2020 - 21 Ramsey Executive Team

Agenda & Minutes

Date: 05/11/21 Start Time: 3 pm End Time: 4 pm Location: Microsoft Teams

Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

MYP/PBIS Present Literacy Present Math Present

Elisabeth Fontana Jenny Parker X Shandyn Benson x

Daria Caldwell Kris Chlebecek X Teresa Vibar x

Jordan DePeder Sean Bailey X Ellen Skaja x

Anna King Devon Vojtech Ayoub Nigatu x
Rachel Payia Yang Melissa Hart
Amy Del Main
Kimbery Hollie (parent)

Discussion Time Summary of Discussion Action Plan Staff to Target

Topic Follow-up Completion
Date
MYP/PBIS
Subcommittee
Meeting
Math walk through reflection *see notes in the documents
Subcommittee - strengths/successes linked to the left
 - concerns/challenges

Evaluation of SCIP Goal

SCIP lines 50-52 in school

view and line 11 in data
analysis

*if time Intervention rules for

math
Literacy
Subcommittee

Date: 4/27/21 Start Time: 3:00 pm End Time: 4:00 pm Location: Microsoft Teams
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

Chair/Facilitator Agenda Note-Taker Time-keeper School Data Keeper

(rotates) Communication (rotates as needed)
Vojtech DePeder Skaja Fontana

Members X if present Members X if present

Bailey - ELA, 7th grade, WEB x Nigatu - Counselor, NJHS x

Benson - Learning Lead x Parker - Literacy Coach

Caldwell- Assistant Principal x Payia Yang - French Immersion x

Chlebececk - Assistant Principal x Skaja - Math - 7th grade

Del Main - ML 6th grade x Vibar - Principal x

DePeder - Electives, NJHS, 8th grade x Vojtech - Science, 7th grade x

Fontana - MYP x

Hart - AVID Special Education Rep

King - Electives, WEB, 8th grade x

Discussion Time Summary of Discussion Action Plan Staff to Target

Topic Follow-up Completion
Date
Grounding 3:00 Name one thing (big or ● Hot cheetos on the hallway
small) that you hope floor!
doesn’t go back to “normal” ● Keeping a block schedule
● Using google voice to text
after the pandemic. families keep google voice
● Keep things less busy - family
dinners!
● 70 minute class periods - time
to dig into things 48 minute
periods will feel rushed
● Less transitions
● less traffic - easy commute
● Not writing passes
● Masks limit disruptions

Anonymous 3:10 Executive Team Feedback

Feedback 2020-2021 (Responses)

- use of staff bulletin for feedback?

- remind PLCs and colleagues that
 we are not looking at feedback
immediately
- earth day - next year planning to
remind us? staff can add into their
curriculum
- equity team - invited Satara,
Jenny Parker will also revisit
- what are we learning from this
year? hat/hoods? backpacks?
block schedule? class sizes? what
can we carry into next year?
hoods on in classes but off in
halls?
- Vibar following up about fans
- arrow poster for library
staircase up until 8:30 and down
after

Share 3:30 sessions to teach Schoology to

FEP/Compact better help families
revisions-
join Flipside activities with other
updates from schools - can we continue that?
PTO - Title 1- working with Darcy
Caldwell
design compact with more visuals
and graphics

continue to seek missing

perspectives - instead of just
asking PTO

continue to move forward with

incorporating IB schoolwide for
SCIP

EOY 3:36 6th grade olympics

Celebrations/
Activities plan for grade levels to do
different activities? Specific days
(Grade
for celebrations? how to celebrate
Level)? the end of the year - discuss in
PLC

*Tuesday 6/8, Wednesday 6/9,

Thursday 6/10

logistics - can kids eat when they

are outside? where are PE classes
in the green spaces? masks and
social distancing required

8th grade - signs for kids for their

yards
8th grade names
sidewalk chalks for parents to
write notes
swag bags with t-shirt, book -
sharpies to sign names
8th grade students to submit
picture of their choice
video tape 8th grade speeches

Equity Team 3:47 need for an equity team in the

and Z. building
- culturally relevant
Hammond
curriculum
book 2021-22 - help to implement
- Vibar - our students are craving
more - space, time,
discussions, cultural
celebrations
- how would this look? how
can it be formed?
 interested people can join
- 1-2 times a month - in
place for next year
- celebrations that could
happen every month for
different cultures
- involve students and
parents - authentic way to
make connections

looking at next year and PD as

well - perhaps team of people
going through Z. Hammond book
and PD for each month - could be
equity team or could be different
team or along with equity team

Date: 04/20/21 Start Time: 3 pm End Time: 4 pm Location: Microsoft Teams

Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

MYP/PBIS Present Literacy Present Math Present

Elisabeth Fontana Jenny Parker Shandyn Benson x

Daria Caldwell Kris Chlebecek Teresa Vibar x

Jordan DePeder Sean Bailey Ellen Skaja x

Anna King Devon Vojtech Ayoub Nigatu x
Rachel Payia Yang Melissa Hart
Amy Del Main
Kimbery Hollie (parent)
Discussion Time Summary of Discussion Action Plan Staff to Target
Topic Follow-up Completion
Date
MYP/PBIS TFI Survey Make sure we go back to this Executive Aug. 2021
document in August (Executive
Subcommittee Team
Team retreat) to look at action plan
Meeting items to see what we need to
change/implement for the next
school year

Reviewed plans for April/May MYP

Meetings

Math Math department survey Ellen send responses to

Subcommittee - concerns about social admin
distancing in the hall,
making sure tables are
sanitized between
classes, arrows up and
down the staircase more
visible, likes long classes
and would like to
explore a block schedule
for next year.

