2021

HSE Management
System Manual

PT. DELTA MULTI KARYA

P1:
HSE Management
System Overview

Authority Signature Designation Date

Prepared by
HSE Coordinator 17 March 2021
Rendra Pratama
Reviewed by
Operation Manager 17 March 2021
Media Trisna
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1. Introduction

This HSE Management System Manual specifies the health, safety and environmental management
system adopted by PT. Delta Multi Karya and its subsidiary companies.

It is established in accordance with the standard specifications of the OHSAS 18001:2007 and the
requirements of the Safety Management System stipulated under Article 87 of Act No. 13 Year 2003
regarding Manpower including the Regulation of the Minister for Manpower of the Republic of
Indonesia, Act No. 1 of 1970 (Occupational Safety Law) and No. PER.05/MEN/1996 (Management
System of Occupational Safety & health).

This manual forms the basis for a reduction of hazards and environmental impacts so as to improve the
overall performance in health, safety and environment at work. Within the framework of this manual,
each individual employee has a role to play in maintaining the highest HSE standard and in achieving
full compliance with the legal requirements.

It covers the HSE management system requirements, HSE general procedures, OHS procedures,
environmental procedures, Safe Work Practices etc. Both the HSEMS and OP are posted on the
organization server titled “HSE” and will be made accessible to all intranet users. All HOD / HPMT
shall ensure that their staff understand and conform to the procedures stated in this manual.

Should situation arise which is not covered by the manuals, or additional question is generated, the
HSE Department should be approached for advice or clarification.

2. Scope

This HSE Management System Manual is applicable to all the activities undertaken by PT. Delta Multi
Karya and its subsidiary companies.

3. Abbreviations and Definitions

For the purpose of this manual, the following abbreviations and definitions apply.

3.1. Abbreviations:

COP : Code of Practice

GM : General Manager

OPM : Operations Manager

EMS : Environment Management System

OSA : Occupational Safety Act, Act No. 1 Year 1970

QHSE Mgr : QHSE Manager

HOD : Head of Department/ Division

HPMT : Head Project Management Team

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HSEC : Health, Safety & Environment Committee

HSEMR : Health, Safety & Environment Management Representative

HSEMS : Health, Safety & Environment Management System

MOM : Ministry of Manpower (DEPNAKER)

MSDS : Material Safety Data Sheet

OH&S : Occupational Health & Safety

OHSAS : Occupational Health & Safety Assessment Series

O&G : Oil & Gas Division

PMT : Project Management Team

SMS : Safety Management System (SMK3) as per legal requirements

SIT : Safety Induction Training

SNI : Standard Nasional Indonesia (Indonesian National Standard)

HIRA : Hazard Identification & Risk Assessment

3.2. Definitions

Incident:

A work related event(s) in which an injury or occupational disease (regardless of severity) or

fatality occurred or could have occurred. Example: An accident is an incident which has given
rise to injury, occupational disease or fatality. Also, an incident where no injury, occupational
disease or fatality occurs may also be referred to as a “near miss”, “close call” or “dangerous
occurrence”.

Occupational disease:

An identifiable, adverse physical or mental condition arising from and/or made worse by a work
activity and/or work-related situation.

Audit:

A systematic examination to determine whether activities and related results conform to planned
arrangements and whether these arrangements are implemented effectively and are suitable for
achieving the organization’s policy and objectives.

Continual Improvement:

Process of enhancing the HSE management system, to achieve improvements in overall

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environmental, occupational health and safety performances, in line with the organization’s HSE
policy.

Environment:

Surroundings in which an organization operates, including air, water, land, natural resources, flora,
fauna, humans and their interrelation.

Environmental Aspect:

Element of an organization’s activities, products and services that can interact with the
environment.

Environmental Impact:

Any change to the environment, whether adverse or beneficial, wholly or partially resulting for an
organization’s activities, products or services.

Hazard:

Source or situation with a potential of harm in terms of human injury or occupational disease,
damage to property, damage to the workplace environment, or a combination of these.

