PEMBAHASAN

INTRODUCTION

In this module will describe about

1. How to introduce yourself and others

2. How to introduce yourself professionally when you
interview in a company

HOW TO INRODUCE YOURSELF AND OTHER

The Importance Of Introductions

By introducing people at a gathering who don’t know each other, everyone will generally feel more
at ease in the social situation and people will be able to converse more comfortably. Phrased
another way, the purpose of introducing people is to give them an opportunity to get to know each
other. Here’s an added benefit, by performing a proper introduction, the introduced parties will
reflect on you positively and see you as a socially adept individual. Never a bad thing!

Pre-Intro Considerations

Firstly, it’s important to find a proper opening and to get your timing right; after all, you don’t want
to embarrass yourself by accidentally introducing the wrong people to each other or by
interrupting a flowing or serious conversation with an introduction. For example, if your boss is in
the middle of a business discussion at an event, butting in to introduce them to a friend will seem
out of place and improper.

Etiquette Conventions of Formal Introductions

The basic protocol of formal introductions calls for introducing a less ranking person to a higher
ranking person. These rankings are generally determined by things like age, job title, or how long
you’ve personally known one of the individuals in question. The higher ranking individual’s name
should always come first in an introduction.
Steps To A Formal Introduction

1. State the name of the person being introduced to. In other words, state the name of the
higher ranking individual.
2. Say something like “I would like to introduce” or “Please meet” or a similar phrase.
3. State the name of the person being introduced. In other words, this is the name of the
lower ranking individual.
4. Mention one or two small details to get the conversation between the two individuals
started. Don’t give away too much so that they don’t have anything to talk about but just
get a detail out there so things can get flowing.

Now let’s put all of that together with a few examples:

 You may, for instance, be introducing an older person to a younger person; you could say
something like “Grandma, this is my friend, Will. He and I just completed a project together
in Chemistry.”
 You could be introducing a senior professional to a junior professional; something like “Mr.
President, this is our new data analyst, Ms. Johnson.”
 You could be introducing a host to a guest; something like “Mrs. Adams, this is my
daughter, Janet, she just returned from a ski trip in Colorado.”
 If the two people you are introducing to one another are of equal status, it’s purely up to
you which person’s name you want to list first, it’s that easy.
 If you are performing an introduction between one person and a group of multiple people,
follow the same ranking system we outlined before but just make sure to list the names of
each person in the group individually, that way, no one will feel minimized or left out.
Here’s an example of that one in action; “Director Miller, I would like to introduce our
Engineering team, this is Tom White, Amy Nakamura, and Kendall Thompson, all three of
them participated in our conference on Wednesday.”

Casual Introductions

If you’re in a more casual situation, a full formal introduction isn’t always necessary or even
practical. Still, you should generally try to follow the overall guidelines of introducing the higher
ranking person to the lower ranking person. Let’s say, for example, that you’re a few rows apart in
the stands at a basketball game, obviously, it’s not going to be practical to do a handshake or
really have a conversation at that point in time but a smile, a friendly wave, and just exchanging
names should be enough. Then, if you find yourselves in a situation where you can have a more
full conversation later, take the opportunity to do so.
Body Language & Social Cues

Look at the person you’re speaking to first then turn to the other person as you complete the
introduction. You should make an effort to make eye contact with both individuals that are part of
the introduction. Speak clearly, of course, and don’t mumble. Mumbling is just going to reflect
poorly on you as the person conducting the introduction. As we’ve already mentioned, use
courteous language. May I introduce or “I’d like you to meet” are good examples of a lead-in for
an introduction. “May I present” is going to be your most formal option.
In more formal situations or when there’s an obvious age difference between parties, using
courtesy titles and last names is going to be more polite than just using first names. After all, once
they get talking, the people you are introducing
can make the decision to use first names
themselves and even when you are using
first names, try to include last names as well.
Not only is it more polite but it also aids in
memory retention for those people being
introduced.
Chris Evans all smiles

Also, teach children to use the titles of adults

rather than simply their first names unless an
adult specifically requests that only their first
name be used. For example, something like
“Mrs. Rosen, this is my niece, Kayla. Kayla,
this is Mrs. Rosen”. This brings up a good point
about repetition, though, only when introducing children to adults should you reverse and repeat
the introduction; as in “X this is y, y this is X”, otherwise, reversing and repeating can make the
introductions seem a little tedious. In order to make sure that everyone remembers everyone
else’s names, just use names organically as the conversation continues.

