Good morning,

Thank you for your inquiry. Please find herewith the estimated port expenses for the vessel
and general port info.
Loading rate : 4500MT/shift
Way of loading : shore crane
Port stay days : 3 - 4 days.

Best regards,

Martine Bullens
Agency Department
 
Tel     : +32 9 235 56 57
Fax    : +32 9 225 17 43
After Hours: +32 475 46 68 93
E-mail : [email protected]
www.lalemant.com
 
GENERAL PORT INFO
 
 
UN locator code :               BEGNE
Lon / Lat :                            3.75620 / 51.11983
Port ID-number :                 19334
Customs   Code :                 BE312000
LALEMANT EORI N° :          BE0400041163   
 
 
ISPS
The port of Ghent and all terminals are fully ISPS compliant. 
Terminals have security level 1 unless otherwise informed.
Vessels to provide usual ISPS pre-arrival info.
No flags are excluded from entering/leaving the port.
 
 
ACCESS 
Max. dimensions for seagoing vessels to Gent 
(one lock to pass at Terneuzen in the Netherlands):  
 
LOA  245m   (upto 265m upon special request - 48 hrs advance notice required by Dutch authority)
BEAM 34m   (upto 37m upon special request -  48 hrs advance notice required by Dutch authority) 
 
°      For vessels with LOA between 245 and 265 m, BEAM restricted to max 34 m.
°      For vessels with BEAM between 34 and 37 m,  LOA restricted to max 245 m.
°      2 riverpilots + use of shore-quartermaster compulsory
°      vessel must have maximum ballast-condition
°      Minumum 3 tugs to be employed.
 
MAXIMUM FW-DRAFTS FOR PASSING TERNEUZEN LOCKS :
For passing the locks at Terneuzen maximum allowed draft is 12.50 m (FW) 
- Inward draft 12,50m fresh water (inward vessels over 12,30m need to be measured for draft check 
                - cost abt. Euro 950.0 + launch abt. Euro 150,-  - time loss is negligible). 
 - Outward: if draft is over 12,30m fresh water vessel needs to be accompanied 
                by monitoring shore crew from canal authorities,  which may entail small delay (2-3h) 
                and costs as above. Max outward draft is 12,50m and this is still subject to monitoring of outward voyage. 
For vessels over 170 m.  one extra tug will be imposed if draft >12.30m.
 
LIGHTENING. 
In case vsl will have a FWAD over 12.50 m, she will have to go to "Terneuzen Put" for lightening into barges 
Max draft for approaching "TERNEUZEN PUT" anchorage :  15.0 m (which may differ a little subject each tide)
PDA for lightening operations at request.
 
 
MAXIMUM FW-DRAFTS INSIDE THE PORT OF GHENT:
Please be advised that maximum allowed draft will depend on which quay vessel will berth.
Inside the port maximum allowed draft varies from 6.00 m (FW) up to 12.50 m (FW) 
Temporarily restrictions for certain docks / quays may apply. 
PLEASE ALWAYS CHECK MAXIMUM ALLOWED DRAFT BEFORE FIXING THE VESSEL.
 
No special restrictions ref. to protrusions, fittings etc.. apart from those regarding vessel's dimensions here above.
 
 
TIDAL WINDOW
There is a tidal window for entry into the lock for the maximum draft starting from abt. 2h before or after HW. 
For each 1m of less draft, the tidal window increases by 1 hour. As from draft of 9,50m no tidal window applies.
Please note: all drafts are FRESH water. 
The port is ice-free whole year.
Navigation is day and night. 
 
 
ANCHORAGE
While vessel is at anchor, she will be considered to have same status as being "berthed", and will therefore have to switch
to LSMGO.
For manouvring from pilotstation or anchorage to the berth, Port Authorities will allow vsl to use LSFO (LESS THAN 0.1%)
Upon berthing vessel will again have to switch to LSMGO.
 
 
PILOTS SERVICE
Use of pilot is compulsory for vsls with LOA as from 80.0 m.
IMPORTANT NEW INSTRUCTION FROM PILOT SERVICE :
It is imperative that the master re-confirms his eta directly to the pilotstation
between 12 and 6 hours at the latest before the previous given eta pilotstation.
In case no confirmation directly from master to the pilotstation in this timeframe,
apart from a fine of 10 pct on the invoice for late notice, 
the vessel may have to wait upto 6 hrs for next available pilot.
 