Hazard Identification:

Process of recognizing that a hazard exists and defining its characteristics.

HSE Management System:

Part of the organization’s overall management system that facilitates the management of the
Environmental aspects and OH&S risks associated with the business of the organization. This
includes organizational structure, planning activities such as risk assessments, responsibilities,
practices, procedures, processes and resources for developing, implementing, achieving, reviewing
and maintaining the HSE policy.

HSE Management System Audit:

A systematic and documented verification process of objectively obtaining and evaluating

evidence to determine whether an organization’s HSE management system conforms to the HSE
management criteria set by the organization and for the communication of the results of this
process to the management.

HSE Performance:

Measurable results of the HSE management system, related to an organization’s control of its
environmental aspects health and safety risks, based on its HSE policy, objectives and targets. It
includes measurement of HSE management activities and results.

HSE Policy:

Statement by the organization of its intentions and principles in relation to its overall HSE
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performance which provides a framework for action and for the setting of its HSE objectives and
targets.

HSE Objective:

Overall goals, in terms of HSE performance, that an organization sets itself to achieve. HSE
objectives should be quantified where practicable.

HSE Target:

Detailed performance requirement, quantified where practicable to the organization or parts

thereof, that arises from the HSE objectives and that needs to be set and met in order to achieve
those objectives.

The PMT is committed to accomplish its duties and responsibility for the project by using
the available resources to achieve outstanding performance in completing the work and
attaining the following Project HSE objectives:

 Complete the project with Zero LTI

 Maintain highest level of ethical and professional standard during project
execution
 Create a healthy and safe working environment for all project participants
 To prevent natural resources, environmental damage and mitigate pollution and
maintain the highest standard of environmental performance
 To minimize the impact on the environment due to fabrication activities
 To minimize the waste production and ensure waste disposal is carried out as
stated in waste management plan.

Interested Party:

Person or group, inside or outside the workplace, concerned with or affected by the OH&S
performance of an organization.

Non-Conformance / Non-Conformity:

Any deviation from relevant work standards, practices, procedures, regulations, OH&S
management system performance etc. that could either directly or indirectly lead to injury or
illness, property damage, damage to the workplace environment, or a combination of these. A
non-conformity is essentially a non-fulfillment of a requirement.

Occupational Health and Safety (OH&S):

Conditions and factors that affect the well-being of employees, temporary workers, contractor
personnel, visitors and any other person in the workplace.
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Prevention of Pollution:

Use of processes, practices, materials or products that avoid, reduce or control pollution, which
may include recycling, treatment, process changes, control mechanism, efficient use of resources
and material substitution.

Risk:

Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the

severity of injury or ill-health that can be caused by the event or exposure(s).

Risk Assessment:

Overall process of evaluating the risks arising from hazard(s), taking into account the adequacy of
any existing controls, and deciding whether or not the risk(s) is acceptable.

Safety:

Freedom from unacceptable risk or harm.

Tolerable Risk:

Risk that has been reduced to a level that can be endured by the organization having regard to its
legal obligations and its own HSE policy.
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4. Health, Safety and Environmental Policy

PT. Delta Multi Karya strives to demonstrate excellence in protecting people and property, and
minimizing exposure to financial loss. Every employee, contractor, and visitor to our facility will be
encouraged to take personal responsibility for safety by adhering to the following principles:

Safety: Maintain a safe workplace, plan our work, perform it safely and ensure accountability
for the safety of ourselves, coworkers, and guests.
Health: Commitment to prevention of injuries and occupational disease within our
workplace and community.
Compliance: Achieve and comply with applicable legal requirements to which PT. Delta
Multi Karya subscribes that relate to its occupational safety and health hazards.
Continual Improvement: Make continual improvements in occupational safety and health
performance.

The occupational safety and health program will undergo an annual review of PT. Delta Multi Karya’s
progress on meeting its goals and adherence to this policy and be sensitive to financial responsibility
when reviewing compliance objectives.

