Display” for the fax destina- you to use Polling Reception to
tion. receive faxes from the other fax
machines which support Poll-
• You can register fax destinations
by selecting them from redial func-
ing Reception. See “SEP Code”,
Facsimile Reference <Advanced
5
tion. Features>.
• You can register fax destinations as • Line
a group. If the optional extra G3 interface
Registered Fax numbers can be used unit is installed, you can select
as sender's Fax numbers. the line type per destination.
There are two types of fax destina- • Fax header
tion, as shown below: You can select to print a fax
• Fax Destination header on fax messages the oth-
Select this to send the fax over the er party receives. The default is
telephone network. “1st Name”. See Facsimile Refer-
ence <Advanced Features>.
• IP-Fax
Select this to send the fax to a ma- • Label insertion
chine on a TCP/IP network. Use label insertion to print in-
formation such as the destina-
Limitation tion name on the sheet printed
❒ You cannot send the fax to a ma- out at the destination. Data is
chine on another network if that printed as follows:
network is behind a firewall. • Destination Name: The desti-
nation name specified in [Fax
❖ Fax Destination Destination] is printed with
You can program the following "To" before it at the top of the
items in a fax destination: sheet.
• Fax number • Standard Message: A regis-
Registers the destination's fax tered two-line sentence is
number. You can enter a fax printed under "Destination
number using up to 128 digits. Name".
You must include every digit in
the number.
79
 Registering Addresses and Users for Facsimile/Scanner Functions

Limitation • SUB Code

Registering a SUB Code allows
❒ To use this function, set La-
you to use Confidential Trans-
bel Insertion to [On] when
mission to send messages to the
programming fax destina-
other fax machines which sup-
tions and also select [Pro-
port a similar function called
grammed Name] when sending
“SUB Code”. See “SUB Code”,
fax documents.
Facsimile Reference <Advanced
Note Features>.
❒ Fax header and label inser- • SEP Code
tion are also printed when Registering a SEP Code allows
sending by e-mail using the you to use Polling Reception to
fax function. receive faxes from the other fax
❒ You can program a standard machines which support Poll-
message other than those ing Reception. See “SEP Code”,
registered in the machine. Facsimile Reference <Advanced
See “Programming, Chang- Features>.
5 ing, and Deleting Standard • Select Protocol
Messages”, Facsimile Refer- Select the protocol for the IP-
ence <Advanced Features>. Fax transmission.
• International TX mode
When setting the International
TX mode to [On], the machine
Registering a Fax Destination
transmits more carefully by
lowering transmission speed. A Press the {User Tools/Counter} key.
However, communication
times increase.

❖ IP-Fax Destination
You can program the following
items in an IP-Fax Destination:
Note
❒ This setting only works if the IP
fax function has been selected. ZFFH220E

• IP-Fax
Register the IP-Fax destination. B Press [System Settings].
You can register the name using
up to 128 characters. You must
make this setting when using
IP-Fax.

C Press [Administrator Tools], and then

press [TNext].

D Press [Address Book Management].

80
 Fax Destination

E Select the name whose fax desti- C Enter a SUB Code using the
number keys, and then press
nation you want to register.
[OK].
Press the name key, or enter the
D To enter a password, press
r eg i s t e r e d n u m b er u s i n g t h e
[Change] under Password
number keys.
(SID).
Note E Enter a password using the
❒ If you press , you can search number keys, and then press
by the registered name, user [OK].
code, fax number, folder name, F Press [OK].
e-mail address, or IP-Fax desti-
nation.
To program the SEP Code
❒ To register the name, key dis-
play, and title, see p.72 “Regis- A Press [Adv. Features], and then
tering Names”. select [SEP Code].
F Press [Fax Dest.]. B Press [Change] under RX SEP

G Enter the fax number using the

Code. 5
C Enter a SEP Code using the
number keys, and then press [OK] number keys, and then press
under Facsimile No.. [OK].
D To enter a password, press
[Change] under Password
(PWD).
E Enter a password using the
number keys, and then press
[OK].
To select the line F Press [OK].

A Press [Select Line].

To set the International TX Mode
A Press [Change] under Interna-
tional TX Mode.
B Select [Off] or [On], and then
press [OK].
B Select the line, and then press
[OK]. To select the fax header

To program the SUB Code Note

❒ You can register the fax header
A Press [Adv. Features], and then in Program Fax Information in
select [SUB Code]. the system settings for Facsimi-
B Press [Change] under TX SUB le Features. See “Program-
Code. ming”, Facsimile Reference <Basic
Features>.

81
 Registering Addresses and Users for Facsimile/Scanner Functions

A Press [Change] under Fax Header.

B Select [1st Name] or [2nd Name], Changing a Registered Fax
and then press [OK]. Destination
To set label insertion A Press the {User Tools/Counter} key.
When Label Insertion is set to ON, B Press [System Settings].
the receiver's name and standard
messages are printed on the fax C Press [Administrator Tools], and then
message when it is received at the press [TNext].
other end.
D Press [Address Book Management].
A Press [Change] under Label In-
sertion. E Select the name whose fax desti-
B Select [On]. nation you want to change.
C Press [Change] under Line 2. Press the name key, or enter the
r e g i s t e re d n u m b e r u s i n g t h e
D Select a standard message to number keys.
5 print on the second line. To
stamp a customized message, Note
press [Custom Message]. ❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒ To change the name, key dis-
play and title, see p.73 “Chang-
E Enter a message, and then press ing a Registered Name”.
[OK].
Reference
F Press [Fax Dest.].
p.149 “Entering Text” G Change the settings.
F Press [OK].
G Press [Change] under Line 3. To change the fax number
H Select a standard message, and A Press [Change] under Facsimile
then press [OK]. No..
I Press [OK].

H Press [OK].
Note
❒ When a group is registered, you
can also add this fax destination
to the group. See p.102 “Regis- B Enter the new fax number us-
tering Names to a Group”. ing the number keys, and then
press [OK].
I Press [Exit].
J Press the {User Tools/Counter} key.
82
 Fax Destination

To change the line To change the fax header

A Press [Select Line]. A Press [Change] under Fax Head-
er.
B Select the new fax header, and
then press [OK].

To change the label insertion

B Select the line. A Press [Change] under Label In-
C Press [OK]. sertion.
B Press [Change] under Line 2.
To change the SUB Code C Select the new standard mes-
sage or press [Custom Message]
A Press [Adv. Features]. to enter the new message.
B Press [SUB Code]. D Press [OK].
C Press [Change] under TX SUB E Press [Change] under Line 3.
5
Code.
F Select the new standard mes-
D Enter the new SUB Code, and sage, and then press [OK].
then press [OK].
G Press [OK].
E To change the password, press
[Change] under Password H Press [OK].
(SID).
F Enter the new password, and Note
then press [OK]. ❒ To change the name, key dis-
play and title, see p.73 “Chang-
G Press [OK]. ing a Registered Name”.

To change the SEP Code I Press [Exit].

A Press [Adv. Features]. J Press the {User Tools/Counter} key.
B Press [SEP Code].
C Press [Change] under RX SEP Deleting a Registered Fax
Code. Destination
D Enter the new SEP Code, and
then press [OK]. Note
E To change the password, press ❒ If you delete a destination that is a
[Change] under Password specified delivery destination,
(PWD). messages to its registered Personal
F Enter the new password, and Box, for example, cannot be deliv-
then press [OK]. ered. Be sure to check the settings
in the fax function before deleting
G Press [OK]. any destinations.
❒ To delete a name entirely, see p.73
“Deleting a Registered Name”.
83
 Registering Addresses and Users for Facsimile/Scanner Functions

A Press the {User Tools/Counter} key. Registering an IP-Fax

B Press [System Settings]. Destination
C Press [Administrator Tools], and then Reference
press [TNext].
For details about sending an IP-
D Press [Address Book Management]. Fax, see Facsimile Reference <Basic
Features>.
E Select the name whose fax desti-
nation you want to delete. A Press the {User Tools / Counter} key.
Press the name key, or enter the
r eg i s t e r e d n u m b er u s i n g t h e
number keys.
Note
❒ If you press , you can search
by the registered name, user
5 code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation. ZFFH220E

❒ To delete the name, key display,

and title, see p.73 “Deleting a B Press [System Settings].
Registered Name”. C Press [Administrator Tools], and then
F Press [Fax Dest.]. press [TNext].

G Press [Change] under Facsimile D Press [Address Book Management].

No.. E Select the name whose IP-Fax
H Press [Delete All], and then press destination you want to register.
[OK]. Press the name key, or enter the
r e g i s t e re d n u m b e r u s i n g t h e
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
I Press [OK]. e-mail address, or IP-Fax desti-
J Press [Exit]. nation.
❒ To register the name, key dis-
K Press the {User Tools/Counter} key. play, and title, see p.72 “Regis-
tering Names”.

F Press [Fax Dest.]

G Press [IP-Fax].

84
 Fax Destination

H Press [Change]. To select the protocol

A Select [H.323] or [SIP].

J Press [OK].

Changing a Registered IP-Fax

I Enther the IP-Fax destination and Destination
then press [OK].
A Press the {User Tools / Counter} key.
To program the SUB Code
B Press [System Settings].
A Press [Adv. Features], and then
select [SUB Code]. C Press [Administrator Tools], and then
B Press [Change] under TX SUB press [TNext].
Code. D Press [Address Book Management]. 5
C Enter a SUB Code using the
number keys, and then press E Select the name whose IP-Fax
[OK]. destination you want to change.
D To enter a password, press Press the name key, or enter the
[Change] under Password r e g i s t e re d n u m b e r u s i n g t h e
(SID). number keys
E Enter a password using the Note
number keys, and then press ❒ If you press , you can search
[OK]. for a user by the registered
F Press [OK]. name, user code, fax number,
folder name, e-mail address, or
To program the SEP Code IP-Fax destination.
❒ To change the name, key dis-
A Press [Adv. Features], and then play and title, see p.73 “Chang-
select [SEP Code]. ing a Registered Name”.
B Press [Change] under RX SEP
Code. F Press [Fax Dest.].
C Enter a SEP Code using the G Press [IP-Fax].
number keys, and then press
[OK]. H Change the settings.
D To enter a password, press
[Change] under Password To change the IP-Fax Destination
(PWD).
A Press [Change] under IP-Fax
E Enter a password using the
Destination.
number keys, and then press
[OK]. B Enter the new destination us-
ing the number keys, and then
F Press [OK].
press [OK].

85
 Registering Addresses and Users for Facsimile/Scanner Functions

To change the SUB Code Deleting a Registered IP-Fax

A Press [Adv. Features]. Destination
B Press [SUB Code].
Note
C Press [Change] under TX SUB
Code. ❒ If you delete a destination that is a
specified delivery destination,
D Enter the new SUB Code, and messages to its registered Personal
then press [OK]. Box, for example, cannot be deliv-
E To change the password, press ered. Be sure to check the settings
[Change] under Password in the fax function before deleting
(SID). any destinations.
F Enter the new password, and ❒ To delete a name entirely, see p.73
then press [OK]. “Deleting a Registered Name”.
G Press [OK].
A Press the {User Tools/Counter} key.
5 To change the SEP Code B Press [System Settings].
A Press [Adv. Features]. C Press [Administrator Tools], and then
press [TNext].
B Press [SEP Code].
C Press [Change] under RX SEP D Press [Address Book Management].
Code.
D Enter the new SEP Code, and
E Select the name whose IP-fax des-
tination you want to delete. Press
then press [OK]. the name key, or enter the regis-
E To change the password, press tered number using the number
[Change] under Password keys.
(PWD).
Note
F Enter the new password, and
then press [OK]. ❒ If you press , you can search
by the registered name, user
G Press [OK]. code, fax number, folder name,
e-mail address, or IP-Fax desti-
To change the protocol nation.
❒ To delete the name, key display,
A Select [H.323] or [SIP]. and title, see p.73 “Deleting a
I Press [OK]. Registered Name”.

F Press [Fax Dest.].

G Press [IP-Fax].
H Press [Change] under Facsimile
No..

I Press [Delete All], and then press

[OK].

86
 Fax Destination

J Press [OK].
K Press [Exit].
L Press the {User Tools/Counter} key.

87
 Registering Addresses and Users for Facsimile/Scanner Functions

E-mail Destination
Register e-mail destinations so you
do not need to enter an e-mail address Registering an E-mail
every time, and can send scan files Destination
from scanner or fax function by e-
mail.
• It is easy to select the e-mail desti-
A Press the {User Tools/Counter} key.
nation if you register “Name” and
“Key Display” as the e-mail desti-
nation.
• You can register e-mail destina-
tions as a group.
• You can use the e-mail address as
the sender's address when sending
scan files in scanner mode. If you
5 want to do this, set a protection ZFFH220E

code on the sender address to pre-

vent unauthorized access. See B Press [System Settings].
p.107 “Registering a Protection
Code”.
Note
❒ You can select an e-mail address
from an LDAP server, and then
register it in the Address Book.
“Sending Scan File by E-mail”, C Press [Administrator Tools], and then
Scanner Reference. press [TNext].
❒ You can set the machine to send a D Press [Address Book Management].
Transmission Result Report by e-
mail whenever a transmission is E Select the name whose e-mail ad-
sent. See Facsimile Reference <Ad- dress you want to register.
vanced Features>. Press the name key, or enter the
r e g i s t e re d n u m b e r u s i n g t h e
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒ To register the name, key dis-
play, and title, see p.72 “Regis-
tering Names”.