Walkthrough process review

- walkthrough form Ellen will remind math
- keep form as is department team about
- Process: take turns walk through on May 7 from
 sharing and give 5 9:30-10:30am
minutes afterward to fill
out form during the 5 presenters (share task;
meeting leave 5 minutes for all to fill
- Do we want to make a out form)
copy of the walkthrough
form so we have new
responses?
- Keep same form
so we can have all
this years data in
the same place.
- Do we want to use this
teacher reflection again?
Literacy
Subcommittee

Date: 3/16/21 Start Time: 3:00 pm End Time: 4:00 pm Location: Microsoft Teams
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

Chair/Facilitator Agenda Note-Taker Time-keeper School Data Keeper

(rotates) Communication (rotates as needed)
Vojtech DePeder Skaja Fontana

Members X if present Members X if present

Bailey - ELA, 7th grade, WEB Nigatu - Counselor, NJHS x

Benson - Learning Lead x Parker - Literacy Coach x

Caldwell- Assistant Principal x Payia Yang - French Immersion x

Chlebececk - Assistant Principal x Skaja - Math - 7th grade x

Del Main - ML 6th grade x Vibar - Principal x

DePeder - Electives, NJHS, 8th grade x Vojtech - Science, 7th grade x

Fontana - MYP x

Hart - AVID Special Education Rep

King - Electives, WEB, 8th grade x

Discussion Time Summary of Discussion Action Plan Staff to Target

Topic Follow-up Completion
Date
Grounding 3:00 — Here’s the question:
Bailey will miss What is the most incredible weather
event you’ve ever been through in
your life?

Anonymous 3:10 Executive Team Feedback Keep this on the agenda for
Feedback 2020-2021 (Responses) each meeting
- Comment from
staff: is the - policies regarding social 3.15.2021
feedback distancing, masking, bathrooms - Students refusing to Mask-up:
coming through ask and remind about masks - but 1. Remind/ask
and where are no tolerance for not wearing, if it 2. Refer to IS
the minutes? continues they will be removed 3. Phone call home
from on-site 4. Continued refusal - goes
- bathrooms limit - no bathrooms home
 during passing time - one student 5. DL for remainder of the
at a time from class year
- hall monitors? floor by floor to Bathrooms:
make sure each floor is covered ● Closed during passing
- consistent messages regarding time
food in hallways - way to ● Teachers provide passes
document this? IS com my ● Limit number from your
municate and connect among rooms
floors ● Lines form in hallway by
- executive team agenda/feedback floor marker
being shared/transparent - link Food in the hallways:
document to weekly staff bulletin ● Continue to remind
(Summary of notes was included ● Safety issue
in weekly staff bulletin after Feb. ● Repeated - IS call home
meeting-Friday, Feb.19)

Lunch Survey 3:30 Survey

Results More than half who took the
survey still support Lunch to Go.

60% uncomfortable with eating in

classrooms.
Secondary Schools doing lunch
while at school are doing it in the
classroom

Finalize 3:34 Schedule for the school and A few teachers still need to fill Shandyn
schedule - families to show when office out their office hours.
hours are.
office hours
Will be combined into one family
etc. (office This schedule will be shared. friendly schedule to share. Admin
hours
spreadsheet)
Sub 3:36 Math:
Committee - talked about April (moved
to May) walkthrough for
updates
 the “T” of TQE.
- everyone will give
feedback to gather more
input for the process
- also discussed parent
feedback regarding lunch
being served
- Math department meeting
times - Math department
will continue meeting at
9:30
- discussed Jenny being
involved with walkthrough
- recognize students who
have been resilient during
this time - growth in GPA?
for students who have
done an awesome job
during distance learning -
any feedback/ideas would
be great - ways to reward?
who to reward?

Literacy:
- met briefly to discuss work
that department wants to
continue
- everyone shared where
they’re at, what to
accomplish by end of year
- just a check-in meeting

MYP/PBIS:
- updated in-person PBIS
slideshow
- sent out to staff for
feedback - a couple things
 to add
- discussed Q4 MYP Grading
Pilot - we will meet this
week and next week for
plans regarding Q4 grading

FEP/Compact 3:45 FEP - suggestion: updated Vibar/Cald

- Title 1 input Compact pictures showing well put
safety/masked students
together
- asked Sunday for parent - continue to use Schoology
feedback on current to communicate needs of survey for
compact assignment - missing staff input
- for Title 1 funding assignments, parents on the title
- Family Engagement should be able to go into docs.
Compact we look at every Schoology
spring and we make - any mentions of distance
Ramsey specific learning to be removed for
- fall (in classrooms and at
home sections)

Date: 03/09/21 Start Time: 3 pm End Time: 4 pm Location: Microsoft Teams

Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

MYP/PBIS Present Literacy Present Math Present

Elisabeth Fontana x Jenny Parker x Shandyn Benson X

Daria Caldwell x Kris Chlebecek x Teresa Vibar x

Jordan DePeder x Sean Bailey Ellen Skaja x

Anna King x Devon Vojtech x Ayoub Nigatu x
Rachel Payia Yang x Melissa Hart
Amy Del Main x
 Kimbery Hollie (parent)

Discussion Time Summary of Discussion Action Plan Staff to Target

Topic Follow-up Completion
Date
MYP/PBIS -Updated slideshow for students -Send to staff for feedback Anna
Subcommittee
-Discussed grading pilot for Q4
Meeting
-Send email to interested staff to
schedule meetings

Math April Walkthrough Planning People not sharing, fill out

Subcommittee - math team does not the form, so presenter gets
want to do a practice multiple perspectives
walkthrough before
our actual walkthrough Focus on T from TQE again.
- April will be the next April department meeting.
one. Keep the process
the same.

Strong feelings from some on

the math team regarding wait for parent feedback.
lunch not being served to
students with the new
schedule.
- send a survey to
families?
 Math department meeting
time change? Propose to move the
- 9:30 on Fridays? department meeting to 8:30
- Conflicts with office on Fridays.
hour requests???

Request to not have admin at

every department meeting Invite admin when we need
them there.