Media Trisna
Operation Manager
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5. HSE Organization

6. Duties, Responsibilities, Accountability, and Authority

6.1. Management:

The overall responsibility for HSE rests with the top management. The top management shall:

Formulate and implement an effective and cohesive HSE policy throughout PT. Delta
Multi Karya.
Ensure that the HSE Policy is maintained under continual review and updated
periodically so as to accommodate changes.
Allocate adequate fund and manpower for HSE.
Set an achievable HSE target.

6.2. Line Management / Project Management Team:

Line Management / Project Management Team consists of a team of supervisory and technical
staff such as engineers, foreman, superintendent, supervisor headed by HPMT whom may be a
Project Director / Senior Project Manager / Project Manager who has the operational responsibility
for implementing the HSE Plan / Program(s) and the required standards of HSE within their sphere
of control.

They are expected to promote high degree of HSE awareness among all personnel, this involves a
number of key responsibilities as follows:

Administer PT. Delta Multi Karya HSE policy and Project HSE Plan on a daily basis.
Make the scheduled HSE meetings with all relevant personnel and ensure records of
attendance and minutes of meetings are properly maintained.
Ensure that the employees under their control are adequately informed on risk control,
trained and competent for the operations which they are required to perform.
Arrange for the scheduled training of staff in aspects of HSE relevant to their works.
Ensure that all statutory and company examinations and inspections of plant, machinery,
scaffolding, etc. are carried out and relevant registers are completed, maintained and
audited.
Ensure that the relevant statutory notices, regulations, signs, etc. are displayed and
maintained at relevant locations.
Ensure that emergency procedures are implemented. Periodic exercise is held to
familiarize all concerned on the actions required.
Ensure that the arrangements for first aid and other emergency services are provided and
make known to all concerned.
Carry out workplace HSE inspection / audit as spelt out in P3-S03 and P2-S11 of this
manual and Project HSE Plan.
Ensure full cooperation of the site personnel with the HSE personnel and take action upon
any HSE matter that has brought to their notice, which demands their attention.
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The provision of adequate supervision to ensure that the workplace is maintained in a safe
and tidy condition, and that safety devices are provided and utilized.
Protective equipment worn, safety rules observed and safe work practices applied.
Ensure that all accident involving injury, damage to property as well as near miss are
reported to HSE Department and are investigated to establish the causes and see that any
recommended corrective actions are implemented accordingly so as to prevent recurrence.
Before hazardous operations commence, produce Risk Assessment to detail the
preventive and protective measures required to control the specific risks.
Ensure that subordinates receive clear safety instructions regarding the hazards and the
associated preventive measures under which the operations will be carried out.
Organize the site such that work is carried out to the correct standard of HSE with
minimum risk to the employees and others affected by our activities.
Ensure that sufficient safety protective equipment is available and where necessary,
employees are given personal instruction in its use.
Ensure all employees are provided with all the necessary personal protective equipment.
Encourage subordinates to report unsafe and near miss incidents.
Promote safety awareness through leading by example.
Officially appoint competent persons such as Lifting Supervisor, First Aider, Chemical
In-charge, Electrician, LG/LE/LA In-charge, etc.

6.3. Supervisors:

Conduct pre-task evaluations of work scope & area.

Present Job Safety Analysis in a systematic way to ensure that hazards and abatement
measures are communicated to the employees.

Conduct specific equipment and PPE inspections.

Participate in Weekly Area Safety Assessments.

Conduct Safety duties as outlined by Company for Supervisor and record activities.

Correct all Safety deficiencies highlighted during the Weekly Area Safety Assessments.
Conduct daily Toolbox Talks with subordinates.

Hold Bi-weekly Safety Meeting with all employees.

Actively involving every employee in the Safety Program.

Ensure employee participation.

Monitor crews for compliance.

Enforce Company Policies and Procedures.