F Press [E-mail].
88
 E-mail Destination

G Press [Change] under E-mail Ad- K Press the {User Tools/Counter} key.
dress.
Note
❒ When a group is registered, you
can add the e-mail destinations
to the group. See p.102 “Regis-
tering Names to a Group”.

Changing a Registered E-mail

H Enter the e-mail address, and then Destination
press [OK].
Note A Press the {User Tools/Counter} key.
❒ You can enter up to 128 charac-
ters for the e-mail address.
B Press [System Settings].
C Press [Administrator Tools], and then
Entering the e-mail address press [TNext]. 5
A Enter the e-mail address. D Press [Address Book Management].
E Select the name whose e-mail ad-
dress you want to change.
Press the name key, or enter the
r e g i s t e re d n u m b e r u s i n g t h e
number keys
B Press [OK]. Note
❒ If you press , you can search
Using the e-mail address as the by the registered name, user
sender code, fax number, folder name,
e-mail address, or IP-Fax desti-
When an e-mail address is entered, nation.
it can be used as the sender's ad- ❒ To change the name, key dis-
dress. play, and title, see p.73 “Chang-
A Press [Protection]. ing a Registered Name”.
B Press [Sender] on the right side
of Use Name as.
F Press [E-mail].
Reference
G Press [Change] under E-mail Ad-
dress.
p.107 “Registering a Protec-
tion Code”
C Press [OK].

I Ifyou want to use internet fax,

specify whether or not to use "
Send via SMTP Server".

J Press [Exit].
89
 Registering Addresses and Users for Facsimile/Scanner Functions

H Enter the e-mail address, and then G Press [Change] under E-mail Ad-
press [OK]. dress.
Reference H Press [Delete All], and then press
p.149 “Entering Text” [OK].

I Press [OK]. I Press [OK].

J If you want to use internet fax, J Press [Exit].
specify whether or not to use "
Send via SMTP Server". K Press the {User Tools/Counter} key.
K Press [Exit].
L Press the {User Tools/Counter} key.

Deleting a Registered E-mail

5 Destination
To delete a name entirely, see p.73
“Deleting a Registered Name”.

A Press the {User Tools/Counter} key.

B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].

D Press [Address Book Management].

E Select the name whose e-mail ad-
dress you want to delete.
Press the name key, or enter the
r eg i s t e r e d n u m b er u s i n g t h e
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒ To delete the name, key display,
and title, see p.73 “Deleting a
Registered Name”.

F Press [E-mail].
90
 Registering Folders

Registering Folders
By registering a shared folder, you
can send scan files to it directly. Using SMB to Connect
There are three types of protocol you
can use: Note
• SMB ❒ To register a folder in an FTP serv-
For sending files to shared Win- er, see p.95 “Using FTP to Con-
dows folders nect”.
• FTP ❒ To register a folder in an NetWare
Use when sending files to an FTP server, see p.98 “Using NCP to
server. Connect”.
• NCP
Use when sending files to an Net- To register an SMB folder
Ware server.
Note
A Press the {User Tools/Counter} key. 5
❒ For details about protocols, server
names, and folder levels, consult
your network administrator.
❒ You can prevent unauthorized us-
ers from accessing folders from the
machine. See p.107 “Registering a
Protection Code”.
❒ You can only select either SMB,
FTP, or NCP. If you change proto- ZFFH220E

col after finishing your settings, all

previous entries are cleared. B Press [System Settings].
Reference
For details about network settings,
see “Setting Up the Machine on a
Network”, Network Guide.
For details about Scan to Folder,
see "Sending Scan Files by Scan to
Folder" Scanner Reference.
C Press [Administrator Tools], and then
press [TNext].

D Press [Address Book Management].

E Select the name whose folder you
want to register.
Press the name key, or enter the
r e g i s t e re d n u m b e r u s i n g t h e
number keys.

91
 Registering Addresses and Users for Facsimile/Scanner Functions

Note K Enter the password, and then press

❒ If you press , you can search [OK].
by the registered name, user
code, fax number, folder name, Note
e-mail address, or IP-Fax desti- ❒ You can enter up to 64 charac-
nation. ters for the password.
❒ To register the name, key dis- L Enter the password again to con-
play, and title, see p.72 “Regis- firm, and then press [OK].
tering Names”.
M Press [Folder].
F Press [Auth. Info], and then press
[TNext]. N Confirm that [SMB] is selected.
G Press [Specify Other Auth. Info] on
the right side of Folder Authenti-
cation.
Note
5 ❒ When [Do not Specify] is selected,
the SMB User Name and SMB Note
Password that you have speci- ❒ To specify a folder, you can ei-
fied in Default User Name / ther enter the path manually or
Password (Send) of File Trans- locate the folder by browsing
fer settings applies. For details, the network.
see "User Tools Menu (System
Settings)", Network Guide. Reference
❒ If User Authentication is speci- p.92 “To locate the folder manu-
fied, contact your administra- ally”
tor. p.93 “Using Browse Network to
locate the folder”
H Press [Change] under Login User
Name.
To locate the folder manually
I Enter the login user name, and
A Press [Change] under Path.
then press [OK].
B Enter the path where the folder
Note is located.
❒ You can enter up to 64 charac-
ters for the user name. Note
❒ Enter the path using this for-
Reference mat: “\\ServerName\Share-
p.149 “Entering Text” Name\PathName”.
J Press [Change] under Login Pass- ❒ You can also enter an IP ad-
dress.
word.
❒ You can enter a path using
up to 128 characters.
C Press [OK].

92
 Registering Folders

Note D Enter the user name.

❒ If the format of the entered Note
path is not correct, a message ❒ This is a user name which is
appears. Press [Exit], and authorized to access the fold-
then enter the path again. er.
E Enter the user's password, and
Using Browse Network to locate then press [OK].
the folder The Browse Network display
A Press [Browse Network]. reappears.
The client computers sharing Note
the same network as the ma- ❒ If the entered user name or
chine appear. password is not correct, a
message appears. Press [Exit],
Note and then enter the user name
❒ If you have already specified and password again.
your user name and pass-
word in steps F to L , the F Press [OK]. 5
Browse Network display
only lists client computers
O Press [Connection Test] to check the
path is set correctly.
you are authorized to access.
B Select a client computer. P Press [Exit].
Note
❒ If the connection test fails, check
the settings, and then try again.

Q Press [OK].
Shared folders under it appear. R Press [Exit].
Note S Press the {User Tools/Counter} key.
❒ You can press [Up One Level]
to switch between levels. Changing a registered folder
C Select the folder you want to
register. A Press the {User Tools/Counter} key.
The Logon display appears.
B Press [System Settings].
Note
❒ If you have already entered C Press [Administrator Tools], and then
an authorized user name and press [TNext].
password, the Logon display
will not appear. Proceed to
D Press [Address Book Management].
step F.

93
 Registering Addresses and Users for Facsimile/Scanner Functions

E Select the name whose folder you Changing items under SMB
want to change.
Press the user name key, or enter A Press [Change] under Path.
the registered number using the B Enter the new path where the
number keys folder is located, and then
press [OK].
Note
❒ If you press , you can search Note
by the registered name, user ❒ You can also use Browse Net-
code, fax number, folder name, work to specify a new folder.
e-mail address, or IP-Fax desti- For details, see p.93 “Using
nation. Browse Network to locate
❒ To change the name, key dis- the folder”.
play, and title, see p.73 “Chang-
ing a Registered Name”.
H Press [Connection Test] to check the
path is set correctly.
F Press [Folder]. I Press [Exit].
5 G Select the items you want to change. Note
❒ If the connection test fails, check
To change the protocol the settings, and then try again.
A Press [FTP] or [NCP]. J Press [OK].
K Press [Exit].
L Press the {User Tools/Counter} key.
Deleting a registered folder
B A confirmation message ap-
pears. Press [Yes]. Note
❒ To delete a name entirely, see p.73
Note
“Deleting a Registered Name”.
❒ Changing the protocol will
clear all settings made under A Press the {User Tools/Counter} key.
the previous protocol.
C Enter each item again. B Press [System Settings].
Reference C Press [Administrator Tools], and then
p.95 “To register an FTP fold- press [TNext].
er”. D Press [Address Book Management].
p.98 “To register an NCP
folder” E Select the name whose folder you
want to delete.
Press the name key, or enter the
r e g i s t e re d n u m b e r u s i n g t h e
number keys.

94
 Registering Folders

Note B Press [System Settings].

❒ If you press , you can search by
the registered name, user code,
fax number, folder name, e-mail
address, or IP-Fax destination.
❒ To delete the name, key display,
and title, see p.73 “Deleting a
Registered Name”. C Press [Administrator Tools], and then
F Press [Folder]. press [TNext].

G Press the protocol which is not

D Press [Address Book Management].
currently selected. E Select the name whose folder you
A confirmation message appears. want to register.

H Press [Yes]. Press the name key, or enter the

r e g i s t e re d n u m b e r u s i n g t h e
I Press [OK]. number keys.
5
J Press [Exit]. Note
❒ If you press , you can search
K Press the {User Tools/Counter} key. by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
Using FTP to Connect nation.
❒ To register the name, key dis-
Note play, and title, see p.73 “Delet-
❒ To register a shared folder config- ing a Registered Name”
ured in Windows, see p.91 “Using
SMB to Connect”. F Press [Auth. Info], and then press
❒ To register a folder in an NetWare [TNext].
server, see p.98 “Using NCP to
Connect”.
G Press [Specify Other Auth. Info] on
the right side of Folder Authenti-
cation.
To register an FTP folder
Note
❒ When [Do not Specify] is selected,
A Press the {User Tools/Counter} key. the SMB User Name and SMB
Password that you have speci-
fied in Default User Name /
Password (Send) of File Trans-
fer settings applies. For details,
see "User Tools Menu (System
Settings)", Network Guide.
❒ If User Authentication is speci-
fied, contact your administra-
ZFFH220E tor.

95
 Registering Addresses and Users for Facsimile/Scanner Functions

H Press [Change] under Login User R Enter the path.

Name.
Note
I Enter the login user name, and ❒ You can enter an absolute path,
then press [OK]. using this format: “/us-
er/home/username”; or a rela-
Note tive path, using this format:
❒ You can enter up to 64 charac- “directory/sub-directory”.
ters for the user name.
❒ If you leave the path blank, the
Reference login directory is assumed to be
p.149 “Entering Text” the current working directory.
❒ You can also enter an IP ad-
J Press [Change] under Login Pass- dress.
word.
❒ You can enter a path using up to
K Enter the password, and then press 128 characters.
[OK].
S Press [OK].
5 Note
Note
❒ You can enter up to 64 charac-
❒ To change the port number,
ters for the password.
press [Change] under Port No..
L Enter the password again to con- Enter the port number using the
firm, and then press [OK]. number keys, and then press [#].
❒ You can enter 1 to 65535.
M Press [Folder].
N Press [FTP]. T Press [Connection Test] to check the
path is set correctly.

U Press [Exit].
Note
❒ If the connection test fails, check
the settings, and then try again.
O Press [Change] under Server Name. V Press [OK].
W Press [Exit].
X Press the {User Tools/Counter} key.
Changing a registered folder
P Enter the server name, and then
press [OK]. A Press the {User Tools/Counter} key.
Note B Press [System Settings].
❒ You can enter a server name us-
ing up to 64 characters.
C Press [Administrator Tools], and then
press [TNext].

96
Q Press [Change] under Path.
 Registering Folders

D Press [Address Book Management]. Changing items under FTP

E Select the name whose folder you A Press [Change] under Port No.
want to change.
B Enter the new port number,
Press the name key, or enter the and then press [#].
r eg i s t e r e d n u m b er u s i n g t h e
number keys C Press [Change] under Server
Name.
Note D Enter the new server name, and
❒ If you press , you can search then press [OK].
for a user by the registered E Press [Change] under Path.
name, user code, fax number,
folder name, e-mail address, or F Enter the new path, and then
IP-Fax destination. press [OK].
❒ To change the name, key dis- H Press [Connection Test] to check the
play, and title, see p.73 “Chang- path is set correctly.
ing a Registered Name”.
I Press [Exit]. 5
F Press [Folder].
Note
G Select the items you want to ❒ If the connection test fails, check
change. the settings, and then try again.

To change the protocol

J Press [OK].
A Press [SMB], or [NCP].
K Press [Exit].
L Press the {User Tools/Counter} key.
Deleting a registered folder

Note
B A confirmation message ap- ❒ To delete a name entirely, see p.73
pears. Press [Yes]. “Deleting a Registered Name”.

Note A Press the {User Tools/Counter} key.

❒ Changing the protocol will
clear all settings made under B Press [System Settings].
the previous protocol. C Press [Administrator Tools], and then
C Enter each item again. press [TNext].
Reference D Press [Address Book Management].
p.91 “To register an SMB
folder”. E Select the name whose folder you
want to delete.
p.98 “To register an NCP
folder” Press the name key, or enter the
r e g i s t e re d n u m b e r u s i n g t h e
number keys.
97
 Registering Addresses and Users for Facsimile/Scanner Functions

Note B Press [System Settings].