 
                Contacts for Wandelaar plt stn : 
                Tel: +32 (0)50 550801
                Email : orderpilot(at)loodswezen.be
                or VFH ch 65
 
                Contacts for Steenbank plt stn : 
                Tel: 
                Menkar               +31 651 506997  
                Mirvak                 +31 651 506869
                Email : scheldepilot(at)loodswezen.nl
                or VHF ch 64
 
Further pls take note regarding precept by Belgian Pilot Office that pilots should be offered a meal 
during the voyage, merely as a token of hospitality and respect towards the serving pilot, 
in accordance with Pilotage tarrifs : art 14, 11°  :
                Breakfast            between 0700-0900
                Lunch                   between 1200-1400
                Diner                    between 1800-2000
If pilots are not being offered a meal as per above precept, cost for a meal will be charged extra in the final pilotage
invoice.
 
 
TUG ASSISTANCE
By order of the canal/port authorities, vessels require the number of tugs needed for safe navigaton. 
For vessels under loa 170 m. this may be 1 tug. Vessels with loa equal or over 170 m. require minimum 2 tugs compulsory
and helmsman is recommended. 
Vessels as from loa 225m and over or fully laden vessels with drafts over 12.30m require min. 3 tugs.  
For vessel’s navigation when empty there must be sufficient tugs for safety which in practice means min 2 tugs on loa’s as
advised above. 
Number of tugs may vary also according to weather conditions and are always at discretion of the master and pilot
 
 
QUARTERMASTER
Use of local quartermaster/wheelman from shore is not compulsory in port of Ghent, 
but can exceptionally be recommended/requested by the pilot due e.g. bad weather, poor performence of main-engine,
poor communication with ship's command and/or crew, etc ...
Traffic Control Authorities stipulate that vessels must have a "qualified quartermaster" at the helm for :
°      vessels with beam of max. 34.0, fw-water draft between 12.30 and 12.50 m and LOA of max 265 m.
°      vessels with beam between 34.0 and 37.0 m, fw-draft between 12.30 and 12.50 m and LOA of max. 230 m.
If ship's helmsmen is qualified for the job, Authorities do not enforce to hire private quartermaster from the shore.
However, if master will agree to use quartermaster-service from shore, costs will be for Owners Account.
In some cases pilots have nevertheless insisted to use quartermaster from shore against Captain's will.
We advise master's in this case to have pilot making a statement or remark in the logbook,
indicating why pilot deemed it imperative to use private quartermaster.
 
 
BALLAST WATER MANAGEMENT
Ballast Water Management Convention (BWMC) dated 13 feb 2004, is in force since 08 sept 2017.
Marpol Annex 7 regarding discharge ballast water in the Flemish ports is now implemented.
Vessels are still allowed to de-ballast from specially designated ballast tanks 
(segregated ballast) in canal waters, but under strict conditions.
 
Port Authorities only will allow that "clean" ballast waters are being pumped out in the port, IF :
°      vessel can give evidence in the “ballast water record book” that ballastwaters have been exchanged at sea,
°      ballast waters are consisting of seawater only.
°      vessel is already equiped with BWM-system, certified by the Class, and 
vessel can show evidence in the “ballast water record book” that system was activated during the voyage.
 
REMARKS :
Vessels are to take all measurements to discharge only clean ballast waters, and not 
to discharge any polluted/dirty waters in our port.
If vessels are installed with any equipment to kill micro-organisms (UV, etc....), they will have 
the obligation to use same to this effect.
Vessels will have to enter port of Ghent with minimum ballast condition, but still sufficient for safe maneuvering.
Exceptions are made for ships with beam of 34-37 m, where maximum ballast-condition is required for passing the lock.
 
