BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.

Contact Number: 09153489140

Gmail: [email protected]

COMPANY PROFILE
The ABC’s Events Services offers a unique and memorable experience for our
clients and their guests. From innovative themed venue to spontaneous one, we
make sure that every detail of the event is personally handled and a stress free.
The ABC’s Events Services was established at the year of 2018 at local address
BLK 6 National Hiway, Brgy. San Vicente, San Pedro Laguna.
CONTACT DETAILS:
Manager/Event Consultant - Bea Eroles
Cellphone Number – 09153489140
Telephone number – 816-2344
Address – BLK 6 National Hiway, Brgy. San Vicente. San Pedro Laguna
MISSION
By the year 2029, to be the most preferred and most innovative events services in
the event management circle in Laguna by exceeding the expectation of our
clients.
VISION

 To provide events services that has not been experienced in the

industry at affordable prices.
 To be consistent in innovating and inspire to meet and exceed client
expatiation
 To help our clients have a clear vision of what they want to achieve
and create an unique output.
 BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.
Contact Number: 09153489140
Gmail: [email protected]

SERVICES OFFERED
Birthdays

Baptism

Weddings
 BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.
Contact Number: 09153489140
Gmail: [email protected]

ORGANIZATIONAL CHART

Bea Eroles
General Manager

Cherry Ilag
Secretary

Thea Bucao Jeff Pajela Luis Talan Thea Bucao

Finance Head Logistics Manager Marketing Head Program Head Coordniator
 BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.
Contact Number: 09153489140
Gmail: [email protected]

DUTIES AND RESPONSOBILITIES OF THE

MANAGEMENT
MANAGER
 Organize the company as a team.
 Give a directive function of each staff.
 Appointing and scheduling all staff.
 Contact directly/ Deal with guests or clients.
 Overall chairman of the event.
SECRETARY
 Prepares the contract for the event.
 Handles all financial transactions for the event
 Create costing and expenses.
PROGRAM HEAD COORDINATOR
 Create the program for the event
 Contact all suppliers for follow up.
 Gives support to the whole preparation of the event
MARKETING HEAD
 Experience running successful marketing campaigns
 Leadership skills with the ability to set and prioritize goals
 Work experience as Head of Marketing or VP Marketing, preferably within our
industry
FINANCE HEAD
 Must possess a Bachelor degree in Finance/Accountancy, or any related course.
 Certified Public Accountant (CPA) but not required.
 With at least 3-5 years of working experience handling different facets in Finance
(Billing/Treasury/Payroll/Cost/General Accounting).

 With good analytical skills and management skills.

LOGISTICS MANAGER
 Accomplishes staff results by communicating job expectations, planning,
monitoring and appraising job results, coaching, counseling and disciplining employees,
initiating, coordinating and enforcing systems, policies and procedures.
 Oversee all deliveries.
 Ensures that all cash advances/daily allowances are liquidated correctly and
timely
 BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.
Contact Number: 09153489140
Gmail: [email protected]

LETTER OF INTENT

Mrs. Jodi Bernamir

Blk 2 Alfonso 2 Santa Rosa, Laguna

Dear Mrs. Bernamir,

Our company, ABC’s Events Services is interested to bid for your incoming event. We are glad to
say that our company will make sure that our client is satisfied from planning until the day of the
event. We are giving our full service in each event that will be memorable and unforgettable.

We would like to offer a full package for this event which includes:

 Event Venue
 Program
 Materials & Equipment
 Lights & Sounds

Our company will make sure that we will give you our best service in your event that will be held on
April 5, 2020. If you have any concerns regarding the proposal please don’t hesitate to contact us
09153489140. Thank you so much for your time, we hope to link up with you soon for further
discussion about the Christening, to give you a memorable experience in your event.

Thank you so much!

Respectfully yours,

Bea Eroles

ABC’s Events Services

General Manager/Event Consultant

 BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.
Contact Number: 09153489140
Gmail: [email protected]

CONTRACT AGREEMENT
Know all Men by these presents:
“ABC’s Events Services” duty organized event planning company and existing under and by virtue of
the laws of the Republic of the Philippines, with business address, BLK 6 National hiway , Brgy. San
Vicente, San Pedro Laguna herein represented by its Event Manager Ms.Bea Eroles.

WHEREAS, in the opening of sealed bids held on , the bid submitted by “ABC’s
Events Services” was found to be lowest Calculated Bid, in the amount of 362,800PHP inclusive of all taxes.

NOW, THEREFORE, in consideration of the foregoing premises, and the agreements herein contained and
intending to be legally bound hereby, the PARTIES here to agree and Contract as follows:

1. The hereby engages the “ABC’s Events Services” to provide an over-all

package conference event. The service to be performed at
2. The “ABC’s Event Services” hereby agrees to provide the over- all package
- Total rental Venue
- Over-all décor venue
- Sounds and Lights services
- Invitations/Miscellaneous or special printing services
3. The “ABC’s Events Services” hereby agrees to skilfully and faithfully render his professional services
and its all to have complete control of the summit.
4. The “ABC’s Events Services” hereby agrees that both shall be provided and accepted on
5. The “ “agrees to “ABC’s Events Services” and the mutual promises contained
herein, hereby agrees to pay to the “ABC’s Events Services”, for the following consideration.
6. Fifty (50%) percent deposit upon signing of contract.
7. The Remaining fifty (50%) will be paid on three (3) days before the event.