❒ If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒ To delete the name, key display,
and title, see p.73 “Deleting a C Press [Administrator Tools], and then
Registered Name”. press [TNext].
F Press [Folder]. D Press [Address Book Management].
G Press the protocol which is not E Press the name you want to regis-
currently selected. ter or enter the registered number
A confirmation message appears. using the number keys.

H Press [Yes]. Note

5 ❒ To register a name in the Ad-
I Press [OK]. dress Book, see p.72 “Register-
J Press [Exit]. ing a Name”.

K Press the {User Tools/Counter} key. F Press [Auth. Info], and then press
[TNext].

Using NCP to Connect G Press [Specify Other Auth. Info] on

the right side of Folder Authenti-
cation.
Note
❒ To register a shared folder config- Note
ured in Windows, see p.91 “Using ❒ When [Do not Specify] is selected,
SMB to Connect” the SMB User Name and SMB
❒ To register a folder in an FTP serv- Password that you have speci-
er, see p.95 “Using FTP to Con- fied in Default User Name /
nect” Password (Send) of File Trans-
fer settings applies. For details,
see "User Tools Menu (System
To register an NCP folder Settings)", Network Guide.
❒ If User Authentication is speci-
A Press the {User Tools/Counter}key. fied, contact your administra-
tor.

H Press [Change] under Login User

Name.

I Enter the login user name, and

then press [OK].
Limitation
ZFFH220E
❒ You can enter up to 64 charac-
ters for the user name.
98
 Registering Folders

Note Note
❒ If you have set "Connection ❒ To specify a folder, you can ei-
Type" to [NDS], enter the user ther enter the path manually or
name followed by the name of locate the folder by browsing
the context where the user ob- the network.
ject is located. If the user name
is “user” and the context name Reference
is “context”, enter “user.con- p.99 “To locate the folder manu-
text” ally”
p.100 “Using Browse Network
Reference
to locate the folder”
p.149 “Entering Text”

J Press [Change] under Login Pass- To locate the folder manually

word.
A Press [Change] under Path.
K Enter the password, and then press B Enter the path where the folder
[OK]. is located.
5
Limitation Note
❒ You can enter up to 64 charac- ❒ If you set "Connection Type"
ters for the password. to [NDS], and if the NDS tree
L Enter the password again to con- name is "tree", the name of
the context including the vol-
firm, and then press [OK].
ume is "context", the volume
M Press [Folder]. name is "volume" and the
folder name is "folder", then
N Press [NCP]. the path will be "\\tree\vol-
ume.context\folder".
❒ If you set "Connection Type"
to [Bindery], and if the Net-
Ware server name is "server",
the volume name is "volume"
and the folder name is "fold-
O Select "Connection Type". er", then the path will be
"\\server\volume\folder".
If you want to specify a folder in an
NDS tree, press [NDS]. If you want ❒ You can enter a path using
to specify a folder on a NetWare up to 128 characters.
server, press [Bindery]. C Press [OK]
D Press [Connection Test] to check
the path is set correctly.
E Press [OK].
Note
❒ If the connection test fails,
P Specify the folder. check the settings, and then
try again.
99
 Registering Addresses and Users for Facsimile/Scanner Functions

Using Browse Network to locate D Press [Address Book Management].

the folder
E Select the user of the registered
A Press [Browse Network]. folder you want to change.
If you have set "Connection Press the name key, or enter the
Type" to [NDS], a list of items in r e g i s t e re d n u m b e r u s i n g t h e
the NDS tree appears. number keys
If you have set "Connection Note
Type" to [Bindery], a list of items ❒ If you press , you can search
on the NetWare server appears. for a user by the registered
name, user code, fax number,
Note
folder name, e-mail address, or
❒ Only the folders you are al- IP-Fax destination.
lowed to access appear in
[Browse Network]. ❒ To change the name, key dis-
play, and title, see p.73 “Chang-
❒ If the languages used on the ing a Registered Name”.
5 machine and the destination
you want to view differ, the F Press [Folder].
items in the list may not ap-
pear correctly. G Select the items you want to
❒ Up to 100 items can be dis- change.
played in the list.
B Search for the destination fold- To change the protocol
er in the NDS tree or NetWare
A Press [SMB] or [FTP].
server.
Note
❒ You can press [Up One Level]
to switch between levels.
C Select the folder you want to
register.
B A confirmation message ap-
D Press [OK]. pears. Press [Yes].
Q Press [OK]. Note
R Press [Exit]. ❒ Changing the protocol will
clear all settings made under
S Press the {User Tools / Counter} key. the previous protocol.
C Enter each item again.
Changing a registered folder Reference
p.91 “To register an SMB
A Press the{User Tools/Counter}key. folder”.
B Press [System Settings]. p.95 “To register an FTP fold-
er”.
C Press [Administrator Tools], and then
press [TNext].
100
 Registering Folders

Changing items under NCP F Press [Folder].

A Select "Connection Type". G Press the protocol which is not
currently selected.
B Press [Change] under Path.
A confirmation message appears.
C Enter the new path where the
folder is located, and then H Press [Yes].
press [OK].
I Press [OK].
Note
❒ You can also use Browse Net- J Press [Exit].
work to specify a new folder.
For details, see p.100 “Using K Press the {User Tools / Counter} key.
Browse Network to locate
the folder”.

H Press [Connection Test] to check the

path is set correctly.

I Press [Exit].
5
Note
❒ If the connection test fails, check
the settings, and then try again.

J Press [OK].
K Press [Exit].
L Press the{User Tools / Counter}key.
To delete the registered folder

Note
❒ To delete a name entirely, see p.73
“Deleting a Registered Name”.

A Press the{User Tools/Counter}key.

B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].

D Press [Address Book Management].

E Select a user of the folder you
want to delete.
Press the name key, or enter the
r eg i s t e r e d n u m b er u s i n g t h e
number keys.
101
 Registering Addresses and Users for Facsimile/Scanner Functions

Registering Names to a Group

You can register names to a group to
enable easy management of e-mail
E Press [New Program].
addresses and folders for each group. F Press [Change] under Group Name.
To add names to a group, the groups
must be registered beforehand.
Note
❒ You can register up to 100 groups.
❒ When using Scan to Folder func-
tion, you cannot send scan files to a
group with over 50 folders regis-
G Enter the group name, and then
press [OK].
tered.
The Key Display name is set auto-
❒ You can set a protection code to matically.
prevent unauthorized access to the
5 folders registered in a group. For Reference
details, see p.107 “Registering a p.149 “Entering Text”
Protection Code”.
H Press the title key under Select Ti-
tle, if necessary.
Registering a New Group
Note
A Press the {User Tools/Counter} key. ❒ The keys you can select are as
follows:
• [Freq.]… Added to the page
that is displayed first.
• [AB], [CD], [EF], [GH], [IJK],
[LMN], [OPQ], [RST], [UVW],
[XYZ], [1] to [10]… Added to
the list of items in the select-
ed title.
ZFFH220E
❒ You can select [Freq.] and one
more page for each title.
B Press [System Settings]. I When you want to change the key
display, press [Change] under Key
Display. Enter the key display,
and then press [OK].

J Press [OK].
K Press [Exit].
C Press [Administrator Tools], and then
press [TNext]. L Press the {User Tools/Counter} key.
D Press [Address Book: Program / Change /
Delete Group].
102
 Registering Names to a Group

The group key that you have se-

Registering Names to a Group lected becomes highlighted, and
the name is added to it.
You can put names that have been
registered in the Address Book into a
group.
When registering new names, you
can also register groups at the same
time.
To remove the name, click the
A Press the {User Tools/Counter} key. highlighted group again.
B Press [System Settings]. H Press [OK].
C Press [Administrator Tools], and then I Press [Exit].
press [TNext].
J Press the {User Tools/Counter} key.
D Press [Address Book Management].
E Select the name to register in a Displaying Names Registered 5
group.
in Groups
Press the name key, or enter the
r eg i s t e r e d n u m b er u s i n g t h e You can check the names or groups
number keys. registered in each group.
Note A Press the {User Tools/Counter} key.
❒ If you press , you can search
by the registered name, user B Press [System Settings].
code, fax number, folder name,
e-mail address, or IP-Fax desti- C Press [Administrator Tools], and then
nation. press [TNext].

F Press [Add to Group]. D Press [Address Book: Program / Change /

Delete Group].
G Select a group to which you want E Select the group where the mem-
to add the name to.
bers you want to check is regis-
tered.

F Press [Programd. User/Group].

All the names registered will be
displayed.

Note
❒ If you press , you can search
for a group by entering the
group name.

G Press [OK].
103
 Registering Addresses and Users for Facsimile/Scanner Functions

H Press [Exit]. J Press the {User Tools/Counter} key.

I Press the {User Tools/Counter} key.
Changing a Group Name
Removing a Name from a A Press the {User Tools/Counter} key.
Group
B Press [System Settings].
A Press the {User Tools/Counter} key. C Press [Administrator Tools], and then
B Press [System Settings]. press [TNext].

C Press [Administrator Tools], and then D Press [Address Book: Program / Change /
press [TNext]. Delete Group].

D Press [Address Book Management]. E Press the group key you want to
change.
E Select the name to remove from a F Enter the items.
5 group.
Press the name key, or enter the
r eg i s t e r e d n u m b er u s i n g t h e To change the group name and
number keys. key display

F Press [Add to Group]. A Press [Change] under Group

Name or Key Display.
G Select the group from which you
want to remove the name.

B Enter the new group name or

key display, and then press
Note [OK].
❒ Highlighted keys indicate groups
in which the name has been reg- To change the title
istered.
The name is removed from the A Press the title key under Select
group. Title.

To change the registration

number
A Press [Change] under Registra-
tion No..
H Press [OK]. B Enter the new registration
number using the number keys.
I Press [Exit]. C Press [#].
104
 Registering Names to a Group

G Press [OK]. F Press [Add to Group].

H Press [Exit]. G Select the group which you want
to add to.
I Press the {User Tools/Counter} key.

Deleting a Group
A Press the {User Tools/Counter} key.
B Press [System Settings]. The group key that you have se-
lected becomes highlighted, and
C Press [Administrator Tools], and then the group is added to it.
press [TNext].

D Press [Address Book: Program / Change /

Delete Group].

E Press [Delete]. 5
F Press a group key you want to de- H Press [OK].
lete.
I Press [Exit].
G Press [Yes].
J Press the {User Tools/Counter} key.
H Press [Exit].
I Press the {User Tools/Counter} key. Deleting a Group within a
Group
Adding a Group to Another
Group A Press the {User Tools/Counter} key.
You can add a group to another
B Press [System Settings].
group. C Press [Administrator Tools], and then
A Press the {User Tools/Counter} key. press [TNext].

B Press [System Settings]. D Press [Address Book: Program / Change /

Delete Group].
C Press [Administrator Tools], and then E Within the group you want to de-
press [TNext].
lete.
D Press [Address Book: Program / Change / Press the group key, or enter the
Delete Group]. registered number during the
number keys.
E Select the group that you want to
put into another group. F Press [Add to Group].
Press the group key, or enter the The keys of groups in which the
r eg i s t e r e d n u m b er u s i n g t h e group is registered appear high-
number keys. lighted.
105
 Registering Addresses and Users for Facsimile/Scanner Functions

G Select the group that you want to

delete from.

H Press [OK].

The group key is deselected and

the group is deleted from it.
5

106
 Registering a Protection Code

Registering a Protection Code

You can stop sender's names or fold-
ers being accessed by setting a protec-
E Select the name whose protection
code you want to register.
tion code.
Press the name key, or enter the
You can use this function to protect
r e g i s t e re d n u m b e r u s i n g t h e
the following:
number keys.
• Folders
You can prevent unauthorized ac- Note
cess to folders. ❒ If you press , you can search
• Sender's names by the registered name, user
You can prevent misuse of sender's code, fax number, folder name,
names. e-mail address, or IP-Fax desti-
nation.
Note ❒ To register the name, key dis-
❒ To protect the mail sender's name, play, and title, see p.72 “Regis-
the user code must be registered in tering Names”. 5
advance. For details, see p.74 “Au-
thentication Information”. F Press [Protection].

Registering a Protection Code

To a Single User
A Press the {User Tools/Counter} key.
G Press [Destination] or [Sender] un-
der Use Name as.

ZFFH220E
Note
❒ Both [Destination] and [Sender]
B Press [System Settings]. can be selected at the same time.

H Press [Folder Destination] or [Sender]

under Protection Object.

C Press [Administrator Tools], and then

press [TNext].

D Press [Address Book Management]. 107

 Registering Addresses and Users for Facsimile/Scanner Functions

Note G Press [Folder Destination] under

❒ Both [Folder Destination] and Protection Object.
[Sender] can be selected at the
same time.

I Press [Change] under Protection

Code.