GENERAL POLICE REGULATIONS FOR PORT OF GHENT
ARTICLE 2.6.5. “DISCHARGING OF BALLAST WATER FROM SEAGOING SHIPS”
1. Clean ballast water from specially designated ballast tanks (segregated ballast) may be discharged if :
a. no visible traces are left behind when pumping in calm weather, and
b. it can be demonstrated that during the voyage :
- the ballast tanks were rinsed several times (until the end of the scheduled transitional period in 
         the International Convention for the Control and Management of Ships’ Ballast Water and Sediment, 2004) or 
- that the ballast water was treated in installations approved by the IMO to prevent exotic organisms as much as possible.
This must be supported by an extract from the ballast voyage from the “ballast water record book” 
to be submitted to the PCD (Port Captain Dept.) with the request for authorisation.
2. Discharges from other tanks into the surface water are in principle prohibited. 
It will be only permitted with the prior written consent of the harbour master/port commander.
3. Permission for de-ballasting must be requested from the PCD. 
The PCD must be notified when the discharging of ballast water begins and ends.
4. If these conditions are not satisfied, the ballast water must be given to a recognised waste collector.
5. Additional conditions may be imposed by the PCD and can be consulted in 
the “Regulations governing dangerous and/or harmful goods for the port of Ghent”.
 
 
ISPS PRE-ARRIVAL REQUIREMENTS ASAP PRIOR ARRIVAL PILOTSTATION
 
1.      ISPS FORMALITIES :
In order to comply with isps -code, please revert asap with following info: 
 
name of ship's security officer + mobile phone
name of company security officer + mob phone
mobile phone on board 
MMSI number 
date of issue and expiry date of certificate of Registry  ( + name of authority which issued Registry certificate )
date of issue and expiry date of safety management certificate ( + name of authority which issued ISM certificate ) 
date of issue and expiry date of ISPS certificate ( + name of authority which issued ISPS certificate) 
date of issue and expiry date of P & I certificate ( + name of P&I )
date of issue and expiry date of IOPP certificate ( + scanned copy certificate + supplement IOPP)
Place + date of issue of ship’s sanitation certificate
security level onboard last 10 ports + official port id numbers + security level at last 10 ports + arrival/departure dates
1 arrival-crew list AnnA form 1.0 (only crewlist / passenger list / stowaway list to be completed)
 
REGARDING WASTE-DECLARATION, PLEASE ADVISE FOLLOWING INFO FOR SLUDGE, BILGES, FOOD WASTE AND PLASTIC:
a) quantity onboard
b) quantity to be delivered in Ghent
c) maximum storage capacity
d) last port of delivery
e) date of last delivery Imo 
No special forms required for garbage declaration, ship’s forms can be used!
 
2.      CUSTOMS FORMALITIES  :  
°      Scanned copy Bonded Stores-list, including estimated arrival bunker figures
°      Scanned copy Crew Personal Effect-list
 
3.      MARITIME DECLARATION OF HEALTH
Please forward scanned copy of same
 
 
DOCUMENTS REQUIRED UPON BERTHING :
Upon berthing need following documents to be ready :
°      IMMIGRATION :  1 Arrival Crew list + Passports
°      AGENTS :                        1 Departure ANNA-form for outward clearance
 
 
Vessel does not need any special Belgian pre-arrival forms, any forms will do, 
which we will then input into the electronic information-system from Port authorities.
 
 
GARBAGE DELIVERY
Delivery of waste is not compulsory. Hire of small container (1100 ltr) can be arranged.
First container is free of charge, all next containers will be charged 100.0 € per container.
For delivery of bilges / sludge, we have to contact a specialised company for a quotation. 
 
 
LINESMEN GHENT
Use of linesmen for mooring/unmooring in Ghent is compulsory for vessels with LOA  as from 80.0 m.
Warping/shifting alongside quay is allowed to be performed by ship's crew, as long as vsl will remain connected with min. 1
rope ashore.
OVERTIME : Linesmen will charge 40% overtime from 2200-0600 during weekdays.
For services between friday 1800 and monday 0600 hrs, and on holidays, a surcharge of  40% will be charged.
Holidays count from 1800 hrs on the day before, untill 0600 hrs following the holiday.
 
 
HARBOUR DUES
Harbour dues are valid for 20 calenderdays as from berthing port of Ghent.
No extra costs will be charged for use of 2nd berth when shifting to e.g. waitingberth, 2nd load/disch berth etc
within period of 20 calenderdays.
 
