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1. Starting MS Word

- To Start Word
1. Click on the Start menu
2. Choose Programs
3. Click on the MS-Word
4. Word loads with a blank document and you can start typing in immediately.

2. Important Parts of the MS Word Screen

1. Title bar: displays two titles, one the name of the application and the other
the name of the active document.

2. Menu bar: contains shortcuts for frequently used commands. The

formatting toolbar, one of the toolbar for instance, contains shortcuts for
commands that change the appearance of the document.

3. Status bar: It is at the bottom of the screen, displays the currently selected
command or the activity in progress.

4. Ruler: Shows you where your margins are and it lets you set tabs and
indents.

5. Document Window: This is the large work area where the document is
created and edited.

6. Scroll Bars: These are shaded bars along the right and bottom sides of the
document window, which include arrows at their edges used for moving
vertically and horizontally through a document.

7. The Sizing Buttons: These are buttons to enable you Minimize, Maximize
or to restore the Window's size.

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3. Document Navigation

Use the following keyboard keys or key combinations to move the insertion
point:

PRESS TO MOVE
LEFT ARROW One character to the left

RIGHT ARROW One character to the right

CTRL+LEFT ARROW One word to the left

CTRL+RIGHT ARROW One word to the right

CTRL+UP ARROW One paragraph up

CTRL+DOWN ARROW One paragraph down

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SHIFT+TAB One cell to the left (in a table)

TAB One cell to the right (in a table)

UP ARROW Up one line

DOWN ARROW Down one line

END To the end of a line

HOME To the beginning of a line

ALT+CTRL+PAGE UP To the top of the window

ALT+CTRL+PAGE DOWN To the end of the window

PAGE UP Up one screen (scrolling)

PAGE DOWN Down one screen (scrolling)

CTRL+PAGE DOWN To the top of the next page

CTRL+PAGE UP To the top of the previous page

CTRL+END To the end of a document

CTRL+HOME To the beginning of a document

4. Moving and Copying Tex

Moving Text

"Moving," means to take (cut) a selected text or graphics from one location and insert it
in another location.

To Move Text with in A Document:

1. Select the text to be moved

2. Click on the Cut button on the standard toolbar (or use Edit, Cut)
3. Place the insertion point where you want the text to be placed
4. Click on the Paste button (or use Edit, Paste)

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Copying Text
"Copying," means to take a copy of selected text or graphics on the clipboard and take it
to another location, leaving the original unchanged.

To Copy Text within A Document:

1. Select the text to be copied

2. Click on the Copy button (or use Edit, Copy)
3. Place the insertion point at the place where the text to be placed
4. Click on the Paste button (or use Edit, Paste).

Copying or Moving Text from another Document

You can copy or cut a selected text from one document and place it in another
document
To cut/copy and paste a text from one document to another:
1. Open the two documents
2. Select the text to be cut or copied
3. Cut/copy the text
4. Open the windows menu and click on the name of the file on to which the text is to
be pasted
5. Place the insertion point on the desired placement spot and click paste

5. Character Formatting

Character formatting includes all the features that affect individual characters; and the
primary character formatting features are boldface, italic, font, and font size. This can be
done using Format menu or Formatting toolbar.

Formatting toolbar

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6. Changing the Font Size

Fonts can be scaled in size using a measurement of points. 72 points will produce lines
of text that are 1 inch (2.54cm) in height. Typically 10 or 12 point size fonts are used for
normal printed matter.

 Select the character(s) you want to format

 On the Formatting toolbar, click the number in the Size box
 Enter a new number
 Press Enter
OR
 On the Formatting toolbar, click the arrow on the Size box
o The Font size box is displayed.

Font size box

 Click on the font size to apply

Tip: To set a font size not displayed, type the number into the size box
and press Return.

Changing the Font Colour

 Select the character(s) you want to format

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 On the Formatting toolbar, on the Font Color button, click the down arrow
o The Font Color menu is displayed.
 Select a font colour to apply
To Apply Other Enhancements:
 Select the character(s) you want to format
 Click the appropriate toolbar buttons, or press the Speed Keys

7. Inserting Page Numbers

To Insert Page Number:

1. On the Insert menu, click Page Numbers

The page number dialogue box will be displayed.
2. Open the Position drip-down box and select the vertical position of the page
number.
3. Open the Alignment box and select the horizontal position of the page number
4. Click on the Format tab to change any of the following:
 Starting number;
 Number format; and Include chapter numbers.
5. Select OK to close the page Number format dialogue box.
6. Select OK to close the page Number dialogue box and return to your document.