J Enter a protection code using the

number keys, and then press [#]. H Press [Change] under Protection
Code.
Note
❒ By default, no protection code is I Enter a protection code using the
specified. number keys, and then press [#].
❒ You can specify a protection Note
code of up to eight digits. You
❒ By default, no protection code is
can also specify “Protection”
specified.
without specifying a protection
5 code. ❒ You can specify a protection
code of up to eight digits. You
K Press [OK]. can also specify “Protection”
without specifying a protection
L Press [Exit]. code.
M Press the {User Tools/Counter} key. J Press [OK].
K Press [Exit].
Registering a Protection Code
To a Group User L Press the {User Tools/Counter} key.
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].

D Press [Address Book: Program / Change /

Delete Group].

E Press the group key you want to

register or enter the registered
number using the number keys.

F Press [Protection].

108
 Registering the Transfer Request

Registering the Transfer Request

This section describes how to register Note
the Transfer Station and Receiving
❒ Polling IDs of the Requesting Party
Station used in the fax function's
(this machine) and Transfer Sta-
Transfer Request.
tions must be identical.
Note ❒ You can have up to 30 Receiving
❒ Before you can use Transfer Re- Stations per Transfer Station. If
quest, you must program the Poll- you specify a Transfer Station
ing ID and set the Transfer Report. Group, the group counts as a sin-
See “Programming a Polling gle receiver.
ID”and “Transfer Report”, Facsim-
ile Reference <Advanced Features>.
Registering a Transfer
❖ Transfer Station Station/Receiving Station
Refers to the machine that receives
the Transfer Request to forward in-
A Press the {User Tools/Counter} key. 5
coming messages to another desti-
nation.

❖ Receiving Station
Refers to the facsimile or computer
that receives messages from the
Transfer Station.
Limitation
❒ When messages are transferred by
fax, Transfer Stations must be ma- ZFFH220E

chines of the same manufacturer as

this one, and have the Transfer Sta- B Press [System Settings].
tion function.
❒ When messages are transferred by
e-mail, Transfer Stations must be
machines of the same manufactur-
er as this one, and have both the
Transfer Station and Internet Fax
functions. C Press [Administrator Tools], and then
❒ You cannot use Transfer Request press [TNext].
without programming the fax
number or e-mail address of the D Press [Address Book: Program / Change /
Requesting Party in the Address Delete Transfer Request].
Book of the Transfer Stations.
E Press [New Program].

109
 Registering Addresses and Users for Facsimile/Scanner Functions

F Set the Transfer Request's infor- I Press [E-mail].

mation.
J Enter the items. See p.88 “Regis-
tering an E-mail Destination”.
To register the Transfer Request
name and key display K Press [IP-Fax].
A Press [Change] under Transfer L Enter the items. See steps I - J on
Request Name or Key Display. p.84 “Registering an IP-Fax Desti-
The name entry display ap- nation”.
pears. M Press [Receiving Statn.].
B Enter the Transfer Request name
or key display, and then press N Specify the Receiving Stations.
[OK].
Note
Reference ❒ When specifying the Receiving
p.149 “Entering Text” Stations, use the numbers
stored in Quick Dial keys, or
5 Groups in the Transfer Station.
To select the title
A To associate a Transfer Re- Quick Dial
quest name with a title, press
the title key under Select Title. A Press [qQuick Dial].
B Enter the number stored in the
Quick Dial of the Transfer Sta-
tion using the number keys
For example, to select the desti-
nation stored in Quick Dial 01 of
the Transfer Station, enter
Note {0}{1}.
❒ The keys you can select are as C To specify an additional Re-
follows: ceiving Station, press [Add].
• [Freq.]… Added to the
page that is displayed Speed Dial
first.
• [AB], [CD], [EF], [GH], [IJK], A Press [qpSpeed Dial].
[LMN], [OPQ], [RST], [UVW], B Enter the Speed Dial number
[XYZ], [1] to [10]… Added using the number keys.
to the list of items in the For example, to select the desti-
selected title. nation stored in Speed Dial 12 of
❒ You can select [Freq.] and one the Transfer Station, enter
more page for each title. {1}{2}.
G Press [Fax Dest.].
H Enter the items. See step G on p.80
“Registering a Fax Destination”.
110
 Registering the Transfer Request

❒ To change the name, key dis-

Group Dial play, and title, see p.73 “Chang-
ing a Registered Name”.
A Press [qppGroup Dial].
B Enter the Group number using Note
the number keys. ❒ If you press , you can search
For example, to select the desti- for a user by Transfer Request
nations stored in Group 04 of name, fax number, or e-mail ad-
the Transfer Station, enter dress.
{0}{4}.
F Enter the items.
C To specify an additional Re-
ceiving Station, press [Add].
To change the Transfer Request
O When you have specified all the name and key display
Receiving Stations, press [OK].
A Press [Change] under Transfer
P Press [Exit]. Request Name or Key Display.

Q Press the {User Tools/Counter} key. B Enter the new Transfer Re-
quest Name or key display,
5
and then press [OK].
Changing a Registered
Transfer Station/Receiving To change the title
Station A Press the title key under Select
Title.
A Press the {User Tools/Counter} key.
B Press [System Settings]. To change the Fax Station

C Press [Administrator Tools], and then A Press [Fax Dest.].

press [TNext]. Proceed to step A of "To change
the E-mail Transfer Station"
D Press [Address Book: Program / Change / when messages are transferred
Delete Transfer Request]. by e-mail.
E Select the name whose Transfer B Change the Transfer Station's
Station/Receiving Station you information. See p.82 “Chang-
want to change. ing a Registered Fax Destina-
tion”.
Press the name key, or enter the
r eg i s t e r e d n u m b er u s i n g t h e
number keys. To change the IP-Fax Station
Note A Press [IP-Fax].
❒ If you press , you can search B Change the Transfer Station's
by the group name, fax number, information. See step H on p.85
mail address, or IP-Fax destina- “Changing a Registered IP-Fax
tion. Destination”.

111
 Registering Addresses and Users for Facsimile/Scanner Functions

To change the E-mail Transfer Note

Station ❒ If you press , you can search
by the group name, fax number,
A Press [E-mail]. e-mail address, or IP-Fax desti-
B Change the Transfer Station's nation.
information. See steps G and H ❒ To delete the name, key display,
on p.89 “Changing a Regis- and title, see p.73 “Deleting a
tered E-mail Destination”. Registered Name”.

G Press [Yes].
To change the Receiving Station
H Press [Exit].
A Press [Receiving Statn.].
B Select the Receiving Station I Press the {User Tools/Counter} key.
you want to change.
C Press [Clear] to clear the number,
and then enter the new number
5 using the number keys.

G Press [OK].
H Press [Exit].
I Press the {User Tools/Counter} key.

Deleting a Registered Transfer

Station/Receiving Station
A Press the {User Tools/Counter} key.
B Press [System Settings].
C Press [Administrator Tools], and then
press [TNext].

D Press [Address Book: Program / Change /

Delete Transfer Request].

E Press [Delete].
F Select the name whose Transfer
Station/Receiving Station you
want to delete.
Press the name key, or enter the
r eg i s t e r e d n u m b er u s i n g t h e
number keys.

112
 Registering Authentication

Registering Authentication

SMTP Authentication E Press the name you want to regis-

ter or enter the registered number
using the number keys
For each user registered in the Ad-
dress Book, you can register a login Note
user name and login password to be ❒ To register a name in the Ad-
used when accessing an SMTP server. dress Book, see p.72 “Register-
Reference ing Names”.
To use an SMTP server, you need
to program it beforehand. For de-
F Press [Auth. Info].
tails, see “SMTP Server Settings”, G Press [Specify Other Auth. Info] Info
Network Guide. on the right side of SMTP Au-
thentication.
Note
❒ When [Do not Specify] is selected for H Press [Change] under Login User 5
SMTP Authentication, the User Name.
Name and Password that you have
specified in SMTP Authentication
of File Transfer settings applies.
For details, see “User Tools Menu
(System Settings)", Network Guide.

A Press the {User Tools/Counter} key.

I Enter the login user name, and
then press [OK].
Note
❒ You can enter up to 64 charac-
ters for the user name.
❒ When using POP before SMTP
Authentication, you can enter
up to 63 alphanumeric charac-
ZFFH220E
ters.

B Press [System Settings]. Reference

p.149 “Entering Text”

J Press [Change] under Login Pass-

word.

K Enter the password, and then press

[OK].
C Press [Administrator Tools], and then Note
press [TNext].
❒ You can enter up to 64 charac-
D Press [Address Book Management]. ters for the password.
113
 Registering Addresses and Users for Facsimile/Scanner Functions

L Enter the password again to con- B Press [System Settings].

firm, and then press [OK].

M Press [OK].
Note
❒ To change the SMTP Authenti-
cation settings, repeat steps H to
M. C Press [Administrator Tools], and then
press [TNext].

LDAP Authentication D Press [Address Book Management].

For each user registered in the Ad- E Press the name you want to regis-
dress Book, you can register a login ter or enter the registered number
user name and login password to be using the number keys
used when accessing an LDAP server.
Note
5 Reference ❒ To register a name in the Ad-
To use an LDAP server, you need dress Book, see p.72 “Register-
to program it beforehand. For de- ing Names”.
tails, see “LDAP Server Settings”,
Network Guide. F Press [Auth. Info], and then press
[TNext].
Note
❒ When [Do not Specify] is selected for G Press [Specify Other Auth. Info] on
LDAP Authentication, the User the right side of LDAP Authenti-
Name and Password that you have cation.
specified in Program/Change
LDAP Server of Administrator
H Press [Change] under Login User
Name.
Tools settings applies. For details,
see “Program / Change / Delete
LDAP Server”, Network Guide.

A Press the {User Tools/Counter} key.

I Enter the login user name, and

then press [OK].
Note
❒ You can enter up to 64 charac-
ters for the user name.

ZFFH220E Reference
p.149 “Entering Text”

J Press [Change] under Login Pass-

word.

114
 Registering Authentication

K Enter the password, and then

press [OK].
Note
❒ You can enter up to 64 charac-
ters for the password.

L Enter the password again to con-

firm, and then press [OK].

M Press [OK].
Note
❒ To change the LDAP Authenti-
cation settings, repeat steps H to
M.

115
 Registering Addresses and Users for Facsimile/Scanner Functions

116
 6. Troubleshooting

If Your Machine Does Not Operate As You

Want
The following chart gives explanations of common problems and messages. If
other messages appear, follow the instructions displayed.
Note
❒ If you cannot make copies as you want because of the paper type, paper size
or paper capacity problems, use recommended paper. See p.162 “Copy Pa-
per”.

General
Problem Causes Solutions
“Please wait.” ap- This message appears Wait for the machine to get ready.
pears when you turn on the oper-
ation switch or change the
toner bottle.
Although the copier screen Functions other than the Wait a little longer.
appears when the machine copier function are not yet
is turned on using the main ready.
power switch, it cannot be
switched to another screen
by pressing the {Facsimile}
or {Scanner} key.
The machine has just been Functions other than the Wait a little longer.
turned on and the User copier function are not yet
Tools screen is displayed, ready. Time required var-
but the User Tools menu ies by function. Functions
has items missing. appear in the User Tools
menu when they become
ready for use.
The display is off. The screen contrast knob is Set the screen contrast knob to the
turned to the dark position. light position to see the display pan-
el properly.
The machine is in Energy Press the {Energy Saver} key to can-
Saver mode. cel Energy Saver mode.
The operation switch is Turn on the operation switch.
turned off.
Nothing happens when the The main power switch is Turn on the main power switch.
operation switch is turned turned off.
on.

117
 Troubleshooting

Problem Causes Solutions

Memory is full. There are too many Press [Delete File] to delete unneces-
scanned pages or stored sary documents.
files: hard disk capacity is
exceeded.
The function status indica- The function associated Press the function key correspond-
tor is red. with the red indicator was ing to the indicator. Follow the in-
interrupted. structions that appear on the control
panel.
You forgot your user code. — Contact your service representative.
The user code entry dis- Users are restricted by user Enter the user code (up to 8 digits),
play appears. management. and then press [#].
The Authentication screen Basic Authentication, Win- Enter your login user name and user
appears. dows Authentication, password. See p.24 “When the Au-
LDAP Authentication, or thentication Screen is displayed”.
Integration Server Authen-
tication is set.
“You do not have The use of the function is Contact the administrator.
the privileges to restricted to authenticated
use this func- users only.
6 tion.” is displayed.
“You do not have This user code is not al- Press the {Energy Saver} key. Check
the privileges to lowed to use the function the display goes off, and then press
use this func- selected. the {Energy Saver} key again. The
tion.” continues to be user code entry display returns.
displayed even though you When printing under the copier or
have entered a valid user printer function, press {Energy Sav-
code. er} only after printing has finished.
Authentication has failed. The entered login user Inquire the user administrator for
name or login password is the correct login user name and
not correct. login password.
The machine cannot per- Contact the administrator.
form authentication.
The selected You have tried to delete Files can be deleted by the person
file(s) which you files without the authority who created the file. To delete a file
do not have access to do so. which you are not authorized to de-
privileges to lete, contact the person who created
could not be de- the file.
leted.