Admin look at a rotating

schedule? (Vibar suggest)

Survey team about Jenny

Parker joining in April for
the walkthrough process

Students who have been

strong during DL - come up growth in GPA
with an incentive. Find a
way to reward those who
have been resilient.
(attendance, GPA, etc.)
- growth in GPA
- tie into an IB LP
- quarter 1 to quarter 3
- can look different at
each grade level
Literacy
Subcommittee
Date: 2/19/21 Start Time: 9:00 am End Time: 10:00 am Location: Microsoft Teams
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

Chair/Facilitator Agenda Note-Taker Time-keeper School Data Keeper

(rotates) Communication (rotates as needed)
Vojtech DePeder Skaja Fontana

Members X if present Members X if present

Bailey - ELA, 7th grade, WEB x Nigatu - Counselor, NJHS

Benson - Learning Lead Xx Parker - Literacy Coach

Caldwell- Assistant Principal x Payia Yang - French Immersion x

Chlebececk - Assistant Principal x Skaja - Math - 7th grade x

Del Main - ML 6th grade x Vibar - Principal x

DePeder - Electives, NJHS, 8th grade x Vojtech - Science, 7th grade x

Fontana - MYP x

Hart - AVID x Special Education Rep

King - Electives, WEB, 8th grade x

Discussion Time Summary of Discussion Action Plan Staff to Target

Topic Follow-up Completion
Date
Grounding 9:06 Did you have any (weird)
obsessions as a kid? Do
your kids?
Anonymous 9:12 Executive Team Feedback Keep this on the agenda for
Feedback 2020-2021 (Responses) each meeting
● Equity team - great idea. Jenny
Where can staff get more
access to data?

● Masks - addressed all staff

● Suggestion on what other
middle schools are doing with
low numbers - buddy rooms?
revisit after we see our
numbers - coverage
opportunities for subs
● survey to students and
families on Ramsey’s Black grade level
History Month - NAAPID PLCs /
moving forward equity
team
Determine 9:24 ● staff meetings - Math department will meet
Friday 8:30-9:30am Fridays - Friday’s from 9:30-10:30 @
departments can decide
schedule google meet RMSmath
when to meet
(Building ● ROCK team - afternoon
Meetings/PLC Thursdays
s) during ● executive team - Tuesdays
onsite after school 3-4
● PLCs - during distance
learning synchronous
schedule - decide to meet
as needed/if needed
 ● Schoology announcement
on Fridays (from teachers
or schoolwide) for
attendance since no google
meets - include link to
campus they can take
attendance

Proposed 9:39 ● Ramsey students will be able

to appropriately use the
update to IB-MYP Approaches to
schoolwide Learning (ATL) skills to
SCIP goal: increase the percentage of
students passing all classes
from 65% to 85% as measured
by Final Marks Report in BOLT
by June 2021.
● 65% is what we had Q1
and Q2 → 85% is our
average last year Q1 and
Q2
● goal to get us back to
where we were last year
● approve!

Grading pilot 9:41 ● Quarter 4 grading pilot ● Interest??? then Fontana Fontana/
proposal ● executive team or bring to will meet with those Benson
departments to see interested - Shandyn
(Fontana)
interest available for support
● Grade using IB rubric scale ○ King - Art
(1-2, 3-4, 5-6, 7-8) ○ DePeder - Spanish
● using a scale in Schoology ○ Vojtech - Science
rather than A+/- COVID ○ Bailey - ELA
scale, would use scale ○ Payia Yang - Social
converting IB scale to Studies
letter grades ○ Del Main - in
● we would not need to co-taught classes -
“double enter” our grades ELA
 and IB rubrics
● Central is starting to pilot
this with a few teachers Q3
and Q4

Finalize 9:48 ● 3/11 Thursday evening on Daria will start creating Daria
conference calendar sign-ups
● sign-up only for teachers -
dates (Admin)
but open to all students,
not Foundations only
● options: Thursday March 4
evening and Friday March
12 day, or Thursday March
11 evening and Friday
March 12 day - note to
prioritize top 3 teachers on
sign-up

Date: 02/05/21 Start Time: 7:15 am End Time: 8:15 am Location: Microsoft Teams
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

MYP/PBIS Present Literacy Present Math Present

Elisabeth Fontana Jenny Parker Shandyn Benson x

Daria Caldwell Kris Chlebecek Teresa Vibar x

Jordan DePeder Sean Bailey Ellen Skaja x

Anna King Devon Vojtech Ayoub Nigatu x
Rachel Payia Yang Melissa Hart
Amy Del Main
 Kimbery Hollie (parent)

Discussion Time Summary of Discussion Action Plan Staff to Target

Topic Follow-up Completion
Date
MYP/PBIS Assessment discussion
Subcommittee -Central teachers starting to pilot
standards-based grading (using
Meeting
MYP 1-8 scale)
-Would some Ramsey teachers be
willing to try this Q4?
-Assessment/grading task force
Fri., Feb. 12
Updated PBIS on site matrix Finish PBIS lessons for
-Meeting again to update slideshow in-person support
lessons for each area

Math Walkthrough reflection debrief process next Conduct the

Subcommittee - teacher reflection executive team meeting. next
- walkthrough form - math department walkthrough in
present a task during April
Review SCIP opening week. Give
staff a sample problem
to go over and then
connect the work with
IB and inquiry. Ask
Collin to present
briefly. (45-60
minutes) Follow up
after staff work
through the problem
 to explain the process.
- Collin works with the
department on
growing TQE (moving
to questioning)

*idea: provide a problem a

week for teachers to do once
we are in the building (fun
problem-solving and use
whatever math skills they
have no matter who is in the
Foundations space).

