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Understanding SGOD in DepEd Operations

The document discusses the roles and responsibilities of the School Governance and Operations Division (SGOD) in the DepEd. SGOD helps schools and learning centers create conducive learning environments and support learner development. It does this through timely planning, mobilizing resources, developing human resources, and building partnerships. The division ensures accurate education data and formulates plans based on this data. It also ensures teaching and non-teaching staff are competent by managing human resource development systems and providing training.

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Jeric Espinosa Cabug
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924 views5 pages

Understanding SGOD in DepEd Operations

The document discusses the roles and responsibilities of the School Governance and Operations Division (SGOD) in the DepEd. SGOD helps schools and learning centers create conducive learning environments and support learner development. It does this through timely planning, mobilizing resources, developing human resources, and building partnerships. The division ensures accurate education data and formulates plans based on this data. It also ensures teaching and non-teaching staff are competent by managing human resource development systems and providing training.

Uploaded by

Jeric Espinosa Cabug
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

SCHOOL GOVERNANCE &

OPERATIONS DIVISION (SGOD)


OFFICES
School Governance and Operations Division (SGOD) makes sure that SDO has the
capacity to constantly improve and be strategic in managing teaching and learning
environment. Its purpose is to support and capacitate schools and learning centers in
ensuring a conducive learning environment and in compliance to quality standards of
Governance and Operations.
SGOD ensures effective and efficient delivery of education services from the schools and
learning centers. Also, it assures that teaching and non-teaching personnel at the SDO
are competent in performing their respective duties and functions.
It puts premium on support services management, planning and research, community
level linkages and partnerships, human resource development, and quality assurance.
Functions and Responsibilities of School Governance and Operations Division
• To capacitate schools and learning centers in the delivery of education program
services
• To strengthen the management of schools and learning centers in terms of process
delivery
• To support the maintenance of a conducive learning environment
• To implement and manage learner support services such as youth development
programs, school health and
nutrition, Senior High School (SHS) voucher
• To lead in the crafting of the Division Education Development Plan (DEDP) and assist
the schools in the
preparation of the School Improvement Plan (SIP), the Annual Improvement Plan (AIP)
and the Annual
Procurement Plan (APP)
• To generate and disseminate timely, accurate, and relevant basic education statistics
• To prepare the Division research agenda based on Basic Education Research Fund
(BERF) standard and
oversee its implementation
• To conduct orientation to School Heads and focal persons on Schools’ Local and
International Partnerships
• To identify potential partners/donors for specific programs and projects
• To expand/sustain and institutionalize partnerships and linkages with stakeholders
• To accept donations (e.g. equipment, tools) from program/project partners for proper
utilization
• To manage the capacity building programs for teaching and nonteaching personnel
including DRRM
• To train teaching and nonteaching personnel on skills and competencies enhancement
• To establish and manage rewards and recognition system
• To serve as Secretariat to ensure completeness and initial validation of documents
pertinent to application in
the operation/establishment/ conversion of both public and private schools (Refer to
DO 40, S. 2014)
• To ensure access to adequate, disaster resilient and safe buildings and ground facilities
according to the
prescribed standards
• To quality assure learning and development programs
• To ensure the continuous improvement of schools and learning centers thru School-
Based Management
(SBM)
• To manage and implement the Quality Management System (QMS)
• To develop Monitoring and Evaluation (M&E) tools for the utilization and
implementation of projects
• To conduct M&E of the projects and programs
• To analyze M&E result for appropriate intervention

DepEd Education Program Specialist II Job Description

by DepEd TambayanJanuary 11, 2019DepEd Resources5 min read

The Governance and Operations Division strengthens the delivery of quality basic education by helping
the Schools and Learning Canters create a conducive learning environment. It also supports the holistic
development of learners and ensure their readiness to learn through the, timely planning, mobilization,
and equitable distribution of sufficient resources, development of human resource, provision of
technical assistance and building of strong partnership with stakeholders for increased support and
resources for the effective and efficient implementation of sustainable programs, projects and services

The Planning Unit ensures accessibility to accurate, timely and reliable data and information as critical
inputs to the management of the schools division office and bases for the formulation and
implementation of educational plans, research, standards, and guidelines, by maintaining and updating
the division’s basic education information system, performing analysis and generating reports on
educational indicators.