118
 If Your Machine Does Not Operate As You Want

Problem Causes Solutions

The main power in- This occurs in the fol- Close the exposure glass cover or ADF, and
dicator continues lowing cases: check if the machine communicating with a
blinking and does • The exposure computer.
not turn off when glass cover or the
pressed. ADF is open.
• The machine is
communicating
with external
equipment.
• The hard disk is
active.
Original images are You may have load- Load paper correctly. Load paper into Tray 1-4
printed on the re- ed the paper incor- with the print side up, and into the LCT or by-
verse side of the pa- rectly. pass tray with the print side down. See p.123
per. “Orientation-Fixed Paper or Two-Sided Paper”.
Misfeeds occur fre- The tray's side Check the side guides are locked. See p.132
quently. guides may not be “Changing the Paper Size”.
locked.
The tray's end guide Check the end guide is set properly. See p.132
may not be set prop- “Changing the Paper Size”.
erly. 6
You may have load- When using paper of a size that cannot be de-
ed paper of a size not tected automatically, use Tray Paper Settings to
shown on the paper set the paper size. See p.56 “Tray Paper Size:
size selector. Tray 1–4” and p.162 “Copy Paper”.
An error message re- When a misfeed mes- Clear misfed paper, and then open and close the
mains, even if misfed sage appears, it re- front cover. See p.127 “x Clearing Misfeeds”.
paper is removed. mains until you open
and close the cover,
as required.
An error message re- This may occur if the Press the {Start} key.
mains, even if con- HDD is not installed.
sumables are
replaced and/or mis-
fed paper is re-
moved.
Cannot print in du- You cannot use pa- For duplex printing, select Tray 1-4 in copier
plex mode. per in the bypass tray mode or with the printer driver.
for duplex printing.
[1 Sided Copy] is se- Select [2 Sided Copy] for Paper Type: Tray 1-4. See
lected for Paper p.58 “Paper Type: Tray 1–4”
Type: Tray 1-4.

119
 Troubleshooting

Document Server
Problem Solutions
"Scanned pages exceeded The number of scanned pages exceeds the capacity per
max. number. Do you want file of the Document Server.
to store the scanned pag- To store scanned pages as a file, press [Store File].
es as a file?" appears. Scanned data is stored as a file in the Document Server.
If you do not want to store scanned pages, press [No].
Scanned data is deleted.
You forgot your password. Contact the administrator.
You cannot find out what is stored in Check the date or time column in the Document Server:
a file. Select Files to Print display.
Check document content by printing it's first page. Press
the line of the document in the Document Server: Select
Files to Print display, and then press [Print 1st Page] fol-
lowed by the {Start} key.
Memory frequently becomes full. Delete unnecessary files. On the file selection display, se-
lect unnecessary files, and then press [Delete]. If this does
not increase available memory, do the following.
6 • Switch to the scanner display, and then delete unnec-
essary files stored under the scanner function.
• Switch to the printer display, and then delete unnec-
essary files stored under Sample Print, Locked Print,
Hold Print, or Stored Print.
You want to check print quality be- Check print quality by printing out only the first set us-
fore making a large print run. ing the {Sample Copy} key.
"Original is being The copier or scanner function is in use. To cancel a job
scanned by another func- in progress, first press [Exit], and then press the {Copy}
tion." appears. key or {Scanner} key. Next, press the {Clear/Stop} key.
When the message "[Stop] key was pressed."
appears, press [Stop].

120
 B Loading Paper

B Loading Paper
Reference Setting special paper in the paper
For paper types and sizes, see tray 2
p.162 “Copy Paper”.
A Load the special paper below
the limit mark of the tray.
Loading Paper into Paper
Trays
Note
❒ You can change the paper size, see
p.132 “Changing the Paper Size”.

A Pull out the paper tray until it

stops.
ZEWY110E

B Square the paper and load it in

the tray with the copying face up. Note
❒ Fan the paper before loading.
6
❒ When using paper such as
translucent paper, straighten
curled or warped paper be-
fore loading.

C Push the paper tray in until it

stops.

ZEWY100E

Important
❒ If you add paper to a paper tray
with paper left inside, a misfeed
might occur.
❒ Do not stack paper over the lim-
it mark.
❒ When loading small quantities
of paper, be careful not to
squeeze the side guide in too
tightly, as the paper will not
feed properly.

121
 Troubleshooting

Note
Loading Paper into Large ❒ Fan the paper before loading.
Capacity Tray (optional) ❒ Straighten curled or warped pa-
per before loading.
Note
❒ Load copy paper of the same size C Push the paper tray in until it
and orientation in both left and stops.
right side trays.

A Pull out the LCT.

ZEWY010E

6 B Square the paper, and then load it

in the tray with the copying face
up.

ZEWY020E

Important
❒ Align the right edge of the right
copy paper stack with the right
edge of the tray.
❒ Align the left edge of the left
copy paper stack with the left
edge of the tray.
❒ Do not stack paper over the lim-
it mark.

122
 B Loading Paper

Orientation-Fixed Paper or Two-Sided Paper

Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead
paper, punched paper, or copied paper) might not print correctly, depending on
how the originals and paper are placed. Select [Yes] in Letterhead Setting under
Copier/Document Server Features, and then place the original and paper as
shown below (see Copy Reference). When printing with the printer function, plac-
ing orientation is the same.

GEWH100E

123
 Troubleshooting

D Adding Toner
When D appears, it is time to add toner.
R WARNING:
• Do not incinerate used toner or toner containers. Toner dust might ig-
nite when exposed to an open flame. Dispose of used toner containers
in accordance with local regulations.

R CAUTION:
• Keep toner (used or unused) and toner containers out of reach of children.

R CAUTION:
• If toner or used toner is inhaled, gargle with plenty of water and move into a
fresh air environment. Consult a doctor if necessary.

R CAUTION:
• If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.

R CAUTION:
6 • If toner or used toner is swallowed, dilute by drinking a large amount of wa-
ter. Consult a doctor if necessary.

R CAUTION:
• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.

Important
❒ Fault may occur if you use toner other than the recommended type.
❒ When adding toner, do not turn off the operation switch. If you do, settings
will be lost.
❒ Always add toner when the machine instructs you.
❒ Do not repeatedly install and remove toner bottles. This will result in toner
leakage.
❒ Do not shake the removed toner bottle. Remaining toner might scatter.
Note
❒ You can make about 50 copies even after the “DToner is almost emp-
ty.”and “Replace Toner Bottle.” messages appear, but replace toner ear-
ly to prevent poor copy quality.
Reference
For details about toner storage, see p.142 “Toner Storage”.
124
 Removing Toner

Removing Toner
• 1: Open the front cover of the machine.

• 2: Raise the toner holder lever.

• 3: Push the green lever, and then gently

pull out the holder.

6
• 4: Push the toner bottle back to raise its top,
and then gently pull out the bottle.

125
 Troubleshooting

Inserting Toner
• 1: Hold the new bottle horizontally and
shake it from side to side five or six times.

Note
❒ Do not remove the black cap before
shaking.

• 2: Remove the black cap.

Note
❒ Do not remove the inner cap.

• 3: Put the toner bottle on the holder, and

then pull its top forward.

6
• 4: Push in the green lever until it clicks.

Note
❒ Before lowering the toner holder lever,
be sure to push the toner holder fully in.
SL
OW

• 5: Lower the toner holder lever back into its

original position.
• 6: Close the machine's front cover.

126
 x Clearing Misfeeds

x Clearing Misfeeds
R CAUTION:
• The fusing section of this machine might be very hot. Caution should be tak-
en when removing misfed paper.

Important
❒ When clearing misfeeds, do not turn off the operation switch. If you do, your
copy settings will be lost.
❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma-
chine.
❒ If paper misfeeds occur frequently, contact your service representative.
Note
❒ More than one misfed area may be indicated. When this happens, check all
the areas indicated. See the following charts: A, B, C, D, P, R, Y, Z
❒ Inside the finisher, or inside the front cover, there is a sticker explaining how
to remove misfed paper.
6

127
 Troubleshooting

128
x Clearing Misfeeds

ZLFX260E

129
 Troubleshooting

130
 x Clearing Misfeeds

ZLFX270E

131
 Troubleshooting

Changing the Paper Size

Preparation D Release the side lever.
Be sure to select the paper size
with User Tools and the paper size
selector. If you do not, misfeeds
might occur. See p.56 “Tray Paper
Size: Tray 1–4”.
Important
❒ If you want to change the paper
size set in the LCT, contact your
service representative. ZEWY160E

Reference E While pressing the release lever,

For details about paper sizes and adjust the side guides.
types, see p.162 “Copy Paper”.

Changing the Paper Size of the

6 Paper Tray
A Make sure the paper tray is not in
use. Then, pull the paper tray out
slowly.
ZEWY170E

B If paper is loaded in the tray, re-

move it. F Square the paper, and then load it
in the tray with the copying face
C While pressing the release lever, up.
adjust the back guide.

ZEWY180E

ZEWY150E

Important
❒ Do not stack paper over the lim-
it mark.
❒ Make sure the paper stack is
flush against the right side
guide.
132
 Changing the Paper Size

Note I While pressing the release lever,

❒ Fan the paper before loading. adjust the back guide to the new
❒ Straighten curled or warped pa- paper size.
per before loading.

G While pressing the release lever,

adjust the side guides to the new
paper size.

ZEWY210E

J Adjust the paper size selector to

the new paper size.

ZEWY190E

Important
❒ When loading small quantities
of paper, be careful not to
6
squeeze the side guide in too
tightly, as the paper will not
feed properly.
ZEWY220E

H Lock the side lever.

To adjust the paper size to a size
not indicated on the paper size
selector
A Set the paper size selector to
the p mark.
B Press the {User Tools/Counter} key.
C Press [System Settings].
D Press [Tray Paper Settings].
ZEWY200E

E Press [Tray Paper Size: Tray 1],

[Tray Paper Size: Tray 2], [Tray Pa-
per Size: Tray 3] or [Tray Paper
Size: Tray 4].
F Select the required size, and
then press [OK].
G Press [Exit] or the {User Tools/Coun-
ter} key to exit User Tools.

133
 Troubleshooting

Reference
p.56 “Tray Paper Size: Tray
1–4”

K Gently push the paper tray in un-

til it stops.

L Check the paper size shown on

the display panel.

134
 d Adding Staples

d Adding Staples
Important
❒ Stapling failures or jams may occur if you use a staple cartridge other than
that recommended.
Reference
For details about the type of finisher, see p.19 “External Options”.

500-Sheet Finisher
• 1: Open the side cover.

ZEWJ000E

• 2: Remove the cartridge.

6

ZEWJ010E

• 3: Take out the empty refill in the direction

of the arrow.

ZEWJ020E

• 4: Push in the new refill until it clicks.

ZEWJ030E

• 5: Pull out the ribbon.

ZEWJ040E

135
 Troubleshooting

• 6: Reinstall the cartridge.

• 7: Close the side cover.

ZEWJ050E

1000-Sheet Finisher
• 1: Open the front cover of the finisher, and
then pull out the staple unit.

ZGJS801E

6 • 2: Hold the green lever, and then gently

pull out the cartridge.

ZGJS802E

• 3: Hold both sides of the cartridge.

• 4: Pull up the upper unit of the cartridge.

ZGJS803E

• 5: Take out the empty refill in the arrow di-

rection.

ZGJS804E

• 6: Align the arrows on the new refill with

those on the cartridge, and then push in the
refill until it clicks.

ZGJS805E

136
 d Adding Staples

• 7: Gently push down the upper unit into

the cartridge.

ZGJS806E

• 8: Pull out the ribbon.

ZGJS807E

• 9: Hold the green lever while pushing in

the cartridge until it clicks.
• 10: Push back the staple unit, and then
close the front cover of the finisher.

ZGJS808E

137
 Troubleshooting

Removing Jammed Staples

Note
❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over
in the tray. If there is no improvement, change to a stiffer copy paper.
❒ When the 500-sheet finisher is installed, after removing jammed staples, sta-
ples will not be ejected the first few times you try to use the stapler.
Reference
For types of finisher, see p.19 “External Options”.

500-Sheet Finisher
• 1: Open the side cover.

6 ZEWJ000E

• 2: Remove the cartridge.

ZEWJ010E

• 3: Open the face plate.

ZEWJ106E

• 4: Remove the jammed staples.

ZEWJ107E

• 5: Reinstall the cartridge.

• 6: Close the side cover.

ZEWJ108E
138
 Removing Jammed Staples

1000-Sheet Finisher
• 1: Open the front cover of the finisher, and
then pull out the staple unit.

ZGJS801E

• 2: Hold the green lever while gently pull-

ing out the cartridge.

ZGJS802E

• 3: Open the cartridge's face plate.

6

ZGJS813E

• 4: Remove any jammed staples.

ZGJS814E

• 5: Pull down the cartridge's face plate until

it clicks.

ZGJS815E

• 6: Hold the green lever while pushing in

the cartridge until it clicks.
• 7: Push back the staple unit, and then close
the front cover of the finisher.

ZGJS864E

139
 Troubleshooting

Replacing the Stamp Cartridge

When the stamp begins to fade, re-
place the cartridge.
C Pull out the old stamp cartridge.
Tap the cartridge lock lever several
Note times. The cartridge will eject.
❒ This stamp cartridge is used for Then remove the cartridge, while
facsimile and scanner functions. pushing the lock lever.
❒ Use the cartridge specified for this
machine.
❒ Do not attempt to put ink into the
cartridge. Doing so will result in
leakage.
❒ Be sure not to dirty your fingers
with ink from the cartridge.