I agreed and certified in the terms and conditions implemented here in.

_______________________________ ______________________________

Client’s Signature over Printed Name Company Representative

Signature overprinted name
 BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.
Contact Number: 09153489140
Gmail: [email protected]

Event Proposal

JOHN DANIEL
CHRISTENING

Client Name: Mrs. Jodi Bernamir

Name of Event: John Daniel’s Christening

Events Type: Baptismal Party

Theme: Clouds Themed Party

Date: April 5, 2020

Venue: Fermwood Garden Tagaytay

Guest Attaire: Semi - Formal attire

Number of Guest: 150 pax

 BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.
Contact Number: 09153489140
Gmail: [email protected]

Programme

Arrival at the Venue……………………. …………..….………....................................Mr. Vincent Chua

Entrance of the child with parents……………….…….………...................................... Mr. Vincent Chua- Host

Opening/prayer before meals prayer…………………………………….....….….…… Mrs. Jodi Bernamir

Lunch………………………………….….……….......................................................... Clarisse Valenzuela

Video Show AVP …………………………………….………..................................…. Marian Dipasupil

Acknowledge sponsors…………………………………………….….…..……............ Mr. Vincent Chua

Activities, picture taking …………..……………..……….............................................Mr. Vincent Chua

Thank you message from Parent

Give thank you tokens/souvenirs………………………………………..…………........Mrs. Jodi Bernamir

BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.
Contact Number: 09153489140
Gmail: [email protected]

SAMPLE VENUE
 BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.
Contact Number: 09153489140
Gmail: [email protected]

COSTING
Venue: Fermwood Garden Tagaytay

John Daniel’s Christening “Clouds Themed”

EXPENSES COSTS
Fermwood Garden’s Venue Rental Package ₱ 268,000.00
 Venue
- Venue staff
- free ample parking
- free use of venue for pre-function
pictorial
-5hrs use of venue
- Holding room for on the day
use(Celebrant)

Herbie’s Catering services: ₱ 22, 500.00

3 Main Dishes, Veggies, Pasta, Dessert
Unli-Rice & Unli-Drinks
Uniformed Waiters and Servers
Motif Of Choice
Buffet Table with Skirting & Buffet
Centerpieces
Round Tables with floor-length covers & toppers
Monoblock chairs with covers and ribbons
Table Numbers & Elegant Table Centerpieces
Bar Table with tube ice for drinks and purified
drinking water
Complete sets of fine linens, chinawares,
glasswares & silverwares
Skirted Table for gifts, cake and souvenirs
Basic backdrop Set-up (Balloon Pillars 2pcs,
Backdrop Frame, Letter Standees for Name,
Skirted Table, 3ft x 4ft Tarpaulin, Baby Cradle)
Photoman (Photograpy services) ₱ 7,800.00
Contingency Fund (15%) ₱ 22,500.00
Tax (12%) ₱ 42,000.00
TOTAL EXPENSES ₱362,800.00
Budget ₱400,000.00

Total Expenses ₱362,800.00

Profit ₱ 37,200.00
 BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.
Contact Number: 09153489140
Gmail: [email protected]

Time Frame
WEEK

ACTIONS 1 2 3 4 5 6 7 8 9 10 11 12 13

1. Determining
program.

2. Determine the
date and time.

3. Determine the
budget and team
to coordinate the
event.

4. Contact and
make a
reservation in
the venue.

5. Contact the
catering
services.

6. Contact the
sound system
operators and
photographers.

7. Making a call to
invite
journalists.

8. Contact the
speakers for the
event.

9. Prepare and
distribute the
plan.

10. Finalization of
the plan.
 BLK 6 National hiway , Brgy. San Vicente, San Pedro Laguna.
Contact Number: 09153489140
Gmail: [email protected]

Evaluation Form
Event Title: John Daniel’s Christening “Clouds Themed”
Date of event: April 5, 2020
Please rate our service by checking the appropriate circle. This will help us to improve our
service. Thank you for answering honestly.
5-Highly Satisfactory
4-Satisfactory
3-Moderately Satisfactory
2-Needs Improvement
1-Not Satisfactory
Staff 5 4 3 2 1
1. They are polite and approachable. O O O O O
2. They are in proper attire and serve O O O O O
carefully.
Food
1. The foods are well served and O O O O O
delicious.
2. The amount of food given to each is O O O O O
enough.
Venue
1. The venue is big enough to O O O O O
accommodate the number of guest.
2. The venue is well set up, appropriae to O O O O O
the event and comfortable.
Company
1. The Company met the expectations of O O O O O
the clients.
2. The Company was able to accomplish O O O O O
the tasks on time.
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