Monitor the behavior of the people and provide coaching to change the attitude and
behavior positively towards working safely and instills “think before acting” and “value
of human life”.
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Assist in Accident Investigations.

Obtain daily-required permits and ensure compliance to permit conditions.

Ensure subordinates are trained for their duties as per the Company Safety Program.

6.4. Individual Employees:

Perform their work activities in the manner in which they have been instructed and
trained such that they do not place themselves or anyone else at risk.
Not attempt to carry out work of any dangerous nature nor perform any tasks, nor operate
any equipment unless they have been correctly trained and authorized to do so, in
accordance with recognized procedures.
Use correct equipment for their work, ensure that it is maintained in a safe condition and
immediately report any known defects to their supervisor.
Use the protective clothing and equipment provided for their safety and ensure that it is
maintained in a safe condition.
Report any unsafe conditions, incidents and near miss to their immediate supervisor so
that remedial action can be taken to control or eliminate risk.
Report any shortcoming in the protection arrangements to their immediate supervisor as
soon as these become apparent.
Report all accidents and personal injuries to their immediate supervisor and if necessary
seek medical attention.
Use the main accesses as provided, comply with the relevant safety notices and signs and
do not enter any area where they may be placed at risk or do not have authorization to
enter.
Keep their workplace in a safe and tidy condition.
Develop a personal concern for safety and if they have any doubt as to their ability to
perform a task safely they must inform their supervisor.
Participate in planned safety program(s) such as Monday Mass Safety Talk, Toolbox
Meeting, Emergency Drill, Safety Promotion, etc.
Employees have the responsibility to keep himself and the people around him safe.
They work under the supervision and have the responsibility to perform their work safely
according to the training and instruction they received.
Employees have the responsibility to ask when they are not sure and must think before
they act.
They are also responsible to coach co-workers should they not understand the work
and/or safety requirements and therefore are about to perform an unsafe act or create an
unsafe condition.

6.5. HSE Department:

The HSE Department is headed by a QHSE Manager who reports directly to the Operations
Manager and/or General Manager of PT. Delta Multi Karya. He is assisted by various HSE
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personnel.

The key roles of the department are as follows:

Advise the management on all the HSE matters and ensure all concerned are properly
updated on new and revised HSE regulations, standards and practices.
Develop, promote and coordinate all aspects of HSE associated with our operations.
The establishment and maintenance of HSE inspections and audits procedures, including
the preparation and appropriate distribution of written reports detailing defects, weakness
and recommendations for improvement.
Plan, organize and conduct, as necessary appropriate HSE training and promotional
program(s) for employees.
Liaison with the relevant authority on all matters pertaining to HSE.
The establishment and maintenance of adequate procedures to ensure that all accidents
including near-miss and dangerous occurrences are thoroughly investigated and promptly
reported to those concerned.
Maintain continuous review and make necessary changes to the HSE Management
Manual to ensure that the information contained therein is up-to-date.
Recommend the appropriate type of personal protective equipment that can be used in PT.
Delta Multi Karya.
Prepare accident statistics, accident analysis and submit the findings to all concerned.

6.6. QHSE Manager:

Management of HSE in the organization and daily administration of the HSE Department.
Formulation and administration of PT. Delta Multi Karya HSE program(s), making
modifications and changes which are necessary.
Formulation and enforcement of HSE Rules and Regulations.
Providing of advice to management on legal and statutory requirements pertaining to
HSE.
Investigating of all serious and fatal accidents with the view of making recommendations
to prevent recurrence.
Compiling of accident statistics and presentation of information for the use of
management and others in measuring safety performance.
Initiation of activities that would stimulate and maintain employees’ interest in safety.
Liaison with Government officials pertaining to OH&S matters.
Inspection of operations and workshops.
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6.7. Assistant QHSE Manager / HSE Officer / HSE Supervisor / HSE Inspector:

Assist in the daily administration of the department.