A Open the ADF unit. ZEXH080J

D Insert the new stamp cartridge.

6 Insert the cartridge until the metal
parts are no longer visible.

ZEXH070J

B Open the stamp cover.

ZFGH090E

E Press the stamp cover back in un-

til it clicks.

ZGNH011J

ZEXH100J

F Close the ADF unit.

140
 7. Remarks

Dos and Don'ts

R WARNING: • The area around the ventilation
• Keep the machine away from hole might feel warm. This is
flammable liquids, gases, and caused by exhaust air and is not a
aerosols. A fire or an electric malfunction.
shock might occur. • When the machine is not in use
and in stand-by mode, you may
R CAUTION: hear a small noise inside. This is
• Unplug the power cord from the caused by the image stabilization
wall outlet before you move the process and is not a malfunction.
machine. While moving the ma- • Do not turn off the power when
chine, you should take care that the machine is in operation.
the power cord will not be dam-
• The machine might not produce
aged under the machine.
good copy images if condensation
forms inside as a result of rapid
Important temperature change.
❒ Do not turn the power off while
the On indicator is lit or blinking. • Do not open the covers of the ma-
Doing so may damage the hard chine when it is in operation. If you
disk. do, misfeeds might occur.
❒ Before unplugging the power cord • Do not move the machine when
or turning off the main power the power is on.
switch, make sure remaining • If you operate the machine im-
memory space is at 100%, as properly or a machine failure oc-
shown on the display. See p.26 curs, settings might be lost. Be sure
“Turning Off the Power” and p.26 to make a note of your machine
“Turning Off the Main Power”. settings.
• When you use this machine for a • The supplier shall not be liable for
long time in a confined space with- any loss or damage resulting from
out good ventilation, you may de- mechanical failure, loss of settings,
tect an odd smell. To keep the or use of the machine.
workplace comfortable, we recom-
mend that you keep it well venti-
lated.
• Do not touch areas on or around
the fusing unit. These areas may
become hot
• After scanning originals continu-
ously, the exposure glass may be-
come warm—this is not a
malfunction.

141
 Remarks

Toner

Handling Toner
R WARNING:
• Do not incinerate used toner or toner containers. Toner dust might ig-
nite when exposed to an open flame. Dispose of used toner containers
in accordance with local regulations.

R CAUTION:
• Keep toner (used or unused) and toner containers out of reach of children.

Important
❒ Fault may occur if you use toner other than the recommended type.
Reference
To add toner, see p.124 “D Adding Toner”.

Toner Storage
When storing toner, the following precautions should always be followed:
7 • Store toner containers in a cool, dry place free from direct sunlight.
• Store on a flat surface.

Used Toner
Note
❒ Toner cannot be re-used.

142
 Where to Put Your Machine

Where to Put Your Machine

• Locations directly exposed to cool
Machine Environment air from an air conditioner or heat-
ed air from a heater. (Sudden tem-
Choose your machine's location care- perature changes can cause
fully. Environmental conditions condensation to form inside the
greatly affect its performance. machine.)
• Locations close to machines gener-
Optimum environmental conditions ating ammonia, such as a diazo
copy machine.
R CAUTION: • Places where the machine will be
• Keep the machine away from hu- subject to frequent strong vibra-
midity and dust. Otherwise a fire tion.
or an electric shock might occur.
• Dusty areas.
• Do not place the machine on an
• Areas with corrosive gases.
unstable or tilted surface. If it top-
ples over, an injury might occur.
Moving
R CAUTION:
• If you use the machine in a con- R CAUTION:
fined space, make sure there is a • Unplug the power cord from the
continuous air turnover. wall outlet before you move the 7
• Temperature: 10-32 °C (50-89.6 °F) machine. While moving the ma-
(humidity to be 54% at 32 °C, 89.6 °F) chine, you should take care that
the power cord will not be dam-
• Humidity: 15-80% (temperature to aged under the machine.
be 27 °C, 80.6 °F at 80%)
• A strong and level base. Important
• The machine must be level within ❒ Be careful when moving the ma-
5 mm, 0.2 inches: both front to rear chine. Take the following precau-
and left to right. tions:
• To avoid possible buildup of • Turn off the main power. See
ozone, be sure to locate this ma- p.26 “Turning Off the Main
chine in a large well ventilated Power”.
room that has an air turnover of • Unplug the power cord from
more than 30 m3/hr/person. the wall outlet. When you pull
out the plug from the socket,
Environments to avoid grip the plug to avoid damag-
ing the cord, thereby reducing
• Locations exposed to direct sun- the risk of fire or electric shock.
light or other sources of strong • Close all covers and trays, in-
light (more than 1,500 lux). cluding the front cover and by-
pass tray.

143
 Remarks

❒ Do not carry the machine, by hold- • When the main power switch is in
ing the scanner assembly. Keep the the stand-by position, the optional
machine level and carry it careful- anti-condensation heaters are on.
ly, taking care not to jolt or tip it. In an emergency, unplug the ma-
Rough handling may cause a mal- chine's power cord.
function or damage the hard disk • When you unplug the power cord,
or memory, resulting in loss of the anti-condensation heaters turn
stored files. off.
❒ Do not take off the holding stand. • Make sure the plug is inserted
❒ Protect the machine from strong firmly in the wall outlet.
shocks. Impact can damage the • Voltage must not fluctuate by
hard disk and cause stored files to more than 10%.
be lost. As a precautionary meas-
ure, files should be copied to an- • The wall outlet shall be installed
other computer. near the machine and shall be eas-
ily accessible.

Power Connection
Access to the Machine
R WARNING:
Place the machine near the power
• Connect the machine only to source, providing the clearance areas
the power source described on shown.
the inside front cover of this
manual. Connect the power
7 cord directly into a wall outlet
and do not use an extension
cord.
• Do not damage, break or make
any modifications to the power
cord. Do not place heavy ob-
jects on it. Do not pull it hard
nor bend it more than neces-
sary. These actions could
cause an electric shock or fire.

R CAUTION: CP999EE

• Unplug the power cord from the 1. Rear: more than 1 cm (4")
wall outlet before you move the
machine. While moving the ma- 2. Right: more than 1 cm (4")
chine, you should take care that 3. Front: more than 75 cm (29.6")
the power cord will not be dam-
aged under the machine.
4. Left: more than 1 cm (4")
Note
R CAUTION:
❒ For the required space when op-
• When you disconnect the power tions are installed, contact your
plug from the wall outlet, always service representative.
pull the plug (not the cable).
144
 Maintaining Your Machine

Maintaining Your Machine

If the exposure glass, exposure glass
cover, or ADF belt is dirty, copy clari- Cleaning the Exposure Glass
ty may be reduced. Clean these parts Cover
if they are dirty.

❖ Cleaning the machine

Wipe the machine with a soft,
damp cloth, and then wipe it with
a dry cloth to remove the water.
Important
❒ Do not use chemical cleaners or or-
ganic solvents, such as thinner or
benzene. If such substances get in-
side the machine or melt plastic
parts, a failure might occur. ZGJS826E

❒ Do not clean parts other than those

explicitly specified in this manual.
Other parts should only be cleaned Cleaning the Auto Document
by your service representative. Feeder
Cleaning the Exposure Glass 7

GDSH130J

Clean 1 and 2.
GDSH050J

Clean 1 and 2.

145
 Remarks

Other Functions

Inquiry Printing inquiry information

The inquiry function lets you check A Press [Print Inquiry List].
the telephone numbers to contact for
repairs or ordering toner. Be sure to
contact your service engineer to veri-
fy the following:

❖ Consumables
• Telephone No. to order B Press the {Start} key.
• Toner Inquiry information is printed.
• Staple C Press [Exit].
• TX Stamp Name
D Press [Exit].
❖ Machine Maintenance/Repair
• Telephone No.
Changing the Display Language
• Serial No. of Machine
You can change the language used on
❖ Sales Representative the display. English is set as default.
7 • Telephone No.
A Press the {User Tools/Counter} key.
A Press the {User Tools/Counter} key.

ZFFH220E

ZFFH220E

B Press [Français].
B Press [Inquiry].

The language is changed to French.

Inquiry information appears.
C Press [Sortie].
The menu appears in French.
146
 Counter

Counter

Displaying the Total Counter

You can display the total counter val-
ue used for all functions.

A Press the {User Tools/Counter} key.

ZFFH220E

B Press [Counter].

C To print a counter list, press [Print

Counter List].

D Press the {Start} key.

A counter list prints out.

147
 Remarks

148
 8. Entering Text

Entering Text
This section describes how to enter characters. When you enter a character, it ap-
pears at the position of the cursor. If there is a character already at the cursor po-
sition, the entered character appears before that.

Available Characters
• Alphabetic characters
ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz
• Symbols
• Numerals
0123456789

Keys

AHR039S

Note
❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to
lock the case.
149
 Entering Text

How to Enter Text

Entering letters

A Press [Shift] to switch between uppercase and lowercase.

B Press the letters you want to enter.
Deleting characters

A Press [Backspace] or [Delete All] to delete characters.

150
 9. Specifications

Main Unit
❖ Configuration:
Desktop

❖ Photosensitivity type:
OPC drum ( 30)

❖ Original scanning:
One-dimensional solid scanning system through CCD

❖ Copy process:
Dry electrostatic transfer system

❖ Development:
Dry two-component magnetic brush development system

❖ Fusing:
Heating roll pressure system

❖ Resolution:
600 dpi

❖ Exposure glass:
Stationary original exposure type

❖ Original reference position:

Rear left corner

❖ Warm-up time:
• Main power switch: 12 seconds or less (20 °C, 68 °F)
• Operation switch: 10 seconds or less (20 °C, 68 °F)

❖ Originals:
Sheet/book/objects

❖ Maximum original size:

A3L, 11" × 17"L

151
 Specifications

❖ Copy paper size:

• Tray 1: A3L – A5L, 11" × 17"L – 51/2" × 81/2"L
• Tray 2: A3L – A6L, 11" × 17"L – 51/2" × 81/2"L
• Bypass: A3L – A6L, 11" × 17"L – 51/2" × 81/2"L
• Tray 2 (custom size):
Vertical: 100 – 297 mm, 4.0" – 11.7"
Horizontal: 148 – 432 mm, 5.9" – 17.0"
• Bypass (custom size):
Vertical: 90 – 297 mm, 3.6" – 11.7"
Horizontal: 148 – 600 mm, 5.9" – 23.6"
• Duplex: A3L – A5L, 11" × 17"L – 51/2" × 81/2"L (impossible on A5K,
51/2" × 81/2" K)
• LCT: A4K, 81/2" × 11"K

❖ Copy paper weight:

• Paper tray 1: 60 – 90 g/m2, 16 – 24 lb.
• Paper tray 2: 52 – 157 g/m2, 14 – 42 lb.
• Bypass tray: 52 – 157 g/m2, 14 – 42 lb.

❖ Non-reproduction area:
• Leading edge: 3 ± 2 mm or less
• Trailing edge: 0.5 mm or more
• Left edge: 2 ± 1.5 mm or less
• Right edge: 2 + 2.5/-1.5 mm or less

❖ First copy time:

Type 1, 2: 4.4 seconds or less
9 (A4K, 81/2" × 11"K, 100%, feeding from the tray 1, on the exposure glass,
Text mode, Auto Image Density)

❖ Copying speed: (Type 1)

• 15 copies/minute (A3L, 11" × 17"L)
• 17 copies/minute (B4 JISL)
• 25 copies/minute (A4K, 81/2" × 11"K)

❖ Copying speed: (Type 2)

• 17 copies/minute (A3L, 11" × 17"L)
• 20 copies/minute (B4 JISL)
• 30 copies/minute (A4K, 81/2" × 11"K)

152
 Main Unit

❖ Reproduction ratio:
Preset reproduction ratios:
Metric version Inch version
Enlargement 400% 400%
200% 200%
141% 155%
122% 129%
115% 121%
Full size 100% 100%
Reduction 93% 93%
82% 85%
75% 78%
71% 73%
65% 65%
50% 50%
25% 25%

Zoom: From 25 to 400% in 1% steps (from 25 to 200% in 1% step, when setting

originals in the ADF).

❖ Maximum continuous copy run:

999 sheets

❖ Paper capacity:
• Tray 1, 2: 500 sheets (80 g/m2, 20 lb.)
• Bypass tray: 100 sheets (80 g/m2, 20 lb.)

❖ Power consumption:
9
• Main unit only
Type 1 Type 2
Warm-up 1.27 kW 1.27 kW
Stand-by about 150 W *2 about 150 W *2
During printing about 700 W *2 about 800 W *2
Maximum 1.05 kW 1.05 kW

153
 Specifications

• Complete system *1
Type 1 Type 2
Warm-up 1.32 kW 1.32 kW
Stand-by about 150 W *2 about 160 W *2
During printing about 720 W *2 about 820 W *2
Maximum 1.15 kW 1.15 kW
*1
The Complete system consists of the main unit, 1000-sheet finisher, duplex
unit, ADF, bypass tray, inter change unit, internal tray 2, paper tray unit, fax
unit, expansion memory, printer unit, File Format Converter, IEEE 1284 Inter-
face Board, HDD and memory unit.
*2
The measurements are actual values.

