TRAINING NEEDS ANALYSIS [TNA]

“Support to preparation of the Decentralised Implementation System of EU funds in the Republic of Serbia”
Norway, Bilateral Project Cooperation Programme 2006-2007 - Project number 2060335

TRAINING NEEDS ANALYSIS QUESTIONNAIRE

Basic Data
First Name :
Last Name :
Email:
Age group : Please tick your age group:
20-25 25-30 30-35 35-40 40+

Your current position

Name of the institution :
Your current position:
Your current area of
activities

Management (Head Management (Head of Preparation of strategies / Selection of Technical Procurem

of institution) Directorate / Unit / Planning Programmes and Projects management of ent
Department / Sector) projects Projects

Financial Financial control Audit Accounting Human Resources Other

management management

EU funded programmes: please indicate the approximate proportion of your work-time spent on EU funded
programmes in general:
0% 0-30% 30-60% 60-90% 90-100%

Your past experience (Professional background)

How long have you been in your current position? : Years Months

EU funded programmes Please indicate the approximate proportion of your experience in relation
with EU funded programmes :
None Less than 1 year 1 to 2 years 2 to 4 years 4 to 6 years

What is your previous job experience? :

Education and Training

Diploma Please indicate your level of education

None High School College/ University Master’s Doctorate

Visa Skola Diploma Degree

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English Indicate competence on a scale of 1 to 5 (1 - excellent; 5 - basic)
1 2 3 4 5
Reading
Writing
Speaking

Could you understand a training course delivered in English? Yes No

IT Indicate competence on a scale of 1 to 5 (1 - excellent; 5 - basic)

1 2 3 4 5
MS Office
Financial / accounting software
Other IT skills

ADDITIONAL INFORMATION [ Include here any other information you may want to **

Previous Training in relation with EU funded programmes

Have you received any previous training Yes No
that relates to your present job?

If yes, please list past Period - Duration – Topic

training courses attended

Training needs
For each of the topics listed below, please tick as relevant your current level of awareness:
0 1 2 3 9
None Some Knowledge Very good Not
awareness knowledge relevant
1. FRAMEWORK
1.1. IPA : Instrument for Pre-accession
1.2. European partnership
1.3. Accession partnership
1.4. National strategies
1.5. National programme for the adoption of the acquis
1.6. Enlargement package of the Commission
1.7. Negotiation framework
1.8. Multi-annual Indicative Financial Framework (MIFF)
1.9. Multi–annual Indicative Planning Document (MIPD)
1.10. Strategic Coherence Framework
1.11. Framework agreements between the EC and Serbia
2. PROGRAMMING
2.1. Programming: Component I – TAIB
Sequence of operations and responsibilities / Coordination issues
2.2. Logframe / Project Fiches
2.3. Programming: Component II – Cross border
Sequence of operations and responsibilities
Coordination issues
2.4. Programming: Component III – Regional Development (ReD)
Sequence of operations and responsibilities
Coordination issues
2.5. Operational Programmes

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 0 1 2 3 9
None Some Knowledge Very good Not
awareness knowledge relevant
Drafting the Operational Programmes
Quality control of Operational Programmes
2.6. Independent Ex-ante evaluation of Operational Programmes
Revision of Operational Programmes after ex-ante evaluation
feed-back
2.7. Approval of Operational Programmes
Co-financing: sequence of operations [including budget
preparation] and responsibilities
2.8. Projects preparation
Communication during project preparation
Using Technical assistance for preparing projects
Preparation of the Applications for assistance [Application forms]
2.9. Feasibility Study / cost benefit analysis
2.10. Environmental Impact Assessment
3. IPA Component V - IPARD
3.1. Programming
3.2. Accreditation
3.3. Implementation
4. IPA - Inter institutional relations
4.1. Responsibilities of the key stakeholders
4.2. National IPA co-ordinator,
Competent accrediting officer
National authorising officer
National fund
Strategic co-ordinator for the regional development component
4.3. Operating structure by IPA component or programme [including
Implementing Agency(ies)]
4.4. IPA Monitoring Committee + Sectoral Monitoring Committees +
Sectoral Monitoring Sub-Committees
5. IPA – DIS - THE ACCREDITATION PROCESS
5.1. Concept / DIS Roadmap
5.2. National accreditation of the Operating Structures by the NAO
[granting, monitoring and withdrawing the accreditation]
5.3. National accreditation of the NAO / NF by the CAO [granting,
monitoring and withdrawing the accreditation]
5.4. Accreditation by the EC [granting, monitoring and withdrawing
the accreditation]
6. CONTROL ENVIRONMENT
6.1. Mission, objectives and values of any institution
Ethics and integrity
6.2. Risk management
- As a tool for managers
- As a tool for auditors
- Coordination over the whole system
6.3. Follow-up of audit recommendations
6.4. Regular assessment of the systems by the management for the
purpose of reporting on system integrity
6.5. Internal Audit
6.6. External Audit
7. PUBLICITY AND VISIBILITY
7.1. EC Requirements
7.2. Responsibilities
7.3. Publicity in relation to Tendering / award of contracts
8. TENDERING / PROCUREMENT
8.1. Applicable Procurement procedures
8.2. Practical Guide (PRAG)
8.3. FIDIC
8.4. National Procurement rules
8.5. Quality assurance – Ex-ante controls and risk management in
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 0 1 2 3 9
None Some Knowledge Very good Not
awareness knowledge relevant
relation to tendering
8.6. Procurement Plan
8.7. Tender Evaluation Committee / Short List Panel
8.8. Tender procedures Services / Supplies / Grants
8.9. Twinning
9. PROJECT / CONTRACT MANAGEMENT
9.1. Services
9.2. Twinning
9.3. Supply
Works Contracts [FIDIC]
9.4. Grant Schemes
10. FINANCIAL MANAGEMENT
10.1. Flow of funds
10.2. Planning the funds
10.3. Channelling the co-financing
10.4. Requesting funds from the EC
10.5. Transferring funds to Contractors
10.6. Certification of expenditure [Statement of expenditure]
10.7. Closure of programmes
10.8. Suspension of payments
10.9. Reallocation of funds
11. MONITORING AND EVALUATION
11.1. Monitoring Committees
11.2. Monitoring reports
11.3. Preparation of the Monitoring Committees meetings
11.4. Follow-up of Monitoring Committees recommendations
12. ACCOUNTING
12.1. Authority / Principles
Responsibilities
12.2. Computer based system [ electronic transfer of data]
12.3. Records and controls
12.4. Reconciliation procedure
12.5. Financial statements
Chart of accounts / Description of the accounts / Main entries
13. HUMAN RESOURCES DEVELOPMENT
13.1. Human Resources development strategy
13.2. Staff planning [Workload Analysis]
Staff recruitment
Staff appraisal [including setting objectives]
13.3. Accountability and responsibility
13.4. Mission statements
Code of conduct
Job descriptions
13.5. Segregation of duties and conflict of interest
13.6. Sensitive functions [identification and mitigating measures]
13.7. Handover procedures
13.8. Training and development
Induction of new staff
Training Needs assessment
Training programmes [Preparation, approval and implementation]
Training databases and coordination of training activities.
14. IRREGULARITIES AND FRAUD
14.1. Definitions
14.2. Responsibilities
14.3. Prevention
14.4. Detection
14.5. Reporting
14.6. Recording

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 0 1 2 3 9
None Some Knowledge Very good Not
awareness knowledge relevant
14.7. Recovery
14.8. Regular follow-up

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