Assist in organizing and conducting of various HSE courses and promotional activities.
Daily inspection of the operations and shops and submit reports to the parties concerned
for actions.
Enforcement of PT. Delta Multi Karya HSE Rules and Regulations.
Take part in Job HIRA and render advice / assistance to relevant parties during Risk
Assessment for hazardous operations.
Assist to investigate into every accident, near-miss and dangerous occurrences and
prepare report and statistics.
Act as secretary of HSE meetings.
Check to ensure that the permit issued for hot-works and other hazardous works are valid.
Carry out gas check in tanks on any confined spaces and ensure that such spaces are fit
for entry.

6.8. HSE Administrative:

Typing and distribution of correspondences and reports.

Maintaining and updating of the filing system.
Scheduling of appointments, collecting of information.
Any other work that may be assigned from time to time by QHSE Manager.

7. HSE Management System Requirements

7.1. General

PT. Delta Multi Karya has established and maintained HSE management system based on the
requirements of ISO 14001:2004, OHSAS 18001:2007 and SMS.

7.2. HSE Policy

The top management of PT. Delta Multi Karya has defined its HSE policy that clearly states
overall HSE objectives and includes commitments to improve health and safety performance,
prevention of pollution, continual improvement and complying with applicable HSE legislation
and with other requirements to which PT. Delta Multi Karya subscribes.

The policy is communicated to all employees with the intent that employees are made aware of
their individual HSE obligations.

The policy shall be available to interested parties and reviewed at the management review
meetings to ensure that it remains relevant and appropriate to the nature and scale of PT. Delta
Multi Karya’s environmental impacts and OH&S risks of activities, products and services as it
continually adapts to changing circumstances.
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7.3. Planning

7.3.1. Environmental Aspects (EMS):

The Environmental aspects associated to PT. Delta Multi Karya activities, products, and
services are identified and their impacts to the environment are evaluated. Aspects which
have significant impacts to the environment are the basis of PT. Delta Multi Karya
HSEMS. These are considered in setting the Organization’s environmental objectives
and targets.

Identified aspects are recorded in the PT. Delta Multi Karya Environmental Aspect
Identification and Evaluation Table. This information will be re-evaluated whenever
there are changes in activities, products and services. In addition, the Environmental
Aspect Identification and Evaluation Table will be reviewed at least once a year.

Relevant Documents: P4-S01 Environmental Aspects and Impacts.

7.3.2. Hazard identification, risk assessment and risk control (OHSAS):

PT. Delta Multi Karya conducts the ongoing identification of hazards, the assessment of
risks and the implementation of necessary control measures. These shall include:

Routine and non-routine activities.

Activities of all personnel having access to the workplace (including
subcontractors and visitors).
Facilities at the workplace, whether provided by PT. Delta Multi Karya or
others.

The results of these assessments are recorded in Risk Register and Risk Control
Action Plan, and the effects of these controls are considered when setting its OHS
objectives. This information is kept up to date.

To be effective, the methodology for hazard identification and risk assessment shall:

Be defined with respect to its scope, nature and timing to ensure it is proactive
rather than reactive.
Provide for the classification of risks and identification of those that are to be
eliminated or controlled by measures.
Be consistent with operating experience and the capabilities of risk control
measures employed.
Provide input into the determination of facility requirements, identification of
training needs and/or development of operational controls.
Provide for the monitoring of required actions to ensure both the effectiveness
and timeliness of their implementation.

Relevant Documents: P3-S01 Risk Assessment.

7.3.3. Legal & Other Requirements

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All applicable HSE legislation and other HSE requirements relevant to PT. Delta Multi
Karya activities, products and services are identified and recorded in a Legal Register.
The system is in place to keep track of any change to these legal and other requirements.

The Legal Register is stored on line for staff that needs to access the HSE legal and other
requirements. Relevant information on legal and other requirements are communicated to
PT. Delta Multi Karya employees and other relevant interested parties.

Relevant Documents: P2-S01 Identification of Legal and Other Requirements.