Finally here, let’s cover what to do if you find yourself having forgotten someone’s name in the
middle of an introduction; after all, it does happen. The best course of action is simply to politely
excuse yourself and say “I’m sorry, would you please remind me of your name?” and if you find
yourself repeatedly blanking on someone’s name, be a little bit sneaky. Take the two people and
simply say, “Have the two of you met?” then you can sort of prompt the two people to say their
names for one another. This is a little bit risky, however, and it won’t always work so it’s a tactic
that’s best avoided. In general, honesty is the best policy.
If You Are The One Being Introduced

First, stand and face the person in question. This makes it easier to maintain eye contact and
shake hands and presents you as equals in the introduction. If a person is unable to stand, of
course, just politely lean to their level. Don’t forget to smile, give a firm but not crushing
handshake, and let go promptly. There are a few things more awkward than somebody who
hangs on too long after a handshake and finally, after the introduction has been completed, give a
pleasant greeting to the person to whom you’ve been introduced, “I’m very pleased to meet you”
is an easy choice.

Introducing Yourself To Others

If you know the person’s name and title, it’s best to use it. Something like “Mr. Jones, my name is
Michael Wilson. It’s a pleasure to meet you” and if you’d like to introduce yourself but you don’t
know the person’s name, you can just lead with yours. Something like “Hi, I’m Preston Schlueter. I
thought I’d like to get to know you”. As with before, don’t forget the smile, eye contact, and firm
handshake.

CONCLUSION

Knowing all of these rules, all types of introductions should be a breeze for you. You’ll look good
to the people whom you’re introducing and they should hopefully be able to start up a
conversation with little to no effort.

HOW TO INTRODUCE YOURSELF PROFESSIONALLY

WHEN INTERVIE IN A COMPANY
A. How to Introduce Yourself Professionally

As you progress in your career, you will meet many people who can help you grow professionally.
Having a professional introduction ready when you meet someone such as an interviewer,
supervisor, mentor or new connection can help you establish a positive reputation with them. In
this article, we outline why professional introductions are important and give instructions and
examples for introducing yourself.

The benefits of a strong professional introduction

Knowing how to introduce yourself professionally has many advantages. Others may perceive
you as self-assured and capable when you begin with a strong introduction. An effective opening
can make your conversation more engaging, whether your goal is to gain employment, make a
sale, acquire a mentor or simply make a new professional connection. Establishing yourself as an
open, friendly and professional individual can create opportunities for you throughout your career.

How to introduce yourself professionally

Here are four ways you can introduce yourself professionally:

1. State your purpose

Many people introduce themselves by stating their name and current job title, but you should also
try to add information your new contact can’t find on your business card. If you are at a
networking event, consider starting with your name, then stating what your passion is. You could
also mention what your goal is for the encounter,
such as finding someone to collaborate with on
a new idea you have.

Quickly summarize who you are and why you are

there when you interview for a job. Your
interviewers already know what position you
are applying for, so have your professional
introduction explain your purpose in a few
sentences. You should include your name
and why you are a good candidate for the job
position.
Keep in mind that you should start your introduction in a way that is appropriate for the context.
For example, if you’re at a networking event you might simply start by shaking a new connection’s
hand and giving them your first and last name. Then begin a conversation by asking and
answering questions about their background and your own.