Literacy
Subcommittee

Date: 1/22/21 Start Time: 9:00 am End Time: 10:00 am Location: Microsoft Teams
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

Chair/Facilitator Agenda Note-Taker Time-keeper School Data Keeper

(rotates) Communication (rotates as needed)
Vojtech DePeder Skaja Fontana
Members X if present Members X if present
Bailey - ELA, 7th grade, WEB x Nigatu - Counselor, NJHS x

Benson - Learning Lead X Parker - Literacy Coach x

Caldwell- Assistant Principal x Payia Yang - French Immersion x

Chlebececk - Assistant Principal x Skaja - Math - 7th grade x

Del Main - ML 6th grade x Vibar - Principal x

DePeder - Electives, NJHS, 8th grade x Vojtech - Science, 7th grade x

Fontana - MYP x

Hart - AVID Special Education Rep

King - Electives, WEB, 8th grade x

Discussion Time Summary of Discussion Action Plan Staff to Target
Topic Follow-up Completion
Date
J Parker-Black 9:00 interrupt systems - Jenny would love to work
History Month **equity team - adding with someone to form this
someone/people? invite/recruit
Update team - advisory role
people in our own community
who can serve as an advisory role
- to take notes of our systems and Connect with Myla Pope!
improves our outcomes as a team
**instead of checking a box for
Black History Month, form an
equity team
**student council ideas?
different lens/perspective,
another set of eyes, groups of
people to find areas of growth/to
interrupt
**Myla Pope

Grounding 9:05
Anonymous 9:15 Executive Team Feedback Keep this on the agenda for
Feedback 2020-2021 (Responses) each meeting
On-site 9:17 -days off 2/1-2/3 or 2/4 ELA
support possibility of FAST test → put in
weekly bulletin
transition
--Check Q&A for
- vote 96% yes move forward with
questions that schedule plan
have been added - comments included: affirming
--Comments from hall monitor idea, dismissal at end
vote of day unsure on timing (consider
--Thursday, Feb. bus timing, 15 min may be long)
4--plan for need to be fine tuned for
SEL/reteach dismissal - dismiss by bus? by fine tune dismissal timing
lessons for that teacher?
day since it is the - SPED support comment - Matt
only day of Boyle addressing plan
synchronous - Jenny willing to give people 10
classes that week? min breaks as needed
--Move to new - Ayoub willing as well depending
schedule
on plan
February 4 or
- breakfast can be in cafeteria 100
stay with current
schedule?
person capacity
- Foundations teachers in rooms
welcoming students and in
hallway duty, monitoring lockers
- Shandyn taking Ayoub’s
Foundations
- 6 ft dots placed in cafeteria -
lines - how buses arrive - kids
won’t be grabbing, they’ll just
“get” bag and go
- “tight” or “loose” item switching
schedule on 2/4
- 2/1-2/3 communication around
schedule change - needs to be
decided by Friday 1/29
- Schoology tight/loose Quarter 3
course guidelines - discuss at
department meeting
-

Review SCIP 9:48 - can combine fall/winter and Update SCIP document Shandyn/
School-wide make plan for Spring Elisabeth
- school wide goal can be part of
Goal
MYP/PBIS sub-committee -
schoolwide goal doesn’t apply
very well to distance learning
 (can apply to next year definitely)
- focus on self-management skills
since kids are so independent in
distance learning

Mid Q3 9:52 - Q2 conferences went well with

conference Foundations scheduled times as
well as drop-in by content
planning -
- sign-up but not ONLY
5-10 minutes Foundations day time and evening
sign ups and Friday
- Friday before or after evening
scheduled on calendar (Thurs
3/11 evening is on calendar)

Budget 9:59 Vibar will share results in email

spending -
Date: 1/8/21 Start Time: 7:15 am End Time: 8:15 am Location: Microsoft Teams
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

Chair/Facilitator Agenda Note-Taker Time-keeper School Data Keeper

(rotates) Communication (rotates as needed)
Vojtech DePeder Skaja Fontana

Members X if present Members X if present

Bailey - ELA, 7th grade, WEB x Nigatu - Counselor, NJHS x

Benson - Learning Lead X Parker - Literacy Coach X

Caldwell- Assistant Principal x Payia Yang - French Immersion x

Chlebececk - Assistant Principal x Skaja - Math - 7th grade X

Del Main - ML 6th grade X Vibar - Principal x

DePeder - Electives, NJHS, 8th grade x Vojtech - Science, 7th grade x

Fontana - MYP x

Hart - AVID x Special Education Rep

King - Electives, WEB, 8th grade Xx

Discussion Time Summary of Discussion Action Plan Staff to Target
Topic Follow-up Completion
Date
Grounding 7:15 What are you doing this
weekend to relax?
Anonymous Executive Team Feedback Keep this on the agenda for
Feedback 2020-2021 (Responses) each meeting
IB self-study 7:21 Fontana Teresa--sen
--prepping Staff Rollout Self-study d email
executive Process today
team about
members to - standard is umbrella term, change in
be facilitators individual practices meeting
underneath, and
for groups dates
subpractices are the most
(15 minutes) specific (1.1, 1.2) (Friday)
- give one overall rating
- requirement not in place:
not at all being done
- developing: SOME,
partially
- developed: generally
developed, most members
of school community
- highly developed:
effectively, fully integrated
- group facilitators will read
overall standard and
practice, then facilitate
discussion about how we
would rate that practice -
determine a best fit score,
 and record response into
form
- achievements and
challenges within
departments (example:
major turnover in
department would be a
challenge)
- MYP swapped with staff
meeting - staff meeting
Tuesday 1/12, MYP
Tuesday 1/19

Sub 7:39 Literacy: Review Suggested

committee SCIP Updates (Lines 44-54)
updates (MYP,
Math, Lit) 2-5 - Literacy: SCIP, updated and
min. Each? modified due to DL - when
concerns about students
come up, can use winter
FAST as a system
- Literacy: discussed a
walkthrough and what that
might look like
- Math: as department will
be evaluating each other’s
tasks - launch with task,
explore, then teaching
comes in summarization of
task (pairs well with IB
inquiry - share at future
meeting)
- MYP: worked on PBIS
reteach and MYP self
study; completed TFI for
fall 2020
Student 7:50 https://docs.google.com/for Jenny work
Survey ms/d/e/1FAIpQLSdN1ytmy4 with Teresa
request by oNKJvORgKhPqaOlUdYNTwn to finalize.
District - ySmK7AErWk6hKntarw/vie Push this
Vibar - 5 wform?usp=sf_link out next
minutes week in
- roll out in Foundations Foundation
- email
teachers
and place
in staff
bulletin
Budget 7:55 https://docs.google.com/for Take survey and will discuss
spending - ms/d/e/1FAIpQLSdn9kBzAx results at next meeting
Vibar - 5 nq6YzNxytI5AjAmaQS4d6sM
minutes - will RecS3kE7PkPVU9Z2w/viewf
share survey orm?usp=sf_link
for team
- take survey, discuss about
spending at future meeting