7.3.4. Objectives and Targets

PT. Delta Multi Karya has established a set of objectives and targets at each relevant
function and level within the organization, cascading from the Organization’s HSE
Policy. These objectives and targets are related to the significant environmental aspects
and OHS hazards and risks. The objectives and targets, developed by HSE Committee
are documented in the HSE Management Program.

In setting objectives and targets, the following consideration have been taken into
account:

Legal and other requirements.

Significant environmental aspects.
OHS hazards and risks.
Technological options.
Financial, operational and business requirements.
The views of interested parties.

The progress of objectives and targets are monitored monthly. New or amended
objectives and targets may be set.

Relevant Documents:

P3-S02: OHS Objectives and Management Program(s).

P4-S02: Environmental Objectives and Management Program(s).

7.3.5. Environmental Management Program

PT. Delta Multi Karya has established and maintained Environmental Management
Program (EMPs) and OH&S Management Program designed to ensure that the
Organization’s objectives and targets are achieved. The programs include:

The designated responsibility and authority for achievement of the objectives at

relevant functions and levels of the organization; and
The means and time-scale by which objectives are to be achieved.

The management programs will be reviewed at regular and planned intervals. Where
necessary, the management programs will be amended to address changes to the
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activities, products, services and operating conditions of PT. Delta Multi Karya.

Relevant Documents:

P3-S02: OHS Objectives and Management Program(s).

P4-S02: Environmental Objectives and Management Program(s).

7.4. Implementation And Operation Of The EMS

7.4.1. Structure and Responsibility:

The roles, responsibilities and authorities of personnel who manage, perform and verify
activities having an effect on the significant environmental aspects and OHS risks of PT.
Delta Multi Karya’s activities, facilities and processes, shall be defined, documented and
communicated in order to facilitate HSE management. A HSE Committee is created to
oversee the establishment and implementation of HSE Management System.

Ultimate responsibility for occupational health and safety rests with top management.
The QHSE Manager is appointed as the HSE Management Representative (HSEMR),
with particular responsibility for ensuring that the HSE Management System is properly
implemented and performing to requirements in all locations and spheres of operation
within PT. Delta Multi Karya.

Management shall provide resources essential to the implementation, control and

improvement of the HSE management system. Resources include human resources and
specialized skills, technology and financial resources.

The HSEMR shall have defined roles, responsibilities and authority for:

Ensuring that HSE management system requirements are established,

implemented and maintained in accordance with ISO 14001, OHSAS 18001
specification and SMS.
Ensuring that reports on the performance of the HSE management system are
presented to top management for review and as a basis for further improvement
of the HSE management system.

All those with management responsibility shall demonstrate their commitment to the
continual improvement of HSE performance.

7.4.2. Training, Awareness and Competence

Personnel shall be competent to perform tasks that may impact on HSE in the workplace
and the environment. Competence shall be defined in terms of appropriate education,
training and/or experience.

PT. Delta Multi Karya has established and maintained procedures to ensure that its
employees working at each relevant function and level are aware of:

The importance of conformance to the HSE policy and procedures, and to the
requirements of the HSE management system.
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The consequences, actual or potential, of their work activities and the HSE
benefits of improved personal performance.
Their roles and responsibilities in achieving conformance to the HSE policy and
procedures and to the requirements of the HSE management system, including
emergency preparedness and response requirements.
The potential consequences of departure from specified operating procedures.

Employees will be provided with the appropriate HSE training to ensure that they
undertake their duties and responsibilities with due regard to their associated
environmental impacts and OH&S risks.

Taking into account differing levels of responsibility, ability, literacy and risk, the HSE
training program consists of general HSE awareness and an overview of the HSE
Management System.

To ensure competence, specialized HSE training will be provided to personnel who are
operating equipment and facilities, which may have significant impact on the
environment and OH&S risks. Records of such training will be maintained by PT. Delta
Multi Karya HR Department.

Relevant Documents: P2-S02 Training Awareness and Competence.

