Code of Conduct for Suppliers
to the Jenoptik Group
Corporate responsibility is a fundamental element of 1. Compliance with laws and regulations
Jenoptik’s commercial success.
The supplier warrants that it complies with all relevant
In addition to upholding high legal and ethical standards national and international laws in and in connection
when dealing with its own employees, business partners, with the provision of services for Jenoptik, and that it
and other company stakeholders, this also includes takes steps to keep itself regularly informed of any
sustainable management to promote the company’s changes to these laws.
social responsibility.
This applies, in particular, to the laws of the country in
Jenoptik expects its suppliers and other contractors which services are provided and in which the supplier
(hereinafter “suppliers”) to uphold the same legal and has its registered office.
ethical standards.
2. Observance and guarantee of human rights
This Code of Conduct defines the Jenoptik Group’s
requirements for its suppliers with regard to compliance The supplier warrants that it complies with internationally
with national and international laws, regulations, and recognized human rights standards and does not tolerate
standards. any infringement of these standards by third parties.
It applies to all suppliers of goods and services to 2.1 Prohibition of forced and child labor
JENOPTIK AG and its affiliated companies (as defined by
Article 15 of the Stock Corporation Act (AktG)) (herein- The supplier does not tolerate any form of forced labor,
after “Jenoptik”). slavery, human trafficking, or other exploitation of
employees, or any form of child labor.
The supplier shall undertake to comply with the
following principles.
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Code of Conduct for Suppliers
2.2 Prohibition of discrimination and unequal treatment irectly or indirectly, in and in connection with the provi-
d
sion of services for Jenoptik, and does not seek to exer-
The supplier does not accept any form of discrimination, cise any unlawful influence on their decision-making.
unfavorable, or unequal treatment, for example based In its business relationship with Jenoptik, the supplier
on race, ethnic or national origin, skin color, gender, will also neither demand, accept, nor tolerate the promise
religion or belief, political affiliation, disability, age, marital of any unlawful benefits from third parties.
status, sexual identity, or other personal traits. It respects
the privacy and personal rights of its employees. 4. Avoidance of conflicts of interest
2.3 Assurance of fair working conditions and hours The supplier warrants that it has no personal, business,
or legal conflicts of interest in and in connection with
The supplier ensures fair working conditions and com- the provision of services for Jenoptik. It will also un-
plies with all applicable health and safety regulations. In dertake to provide immediate notification of potential
particular, it warrants that it complies with all statutory conflicts of interest (including those of its employees
regulations relating to working hours. and agents), in particular those relating to personal rela-
tionships with Jenoptik employees or business partners.
2.4 Assurance of fair pay
5. Fair conduct in the marketplace and fair competitive
The supplier ensures fair pay for its personnel. practices
It warrants that it complies with all statutory minimum
wage provisions applicable in its provision of services for Jenoptik expects its suppliers to engage in market and
Jenoptik, including relevant documentation and reten- competitive practices that are fair, ethically responsible,
tion obligations. and law-abiding.
2.5 Respect for freedom of association and right to 5.1 Prohibition of antitrust practices
organize
The sales partner warrants that it refrains from antitrust
The supplier warrants that it respects its employees’ and anticompetitive agreements in and in connection
freedom of association and right to organize in accord- with the provision of services for Jenoptik, this to include
ance with the relevant laws and provisions. impermissible price, territorial, market-sharing, and
collusive bidding agreements, and that it complies with
3. Prohibition of corruption and bribery the regulations of the relevant antitrust laws.
The supplier does not tolerate bribery, corruption, or 5.2 Protection of information
other corrupt conduct. In and in connection with the
provision of services for Jenoptik, it complies with all The supplier ensures the protection of confidential infor
relevant national and international anti-corruption legis mation that becomes known to it in the process of
lation (e.g. UK Bribery Act, Foreign Corrupt Practices providing services for Jenoptik, as well as other trade
Act). and business secrets, and complies with the relevant
laws relating to the protection of intellectual property.
The supplier warrants that it has not and will not provide
any unlawful benefits, either directly or indirectly, to Confidential information and documents may only be
managers, employees, or representatives of Jenoptik. used for the purposes agreed in the respective business
The supplier further warrants that it does not offer, relationship and may not be passed on or otherwise
promise, or grant unlawful payments, donations, gifts, made accessible to third parties without authorization.
or other assets to public officials, other private or pub-
lic decision-makers, or other business partners, either The supplier also undertakes to comply with the appli
cable national and international data protection laws.