EXERCISES

Exercise1 (Creating a document)

1. Create a folder under D: drive (folder name=your name)

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Note: from now on wards save all your files under the folder.

2. Open Ms-Word and type the following text:

MS Word is one of word processing program that runs under windows operating
system. It efficiently manipulates both text and picture. Pictures can be inserted
anywhere in a page in different size. Word-processing is the use of computers to write
(create), revise (modify), manipulate, format, print and save documents for printing and
future editing. A document can be a letter, report and other printed matter. In order to
perform word-processing on a computer, we need word-processing software. Word-
processing software is a program, which consists of the tools that allow us to create,
revise, save etc documents. Such programs also include features – variable margins,
type sizes, and styles – for improving the appearance of documents. The user can see
how the document looks on screen and make changes before printing it out. Many
other common features are also available. Microsoft word or MS Word is one such
software. Microsoft is the name of the company that manufacturers the software.

When a person using a typewriter presses a key on the typewriter, the character
pressed is immediately printed out on paper in hardcopy form. By contrast, when a
user of a computer loaded with word-processing software presses a key, the character
pressed is stored electronically in the main memory of the computer, printed only on the
screen. This feature gives the computer user one major advantage over the typewriter
user. That is the tools made available through the word-processing software can
manipulate characters stored electronically easily. The user can then change the text
again and again without having to change a new paper and start over. He or she can
correct mistakes without disturbing the rest of the document. After the document has
the desired look, it can be printed out in hardcopy form.

This tutorial is designed for users who are new to Word or have little experience using
Word for creating documents. It assumes that you have at least some familiarity with
operating Microsoft Office applications, for example opening and closing documents

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and using toolbars. Most of the functionality covered in this tutorial is also applicable to
earlier versions of Word.

Word has a vast number of functions and tools. This tutorial will focus on only those
functions and tools which are necessary to completing tasks like writing academic
papers and essays. Note that this tutorial uses screenshots of Word on a Windows
Platform and the actual application may look different for Word users on a Macintosh.

3. Save it by the name New and close Ms-Word.

4. Open the file New and type the following text at bottom of the paragraph.

Note: MS Word has word drag features. No needs of pressing

enter at the end of each line. Enter is necessary; to end a
paragraph, to end a short line, to create a blank line.

5. Save this file, insert the page number at the bottom and close Ms-Word.

Exercise 2 (Editing)

1. Open the file NEW

1. Type the word NOTE at the top of the document.

2. Copy NOTE from bottom to top.

3. Copy the first paragraph from top to bottom.

4. Move NOTE from top to bottom.

5. Save this by the same name and address

Exercise 3 (Formatting)
1. Type the following

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The overall effectiveness of a document is directly related to the way it looks. A

brilliantly written business report, for example, can be severely undermined by
document looks like.

2. Type the word REMARK at the top and make it bold, dotted underline and size 15.

Copy REMARK from top bottom

3. Make R in the first line size 21.

4. Type the following as it is at the bottom.

Single Double Dotted Words Only

Mr Clinton is the 1st American President to visit Ethiopia.

We can create subscript and superscript like X ijk , Xn

5. Save this by the name Format2.

Exercise 4 (Paragraph Formatting)

1. Type the following data as it is.

No Name Address Amount

1 Getahun......................Addis Ababa__12345.6789

2 Gebremedhin..................Mekele_____3456.7890

3 Abebe.............................Gonder________345.67

3 Aster..............................Dredawa____12345.6789
4 Asnakech........................Bahirdar_____12345.789

5 Dribssa...........................Wollega_______123.678

6 Hailu ...............................Jimma________234.678

2. Save this document by the name Tab3.

3. Add two lines of data your own b/n Abebe and Aster.

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4. Save this by the same name and address.

Working With Tables

 We can create tables with a given number of rows and columns.

 Tables can be created using either Insert Table button from the toolbar or Table
menu.
- Using Insert Table button.
 Click the button and drag over the grid until you get the required number of
rows and columns.
- Using Table menu
 Click Table menu, Insert table, and then specify number of rows and
columns

Column A Column B Column C

Row 1

Row 2

Row 3

EXERCISE

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1. Create the following table format as shown bellow

Cost of production

Product Types of cost

Labor Material Others

Total

Fruit 2345.15 3567.80 325.68 0

Export

Teff 956.89 1209.12 99.16 0

Coffe 12456.45 568.90 345.20 0

Fuel 235.177 231.09 345.20 0

Import

Jeans 423.95 4523.12 4512.01 0

Types 489.21 7895.23 7021.00 0

Total 0 0 0 0

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