7.4.3. Consultation and Communication

Pertinent HSE information is communicated to and from employees and other interested
parties, in accordance with the PT. Delta Multi Karya communication procedure.

Internal communication covers all levels and functions within the PT. Delta Multi Karya.
Areas to be communicated include:

HSE Policy.
Procedures relevant to their duties and responsibilities.
Significant environmental aspects.
OH&S risks.
Emergency response plans.
HSE management programs and achievements.

The external communication procedure describes how the company receives relevant
HSE information, concerns and complaints from its interested parties and how it responds
to these. Where necessary, PT. Delta Multi Karya will communicate externally its
significant environmental aspects. Records of such communications will be maintained.

Employee involvement and consultation arrangements shall be documented and interested

parties informed. Employees shall be:

Involved in the development and review of policies and procedures to manage

risks.
Consulted where there are any changes that affect workplace health and safety.
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Represented on health and safety matters.

Informed as to who their employee HSE representative is and HSE Management
Representative.

Relevant Documents:

P2-S03 Consultation and Communication.

P3-S14 Group Meeting.
P3-S15 Safety Promotion and Publication
HSE Documentation

HSE Management System Manual consists of a HSEMS overview, HSE general

procedures, OHS procedures and environmental procedures. It describes the core
elements of the HSEMS and their interaction and provides a direction to the other
documents that form part of PT. PT. Delta Multi Karya’s HSE Management System.

Safe work practices describe the steps guiding employees and contractors to ensure they
control and manage the adverse impacts on the environment and OH&S risk of their
operations.

7.4.4. Document and Data Control

The control, authorization, issuance and revisions of HSE Management System

documents and data required by ISO 14001, OHSAS 18001 and SMS are effected
through the document control procedure. These requirements include:

Current versions of HSE documents can be located.

HSE documents are periodically reviewed, revised as necessary and approved

for adequacy by authorized personnel.
Current versions of relevant HSE documents and data are available at all
locations where operations essential to the effective functioning of the HSE
management system are performed.
Obsolete HSE documents and data are promptly removed from all points of issue
to prevent against unintended use.
Archival HSE documents and data retained for legal or knowledge preservation
purposes or both are suitably identified as such.
HSE Management System documents are legible, dated and bear a unique
identification number.

Relevant Documents: P2-S04 Document Control.

7.4.5. Operational Control

PT. Delta Multi Karya has identified all activities and processes that are associated with
the significant environmental aspects and risks where control measures need to be applied
to ensure that these activities, including maintenance, are carried out under specified
conditions, PT. Delta Multi Karya has established and maintained procedures:
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To cover situations where their absence could lead to deviations from the HSE
policy and the objectives.
The operating criteria are stipulated in the procedures.
Related to the identified significant environmental aspects and OH&S risks of
goods, equipment and services purchased and/or used by PT. Delta Multi Karya
and communicating relevant procedures and requirements to suppliers and
contractors.
For the design of workplace, process, installations, machinery, operating
procedures and work organization, including their adaptation to human
capabilities, in order to eliminate or reduce OH&S risks at their source.

Relevant Documents:

Part 3: OHS Procedures.

Part 4: Environmental Procedures.

7.4.6. Emergency Preparedness and Response

PT. Delta Multi Karya has established and maintained plans and procedures to identify
the potential for, and responses to, incidents and emergency situations, and for preventing
and mitigating the likely illness and injury that may be associated with them.

Emergency preparedness and response plan and procedures are reviewed, in particular,
after the occurrence of incidents or emergencies.

Where practicable, emergency procedures are tested periodically to ensure full

understanding and observance by all employees.

Relevant Documents: P2-S07 Emergency Preparedness and Response.