The Human Resource Development Unit ensures competent teaching and non-teaching personnel in the
schools division by efficiently and effectively installing, implementing and managing the HRD systems
and services and by providing technical assistance in the implementation of such in the schools division
office, schools and learning centers.

DEPED EDUCATION PROGRAM SPECIALIST II JOB DESCRIPTION

Salary Grade: 16

Governance Level: Schools Division Office

Unit/Division: School Governance and Operations Division – Human Resource Development

Reports to: Senior Education Program Specialist

DEPED EDUCATION PROGRAM SPECIALIST II JOB SUMMARY

To assist the Chief and Education Program Supervisors in maintaining systems and implementing its
components in order to ensure delivery of quality and sustainable HRD services.

DEPED EDUCATION PROGRAM SPECIALIST II QUALIFICATION STANDARDS (CSC Prescribed Qualifications)

Education: Bachelor’s degree in Education or its equivalent and completion of academic requirements
for master’s degree relevant to the job

Experience: 2 years experience in education, research, development, implementation, or other relevant


experience

Eligibility: 8 hours of relevant training

Trainings: RA 1080; Career Service (Professional) Appropriate Eligibility for Second Level Position

DEPED EDUCATION PROGRAM SPECIALIST II DUTIES AND RESPONSIBILITIES

KEY RESULT AREAS DUTIES AND RESPONSIBILITIES

HR Strategic Plans And Policies Gather data from reports, research findings and benchmark studies data
as inputs to HRD needs assessment and findings as basis for HRD plans and programs.

Assist in preparing report on HR development needs and situation analysis to facilitate by providing the
facts and data gathered

Assist in the preparation of a Human Resource Development Plan for the Schools Division to ensure the
availability of competent personnel in the schools division when needed.

Professional And Career Development Provide technical support in identifying professional and
competency development needs of individual personnel in the schools division, implementing the
system designed for such , in order to arrive at profiles on individual and group competency
development needs.

Provide technical support in implementing system for preparing HR Development Plans (including
professional and career development plans of employees) of personnel of the schools d

Training And Career Development Materials Customize training and career development manuals
and handouts packaging to make it applicable to the SDO situation and requirements.

Reproduce in print or electronic format training and development materials to be used as reference by
participants.

Prepare training venue and logistical requirements or coordinate venue arrangements to ensure a
physical environment conducive to learning.

Scholarship And Professional Program Coordination Provide technical support in the screening and
selection of applicants for scholarship by gathering additional data and coordinating acquisition of
supporting documents as basis for final selection.

Provide support in coordinating with institutions recommended scholars and documentary


requirements to facilitate attendance and availment of the scholarship.

Provide support in the registration of scholars in courses as needed.

Assist in monitoring, evaluating and submitting report on the status and progress of scholars, and the
benefits of the scholarship programs to the agency.

Training And Development Records Gather and encode data and maintain records on training
participants and training and development activities using data capture tools and instruments designed
for the system.

Succession And Exit Generate TDIS Records and Documents on performance in Leadership and
Development programs for high potential employees to be considered in the candidate pool

Gather data needed in the identification of high potential employees targeted to be part of a candidate
pool for critical positions in the SDO

Collect records and documents of personnel in the candidate pool to create a portfolio for candidates to
be used as reference in the selection process.
Assist in coordinating the implementation of retirement programs for employees due for retirement to
prepare them and the organization for the transition.

Gather data from resigning personnel to get feedback on factors that helped or hindered employees in
the performance of his/her work and implications towards continuous improvement in the work climate
and in the workplace.

Employees Welfare Assist in gathering data on welfare needs of employees.

Provide technical support in proposal preparation, design, and implementation (upon approval) of
programs to respond to the welfare needs of various employee groups.