❖ Dimensions (W × D × H up to exposure glass):

Type 1, 2: 550 × 604 × 980 mm, 21.7" × 23.8" ×38.6 "

❖ Space for main unit (W × D):

Type 1, 2: 550 × 604 mm, 21.7" × 23.8"

❖ Noise Emission *1 :
Sound Power Level:
• Main unit only
Type 1 Type 2
Stand-by 40 dB (A) 40 dB (A)
Copying 63 dB (A) 63 dB (A)

• Complete system *3
Type 1 Type 2
Stand-by 44 dB (A) 44 dB (A)
9 Copying 68.5 dB (A) 69 dB (A)

Sound Pressure Level *2 :

• Main unit only
Type 1 Type 2
Stand-by 34 dB (A) 34 dB (A)
Copying 57 dB (A) 57 dB (A)

• Complete system *3
Type 1 Type 2
Stand-by 38 dB (A) 38 dB (A)
Copying 61 dB (A) 61 dB (A)
*1
The above measurements, made in accordance with ISO 7779, are actual val-
ues.
*2
Measured at the position of the bystander.
*3
The Complete System consists of the main unit, ADF, 1000-sheet finisher, du-
plex unit, internal tray 2 and paper tray unit.
154
 Main Unit

❖ Weight:
Type 1, 2: Approx. 62 kg, 136.7 lb.

❖ HDD:
20 GB or more
• Capacity for Document Server
3.6 GB
• Capacity for memory sorting
3.2 GB
• Capacity for others
1.32 GB or more

155
 Specifications

Options

Exposure Glass Cover

Lower this over originals for copying.

Auto Document Feeder

❖ Mode:
ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size origi-
nals mode

❖ Original size:
• A3L – A5KL
• 11" × 17"L – 51/2" × 81/2"KL

❖ Original weight:
• One-sided originals: 40 – 128 g/m2 (11 – 34 lb.)
• Two-sided originals: 52 – 105 g/m2 (14 – 28 lb.) (Duplex)

❖ Maximum number of originals:

50 sheets (80 g/m2, 20 lb.) or less than 11 mm, 0.43"

❖ Maximum power consumption:

Less than 50 W (power is supplied from the main unit)

❖ Dimensions (W×D×H):
9 550 × 470 × 130 mm, 21.7" × 18.6" × 5.2"

❖ Weight:
Approx. 10 kg, 22.1 lb.
Note
❒ Specifications are subject to change without notice.

500-Sheet Finisher
❖ Paper size:
A3L, B4 JISL, A4KL, B5 JISK, 11" × 17"L, 11" × 14"L, 81/2" × 14"L,
81/2" × 11"KL, 81/2" × 13"L, 8" × 101/2"K

❖ Paper weight:
60 – 128 g/m2, 16 – 34 lb.

156
 Options

❖ Stack capacity:
• 500 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
• 250 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.)

❖ Staple capacity:
• 30 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
• 20 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.)

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISK, 11" × 17"L, 11" × 15"L, 11" × 14"L,
10" × 14"L, 10" × 15"L, 8 1 / 2 " × 14"L, 8 1 / 2 " × 13"L, 8 1 / 2 " × 11"KL,
8" × 101/2"K, 8" × 10"K, 101/2" × 71/4"K

❖ Staple paper weight:

64 – 90 g/m2, 17 – 24 lb.

❖ Staple position:
1 position (upper left)

❖ Power consumption:
48 W (power is supplied from the main unit)

❖ Dimensions (W × D × H):
350 × 490 × 230 mm, 13.8" × 19.3" × 9.1"

❖ Weight:
Approx. 10 kg, 22.1 lb.

1000-Sheet Finisher
Finisher Upper Tray: 9
❖ Paper size:
A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, PostcardL,
11" × 17"L, 11" × 15"L, 11" × 14"L, 10" × 14"L, 10" × 15"L, 81/2" × 14"L,
81/2" × 11"KL, 101/2" × 71/4"KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L,
8" × 101/2"KL, 8" × 10"KL, 81/4" × 14"L, 51/2" × 81/2"KL

❖ Paper weight:
60 – 157 g/m2, 16 – 42 lb.

❖ Stack capacity:
• 250 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
• 50 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.)

157
 Specifications

Finisher Shift Tray:

❖ Paper size:
A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 11" × 14"L, 81/2" × 14"L,
81/2" × 11"KL, 101/2" × 71/4"L, 8" × 101/2"KL, 8" × 13L, 81/2" × 13"L,
81/4" × 13"L, 81/4" × 14"L, 51/2" × 81/2" KL

❖ Paper weight:
60 – 157 g/m2, 16 – 42 lb.

❖ Stack capacity:
• 1,000 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
• 500 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.)

❖ Staple capacity:
• 50 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
• 30 sheets (B4 JISL, 81/2" × 14"L or larger) (80 g/m2, 20 lb.)

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 11" × 15"L, 11" × 14"L,
10" × 14"L, 10" × 15"L, 81/2" × 14"L, 81/2" × 11"KL, 101/2" × 71/4"KL,
8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8" × 101/2"KL, 8" × 10"KL, 81/4" × 14"L

❖ Staple paper weight:

64 – 90 g/m2, 17 – 24 lb.

❖ Staple position:
• 1 staple – 2 positions
• 2 staples – 2 positions

9 ❖ Power consumption:
Less than 50 W (power is supplied from the main unit)

❖ Dimensions (W × D × H):
527 × 520 × 790 mm, 20.8" × 20.5" × 31.1"

❖ Weight:
Approx. 25 kg, 55.2 lb.

Shift Sort Tray

❖ Paper capacity:
250 sheets (A4K, 81/2" × 11"K or smaller) (80 g/m2, 20 lb.)
125 sheets (B4 JISL, 81/2" × 14" or larger) (80 g/m2, 20 lb.)

❖ Power consumption:
3.6 W (power is supplied from the main unit)

158
 Options

❖ Dimensions (W × D × H)
430 × 372 × 148 mm, 17" × 15" × 6"

❖ Weight:
Approx. 1.6 kg, 3.5 lb.

Duplex Unit
❖ Paper size:
A3L, B4 JISL, A4KL, B5 JISKL, A5L, 5 1/2" × 8 1/2"L, 7 1/4" × 10 1/2"KL,
8" × 10"KL, 8 1/2" × 11"KL, 8" × 13"L, 8 1/2" × 13"L, 81/2" × 14"L, 8 1/4" × 13"L,
11" × 17"L

❖ Paper weight:
64 – 90 g/m2, 20 – 24 lb.

❖ Power consumption (Max):

35 W (power is supplied from the main unit)

❖ Dimensions (W × D × H):
90 × 495 × 455 mm, 3.6" × 19.5" × 17.9"

❖ Weight:
Approx. 6 kg, 13.3 lb.

Bypass Tray
❖ Paper size:
• Standard size: A3L – A6L, 11" × 17"L – 51/2" × 81/2"L
• Custom size: Vertical (90 – 297 mm, 3.6" – 11.7"), Horizontal (148 – 600 mm, 9
5.9" – 23.6")

❖ Paper weight:
52 – 157 g/m2, 14 – 42 lb.

❖ Dimensions (W × D × H):
296 × 495 × 163 mm, 11.7" × 19.5" × 6.5"

❖ Paper capacity:
52 – 90 g/m2, 16 – 20 lb: 100 sheets

❖ Weight:
Approx. 2.5 kg, 5.6 lb.

159
 Specifications

Bridge Unit
❖ Dimensions:
413 × 435 × 126 mm, 16.3" × 17.1" × 5.0"

❖ Weight:
3.6 kg, 7.9 lb.

Internal Tray 2 (1 bin tray)

❖ Number of bins:
1

❖ Available paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 81/4" × 14"L, 81/2" × 14"L,
11" × 15"L, 11" × 14"L, 10" × 14"L, 10" × 15"L, 81/2" × 11"KL, 101/2" × 71/4" KL,
8" × 13"L, 8 1 / 2 " × 13"L, 8 1 / 4 " × 13"L, 8" × 10 1 / 2 "KL, 8" × 10"KL,
51/2" × 81/2" L

❖ Paper capacity:
125 sheets (80 g/m2, 20 lb.)

❖ Paper weight:
60 – 90 g/m2 (16 – 24 lb.)

❖ Maximum power consumption:

Less than 15 W (power is supplied from the main unit)

❖ Dimensions (W × D × H):
9 530 × 410 × 120 mm, 20.9" × 16.2" × 4.7"

❖ Weight:
Approx. 1.1 kg, 2.5 lb.
Note
❒ Specifications are subject to change without notice.

Large Capacity Tray

❖ Paper size:
A4K, 81/2" × 11"K

❖ Paper weight:
60 – 90 g/m2, 16 – 24 lb.

❖ Paper capacity:
2,000 sheets (80 g/m2, 20 lb.)
160
 Options

❖ Power consumption
Maximum. 40 W (power is supplied from the main unit)

❖ Dimensions (W × D × H, option unit):

550 × 520 × 271 mm, 21.7" × 20.5" × 10.7"

❖ Weight:
Approx. 25 kg, 55.2 lb.
Note
❒ Specifications are subject to change without notice.

Paper Tray Unit

❖ Paper weight:
60 – 90 g/m2 (16 – 24 lb.)

❖ Available paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL,
51/2" × 81/2" L, 81/4" × 14"L, 11" × 14"L, 71/4" × 101/2" K, 8" × 13"L, 8" × 101/2"KL,
81/2" × 13"L, 81/4" × 13"L

❖ Maximum power consumption:

Less than 30 W (power is supplied from the main unit)

❖ Paper capacity:
500 sheets (80 g/m2, 20 lb.) × 2 trays

❖ Dimensions (W × D × H):
550 × 520 × 271 mm, 21.7" × 20.5" × 10.7"

❖ Weight: 9
Approx. 25 kg, 55.2 lb.
Note
❒ Specifications are subject to change without notice.

161
 Specifications

Copy Paper

Recommended Paper Sizes and Types

The following limitations apply to each tray:
Tray Paper Type and Metric Version Inch Version Paper Ca-
Type Weight pacity
Tray 1 60-90 g/m2 A3L, B4 JISL, A4KL, B5 JISKL, A5L 500 sheets
*10
(16-24 lb.)
Paper *1
11" ×17"L, 81/2" × 14"L, 81/2" × 11"KL, 8" × 13"L,
Tray 8 /2" × 13"L, 81/4" × 13"L, 81/4" × 14"L, 11" × 14"L,
1
Unit *10 71/4" × 101/2"K, 8" × 101/2"KL, 51/2" × 81/2"L,
(option- 8KL, 16KKL
al) *2 *2
Custom size Custom size
Vertical: 140-297 mm Vertical: 5.6"-11.7"
Horizontal: 182-432 mm Horizontal: 7.3"-17.0"
Tray 2 60-90 g/m2 A3L, B4 JISL, A4KL, B5 JISKL, A5L 500 sheets
*10
(16-24 lb.) *1
B6 JISL, A6L, 11" × 17"L, 81/2" × 14"L,
Thin paper 81/2" × 11"KL, 51/2" × 81/2"L, 71/4" × 101/2" KL,
52-60 g/m2 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8" × 10"KL,
(14-16 lb.) 81/4" × 14"L, 11" × 14"L, 8" × 101/2"KL, 11" × 15"L,
10" × 14"L, 10" × 15"L, 8KL, 16KKL
*2 *2
Custom size Custom size
Vertical: 100-297 mm Vertical: 4.0"-11.7"
Horizontal: 148-432 mm Horizontal: 5.9"-17.0"

9 Thick paper *11 A3L, B4 JISL, A4KL, B5 JISKL, A5L *7

105-157 g/m2 *1
B6 JISL, A6L, 11" × 17"L, 81/2" × 14"L,
(28-42 lb.) 8 /2" × 11"KL, 51/2" × 81/2"L, 71/4" × 101/2" KL,
1

8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8" × 10"KL,

81/4" × 14"L, 11" × 14"L, 8" × 101/2"KL, 11" × 15"L,
10" × 14"L, 10" × 15"L, 8KL, 16KKL
*2 Custom size *2 Custom size
Vertical: 100-297 mm Vertical: 4.0"-11.7"
Horizontal: 148-432 mm Horizontal: 5.9"-17.00"
Translucent paper A3L, B4 JISL, A4KL, B5 JISKL
OHP transparencies A4KL
Postcards 100 × 148 mm
Label paper B4 JISL, A4L
(adhesive labels)
Envelope 37/8" × 71/2"L, 41/8" × 91/2"L, C5 EnvL, –
C6 EnvL, DL EnvL
162
 Copy Paper