7.5. Checking and Corrective Action

7.5.1. Monitoring and Measurements

PT. Delta Multi Karya monitors and measures the key characteristics of its operation,
activities that can have significant impacts on the environment and its HSE performance
on a regular basis. These procedures shall provide for:

Both qualitative and quantitative measures, appropriate to the needs of the

organization.
Monitoring of the extent to which the HSE objectives are met.
Proactive measures of performance that monitors compliance with the HSE
management Program(s), operational criteria and applicable legislation and
regulatory requirements.
Reactive measures of performance to monitor accidents, occupational disease,
incidents including near-misses and other historical evidence of deficient HSE
performance.
Recording of data and results of monitoring and measurement sufficient to
facilitate subsequent corrective and preventative action analysis.
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Monitoring and measurements are done at a defined interval, either internal or by third
party. If equipment is required for performance measurement and monitoring, it shall be
calibrated and maintained. Records of calibration and maintenance activities and results
shall be retained.

Relevant Documents: P2-S08 Monitoring and Measurement.

7.5.2. Non-Conformance & Corrective and Preventive Action

PT. Delta Multi Karya has established and maintained a procedure for defining
responsibility and authority for:

The handling and investigation of accidents, incidents and non-conformances.

Taking action to mitigate any consequences arising from accidents, incidents or
non-conformances.
The initiation and completion of corrective and preventive actions.
Confirmation of the effectiveness of corrective and preventive actions taken.

These procedures shall require that all proposed corrective and preventive actions shall be
reviewed through the risk assessment process prior to implementation. Any corrective or
preventive action taken to eliminate the causes of actual and potential non-conformances
shall be appropriate to the magnitude of problems and commensurate with the
environmental impacts and OH&S risk encountered.

Any changes in the documented procedures resulting from corrective and preventive
action shall be implemented and recorded.

Relevant Documents: P2-S09 Non-Conformance, Corrective and Preventive Action.

7.5.3. Record Management

PT. Delta Multi Karya has established and maintained procedures for the identification,
maintenance and disposition of HSE records, as well as the results of audits and reviews.

HSE records shall be legible, identifiable and traceable to the activities involved. HSE
records shall be stored and maintained in such a way that they are readily retrievable and
protected against damage, deterioration or loss. Their retention times shall be established
and recorded.

HSE records shall be maintained, as appropriate to the system and to PT. Delta Multi
Karya, to demonstrate conformance to ISO 14001, OHSAS 18001 and SMS.

Relevant Documents: P2-S10 Records Management.

7.5.4. HSE Audit

PT. Delta Multi Karya shall establish and maintain an audit Program(s) and procedures
for periodic HSE management system audits to be carried out, in order to:
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a. Determine whether or not the HSE management system:

conforms to planned arrangements for HSE management including the

requirements of ISO 14001, OHSAS 18001 and SMS;
has been properly implemented and maintained; and
is effective in meeting the organization’s HSE policy and objectives;

b. Review the results of previous HSE audits.

c. Provide information on the results of HSE audits to management.

The HSE audit Program(s), including any schedule, shall be based on significant
environmental aspects, the results of risk assessments and the results of previous audits.
The HSE audit procedures cover the scope, frequency, methodologies and competencies,
as well as the responsibilities and requirements for conducting HSE audits and reporting
results.

Wherever possible, HSE audits shall be conducted by personnel independent and not
having direct responsibility for the activity being examined.

A formal body audit shall be conducted by competent personnel, as legislated under

Decree No. PER.05/MEN/1996 (Ministry of Labour about Management System of
Occupational Safety & Health), at least once every 3 years. The audit report, based on the
prescribed format, shall then be submitted to the Regional Office of MOM.

Relevant Documents: P2-S11 HSE Audit.

7.6. Management Review

The top management shall, at intervals that it determines, review the HSE management system, to
ensure its continuing suitability, adequacy and effectiveness. The management review process
shall ensure that the necessary information is collected to allow management to carry out this
evaluation. This review shall be documented.

The management review shall address the possible need for changes to HSE policy, objectives and
other elements of the HSE management system, in the light of HSE management system audit
results, changing circumstances and the commitment to continual improvement.

Relevant Documents: P2-S12 Management Review.

8. Attachment