 
OPERATIONS 
Discharge/loading at the terminals always by means of shore cranes and shore gangs.
Discharge/loading rate subject sufficient large hatchcovers and no obstructions or tweendecks. 
For bulk cargoes, stevedores will discharge always shovel-clean, sweeping and washing to be done by ship's crew.
For safety reasons, crew is not allowed to enter the holds to start sweeping if stevedores have not yet completed that
specific hold.
For more detailed info, regarding loading/discharge rates, grab clause and general conditions of discharge, please revert.  
Regarding loading/discharge of rain-sensitive cargoes, local weatherforecast can be monitored via following link :
                http://www.weather-forecast.com/locations/Gent/forecasts/latest
 
 
PORT WORKING HOURS 
Dock labour: 
AM-shift              0615-1000 / 1030-1400
PM-shift              1400-1730 / 1800-2145 
Dayshift               0745-1130 / 1330-1700  
Short dayshift     0815-1130 / 1200-1600 
Nightshift            2200-0130 / 0200-0545 
 
NIGHTSHIFT, SAT / SUN / HOLIDAYS not usually worked but booking overtime is possible, 
subject to availability of dockers, on prior request and against payment of overtime costs. 
Idea of cost can be given by stevedores upon request.
 
 
HOLIDAYS  2018
MON      01 01 2018          NEW-YEARS DAY 
MON      02 04 2018          EASTER MONDAY
TUE        01 05 2018          LABOUR-DAY
THU       10 05 2018          ASCENCION DAY                             
MON      21 05 2018          WHIT-MONDAY
MON      23 07 2018          REPLACEMENT FOR 21ST JULY - BELGIAN NATIONAL HOLIDAY
WED       15 08 2018          MARY-ASCENCION DAY
THU       01 11 2018          ALL SAINTS DAY
MON      12 11 2018          REPLACEMENT FOR 11 NOV ARMISTICE DAY 
TUE        25 12 2018          CHRISTMAS DAY
 
 
DELIVERY CASH TO MASTER
We will gladly assist you with delivery of ctm on board.
Delivery fee of 1.5% on the amount will be charged for the physical delivery onboard the vsl.
 
We kindly ask you to remit the money to our account with the :
BELFIUS NV at Gent 
Onafhankelijkheidslaan 17-18, 
B-9000 Gent, Belgium 
account no.          550-2755200-05
Iban:                      BE96 5502 7552 0005 
Swift no.:              GKCCBEBB 
beneficiary:          LALEMANT NV GENT
Our ref.                
 
Kindly note we have no dollar account.
In order to remit USD to the Master, pls remit the total amount in EUR (subject exchange rate) to our account.
Funds need to be in our account prior delivery on board.
 
 
SPARES / PARCELS / MAIL 
Ship's mail, enveloppes, small mail-parcels etc. (upto approx 10-15 kgs)
can be sent to our office, and will be delivered on board on berthing Ghent :
TO CAPTAIN MS xxxxxxx
C/O LALEMANT NV - Agency dept
DOORNZELESTRAAT, 71
B-9000        GENT
BELGIUM
Pls make sure name of the vessel is clearly mentioned on the consignment.
 
 
For more heavy spares, kindly note delivery adress of our warehouse :
Théo MACHTELYNCK & Fils NV 
Att. Free Slosse
Afrikalan   N°  287 
B-9000          GENT 
RPR GENT 0400 095 702
 
tel.: +32 (0)9 255 53 51 
mob.: +32 (473) 890 950 
fax: +32 (0)9 251 67 83
 
Spares/parcels  must be clearly labelled with name of the vsl,
and  should be adressed to :
TO CAPT OF MS .....
c/o LALEMANT NV - TMF
Afrikalaan  N° 287 
B-9000          GENT 
BELGIUM
 