Name Change 7:57 - 90% of students and staff

update - voted to move forward
with name change
Fontana/Viba
- met with MN history
r - 5 minutes center on Tuesday and
talked with them about
supporting us - spreading
word, community forum,
figuring out how to
collaborate with them
- trying to connect with
Global Arts Plus and their
 process last year, any tips
- staff welcome to join
- potential for collaboration
with Indian Ed

Black History 8:00 - virtual speakers Jenny

Month -Open - stipend for speakers with partnered
discretionary funds?
Discussion - with ______?
- reach out to all staff for
10-15 ideas of speakers
minutes - parents, family members,
aunts, uncles, etc.
- Theme?
- providing classroom
resources as well, since not
all students will go to guest
speakers

Showcase 8:05 - Ramsey webpage - open

Update & house web page
- visiting 2 5th grade
Planning -
classrooms today, 4 more
Vibar/Chebec set up
ek/Caldwell - - Thursday Jan. 28 5:30-7,
10 minutes showcase - will show
video, do short
Powerpoint, PTO available,
WEB students to answer
questions or present, open
question

Mid Q3 TABLED
conference
planning -
5-10 minutes
- can be
tabled to next
meeting
Return to 8:08 https://drive.google.com/file
School: There /d/1HCOE5IWxvPf_KrogZyJh
were some 0xkAAsnElYBX/view?usp=sh
requests in aring
PLC asking for
time as a staff
to talk
through the
return to
school. There
are high
anxieties
swirling.
Date: 12/18/20 Start Time: 7:15 am End Time: 8:15 am Location: Microsoft Teams
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

MYP/PBIS Present Literacy Present Math Present

Elisabeth Fontana Jenny Parker X Shandyn Benson x

Daria Caldwell Kris Chlebecek X Teresa Vibar x

Jordan DePeder Sean Bailey X Ellen Skaja x

Anna King Devon Vojtech Ayoub Nigatu x
Rachel Payia Yang Melissa Hart X
Amy Del Main X
Kimbery Hollie (parent) X

Discussion Time Summary of Discussion Action Plan Staff to Target

Topic Follow-up Completion
Date
MYP/PBIS MYP Self-study
Subcommittee -look at/review draft of
Meeting slideshow to explain to staff
-look at groups/plan

PBIS (start/prep for after

winter break PBIS game if
time)
Admin--what is follow-up
 on PBIS prizes for after
winter break?

TFI for 2020-2021

- Inventory

Math Math training debrief inform the rest of the staff Math
Subcommittee - Task are very inquiry about TQE to promote Departmen
based (IB) inquiry in each class. (once t when
- show a picture/graph back in person) ready!
and have students
come up with the Share examples of tasks
questions. from training at next EX
Team whole group.
Review January walkthrough
(form, procedures, etc.) Remind math department to Ellen
- bring an example of a come to January 26 meeting
task you tried with with task, student work, and
student work and a reflection.
reflection. *Next step is to observe a
synchronous class where
Look at teacher reflection students are engaged in the Ellen will
(Collin’s example) task. follow up
- do the reflection ahead after break
of time so teachers are
prepared to discuss the
task.
- Math sub-committee
and math dept
 members will fill out
walkthrough form for
who’s presenting.
Literacy 5 min Family Engagement Update Continue meeting with Jenny End of Jan.
Subcommittee -Data Collection Update groups to collect narrative
-FLS Position data from staff.

20 min Including Parents Discussion about how to All Jan Mtg.

-Ideas? leverage the role of a
-Progress? foundations teacher to
promote stronger family
engagement at Ramsey
(conferences, point of
contact, etc.) Each team
member to invite (and
hopefully bring) a parent to
our next meeting. Also, we
plan to adjust our meeting
time to Fridays 12:30-1:30.

20 min Review Suggested SCIP Reviewed SCIP suggested Amy, Jenny, Jan Mtg.
Updates updates. Questions to think and Sean
about: 1) How to have a will meet to
process to be looking at norm
instructional practice during process for
this time in a way that is walking
authentic and supportive? 2) through
How can we include content asynchrono
areas other than ELA in us content.
literacy look fors in ways
 that are authentic and
supportive. Process idea:
small group meet to look at
asynchronous content using
the walkthrough form to
norm a process. Whole team
uses the protocol in the
January meeting, maybe in
small group break outs?
Looking for themes that
could guide next steps. With
the question in mind: what
do teachers need most now
to help support the
development of student
literacy?

10 min Update Walkthrough Plan See above notes.

-asynchronous form

5 min FAST Data Dig Our recommendation is to

Fall Data offer a system for
administering the winter
FAST assessment to students
on an as-needed basis (e.g.
when a grade level team is
concerned about a student
and is interested in having
more information.
Date: 12/4/20 Start Time: 7:15 am End Time: 8:15 am Location: Microsoft Team
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

Chair/Facilitator Agenda Note-Taker Time-keeper School Data Keeper

(rotates) Communication (rotates as needed)
Vojtech DePeder Skaja Fontana

Members X if present Members X if present

Bailey - ELA, 7th grade, WEB Nigatu - Counselor, NJHS x

Benson - Learning Lead X Parker - Literacy Coach X

Caldwell- Assistant Principal x Payia Yang - French Immersion X

Chlebececk - Assistant Principal x Skaja - Math - 7th grade X

Del Main - ML 6th grade x Vibar - Principal X

DePeder - Electives, NJHS, 8th grade x Vojtech - Science, 7th grade personal day

Fontana - MYP X

Hart - AVID Special Education Rep

King - Electives, WEB, 8th grade maternity leave Social Studies Rep

Discussion Time Summary of Discussion Action Plan Staff to Target

Topic Follow-up Completion
Date
Grounding 7:15 Think about the global
Activity experience that has been
2020, and finish the phrase,
"Now more than ever..."
Slow down
Reduce boundaries
Come together
Be grateful for time together