Interview introduction example: “My name is Tara, I moved to New York City because
advertising is my passion and this is the place to find an inspirational, innovative ad community. I
have a rich background analyzing audiences for messaging optimization and would love to tell
you about the strengths I can bring to this role.”

2. Control your body language

Both your words and your body language make an impact on first impressions. Controlling your
body language is essential to staying poised and professional in a new introduction. For example,
when you approach a new coworker in your department, start with a strong handshake, and
maintain eye contact during the conversation. Doing this shows the other party you are engaged
in your interaction.

When you introduce yourself to someone, you can demonstrate confidence by speaking in a clear
and audible voice. During your conversation, maintain natural body language with relaxed
shoulders and open arms by your side. If you are seated, stand to greet someone who walks in
the room, such as during an interview.

3. Explain why you are valuable

Employers might schedule multiple interviews throughout the day or week for a job opening. Your
professional introduction should convey your unique experience and qualifications so you stand
out from other candidates. Hearing an introduction that sounds different from previous ones
directs your new contact’s attention toward you and tends to make it more memorable. During an
interview introduction, for example, you should let your interviewer know why you would make a
valuable contribution to the team.

Example: “My name is Ebony, and I have 10 years of experience working in public relations. I
have worked with more than 20 destination marketing organizations to increase tourism at their
destinations, resulting in 40% more business at certain locations.”

4.  Understand the culture

Consider researching the company before an interview or meeting to understand their culture.
Before an introduction with a computer programming company, for example, review their website
or social media pages to see what the culture is like. If the company seems more casual, it may
 be appropriate to include humor in your introduction. For a more formal position or meeting with a
potential client, keeping a more professional demeanor could make you more likely to be hired or
gain the client’s business. 

Example: “Hi, my name’s Yuri, and I’m looking forward to working with you on the construction of
the new building.” 

B. Professional introduction examples

Here are three examples of professional introductions:

Example 1: Introducing yourself in an interview

Keep your introduction short and simple to hold your audience’s attention.

Example: “My name is Priya, and I enjoy promoting small companies to help them increase their
profits. I’m excited for the opportunity to be part of a team that increases awareness of the
businesses in Richmond. I have a strong background in public relations and would love to tell you
about the strengths I could bring to this position.”

Example 2: Reaching out to a new client

Having a professional email introduction can be equally as important to networking as a face-to-
face meeting. Rather than body language and tone, however, emails rely on clarity of language
and accuracy of writing. Having a concise and error-free email might impress your contact and
have them consider your request. 

Example: “My name is Jin, and I am reaching out from Bags Unlimited to inform you of the
services we provide. Our company sends out automatic shipments of a variety of takeout bags to
restaurants each month so you will always have enough for your customers. We offer different
packages based on your needs, so I would love to set up a time to speak with you and give you
more information.”

Example 3: Introducing yourself to a new coworker

Your new colleague will likely meet multiple people on their first day, so keep your introduction
brief.

Example: “My name is Aliyah, and I work in the marketing department as the social media
manager. Our teams hold weekly meetings, and I look forward to working together in the future.
Please let me know if I can help with anything as you orient yourself with the office.”

Tips for before the interview

In the days before your job interview, set aside time to do the following:

1. Start by researching the company and your interviewers. 

Understanding key information about the company you’re interviewing with can help you
go into your interview with confidence. Using the company’s website, social media posts
and recent press releases will provide a solid understanding of the company’s goals and
how your background makes you a great fit.
2. Practice your answers to common interview questions. 
Prepare your answer to the common question: “Tell me about yourself, and why are you
interested in this role with our company?” The idea is to quickly communicate who you are
and what value you will bring to the company and the role—it’s your personal elevator
pitch.

Tip: You should come prepared to discuss your salary expectations. If you’re unsure what
salary is appropriate to ask for, visit Indeed's Salary Calculator for a free, personalized pay
range based on your location, industry and experience.

