Jurnal Tambahan 4
Jurnal Tambahan 4
doi: 10.15452/CEJNM.2018.09.0028
REVIEW
Received February 14, 2018; Accepted June 14, 2018. Copyright: This is an open access article distributed under the terms of the Creative
Commons Attribution International License (CC BY). http://creativecommons.org/licenses/by/4.0/
Abstract
Aim: The aim of this study was to present an overview of current knowledge of approaches to improving patient safety and to
ensuring continuity of care at clinical information handovers (handoffs). Design: Descriptive summarizing study. Methods:
PubMed, Science Direct, Embase and Google Scholar databases were studied, focusing on papers published in English over
the past five years. The overview included papers dealing with the effectiveness of patient information transfer between
members of staff, teams, and healthcare providers. After classification of materials, 28 articles were finally analyzed. Results:
The tools for information handovers were mostly (i.e., in 18 instances) based on the mnemonic SBAR list. To a lesser extent,
IPASS technology, the structure of body systems, and a checklist for trauma patients were used. The quality of transferred
information was most frequently assessed at ICUs. Conclusion: The implementation of structured approaches for both oral and
written information on patients is problematic, but the authors agree that it is necessary to take into account the particular
conditions and context of communication.
Keywords: care continuity, information handover/handoff, patient safety, standardization.
Opportunities for information recipients to find out a particularly negative impact on information
relevant historical data on patients that might include handover. Social relationships and differences in the
previous nursing and medical treatment, and services. status of clinicians can also have a negative impact
on handovers. While handovers are strongly
Interruptions in the course of handovers are kept to
influenced by context, results show that work settings
a minimum to reduce the possibility that information
do not support clinical staffʼs efforts to perform
will not be transferred or will be forgotten (Friesen,
handovers effectively. Though nursing handovers are
White, Byers, 2008).
performed in a more standardized way than medical
In the Czech Republic, the requirement of ensuring handovers, results do not support the idea that
patient safety during transfers and handovers is laid standardization improves the level of information
down in Regulation § 47, par. 3 (b), Act 372/2011 provided. Lack of time, poor planning with regard to
on health services and conditions for their provision. staffing, and interruptions in work processes have
(Zákon 372/2011) A detailed methodology and proven to be the main obstacles.
requirements are published in the Bulletin of the
An extensive questionnaire study performed by the
Ministry of Health, No. 16/2015 as Sectoral Safety
Faculty of Healthcare and Social Studies, South
Goal 7 – Safe Patient Handovers (Věstník 16/2015).
Bohemian University, České Budějovice found that
Within the National System of Reporting Adverse
43.9% of staff nurses admitted to problems with
Events in the Czech Republic, the adverse events
information exchange between hospital wards, 88.0%
associated with patient transfers and handovers can
did not believe that information was lost during shift
be included under the category of clinical
handovers, and 84.1% did not believe that
administration, and, according to specific events,
information was lost during transfers of patient to
under the categories of clinical intervention, records
other wards (Brabcová et al., 2015).
and sources/management of the organization
(Pokorná et al., 2017).
Aim
Implementation of the goal: Patient safety at
handovers requires organizations to introduce The aim of this study is to present a current overview
a standardized approach to communication at of lessons learned regarding approaches to increasing
handovers, providing opportunities to ask and answer patient safety and ensuring continuity of care during
questions (Friesen, White, Byers, 2008; Cohen, clinical transmission and transfers, and risk reduction
Hilligoss, 2010). However, according to Cohen, initiatives and their results.
Hilligoss (2010), it is not entirely clear what should We decided to study this sectoral safety goal in the
be included in the handover, how the concept belief that it is difficult to ensure the safe passage
of standardization should be interpreted, and how of patients through a healthcare facility due to
great the safety gains for a patient can be reliably a number of factors influencing handovers, and, at
expected to be from improvements in transmission the same time, that it is difficult to determine and
of information. Some concern has been expressed introduce effective strategies to reduce the number
over possible unintended consequences of of associated adverse events.
a standardized approach, and attention has been Hilligoss, Cohen (2013) draw attention to several
drawn to the fact that pre-prepared checklists do not factors influencing the context of handovers,
enable classification according to level of importance including, in particular, the relative complexity
and might be used instead of verbal updates in busy of cases, the character and quality of the relationship
periods. A developed template can change the between the parties participating in handovers, the
character of the whole process from a bilateral disciplinary perspectives involved, and the nature
interaction to a unilateral transaction. As a result, of the communication media.
patient safety can be impaired, and fewer questions
Answers to the following questions were sought:
asked and explained (Perry, Wears, Patterson, 2008).
For difficult situations, e.g. uncertain diagnoses or Are approaches to communication during patient
uncertain course of the disease, a system describing information handovers standardized?
the development in time, interconnecting specific How do the introduction of checklists and safety
events, and emphasizing their interrelations would protocols influence the quality of information handed
appear to be more effective (Horsky et al., 2015). over, and patient safety?
The complexity of these processes is also confirmed
by a study performed by Machaczek et al. (2013) Methods
in the Czech Republic. The results suggest that the Design
insufficient quality of medical handover records has
Descriptive summarizing study.