Good of Order ● update on MYP mission ● put mission Fontana

statement - next steps - statement in
Elisabeth newsletter for
● Empower students to families
become caring, ● idea: Parents to
come to
inquiring,
sub-committee?
knowledgeable global experts on
citizens who honor various topics
communities and create when it’s fitting,
a better world. or when they can
● Literacy update: provide different
collecting data through perspective
conversations
regarding family
engagement (instead of
survey) - reaching out
to paras to come for
specific purposes to
executive team -
sharing their
perspective regarding
systems in our meeting
 ● Math update: meeting
next Wednesday
regarding training with
Collin - focus on tasks,
need training to focus
on that - making tasks
authentic -
walkthroughs will
happen Dec./Jan.
Update on LTR - 7:35 ● might be a variety of trying to reach
Jenny and answers, but took most parents we don’t
common answer to put into
Shandyn (data traditionally
the survey (link at top of
breakdown) data breakdown document hear from -
to see original survey we all missing critical
took) perspectives
● work on documenting
informal data LTR has been
● including parents on submitted - work
executive
team/sub-committees -
toward area of
especially in data review growth
and data-driven decision
making
● we are missing critical
perspectives -

PBIS 7:41 spirit week happening week of Teresa will Teresa

activities--before 12/14-12/18 follow up with
/after winter PTO about prizes Jordan
How can we get kids excited about
break coming back from winter break? and put
Attendance dips just after something in the Elisabeth
thanksgiving and 2 days newsletter for Shandyn
off...thinking about engagement
 post winter break staff to watch for
reteach activity.
Bingo??
prizes - gift cards or book of choice

Bingo card in google docs?? DePeder create

bingo board
two days before break - quick
check in along with activities Student council
generated by student council - creates activities
teachers choose from those
activities - mix grade levels ??
Fontana and
publish to students what is Benson +
happening where, with the google Kathrine and
meet codes Stephanie
Start planning vibar district filming done at Ramsey Vibar , Chlebecek
for SHOWCASE - last year…Teresa supposed to get and Caldwell
video today 12/4
open house for
prospective filming of building tour
families
Jenny & Daria are creating “virtual
tour” also - with student
perspectives

open hour similar to back to school

night?

student group representatives

showcase student work

Report back 8:00 admin rights to do breakout

from Jordan on rooms???
conferences
technology/brea
kout rooms
Share video regarding Q2 specifically and All executive team
conferences updates, assignments, units, members need to
summatives - families friendly
planning doc IN reach out to your
descriptions
PROGRESS - grade
Jenny level/department
teams with update
on conferences.

Date: 11/13/20 Start Time: 7:15 am End Time: 8:15 am Location: Microsoft Team
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

Chair/Facilitator Agenda Note-Taker Time-keeper School Data Keeper

(rotates) Communication (rotates as needed)
Vojtech DePeder Skaja Fontana

Members X if present Members X if present

Bailey - ELA, 7th grade, WEB X Nigatu - Counselor, NJHS X

Benson - Learning Lead X Parker - Literacy Coach X

Caldwell- Assistant Principal X Payia Yang - French Immersion (personal day)

Chlebececk - Assistant Principal X Skaja - Math - 7th grade

Del Main - ML 6th grade X Vibar - Principal x

DePeder - Electives, NJHS, 8th grade x Vojtech - Science, 7th grade X

Fontana - MYP X

Hart - AVID X Special Education Rep

King - Electives, WEB, 8th grade maternity leave Social Studies Rep

Discussion Time Summary of Discussion Action Plan Staff to Target

Topic Follow-up Completion
Date
Grounding 7:15 shout outs to each other!
Activity
Good of Order 7:28 "We must struggle together
not only to reimagine
schools but to build new
schools that we are taught to
believe are impossible:
schools based on
intersectional justice,
antiracism, love, healing,
and joy." - Dr. Bettina Love

Conferences - 7:30 - student led piece worked Make decisions Admin team
follow-up - Q2 out well about
- positive conversations
conferences? dates/times and
- reaching out efforts
improved communicate to
staff
- pad time in between
conferences more
- would appreciate not
having to send ocodes out
individually
- some sort of way to collect
thoughts for other teachers
- grade level teams? by
teachers? OR critical
information for each class
by grade level
- time was too short if
students were really
struggling, time was good
for students who were
overall doing well
- signing up is key
- reaching out a few different
ways - or a couple times
- web ex - all different
teachers??
- test run google breakout
rooms?
- open office hours for part of
conferences
- short video from each
teacher - about content,
grading, main topics 2-5
min. and put on a “landing
page” for parents to see -
hearing voice and seeing
teachers
- evening and Friday times -
one scheduled, one more
open
- help with French
immersion - rosters to
 teachers without
Foundations - landing place
- using PTO template with
updated video from Q2 -
Jenny

Subcommittee 7:57 Literacy: Implementation Stages

Empower
reports Checklist - vision for Ramsey students to
literacy - Jenny getting data from
become caring,
every staff member regarding
family engagement inquiring,
knowledgeable
MYP: global citizens
Draft of mission statement: who honor
Empower students to become communities and
caring, inquiring, create a better
knowledgeable global citizens world.
who are aware of ways to
honor communities and
create a better world.