Tray Paper Type and Metric Version Inch Version Paper Ca-
Type Weight pacity
Bypass 52-90 g/m2 A3L, B4 JISL, 11" × 17"L, 81/2" × 14"L, 8" × 13"L, 10 sheets
Tray *10 (14-24 lb.) 81/2" × 13"L, 81/4" × 13"L, 81/4" × 14"L, 11" × 14"L,
(option- Thin paper 11" × 15"L, 10" × 14"L, 10" × 15"L, 8KL
al)
52-60 g/m2 A4KL, B5 JISKL, A5KL, B6 JISL 100 sheets
(14-16 lb.) *3
A6L, 81/2" × 11"KL, 51/2" × 81/2"L, 71/4" × 101/2"LK,
8" × 10"KL, 8" × 101/2"KL, 16KKL
*4 *4 *8
Custom size Custom size
Vertical: 90-297 mm Vertical: 3.6"-11.7"
*12
Horizontal: 148-600 mm Horizontal: 5.9"-23.6" *12
Thick paper *11 A3L, B4 JISL, 11" × 17"L, 81/2" × 14"L, 8" × 13"L, 10 sheets
105-157 g/m2 81/2" × 13"L, 81/4" × 13"L, 81/4" × 14"L, 11" × 14"L,
(28-42 lb.) 11" × 15"L, 10" × 14"L, 10" × 15"L, 8KL
A4KL, B5 JISKL, A5KL, B6 JISL 40 sheets

2" × 11"KL, 5 /2" × 8 /2"L, 7 /4" × 10 /2"KL,

*3
A6L, 81/ 1 1 1 1

8" × 10"KL, 8" × 101/2"KL, 16KKL

*4 *4 *9
Custom size Custom size
Vertical: 90-297 mm Vertical: 3.6"-11.7"
Horizontal: 148-600 mm *12 Horizontal: 5.9"-23.6" *12
Translucent paper A3L, B4 JISL 10 sheets
A4KL, B5 JISKL 40 sheets *5
OHP transparencies A4KL 10 sheets *5
Postcards 100 × 148 mm 40 sheets *5
Label paper B4 JISL, A4L 1 sheet
(adhesive labels) 9
Envelope 37/8" × 71/2"L, 41/8" × 91/2"L, C5 EnvL, C6 En- –
vL, DL EnvL
LCT *10 60-90 g/m2 A4K, 81/2" × 11"K *6 2000 (1000
(option- (16-24lb.) + 1000)
al) sheets
*1
Set the paper size selector to the p mark, and then select the paper size in System
Settings. See "Paper Type".
*2
Set the paper size selector to the p mark, and then specify the paper size. See “Cop-
ying from the paper tray 2”, Copy Reference
*3
Place the paper in the bypass tray, and select the paper size. See “When copying onto
standard size paper”, Copy Reference
*4
Place the paper in the bypass tray, and specify the paper size. See “When copying
onto custom size paper”, Copy Reference
When paper larger than 433 mm is used, it is likely to jam, crease or not feed in prop-
erly. Make sure the paper is placed correctly so that it feeds in straight.
*5
Placing one sheet at a time is recommended.
*6
The paper tray guide is fixed. If you want to change the size of paper placed in this
tray, contact your service representative.
163
 Specifications

*7 When loading paper, make sure the stack height does not exceed the lower limit
mark of the paper tray 2. See p.121 “Setting special paper in the paper tray 2”.
*8
When the paper size is larger than A4L, you can load 10 sheets.
When the paper size is smaller than A4L, you can load 100 sheets.
*9
When the thick paper size is larger than A4L, you can load 10 sheets. When the thick
paper size is smaller than A4L, you can load 40 sheets.
*10
When loading copy paper, make sure the stack height does not exceed the limit mark.
The maximum number of sheets you can load at a time depends on the paper thick-
ness and condition.
*11
If you want to copy onto thick (105 g/m2, 28 lb or heavier) paper, select Thick Paper
mode. See "Copying from the Paper Tray 2", Copy Reference.
*12
Paper size up to 600 mm (23.6") is available when the optional HDD is installed.
Important
❒ Damp or curled paper may cause misfeeds.
Note
❒ When loading paper in the paper tray 1-4 and the LCT, place the copy side of
the paper face up.
❒ When loading paper in the bypass tray, place the copy side of the paper face
down.
❒ When using the bypass tray, it is recommended to set the paper orientation to
L.
❒ If you load paper of the same size in the same orientation in two or more
trays, the machine automatically shifts to the other tray when the first tray in
use runs out of paper. This function is called Auto Tray Switching. (However,
if the Paper Type of one tray is recycled or special paper, the settings of the
other trays must be the same for Auto Tray Switching to work.) This saves in-
terrupting a copy run to replenish paper when making a large number of cop-
ies. See “Selecting Copy Paper”,“Auto Tray Switching”, Copy Reference
❒ The paper types you can select in System Settings are only general classifica-
tions. Copy quality for every kind of paper in a classification is not guaran-
9 teed. See p.165 “Unusable Paper”for more information.

164
 Copy Paper

Unusable Paper
R CAUTION:
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid
a fire or machine failure.

Important
❒ To prevent faults, do not use any of the following kinds of paper:
• Paper for inkjet printers
• Thermal fax paper
• Art paper
• Aluminum foil
• Carbon paper
• Conductive paper
• OHP transparencies for colour copying
• Paper with perforated lines
• Hemmed paper
❒ Do not use copy paper that has been already copied onto, fault could occur if you do.
Note
❒ To prevent misfeeds, do not use the following kinds of paper:
• Bent, folded, or creased paper
• Torn paper
• Slippery paper
• Perforated paper
• Rough paper 9
• Thin paper with little stiffness
• Paper with a dusty surface
❒ If you copy onto rough grain paper, the image might be blurred.

Paper Storage
Note
❒ When storing paper, the following precautions should always be followed:
• Do not store paper where it will be exposed to direct sunlight.
• Avoid storing paper in humid areas (humidity: 70% or less).
• Store on a flat surface.
❒ Do not store paper vertically.
❒ Under high temperature and humidity conditions, or low temperature and
humidity conditions, store paper in vinyl bags.
165
 INDEX
Changing paper, 132
Changing the language, 146
1000-Sheet Finisher, 157 Changing the paper size, 132
1000-sheet finisher, 19 Check Modes key, 21
500-Sheet Finisher, 19 Clear
counter per user code, 63
A Clearing misfeeds, 127
Clearing the number of prints, 77
Adding a Group to Another Group, 105
Clear Modes key, 21
Adding staples, 135
Clear/Stop key, 22
Adding toner, 124
Combined function operations, 29
Address Book
Common key operations, 23
Change Order, 65
Control panel, 18, 21
Program / Change / Delete Group, 65
Copy Count Display, 53
Address book, 69
Copy paper, 162
edit title, 66
Cover sheet tray, 58
select title, 67
Address Book Management, 64 D
ADF, 19
Administrator Authentication Management, 62 Delete All Files in Document Server, 67
Administrator Tools, 62 Delete All Logs, 68
AOF (Always ON), 68 Deleting a group, 105
Authentication Information, 74 Deleting a registered e-mail destination, 90
Auto Delete File in Document Server, 67 Deleting a registered fax destination, 83
Auto Document Feeder, 17, 156 Deleting a registered folder, 94, 97
cleaning, 145 Deleting a registered
Auto Off, 27 Transfer Station/Receiving Station, 112
Auto off timer, 59 Deleting a user, 73
Auto reset timer Deleting a user code, 76
copier/Document Server, 60 Display
facsimile, 60 counter per user code, 63
printer, 60 Displaying names registered in groups, 103
scanner, 61 Displaying the Counter for each user code, 76
system, 60 Displaying the Total Counter, 147
Display panel, 21, 23
B Display / Print Counter, 63
Document Server, 35
Bridge unit, 19, 160
Deleting, 45
Browse network, 93
Printing, 42
Bypass tray, 18, 19, 159
Using the Document Server, 37
Do's and Don'ts, 141
C
Duplex unit, 19, 159
Changing a group name, 104
Changing a name Registered Name, 73 E
Changing a registered e-mail destination, 89
E-mail destination, 88
Changing a registered fax destination, 82
Energy Saver key, 21
Changing a registered folder, 93, 96
Entering text, 149
Changing a Registered IP-Fax
Environment, 143
Destination, 85
Exposure glass, 17
Changing a registered
cleaning, 145
Transfer Station/Receiving Station, 111
166 Changing a user code, 75
 Exposure glass cover, 19 N
cleaning, 145
Extended Security, 63 NCP, 98
External options, 19 Network Security Level, 68
Number keys, 22
F
O
Fax destination, 79
Finisher Operation switch, 22, 25
1000-Sheet Finisher, 19 Options, 156
500-Sheet Finisher, 19
Firmware Version, 68 P
Front cover, 18
Panel off timer, 60
FTP, 95
Panel Tone, 53
Function keys, 22
Paper
Function Priority, 53
changing, 132
Function reset timer, 54
loading, 121
Function status indicators, 22
Paper tray, 18
Paper tray 2, 18
I
Paper tray priority
Indicators, 21 copier, 56
Inquiry, 146 facsimile, 56
Inter change unit, 19 printer, 56
Internal options, 20 Paper tray unit, 19
Internal tray, 17 Paper type
Internal tray 2 (1 bin tray), 19 bypass tray, 57
Interrupt key, 22 tray 1–4, 58
Power connection, 144
K Power indicator, 22
Print
# key, 22 address book, 66
Key Counter Management, 63 counter per user code, 63
Printing the Counter for each user code, 76
L Print Priority, 53
Program / Change Administrator, 62
Large Capacity Tray, 160
Program / Change / Delete LDAP Server, 67
Large Capacity Tray (LCT), 19
Program key, 21
LCT, 160
Protection
Loading Paper
code, 107, 108
Large Capacity Tray, 122
destination, 107
Loading paper, 121
paper tray, 121 R
M Receiving Station, 109
Reduce Recovery Time, 68
Machine environment, 143
Registering a fax destination, 80
Main power indicator, 17, 22
Registering a name, 72
Main power switch, 17, 25
Registering an e-mail destination, 88
Maintaining Your Machine, 145
Registering a New Group, 102
Main Unit, 151
Registering a new user code, 74
Misfeeds, 127
Registering an IP-Fax Destination, 84
Moving, 143
Registering a protection code, 107
Multi-Access, 31
Registering a protection code to a group user, 108
Registering a protection code to a single user, 107
167
 Registering a Transfer Station/ U
Receiving Station, 109
Registering Authentication, 113 Unauthorized Copy Control, 68
Registering Folders, 91 Use LDAP Server, 68
Registering Names, 72 User Authentication Management, 62
Registering names to a group, 102, 103 User Tools/Counter key, 21
Registering the Transfer Request, 109 User Tools (System Settings), 49
Remarks, 141 Using FTP to Connect, 95
Remove Paper Indicator, 18 Using NCP to Connect, 98
Removing a name from a group, 104 Using SMB to Connect, 91
Removing jammed staples, 138
V
S
Ventilation holes, 17
Safety information, 10
Sample Copy key, 22 W
Saving energy, 27
Warm Up Notice (copier/Document Server), 53
Screen contrast knob, 21
Web Image Monitor, 46
Set date, 61
Set time, 61
Shift sort tray, 19
Slip sheet tray, 59
SMB, 91
Specification
Duplex unit, 159
Shift Sort Tray, 158
Specifications, 151
1000-Sheet Finisher, 157
Auto Document Feeder, 156
bridge unit, 160
internal tray 2 (1 bin tray), 160
Large Capacity Tray (LCT), 160
main unit, 151
paper tray unit, 161
Staples
adding, 135
removing jammed staples, 138
Start key, 22
System Reset, 30

T
Toner, 142
adding, 124
storage, 142
To register an FTP folder, 95
To register an SMB folder, 91
Transfer Log Setting, 68
Transfer Station, 109
Tray paper size, 56

168 GB GB B209-6500
Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-
rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a means POWER ON.
c means STAND BY.

Copyright © 2005 Ricoh Co., Ltd.

 RICOH COMPANY, LTD.
15-5, Minami Aoyama 1-chome,
Minato-ku, Tokyo 107-8544, Japan
Phone: +81-3-3479-3111

Operating Instructions General Settings Guide

Overseas Affiliates
USA Spain
RICOH CORPORATION RICOH ESPAÑA S.A.
5 Dedrick Place Avda. Litoral Mar, 12-14,
West Caldwell, New Jersey 07006 Blue Building, Marina Village,
Phone: +1-973-882-2000 08005 Barcelona
Phone: +34-(0)93-295-7600
The Netherlands
RICOH EUROPE B.V. Italy
Groenelaan 3, 1186 AA, Amstelveen RICOH ITALIA SpA
Phone: +31-(0)20-5474111 Via della Metallurgia 12,
37139 Verona
United Kingdom Phone: +39-045-8181500
RICOH UK LTD.
Ricoh House, China
1 Plane Tree Crescent, Feltham, RICOH CHINA CO.,LTD.
Middlesex, TW13 7HG 29/F., Lippo Plaza, No.222
Phone: +44-(0)20-8261-4000 Huai Hai Zhong Road,
Lu Wan District,
Germany Shanghai P.C.:200021
RICOH DEUTSCHLAND GmbH Phone: +86-21-5396-6888
Wilhelm-Fay-Strasse 51,
D-65936 Frankfurt am Main Singapore
Phone: +49-(0)69-7104250 RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
France #15-01/02 The Heeren,
RICOH FRANCE S.A. Singapore 238855
383, Avenue du Général de Gaulle Phone: +65-6830-5888
BP 307-92143 Clamart Cedex
Phone: +33-(0)-821-01-74-26

GB GB B209-6500