Forms under companies Act, 1956

Section Form Description Time limits for filing

33(2) 1 Declaration of Compliance with the requirements It should be submitted before incorporation of the co. or within 6 months of the
of the Companies Act,1956 on application for availability of the name of the Company.
Registration of a Company
20 1A Application form for availability of names. There is no time limit, this form can be filed at any time.
5(g) 1AA Particulars of person(s)/ director(s) specified for Within 30 days from the date of exercise of powers of the Board.
the purpose of clause (f)/(g) of Section 5.
5(f) 1AB Consent of the person charged by the board with To be filed alongwith Form No. 1-AA, within 30 days from the date when the
the responsibility of complying with the provisions Board of Directors takes the decision to make the person responsible under
of the Act proviso to Section 5(f) of the Act.
5(f)/(g) 1AC Particulars of person(s) /director(s) specified for To be submitted within 30 days of revocation or withdrawal of consent given by
the purpose of clause (f)/(g) of section 5. the person u/s 5(f).
31(1) 1B Application for the Approval of the Central Within three months from the date when the special resolution has been passed
Government for conversion of a Public Company in this regard.
into a Private Company.
75(1) 2 Return of Allotment Return must be submitted within 30 days of allotment, or within such extended
time as allowed by ROC against an application under section 75(3) made to ROC
for such extension.
56(3) 2A Memorandum containing salient features of Every application form is to be accompanied with the Memorandum containing
prospectus salient features of abridged prospectus, as and when they are issued.
58A(11) & 2B Nomination of Form Can be filed at any time by the shareholder, debenture-holder or holder of fixed
109A deposits.
 75(2) 3 Particulars of Contract Relating to shares The Return has to be submitted within 30 days of allotment, or within such
extended time that may be allowed by the Registrar of Companies on an
application made to him under section 75(3).
76 4 Statement of the Amount of Rate per cent of Return should be submitted before payment of commission, at the time of
the Commission payable in respect of delivery of prospectus or the statement in lieu of prospectus for registration.
Shares/Debentures and of the number of
Shares/Debentures for which person have
agreed for a Commission to subscribe for
absolutely or conditionally
77A(6) 4A Declaration of solvency before buying-back of Declaration should be filed any time before making buy-back of shares, but only
shares/other securities but after passing of the after such buy-back has been authorised by passing a special resolution.
Special Resolution under section 77A(6)
77A(9) 4B Maintaining Register of Securities brought back Immediately after buying back its securities, the details given in Form No. 4B has
under section 77A(9) to be entered in the said Register by a company.
77A(10) 4C Returns containing particulars relating to the The return is to be submitted within 30 days from the date of completion of buy-
buy back under section 77A(10) back of securities.
95/97/94A(2)/ 5 Notice of Consolidation, Division under section Within 30 days of passing of the resolution in this behalf.
81(4) 95.
94 5 Notice of Increase in Share Capital under section Within 30 days of increase in share capital.
94.
97 5 Notice of increase in number of members under Within 30 days of increase in number of members.
section 97.
108(1A) 7B Share Transfer Form Forms have to be submitted before execution to the prescribed authority. In case
of shares dealt with or quoted on the recognised Stock Exchange, it has to be
submitted at any time before the date on which register of members is closed
according to the law, for the first time after the date of presentation to the
prescribed authority. In other cases, it has to be submitted within two months
from the date of presentation.
 108(1A) 7BB Counter Receipt and Share Transfer Form. Forms have to be submitted to the prescribed authority before execution. In case
and Filling of Instrument of transfer in respect of of shares dealt with or quoted on the recognised Stock Exchange, it may be done
Rule 5A(2A) counter receipts for shares dealt with OTCEI. at any time before the date on which register of members is closed for the first
time in accordance with the law, after the date of presentation to the prescribed
authority, or within twelve months from the date of such presentation,
whichever is later. In all other cases, within two months from the date of
presentation.
108(1-D) 7C Extension of time under section 108(1-D) of the To be submitted before or after the expiry of the periods as mentioned in section
Companies Act, 1956 108(1-A)(b).
108B 7E Intimation to the Central Government of the Any time before transfer of shares.
proposal to transfer shares under section 108B
108C 7E Application for approval of the Central Any time before transfer of shares.
Government for transfer of shares of foreign
companies under section 108-C
125/127/135 8 Particulars of Charges created by a company Within 30 days after the date of its creation. If there is sufficient cause, the
registered in India/Subject to which property Registrar of Companies can condone the delay upto 30 days on payment of
has been acquired by a company registered in additional fee, not exceeding ten times the amount of fee specified in Schedule X.