Math:
looked at SCIP - reviewed - biggest
conversation around
walkthroughts, how to execute
walkthroughs

breaking down TQE - this year,

math department looking at
developing tasks - edit SCIP to
reflect this focus on TASK

Data review - 8:10 pulled mid-quarter data - data will

PLCs - TDE/IGDP be shared in PLCs
etc
CRT PD online 8:11 how do we prioritize?
modules
staff meetings to accomplish?
(PLCs/Staff
mtg…) optional PLC time together, or if
teachers have questions, etc.
otherwise work individually

Honor Roll?
Leadership Team Jenny will complete summary and
Rubric Form email and we can adjust
(Fall
completion?)

2020 - 21 Ramsey Executive Team

SUB-COMMITTEES
Agenda & Minutes

Date: 10/30/20 Start Time: 7:15 am End Time: 8:15 am Location: Microsoft Team
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

MYP/PBIS Present Literacy Present Math Present

Elisabeth Fontana x Jenny Parker X Shandyn Benson x

Daria Caldwell Kris Chlebecek X Teresa Vibar x

Jordan DePeder x Sean Bailey X Ellen Skaja x

Anna King x Devon Vojtech X Ayoub Nigatu x
Rachel Payia Yang x Melissa Hart
Amy Del Main X

Discussion Time Summary of Discussion Action Plan Staff to Target

Topic Follow-up Completion
Date
MYP/PBIS Our idea: Share draft 11/13/20
Empower students to become mission statement
caring, inquiring, with group
knowledgeable global citizens
who are aware of ways to
honor communities and
create a better world.

-Ramsey mission statement

Ramsey's mission statement
Jamboard

-Self-study plans

-Supporting teachers during

distance learning
 -Other ideas/needs?
Honor Roll
Literacy Introduce CLSD Update the checklist Ongoing
Implementation Checklist as we meet
throughout the year.
By next meeting
Discuss process for All of us will think of
Who do we know
including family who we know and have
now that we can
relationship that we can
representation reach out to?
reach out to about
joining our next
meeting.

Review Vision Statement Share back to entire

Everyone
Next Executive
Our vision is to strengthen collaboration
between Ramsey staff and families team. Mtg
around students’ literacy development in
order to eliminate the racial predictability
of academic and behavioral outcomes.

Brainstorm Communication
Plan How can we
communicate with November
Tentative Staff Survey
families in addition
Tentative Family Survey to the ways that are Jenny to connect with
already in place? Shandyn about staff
completing the survey
Review SCIP Literacy Goals in PLCs sometime in
Tabled November
Determine Interim Work Need to determine what
are the expectations
around SCIP, given our
year will mostly be
spent in distance
learning and students
 will likely not be taking
the MCAs in the spring.

MATH Math meeting update (seed Math team working

profile) on seed profile

Math SCIP Goals (Action to do TQ&E with *change SCIP to

Steps) fidelity you really focus on Task (get
want to focus on approval from ET)
each piece (so
change SCIP to *share
only focusing on walkthrough idea
Task)

Math team walk Ellen will share the

through how they math PD schedule
present the Task. (add link in SCIP)
(What are tasks
teachers are
trying).
Potentially do the
walk through
during the Math
Department
Meeting in
November. Not
evaluative, a way
to look at next
steps.
 ATL Skills Tied to Math ATL skills kahoot
- communication skills to give teachers
(model this) more interaction
- collaboration skills with the words.
(social)

Chair/Facilitator Agenda Note-Taker Time-keeper School Data Keeper

(rotates) Communication (rotates as needed)
Vojtech DePeder Skaja Fontana

Members X if present Members X if present

Bailey - ELA, 7th grade, WEB Nigatu - Counselor, NJHS

Benson - Learning Lead Parker - Literacy Coach

Caldwell- Assistant Principal Payia Yang - French Immersion

Chlebececk - Assistant Principal Skaja - Math - 7th grade

Del Main - ML 6th grade Vibar - Principal

DePeder - Electives, NJHS, 8th grade Vojtech - Science, 7th grade

Fontana - MYP
Hart - AVID Special Education Rep

King - Electives, WEB, 8th grade Social Studies Rep

2020 - 21 Ramsey Executive Team Agenda & Minutes

Date: 10/2/20 Start Time: 7:15 am End Time: 8:15 am Location: Microsoft Team
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

Chair/Facilitator Agenda Note-Taker Time-keeper School Data Keeper

(rotates) Communication (rotates as needed)
Vojtech DePeder Skaja Fontana

Members X if present Members X if present

Bailey - ELA, 7th grade, WEB x Nigatu - Counselor, NJHS X

Benson - Learning Lead X Parker - Literacy Coach X

Caldwell- Assistant Principal x Payia Yang - French Immersion X

Chlebececk - Assistant Principal x Skaja - Math - 7th grade X

Del Main - ML 6th grade X Vibar - Principal X

DePeder - Electives, NJHS, 8th grade X Vojtech - Science, 7th grade X

Fontana - MYP x
Hart - AVID X Special Education Rep

King - Electives, WEB, 8th grade X Social Studies Rep

Discussion Time Summary of Discussion Action Plan Staff to Target

Topic Follow-up Completion
Date
Grounding 7:15 What are you going to do to
Activity relax this weekend? What do
you do to relax?
Good of Order 7:27 Show SCIP tab added! (Vibar) Follow up with K. Skaja?
Walter
Kathrine Walter interested.