 
CREWCHANGES
Most convenient airport is BRUSSELS NATIONAL AIRPORT
 
V E R Y     I M P O R T A N T     N O T I C E  :
KINDLY BE INFORMED, THAT AS FROM 7TH APRIL AT 0000 HRS,  
NEW REGULATIONS ARE IN FORCE FOR REGARDING CREWCHANGES : 
ALL CREWMEMBERS AND PASSENGERS, INCLUDING EU - EG - EER SUBJECTS WHEN SIGNING ON OR SIGNING OFF 
HAVE TO VISIT LOCAL IMMIGRATION OFFICE FOR FYSICAL CONTROL OF IDENTITY AND CHECKING AUTHENTICITY OF
PASSPORTS AND DOCUMENTS.
NON-COMPLIANCE WITH THIS NEW REGULATION WILL RESULT IN FINES OF 200.0 € PER CREWMEMBER 
AND VSL WILL BE RETAINED FROM SAILING FOR INVESTIGATION.
 
CONSEQUENTLY TIME NEEDED FOR FORMALITIES AT IMMIGRATION OFFICE WILL INCREASE WITH ABT 75%, AND
WE WILL ALSO HAVE TO TAKE EXTRA WAITINGTIME INTO ACCOUNT, WHEN ORDERING TRANSPORT FROM OR TO THE
AIRPORT.
 
ON-SIGNERS 
must have (if applicable) valid Schengen visa prior arrival at the Schengen area.
We can not (rpt NOT) arrange shengen-visa upon arrival in Brussels airport !
We can assist on forwarding invitation letters. 
We will need all flightdetails, details of seamansbook and passport in order to inform local immigration.
 
OFF-SIGNERS
Immigration does no longer issue visa for off-signers. 
Crew should already have valid shengen visa in their passport before signing on their vessel.
ONLY VERY EXCEPTIONALLY AND UNDER EXTREMELY RESTRICTED CONDITIONS, IMMIGRATION WILL AGREE TO ISSUE VISA FOR
OFF-SIGNERS.
    eg :    unfit for duty due illness, hospitalized or passing away close family in homecountry, etc…
                Immigration will require firm proof, such as death-certificate, letter from doctor or hospital in homecountry,
etc…
Application must be done minimum 24 hrs before departure, without guarantee that visa will be granted or not.
              
TRANSPORT : We arrange transport from and to the airport
Approx cost  : 
Handling fee                       = 75 €/person
Visa                                      = 60 €/visa
Transport (one way           = abt. 200 € (excluding waiting times)       
Hotel                                   = as from 120 € (standard hotel) 
 
 
FRESH WATER
Drinking water is available, delivery always by barge. 
We have no shoreconnections in Port of Ghent.
Kindly find complete tariff and regulations herewith attached.
Port-Authorities require 24 hrs notice before vessel's berthing in Ghent,
otherwise Sunday/Holiday tariff will be charged.
 
Minimum charge is 10 metric tons. Pls find calc-sheet for simulation herewith attached.
Example given : 
 
 
 
 
 
 
QTY TO BE DELIVERED :
10
MT
 
 
08:00 - 16:00  HRS
160.00
€URO
 
 
16:00 - 08:00 HRS
200.00
€URO
 
 
SUNDAYS & HOLIDAYS
250.00
€URO
 
 
 
 
 
 
 
 
FRESH WATER ANALYSIS
If requested by master, fresh water analysis can be arranged in Ghent at cost of 130.0 €.
Results normally take abt 6 working days .
 
 
SANITATION CERTIFICATE
Renewal Sanitation Certificate can be arranged in Ghent. Sanitation officer will need min 24 hours notice.
Cost basis vsl’s NRT as follows :
                   >>  999              15.49 €
1000-2999           30.99 €
3000- >>              46.48 €  
Sanitation officer may deem it necesarry to take samples for fresh water analysis, which is beyond our control.
Cost will depend of how many samples sanitation officer will judge to be necesarry for taking (min 2 samples)
However it usually take several weeks, upto 1 month before we receive any results in our office.
 
 
OTHER INFO
There are no port dues levied on the cargo as such. Dock dues are for the use of the navigable canal and docks, 
the mooring dues are for the use of the quay (which belongs to port authority). 
The Belgian government, the local government nor the city council levy any taxes on goods coming into or moving out of
the port.
Customs duties apply on goods as per European Union regulations, type of goods and other regulations from the customs
and excise dept. these are normally payable by the importers or as agreed between parties.
 