India/Modification of Charges The Company Law Board can also condone the delay under section 141 of the
Act.
128 & 129 10 Particulars of a series of debentures, containing The return has to be filed either by execution of deed or of any debentures of the
or giving by reference to any other instrument, series, within 30 days of creation of charge.
any charge to the benefit of which the
debenture holders of the said series are entitled
pari passu, created by a company registered in
India and also of any issue of debentures in a
series
131 12 Chronological index of charges To be maintained by ROC.
130, 135, 137 13 Register of Charges It has to be submitted within 30 days of creation or modification or satisfaction of
& charge.
138
 137 15 Notice of Appointment of Receiver or Manager The return has to be submitted within 30 days from the date of the order of
court, or of the making of the appointment.
137(2) 16 Notice to be given by Receiver/Manager on The return has to be submitted immediately after cessation.
ceasing to the act as such
138 17 Memorandum of Complete Satisfaction of The return must be submitted within 30 days of satisfaction or payment of
Charge charge. Only payment of satisfaction in full has to be registered.
146 18 Notice of Situation / Change of Situation of The return has to be submitted within 30 days of incorporation or change of
Registered Office situation of Registered office.
149(1)(d) 19 Declaration of Compliance with the provisions The declaration should be submitted before commencing business or exercising
of section 149(1)(a), (b) and (c) of the borrowing powers.
Companies Act, 1956
149(2)(c) 20 Declaration of Compliance with the provisions The declaration must be submitted before commencing business or before
of section 149(2)(b), of the Companies Act, 1956 borrowing powers has been exercised.
149(2A)(ii) 20A Declaration of Compliance with the provisions Before commencement of new business, the declaration has to be submitted.
of section 149(2A), or of the section 149(2B)
17(1), 79, 21 Notice of the Court's/Company Law Board's The return has to be submitted within three months from the date of the order
81(2), Order of the Company Law Board, under section 17(5) of the Act. Filling of the Orders of
94A(2), the Company Law Board / Court passed under other provisions of the Act, are to
102(1), be filed with the Registrar of Companies within 30 days from the date of the
107(3), 111, order. In case of an order by Company Law Board u/s 17(5) of the Act, the return
141, 167, 186, is to be filed within 3 months of the order. In case of other orders under other
391(2), 394(1) provisions of the act, the return must be submitted within the time limit specified
under the relevant Section/Rules or within 30 days from the date of the order as
the case may be.
160 21A Form of Annual Return not having Share Capital The return must be submitted within 60 days of the Annual General Meeting.
165 22 Return of Statutory Report The report must be submitted immediately after sending the same to members
preferably within 7 days of the date of report.
171(2) 22A Consent of Shareholder for shorter notice Any time before the date that has been fixed for the meeting.
 192 23 Registration of Resolution(s) and Agreement(s) Return has to be submitted within 30 days of passing the resolution / making the
agreement.
209(1) 23AA Notice of address at which Books of Account are Notice has to be submitted within 7 days of the Board's decision.
maintained
219(1)(b)(iv) 23AB Statement containing Salient Features of B/S To be sent within 21 days before the date of the Annual General Meeting to the
and P/L etc., as per section 219(1)(b)(iv) members of Stock Exchange and to be filed with ROC.
224(1A) 23B Notice by Auditor Form is to be submitted within 30 days from the date of receipt of the intimation
of appointment from the company.
233B(2) 23C Form of Application to the Central Government After the Board Meeting at which such person has been appointed, subject to the
for Appointment of Cost Auditor approval of the Central Government, but before the appointment of cost
auditor.
259 24 Application to the Central Government for Any time before the number of directors is increased.
increasing the number of Directors of Company

297(1) 24A Application to the Central Government for To be submitted at any time before entering into the contract by the company.
obtaining the previous approval for entering
into contracts with the company for sale,
purchase or supply of any goods, materials or
services, pursuant to proviso to section 297(1)
299 24AA Notice by the interested Directors At the first meeting the board of directors held after the director becomes
concerned or interested. This notice is to be given every year before the expiry of
the financial year of the company.
314(1B) 24B Application to the Central Government for Any time after passing of the special resolution, but before the actual
obtaining prior consent for the holding by appointment.
certain persons of any office or place of profit in
a company
198(4), 269, 25A Application to the Central Government for To be submitted within a period of 90 days from the date of appointment.
309(3), 311, approval of appointment/Re-appointment and
387 & 388 remuneration payable to Managing/Whole-time
directors or manager
 268 25B Application to the Central Government for Any time before making any amendment of any provision relating to the
approval to amendment of provision relating to appointment or re-appointment of a managing or whole-time director or of a
Managing, Whole-time or non-rotational director not liable to retire by rotation.
directors
269(2) 25C Return of appointment of Managing director / Within 90 days from the date of appointment of a person as a Managing or
Whole-time Director / manager Wholetime director or a manager, according to conditions specified in Schedule
XIII.