Student of the 7:30 Teachers can do it in their own Make Vibar

Month - Vibar class as well if they want, but nomination form
should continue as a building.
electronic
nomination form electronic
Communicate to
postcards for all students ROCKin staff in Weekly
it Staff Bulletin
encourage all to acknowledge
students when showing trait of the
month

Fall Conferences 7:36 nothing from district … Daria & Sean -

 video
sentence starters, frequently asked
questions, something to guide
Vibar will
conferences especially if they are
quick and online communicate in
newsletter
each teacher making a quick video
- where we are in unit, in quarter,
in grading

sign up time - 5 min. slot?

student led conferences - for your

Foundations class - walk through
all classes

use of office hours for conferences?

sign up genius - links to google

meet

FAQs in weekly update, how to

prepare for conferences

links to parents? to students?

parents meet with all teachers? Or

Foundations teachers? -

reschedule dates?

use of a Friday - extend

foundations time to give lessons on
student led conferences

system where we do student-led

conferences
 each teacher could have
information about other teachers
and their office hours, how to
contact them, etc. - having a
Foundations teacher as a starting
point - along with short videos
from each

BASIC - student led - sentence

starters

Friday option - since asynchronous

day

communication to staff - Daria and

Sean will make a video to model
student led conference

Tues. 10/20 4-7PM

Fri. 10/23 - schedule throughout
day as needed

having syllabus/parent info in a

consistent spot in all Schoology
courses

does not mean that you CAN’T

meet with other students you are
concerned about that aren’t in
your Foundations

Student Department meeting

Engagement: discussions???
Identifying and
evaluating process tabled for next time..not discussed
around assessing today
engagement - ROCK
TEAM members

LTR - Leadership google form shared - - NEXT STEPS: Fontana-recruit

Team Rubric - take new members for
Main thoughts... strengths and
Jenny Parker Grading Task Force
- adding parents and improvement
students s and
- adding social studies and summarizing -Parker-summarize
SPED representation - finalize
- Rena & Nicole - PTO by...Friday
representation - sit down 10/9
with them and have them as - next meeting
a starting point 10/30 -
- mission/vision needs work subcommitte
- following through with next es
steps
- add members to grading
task force - lost members -
Lutz, Johnson, Fontana -
reach out, re-establish
grading task force
- involve stakeholders in a
continuous cycle

Ramsey 8:10 Need to make the mission MYP sub-committee MYP

Mission/Vision statement short - we want to be begin discussion sub-committee will
able to recite it, and we want around this?
Statement - begin, then open to
students to identify with it as well
Fontana others
Ramsey's mission representation - Bailey, Fontana,
statement Jamboard Nigatu, open up to others

Next meeting, Oct. 30--sub-committees

 2020 - 21 Ramsey Executive Team Agenda & Minutes

Date: 09/18/20 Start Time: 7:15 am End Time: 8:15 am Location: Microsoft Team
Mission: The mission of our executive team is to empower our diverse community of lifelong learners by collaborating,
problem-solving, and celebrating alongside them.

Chair/Facilitator Agenda Note-Taker Time-keeper School Data Keeper

(Rotates) Communication (rotates as needed)
Vibar Vojtech DePeder Skaja Fontana

Members X if present Members X if present

Bailey - ELA, 7th grade, WEB X Nigatu - Counselor, NJHS x

Benson - Learning Lead x Parker - Literacy Coach

Caldwell- Assistant Principal x Skaja - Math - 7th grade X

Chlebececk - Assistant Principal x Vibar - Principal X

Del Main - ML 6th grade X Vojtech - Science, 7th grade x

DePeder - Electives, NJHS, 8th grade x

Fontana - MYP x Special Education Rep

Hart - AVID X French Immerison - Rep x

King - Electives, WEB, 8th grade x Social Studies Rep x

Discussion Time Summary of Discussion Action Plan Staff to Target
Topic Follow-up Completion
Date
Grounding Activity - 7:15 Share a highlight from the first two
Vibar a.m. weeks of distance learning 2.0

Membership and Roles - 7:30 Grade Level representation?

Vibar Department representation?

Roles and Personal invitations!

Solachava?
Responsibilities 2020
Assigned Q1 Roles

PBIS - Skaja 7:37 Distance Learning Matrix Replace “home” with whole team
- Schoology (asynchronous) “learning space” -
PBIS Matrix DL 2.0 - Google Meets (synchronous) DONE!
- iPads
Added Social/Emotional piece as well Executive Team review
document, roll out at
Link to distance learning prizes at Staff Meeting to Vibar
bottom (virtual field trip, pick a song, explicitly teach - let
brain break…) admin/executive team
know if anything should
Ideas: Google form? Drawing during be changed
grade level activity time?
When finalized at staff
meeting, share in
newsletter

add to Schoology pages all staff

Question: add disclaimer to

Schoology?? Vibar will follow up
SCIP Structures Tight 7:46 - meet twice a month (meetings Set date to review
and Loose -Benson listed) leadership team rubric
- LTR - leadership team rubric twice a
- Goals year → When will this happen in
the fall?
- Walkthroughs
- set up regular times to review
SCIP Structures the SCIP
& Systems Tight - collaborative walk throughs →
& Loose Guide ideas listed for asynchronous
draft SY and synchronous learning in the
2020-2021 document - can still happen at a
distance - we create the walk
(Ramsey through schedule
Specific)

Title 1 Compact: 7:54 course syllabus should be on schoology Vibar will add to staff executive team members
- Syllabus according to compact bulletin, executive team share syllabus
(Vibar) - reminder to put on Schoology will share examples, will
https://drive.google.com/ - template for syllabus for staff use time at first Vibar share in staff bulletin
- agenda item for department department meeting
file/d/1TbSlcMkI22OjksE
meeting - work time - update
QAwClHngjnUuR3z1g/vi syllabus for distance learning
ew?usp=sharing and update websites

Executive Team Meeting 7:51 moving forward - 2 meetings a month

Structure - Chlebecek - 1st meeting: whole group
Executive Meeting Sub - 2nd meeting: small groups in
Committees sub-committees (PBIS/MYP,
literacy, math)

all chose a sub-committee to be in (link

to the left)
 MYP Work - Fontana 8:02 self study this year

Ramsey MYP a lot will need input from staff and

Evaluation Checklist executive team members

Conferences? 8:04 sign up genius - PTO did this as well Daria will reach out for
more info from district
Oct. 1 more info from SPPS

some sort of sign-up, send out link,

confidentiality and codes to set up and
respect privacy of conferences

Good of Order - (will 8:09 scheduling - 15 day drop date coming,

move to beginning of for students who have not been present
agenda for future
meetings) 580 current enrollment

Plan next agenda

Next meeting Agenda items (from 9/18/20 Leadership Team Meeting):

1.