Provide technical support in the review, proposal preparation and coordination of the implementation
of reward and recognition programs

Provide technical support in the conduct of monitoring and evaluation of employee welfare programs
and submission of report on its status, progress, and impact in order to provide feedback to
management.

Technical Assistance Assist in providing Technical Assistance to schools and learning centers by
responding to the identified needs in relation to HRD and other matters on governance and operations

Common questions

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SGOD implements several measures including capacity-building programs for staff, disaster resilience planning for infrastructure, and the management of school health and nutrition programs. It also ensures compliance with governance and operational quality standards, encourages the use of innovative teaching strategies, and provides professional development opportunities to maintain an optimal learning environment .

SGOD enhances educational service delivery through its pivotal role in crafting the DEDP and assisting schools with their SIP. By aligning these plans with educational needs and goals, SGOD ensures that resources are optimally allocated, policies are effectively implemented, and schools have a clear direction for development. This strategic alignment enables a proactive approach to addressing educational challenges, fostering improvement, and ensuring that all educational initiatives are coherent with the division's objectives .

The M&E processes conducted by SGOD are critical as they provide insights into the effectiveness and impact of educational programs and initiatives. By analyzing M&E results, SGOD can identify strengths, weaknesses, opportunities, and threats within the education system, allowing for timely interventions. These processes ensure accountability, inform continuous improvement efforts, and enhance transparency, ultimately leading to better educational outcomes and more efficient resource utilization .

The DepEd Education Program Specialist II plays a key role in maintaining HRD systems, assisting in HR strategic planning, and supporting professional development needs. Their responsibilities include gathering data for HRD needs assessments, preparing HR development plans, coordinating training materials, and managing records of development activities. They also support scholarship program coordination and provide technical assistance to ensure the availability of competent personnel across the schools division .

SGOD contributes to holistic learner development by ensuring a conducive learning environment and mobilizing equitable resource distribution. It implements youth development programs, school health initiatives, and ensures compliance with governance standards. Through partnerships and effective service delivery, SGOD also engages in planning and capacitating schools to improve educational service quality, thus fostering an environment that supports both academic and personal growth of learners .

The Human Resource Development Unit ensures competent personnel by managing HRD systems and services efficiently, providing necessary technical assistance, and customizing training for the school division's specific needs. It identifies and addresses individual and group competency development needs, prepares HR Development Plans, and facilitates professional and career development for employees, ensuring that the division is staffed with qualified and capable personnel .

Partnerships and linkages are vital as they bring in additional resources, expertise, and support for educational programs, enhancing their scope and impact. SGOD facilitates these partnerships to bolster community support, engage stakeholders, and expand educational opportunities. This strategic collaboration helps in overcoming resource limitations, sharing best practices, and ensuring the sustainability of program initiatives. The importance of these partnerships is seen in improved educational outcomes and the capacity to address diverse educational needs effectively .

The generation and dissemination of timely, accurate, and relevant educational statistics are crucial for SGOD's operations as they form the basis for evidence-based planning, decision-making, and policy formulation. This data serves to identify areas needing improvement and facilitates the development of strategic plans and interventions. It ensures transparency, accountability, and provides a metric for evaluating the effectiveness of educational programs and initiatives .

The SGOD supports continuous improvement by implementing School-Based Management (SBM), which involves empowering school heads to create plans that reflect their specific contexts and needs. It provides technical assistance and resources to aid schools in developing their School Improvement Plans (SIP) and Annual Improvement Plans (AIP). Furthermore, it generates and disseminates relevant educational statistics to inform decision-making and ensure schools have access to disaster-resilient infrastructures aligned with prescribed standards .

SGOD supports training and development by customizing manuals and materials to suit the specific requirements of the school division. It reproduces these materials in various formats for training participants and coordinates the logistical needs to ensure conducive learning environments. By maintaining detailed records of training activities and participant progress, SGOD ensures that competency enhancement initiatives are tailored, effective, and aligned with individual and group development needs .

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