MBHEPC - MIDDLE BHOTEKOSHI HYDROELECTRIC PROJECT CONSULTANTS

TRACTEBEL Engineering GmbH Tel: (+977) 1 4721242

Record of Meeting (RoM) for Weekly Progress Review Meeting (WPRM) held on 19th April 2021
Joint Site walk through and Weekly Progress Review Meeting for Lot # 1 Project document reference:
Works of 102 MW MBKHEP Letter ref. no. Nil.

Joint site walk through (The Lot 1 Contractor, Lot 2 Contractor, The Employer and the Employer’s Representative) was scheduled on 19th April
2021. Joint site visit commenced at 9:00 AM starting from Power House Site with finish at Dam & Head works at 11.30 AM. Finish of site walk
through was followed up with a meeting at 3:00 PM among GHCB (Lot #1 Contractor), The Employer and Employer’s Representative (ER) to
discuss and review weekly progress of Lot # 1 works and next week work plan in the MBKHEP’s meeting room. ER opened up the meeting with
the welcome note for further discussion on the following listed Agenda points with the Contractor. GHCB’s translator helped to translate the
discussion in English language to Chinese & vice versa and make the content understandable to all attendees thus making the discussion
effective and two way. Outcome of the meeting is recorded as under for necessary reference, records and follow up if any.
S. Agenda Action Action By
N.
1. i. Weekly Work Plan i. The Employer’s representative (ER) acknowledged the receipt of email submission of i. GHCB
(17th to 23rd April weekly work plan for the week (17th to 23rd April 2021). However ER reminded that
2021) GHCB should submit these weekly work plan in Primavera. GHCB noted.

ii. Breakdown of ii. ER expressed serious concern on losing one (01) day in concrete placing at Dam & ii.GHCB, Action to
Batching plant at Dam Head works area due to breakdown of the batching plant since evening of 18th April be finished by 19th
& Head works site 2021. GHCB informed that the repair works are going on GHCB is expecting to batch April 2021.
again around 6 .00 PM on 19th April 2021.ER noted for follow up.

iii. Delivery of Trunnions iii. GHCB informed that trunnions have arrived at dry port and GHCB’s chief Engineer is iii. GHCB
working with Custom department regarding importing the same to Nepal. However,
GHCB cannot commit any date about delivery of trunnions to MBKHEP, as it is
unknown to them also.ER reminded the need for expeditious delivery in lite of the
withheld for placement of concrete in Dam Piers due to non-availability of Trunnions.

iv. HRT works iv. GHCB informed that GHCB has finished the support works along the collapse area/ iv. GHCB
regarding collapse shear joint and have just crossed the shear joint area to the farther side. GHCB has
treatment restored and shall be continuing the HRT farther excavation and support works from
19th April 2021 onward. ER noted.
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 MBHEPC - MIDDLE BHOTEKOSHI HYDROELECTRIC PROJECT CONSULTANTS
TRACTEBEL Engineering GmbH Tel: (+977) 1 4721242
Total Management Services Tel: (+977) 11 489317
Kathmandu, Nepal e-mail: [email protected]
Kathmandu Office, Maharajgunj Site Office

v. Status of Insurance v. ER reminded GHCB to submit the details of insurance claim with all correspondences v. GHCB, Action to
Claims exchanged in between GHCB and the Insurance Company. GHCB noted for internal be finished by 26th
discussion with in GHCB and then to revert back within week time (i.e. by 26th April April 2021.
2021) through GHCB’s Contract’s department. ER noted.

vi. Right Bank Debris vi. GHCB informed that the issue is under discussion between higher level of GHCB and vi. GHCB, Action to
clearance & the Employer. The Employer’s site project management team and the ER iterated that be finished by 24th
Temporary drainage GHCB should start the debris clearance works & Temporary drainage works and April 2021
works and construction of flood guide wall at Power House as soon as possible, GHCB site
construction of flood team should not wait for further discussion. Otherwise the Employer’s higher level has
guide wall at Power already instructed Employer’s site team to get this work done from any third agency
House and the cost shall be claimed back from the GHCB/ withheld from IPC of GHCB.
Whereas, if GHCB start carrying out these works, the EMP site team and the ER shall
be jointly signing the records for the resources i.e. Excavator, dumpers, loaders,
manpower any other material etc. deployed for execution of these works. GHCB noted
for information and the internal discussion with in their team. GHCB shall revert back
within 02-03 days.

vii. Preparatory works vii. GHCB requested to park this issue for the time being and informed that GHCB wish to vii. GHCB
for installation of discuss this issue separately once their internal discussion is concluded on this. ER
steel liner ferrules in noted.
pressure shaft area

viii. Cleaning clogged viii. GHCB informed that GHCB has engaged local manpower for developing the access till viii. ER Action to be
embedded pipes in the bottom of these embedded pipes. ER noted for onsite verification with in a day. finished by 20th
Power House April 2021

ix. Embedments from ix. AHPL informed that all the embedments under the scope of Contract has been ix. GHCB
Lot -2 AHPL provided to the Lot -01 Contractor for installation in Erection Bay at EL 925.65 m. Lot
-1 Contractor acknowledged the receipt. As of now AHPL has no issue for resolution
in Erection Bay at EL 925.65 m which may hinder the concrete placing. ER noted and
asked GHCB to expedite the concrete placing in Erection bay.

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 MBHEPC - MIDDLE BHOTEKOSHI HYDROELECTRIC PROJECT CONSULTANTS
TRACTEBEL Engineering GmbH Tel: (+977) 1 4721242
Total Management Services Tel: (+977) 11 489317
Kathmandu, Nepal e-mail: [email protected]
Kathmandu Office, Maharajgunj Site Office

AOB:- (i). ER reminded GHCB once again that GHCB is aware about the conditions of Highway to Dam & Head works area and about the
extent of damage this road has faced during monsoon of 2020. Accordingly, GHCB should share their material procurement and
stocking plan as how GHCB intends to ensure availability of stock of sufficient material to meet the requirement of construction works
to be continued in Dam & Head works site during the upcoming rainy season of 2021. GHCB noted and informed that the matter is
under internal discussion with GHCB and shall be updating the ER after finalization of these plans.ER noted.

i. ER highlighted that GHCB has been unable to place the Erection bay concrete at EL 925.65 m until now due to various reasons
attributable to GHCB such as incorrect placing of reinforcement, non-availability of stand by concrete placing pump etc. GHCB
should expedite the placing of concrete in Erection Bay.

ER thanks all the participants in the (Lot -1, Lot -2, EMP and the ER team)and closed the meeting at 4:45 PM.

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