310, 311 & 26 Application to the Central Government for Any time after the passing of the Board or general meeting resolution, but before
388 increase in remuneration of Managing giving effect to the increase in remuneration.
director/Whole-time Director/manager
264(2)/ 29 Consent to act as director of a Company and/or The return has to be submitted within 30 days of appointment, or at the time of
266(1)(a) & Undertaking to take and pay for qualification incorporation of the company.
266(1)(b)(iii) shares
303(2) 32 Particulars of appointment of Directors and The return must be submitted within 30 days of appointment or change, as the
Manager and changes among them case may be.
306 34 Register of Directors, Managing Directors, -
Manager and Secretary, etc. to be maintained
by ROC.
395 35 Notice to dissenting shareholders The transferee co is required to give notice to the dissenting share holder within
2 months after the expiry of 4 months of the offer made by the transferee
company.
395(4A)(a)(i) 35A Information to be furnished in relation to any The information must be submitted before the scheme of offer is circulated to
offer of a scheme or Contract involving the the members, since no time-limit has been prescribed.
transfer of Shares or any Class of Shares in the
transferor Company to the transferee Company
421 & 424 36 Receiver's or Manager's Abstract of Receipt and The return must be submitted once in every half year, till the receiver remains in
Payments possession and on cessation.
565, 566 & 37 Application by an existing Joint Stock Company At the time of registration.
567 for Registration as a Limited Company/Private
Limited/an Unlimited Company
 565 & 568 38 Application by an existing Company (not being a At the time of registration.
Joint Stock Company) for Registration as a
Limited/an Unlimited Company
567(a) 39 Registration of an Existing Company Before a joint-stock company has been registered as a limited company.
567(c) 40 Registration of an existing Company as a Limited Before a joint-stock company has been registered as a limited company.
Company
(Statement specifying certain particulars)
565(1) 41 Registration of an existing Company as a Limited Before a joint-stock company has been registered as a limited company.
Company
(Copy of Resolution assenting to registration
with limited liability)
568(a) 42 List of the names, addresses and occupations of To be submitted at the time of registration.
the directors and the manager, if any, of the
existing company, not being a joint stock
company
592 44 Document Delivered for Registration by a Within 30 days of the establishment of business in India by Foreign company.
Foreign Company

593(a)/(b)/(c) 49 Return of alteration in the (a) Charter, Statutes On or before 31st January of the year following the year in which the alteration
or Memorandum and Articles of Association (b) has occurred or been made.
address of the Registered or Principal Office and
(c) Directors and Secretary of a foreign company
593(d)/(e), 52 Notice of (a) alteration in the names and The form must be submitted within one month from the date of alteration and in
594(3)/ addresses of persons resident in India the case of cessation of place of business, forthwith and copies of balance sheet
597(3) Authorized to accept service on behalf of a and profit and loss account within nine months from the close of financial year.
foreign company, (b) Alteration in the address
of principal place of business in India of a
Foreign company, (C) List of places of business
established by Foreign company in India, (D)
Cessation to have a place of business in India
600/125/127 55 Particulars of charge on property in India The form has to be submitted within 30 days of creation of charge or acquisition
created by a Foreign Company after the 15th of property or creating of instrument in India, as the case may be.
January,1937
600, read with 56 Particulars of charge subject to which a The form must be submitted within 30 days of acquisition of a charged property.
Sec. 127 property in India has been acquired by a Foreign
Company after 15th January,1937
600, read with 57 Particulars of an issue of Debentures in a series The form must be submitted within 30 days of issue or execution of deed. If there
Sec. 128 by a Foreign Company is no such deed, to be submitted after the execution of any debentures of the
series.
600, read 58 Particulars of series of debentures containing or The form has to be filed within 30 days of the execution of the deed.
with giving by reference to any other instrument any
Secs. 128 charge to the benefit of which the debenture
& 129 holders of the said series are entitled pari passu
created by a Foreign Company
600(1), read 59 Particulars of Modification of charge created by The form must be submitted within 30 days of modification or receipt of
with Sec. 135 a Foreign Company instrument in India. The period of 30 days shall be counted after the date on
which the original instrument, or a copy thereof has been despatched duly by
post, have been received in India.
600, read 60 Memorandum of complete satisfaction of The form has to be submitted within 30 days of payment or satisfaction.
with Sec. 138 charge created by a Foreign Company