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How To Create A Narrated Powerpoint Presentation: Check Your Microphone

This document provides instructions for creating a narrated PowerPoint presentation using the recording features in PowerPoint 2010. It outlines how to [1] check your microphone and audio levels, [2] set up PowerPoint to record narrations, [3] start and stop recording narrations for slides, [4] re-record slides, [5] delete audio, and [6] save the presentation as a video file. The guide aims to help users create accessible presentations with embedded narrations that can be shared online.

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Vivi Natasha
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© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
45 views

How To Create A Narrated Powerpoint Presentation: Check Your Microphone

This document provides instructions for creating a narrated PowerPoint presentation using the recording features in PowerPoint 2010. It outlines how to [1] check your microphone and audio levels, [2] set up PowerPoint to record narrations, [3] start and stop recording narrations for slides, [4] re-record slides, [5] delete audio, and [6] save the presentation as a video file. The guide aims to help users create accessible presentations with embedded narrations that can be shared online.

Uploaded by

Vivi Natasha
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Health Sciences Programs

SMART Lab Guide

How to Create a Narrated PowerPoint Presentation


These instructions were developed for PowerPoint 2010 on Windows 7 and assume basic knowledge of PPt for Mac computers,
we advise you to use Keynote instead of PowerPoint for Mac.

Check Your Microphone


• Make sure your headset or external microphone
is plugged into the computer.
• Click the Windows “Start” button and choose
“Control Panel.”
• Click “Hardware and Sound” and then “Manage
Audio Devices.”
• Click the “Recording” tab and select the headset
or microphone you wish to use, (see figure).
• If there are other devices listed in the
“Recording” tab, right click and disable them.

Check Your Audio Level


• Click on the Windows “Start” button and go to “All Programs” and then “Accessories”.
• Select “Sound Recorder.”
• Click “Start Recording,” say a sentence into your microphone, and click “Stop Recording.”
• Save the file and double click to play it in your default media player, with the volume on your
computer and on the player, set in the middle.
• If your voice seems too quiet or loud, adjust the recording level.
- In the “Recording” tab, highlight your microphone.
- Click “Properties” and then the “Levels” tab to adjust the sound level.

Set up to Record Your Narration


• In PowerPoint, open the finished
presentation you would like to narrate.
• Click on the “Slide Show” tab and check “Play
Narrations, Use Timings and Show Media
Controls,” (see figure).
• Click on the down arrow in the “Record Slide
Show” tool.
• A dropdown list should appear. Choose “Start
Recording from Beginning.”
Health Sciences Programs
SMART Lab Guide

• A pop-up window will ask “what do you want to record,” (see next figure).
• Check both “Slide and animation timings” and “Narrations and laser pointer”
• (If the “Narrations and laser pointer” option
is greyed out, it is most likely because your
microphone is not plugged in or not set up
properly. Choose “Cancel” and see the
“Check the Microphone” section at the
beginning of this guide.)

Start Recording
• Click “Start Recording” in the pop-up window, (see figure above).
• The presentation will open in full screen slide show mode and recording will begin immediately.
• There should be a small “Recording” toolbar in
the upper left-hand corner where you can pause
recording at any time, (see figure).
• You can use the arrow in this tool bar to move to
the next slide. The timing of this slide advance is recorded in time with the narration.
• When you are finished recording the slide or the entire presentation, press the Esc button on
your keyboard to stop.
• Each slide with an audio recording should now have an audio icon on it.

Re-Recording a Slide
• While recording, if you need to re-record the audio for a slide:
- Click on the “Repeat” arrow in the recording toolbar, (see figure above).
- The recording will pause and the timer will return to “00:00.”
- Click “Resume Recording” to re-record the audio for the current slide.
- Press the Esc button on your keyboard to stop, or,
- You can continue to the next slide by clicking the arrow, if you need to.
• If you are done recording the narration for the entire presentation and wish to go back and re-
record a slide:
- Select the slide, and in the “Slide Show” tab, click the arrow next to “Record Slide
Show.”
- Click “Start Recording from Current Slide”
- When you are finished re-recording the audio for that slide, press the Esc button on
your keyboard to stop.
• If you want to keep re-recording a number of slides in a row, continue advancing with the right
arrow and stop when you are finished. You will record over the original narration for those
slides.
Health Sciences Programs
SMART Lab Guide

Deleting Audio
In the Slide Show tab, click the down arrow next to
“Record Slide Show” and choose “Clear” to delete the
narration from one slide or the entire presentation.

Save the Presentation as a Video in PPT

• You could post the PowerPoint file as is, but


students won’t necessarily know that there is a
narration to listen to. Instead, we recommend
saving it as a video that will play
simultaneously and continuously.
• Go to the “File” tab and click “Save & Send.”
• Then click “Create a Video.”
• Click the down arrow next to “Computer & HD
Displays” and choose the largest size (see next
figure).
• Make sure that “Use Recorded Timings and
Narrations” is selected.
• Click “Create Video.”
• The video will automatically be saved in the same folder as your PowerPoint file, with a .wmv
extension.
• Please see the guide “How to Share Your Narrated PowerPoint Presentation in Blackboard” to
learn how to embed your video in your Blackboard course.
Health Sciences Programs
SMART Lab Guide

Extra Tips
• If you want to use your PowerPoint “Notes” as you speak, print them out or have them open in
another application, for example in a Word document. You won’t be able to see them because
recording is done while your presentation is in full screen mode. Actually, it’s a good idea to
type a script when possible. A script helps keep you focused and helps you provide a transcript
for students with auditory or learning disabilities.
• To advance slides during your recording, instead of clicking on the arrow in the Recording
toolbar, you could use the right arrow key on your keyboard, or click your mouse (left side) or
click the space bar. Whatever you find more comfortable.
• To stop recording the audio for a slide, instead of using the Esc keyboard button, you could also
click on the close button (X) in the Recording toolbar, or right click the slide and choose “End
Show”.

If you have any questions or need further assistance, please contact:

Laurie Lyons
[email protected]
202-994-8375
Rm. H-6153

Linda Cotton
[email protected]
202-994-9172
Rm. H-6154

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