3. Reread the job description. 

You may want to print it out and begin underlining specific skills the employer is looking
for. Think about examples from your past and current work that align with these
requirements.
4. Use the STAR method in answering questions.
 Prepare to be asked about times in the past when you used a specific skill and use the
STAR method to tell stories with a clear Situation, Task, Action and Result.
5. Prepare a list of references. 
Your interviewers might require you to submit a list of references before or after your
interview. Having a reference list prepared ahead of time can help you quickly complete
this step to move forward in the hiring process.
6. Be prepared with examples of your work. 
During the interview, you will likely be asked about specific work you’ve completed in
relation to the position. After reviewing the job description, think of work you’ve done in
past jobs, clubs or volunteer positions that show you have experience and success doing
the work they require.
7. Prepare smart questions for your interviewers. 
Interviews are a two-way street. Employers expect you to ask questions: they want to
know that you’re thinking seriously about what it would be like to work there. Here are
some questions you may want to consider asking your interviewers:
  Can you explain some of the day-to-day responsibilities this job entails?
 How would you describe the characteristics of someone who would succeed in this
role?
 If I were in this position, how would my performance be measured? How often?
 What departments does this teamwork with regularly?
 How do these departments typically collaborate?
 What does that process look like?
 What are the challenges you’re currently facing in your role?

Tips for during the interview

After you’ve spent time preparing, you can be successful on interview day by practicing these tips:

1. Plan your interview attire the night before. 

If you’re speaking to a recruiter before the interview, you can ask them about the dress
code in the workplace and choose your outfit accordingly. If you don’t have someone to
ask, research the company to learn what’s appropriate. For more, visit How to Dress for a
Job Interview.
2. Bring copies of your resume, a notebook and pen. 
Take at least five copies of your printed resume on clean paper in case of multiple
interviewers. Highlight specific accomplishments on your copy that you can easily refer to
and discuss. Bring a pen and a small notebook. Prepare to take notes, but not on your
smartphone or another electronic device. Write information down so that you can refer to
these details in your follow-up thank-you notes. Maintain eye contact as much as possible.
3. Plan your schedule so that you can arrive 10–15 minutes early. 
Map out your route to the interview location so you can be sure to arrive on time. Consider
doing a practice run. If you’re taking public transportation, identify a backup plan if there
are delays or closures.
4. Make a great first impression. 
Don’t forget the little things—shine your shoes, make sure your nails are clean and tidy,
and check your clothes for holes, stains, pet hair and loose threads. Display confident
body language and a smile throughout.
5. Treat everyone you encounter with respect. 
This includes people on the road and in the parking lot, security personnel and front desk
staff. Treat everyone you don’t know as though they’re the hiring manager. Even if they
aren’t, your potential employer might ask for their feedback.
6. Respond truthfully to the questions asked.
  While it can seem tempting to embellish on your skills and accomplishments, interviewers
find honesty refreshing and respectable. Focus on your key strengths and why your
background makes you uniquely qualified for the position.
7. Tie your answers back to your skills and accomplishments. 
With any question you answer, it is important that you tie your background to the job by
providing examples of solutions and results you’ve achieved. Use every opportunity to
address the requirements listed in the job description.
8. Do not speak negatively about your previous employers. 
Companies want to hire problem solvers who overcome tough situations. If you’re feeling
discouraged about your current job, focus on talking about what you’ve gained from that
experience and what you want to do next.

Tips for after the interview

When the interview is over, give yourself the best chances of moving forward by doing the
following:

1. Ask about next steps.

 After your interview, it is appropriate to ask either your interviewer, hiring manager or
recruiter about what you should expect next. This will likely be a follow-up email with
results from your interview, additional requirements like an assignment or reference list or
another interview.
2. Send a personalized thank you letter after the interview. 
Ask for the business card of each person you speak with during the interview process so
that you can follow up individually with a separate thank you email. If you interviewed in
the morning, send your follow-up emails the same day. If you interviewed in the afternoon,
the next morning is fine. Make certain that each email is distinct from the others, using the
notes you took during the conversations.