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Code of Conduct for Suppliers
5.3 Compliance with foreign trade law provisions In particular, the supplier warrants that, if applicable, it
complies with all relevant registration and information
If applicable within the scope of providing services for obligations and the restrictions of the REACH Regulation
Jenoptik, the supplier warrants that it complies with all (EC) 1907/2006 for substances and mixtures, and
relevant national and international foreign trade law and provides a material safety data sheet for substances and
customs provisions, such as the relevant laws on import- mixtures used. It further undertakes to comply with the
ing and exporting goods, services, technologies, soft- restrictions on the use of certain hazardous substances
ware, and information, and on embargoes and other in accordance with the RoHS Directive 2011/65/EU.
sanctions.
7. Responsible use of conflict minerals
In particular, it undertakes to comply with all relevant
provisions of national and international customs and The supplier must ensure that “conflict minerals” (tin,
foreign trade law, and provide in good time and in writing tantalum, tungsten, and gold) and their derivatives are
all papers, documents, data, and information required only used in supplies to Jenoptik in compliance with
for compliance of the relevant customs and foreign the relevant statutory regulations. It must ensure this,
trade laws on export, import, and re-export (e.g. official in particular, by means of sufficient transparency and
permits to be obtained or existing obligations to register). reviews of the supply chain (e.g. OECD due diligence
proof of execution) and demonstrate it to Jenoptik upon
6. Commitment to the environment request.
6.1 Protection of the environment and resources
8. Communication of the principles in this Code of
The supplier warrants that it complies with all relevant Conduct to third parties
national and international environmental protection
regulations in and in connection with the provision of The supplier undertakes to communicate to and bind its
services for Jenoptik and is committed to the responsible employees, legal representatives, agents, and other third
use and procurement of natural resources. In particular, parties involved in and in connection with the provision
it ensures the establishment of an appropriate environ- of services of Jenoptik to the principles set out above.
mental management system. At Jenoptik’s request, it will demonstrate this to Jenoptik
in the event that reasonable grounds to do so exist.
6.2 Assurance of product safety and compliance
with requirements relating to the handling of 9. Consequences of infringements
substances, mixtures, and articles
The supplier is obliged to notify Jenoptik without delay
The supplier undertakes to ensure that all goods and if it suspects an infringement of the obligations set out
services it supplies comply with the quality or safety in this Code of Conduct in connection with the provi-
standards specified by the relevant laws and regulations, sion of services for Jenoptik and to support Jenoptik in
and will demonstrate this at Jenoptik’s request. resolving any such cases.
The supplier further undertakes, if applicable, to ensure Any suspicions can be communicated to its contact at
careful and responsible handling of substances, mixtures, Jenoptik or employees in Corporate Compliance & Risk
and articles in and in connection with the provision of Management.
services for Jenoptik in accordance with the relevant
national and international requirements. The supplier also gives its employees the opportunity to
report infringements in confidence.
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Code of Conduct for Suppliers
In the event of serious infringements of this Code of 10. Final Provisions
Conduct, Jenoptik is authorized, in particular, to
immediately end all contractual relations with the con- This Code of Conduct is subject to the laws in effect at
tracting party and terminate them without notice. the registered office of the Jenoptik company responsible
In all cases, the supplier is obliged to remedy any for concluding the contract.
infringements without delay.
Last updated: June 2019
Jenoptik reserves the express right to claim damages
from the supplier in the event of an infringement of this
Code of Conduct for which the supplier is responsible.
The supplier exempts Jenoptik from all claims made by
third parties based on infringements of this Code of
Conduct for which the supplier is responsible in the
provision of services for Jenoptik.
Dr. Stefan Traeger Hans-Dieter Schumacher
Chairman of the Executive Board Chief Financial Officer
Contact JENOPTIK AG | Compliance & Risk Management
Carl-Zeiss-Strasse 1 | 07743 Jena | Germany
P +49 3641 65-2235 |
[email protected]The content of this publication adress all genders equally. For better readability, the masculine forms are used normally.