Records identified through database searching Additional records identified through other sources
(n = 1,432) (n = 0)
Full texts eligible for being included in Full texts justifiably excluded
the critical assessment (n = 170)
(n = 28)
Included
The results of the study by Fabila et al. (2016) The structured HAND-IT (Handoff Intervention
suggest that the new PETS (pre-handover, equipment, Tool), whose content categories are organized
timeout, and sign out) protocol integrating the SBAR according to the importance and relevance for
form optimizes interdisciplinary communication and working procedures in intensive care (including
the passing on of important information between physical examinations, laboratory tests, medication,
operating team members and pediatric ICU members diagnostic and therapeutic regimen for each body
at handovers. The construction of the new protocol system) improves the ability of the handing-off staff
reduced ambiguity, and facilitated the process to react quickly to the requirements and questions
of distinguishing between missing, and inadequate of the recipients, thereby accelerating problem-
information. solving and decision-making processes (Abraham et
I-PASS technology is an option for the transfer al., 2013).
of information regarding complicated cases requiring The main recommendations for using the DeMIST
wider information and context. The mnemonic- model (demographics, injury or disease mechanism,
technology provides a framework for the process injury or disease, symptoms, treatment) stem from
of patient handovers (I – importance of the disease; the ability to structure information received from pre-
A – activity list; S – situation description; hospital care for handing over at urgent admissions.
S – summarizing by the recipient). Starmer et al. However, although the results of the study
(2014) performed an intervention study focusing on demonstrate a relatively high degree of suitability for
the degree of failure of nursing care processes, use and the correct sequence, its use did not improve
unintentional adverse events, and miscommunication. compliance with instructions for patient handover at
Implementation of the I-PASS Handoff Bundle urgent admissions, such as the transfer
includes mnemonic techniques for the standardization of responsibility between professionals,
of verbal and written handovers, training in an uninterrupted transfer process, or verification that
communication skills and team work, a didactic information was understood (Ebben et al., 2015).
interactive workshop, stimulation training, The participants in the Swedish study felt that use
a computer learning module, and materials and tools of electronic records was complicated and time-
for a campaign to change culture. The evaluation consuming, and resulted in the loss of overview
results were based on assessment of handover of patients’ conditions (Randmaa et al., 2017).
records. The work procedures were assessed by
During the analysis of the literature, we found that
observation. The number of medical errors was
a number of studies dealt with checklists and
reduced by 23%, and the rate of unintentional adverse
protocols. Calls for the standardization of structured
events that could cause harm to patients was reduced
information handovers are supported by a British
by 30%. The significant increase in the number
randomized study. The suitability of checklists for
of written documents and verbal communication at
handovers is explained by the fact that memory
handovers improved communication without any
signals maintain recall of clinical information,
negative impact on working methods.
especially in situations in which, due to even short-
The mnemonic characteristics of I-PASS may also be term psychological fatigue and cognitive burden on
acceptable in urgent care workplaces (Heilman et al., healthcare professionals, information is lost (Flindall
2016), after making certain modifications that take et al., 2016).
into account their dynamic nature and time
Evaluations of the effectiveness of handovers
constraints.
generally focus on three areas: structure, clinical
Mnemonic learning methods and structures for content, and interruptions in communication.
information transfer are also applied by tools based The structure of communication enables the
on the use of computer and web-operated systems. identification of conversational strategies
Options for their application are published, for (cooperation) during patient information transfer and
example, by Cohen, Hilligoss (2010); Blower et al. the development of a common base. The content
(2014); Ebben et al. (2015); Jain, Yadav (2017). of communication determines the clinical character
The study published by Blower et al. (2014) has of the dialogues.
demonstrated a statistically significantly more Interruptions in communication are used as
efficient transmission process using electronic forms, an alternative measure for communication gaps
thus improving patient safety, increasing the level during the handover (Abraham et al., 2015).
and continuity of care, reducing the length of stay
Participants in the Swedish study confirmed that
in hospital, and increasing the educational value
written information improved memory. As part of the
of handover.
introduced handover structure, they were expected
not only to receive information, but also to ask are quite widespread, and despite certain pitfalls
questions in a structured way during the handover arising, for example, from inappropriate use or
rather than after it had ended (Randmaa et al., 2017). neglect of certain parts by users, they appear to be
The introduction of standardized and structured effective, and there are efforts to apply them
protocols for shift information handovers leads to in electronic information handover.
effective and regular communication, supports As evidenced by the results the studies presented,
continuity of care (Malekzadeh et al., 2013), and the integration of standardized protocols may not,
prevents re-admissions to ICUs from standard units in itself, solve problems associated with information
(van Sluisveld et al., 2017), and to hospital from handovers. At protocol implementation, the general
primary care provision, etc. (Hesselink et al., 2014). context of the communication model and possible
Malekzadeh et al. (2013) suggest adapting protocols barriers resulting from the character of the setting or
to specific settings. The study, focusing on the excessive stress should be taken into consideration.
introduction of a shift handover protocol to an ICU, Information on the handover of patient information
improved the staff nurses` awareness of patient can be regarded as the starting point for further, more
needs, and the quality of nursing care. Lane-Fall et al. detailed studies that will focus more on the positive
(2014) draw attention to the fact that handover aspects of handover safety.
communication should reflect the various
participants` roles, including differences in structure Ethical aspects and conflict of interest
and content. Similarly, LeBlanc et al. (2014)
The authors declare that the presented manuscript has
recommend using standardized checklists that are
been neither published nor offered for publication to
specific to patient needs, to enable safe handovers.
any other publishers, and the development and
The results of the study demonstrate that to achieve
publication of this paper do not cause any conflict
patient safety during handovers, the most important
of interests, and the article has not been supported by
aspects include: comorbidity, diagnosis, readiness for
any firm.
theatre, stability, mechanism of injury, and
unresolved problems. They particularly recommend
the preoperative checklist for orthopedic surgery.
Author contribution
On the other hand, correlations between the Conception and design (RP, SB), data analysis and
procedures performed during discharge from ICU interpretation of data (RP), drafting the manuscript
(such as verbal and written handoffs, discharge (RP), critical revision of the manuscript (SB),
planning, monitoring post injection treatment, the final completion of the article (RP, SB).
education, etc.,) and the number of re-admissions to
the ICU within 48 hours were not confirmed by References
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