No congestion is usually experienced in the port or on the bulk terminals. 
Prospects can only be indicative and after receipt of firm eta of vessel.
No shortage of inland transport is experienced. 
Weather conditions only play a part if the cargo is rain sensitive. 
 
Nearest international airport : Brussels (BEBRU). Direct train service to the airport is available 
Drydock capacity is limited to loa 130m – beam 13m – draft 5,20m
Major repairs can be carried out. Mobile cranes are available.
Full medical service in several hospitals is available.
Port of Ghent is a “Schengen” border entry point.
 
We are fully independent from shippers/receivers companies and have team of 24/24 - 7/7 boarding officers.
We also have own offices in Antwerp and Zeebrugge.
 
 
 
 
 
FOR EASY REFERENCE, PLS FIND BELOW OUR FULL STYLE AS FOLLOWS :
 
LALEMANT NV
AGENCY DEPT
DOORNZELESTRAAT, 71
B-9000             GENT
BELGIUM
 
EORI N° :              BE0400041163   
 
TEL      +32 9 2355611           switch board
 
Agency dept
TEL      +32 9 2355640           -641     -645   -650
FAX     +32 9 2251743
AOH    +32 475 466893
Email   [email protected]
 
 
Head of the agency dept : 
DAVID VERTONGHEN
+32  9  2355641   office
+32 9 235 56 45   mobile
 
Please note that after office hours, 
you can always call one and same number :  
+32 475 466893
Your call wil be diverted to our man on duty
 
 
our waterclerks in charge :
+32 9 235 5640 & -650     ERIK VAN LANDEGHEM      
+32 9 235 5651                  ROBIN VANBEVERSLUYS     
+32 9 235 5648                  MARC STANDAERT             
+32 9 235 5652                  KOEN STEENHOUDT              
+32 9 235 5658                  MARTIN VANDE CAVEY      
+32 9 235 5652                  PIETER BAUWENS               
 
 
our disbursement department :
+32 9 2355646   MICHELLE BOONE
+32 9 2355657   MARTINE BULLENS
 
Please, do call us In case you will have any further inquiries.
 
Date: 27-JUN-2018 - Advance request: 1 / 11058

From: LALEMANT N.V.

9000 GENT BELGIE

M/V SBI APOLLO GT 34507 GENT MTON SCRAP

40.000
LOA 200

We thank you for the agency nomination on your behalf. Please find hereafter an estimation of the port expenses.

1. Pro-forma disbursements account

Pilotage incl. VTS Blokmaat / Klasse : 83463.00 / 5.308,00

28
Boatmen 296,22
Towage Tugs in/out : 0 / 2 11.720,00
Baf - Caf - Overtime 18% 2.109,60
Mooring dues Cargo : 40000 Mt 8.748,00
Passage Terneuzen locks 528,00
Petties 200,00
Agent's remuneration as per tariff 7.114,00
Environmental dues/waste 250,00
Enigma 100,00

Total ABT. 36.374,00 EUR

Shift direct Galloo : 8074 EUR

Shift layby berth – Galloo : 16148 EUR

Remarks: - Towage based on contractual rates excl BAF.BAF separately mentioned on pf d/a E. & O.E.
- Overtime boatmen applicable as per below
40% surcharge for services from 2200hrs to 0600hrs (night surcharge) and 40% surcharge for work on
holidays or during the weekend from Friday 1800hrs till Monday 0600hrs.
- Environmental and waste regulations as per EU regulations.
- General conditions and agency remuneration as agreed with ship's agency association Naves.
- Should your vessel have a valid WPCI Certificate with ESI score/rebate please let us have
same prior arrival.

2. Port restrictions

Following maximum dimensions for passing the locks in Terneuzen and entering the port of Ghent:
Max. LOA 265M (advance notification if over 245m required)
Max. BEAM 37M
Max. DRAFT 12,50M fresh water (vessels over 12,25m need to be measured at owners/operators expense)
Max. AIRDRAFT 47,70M

Please transfer the above amount to our bank account with the BELFIUS BANK NV - GHENT, prior vessel's arrival at
Gent.
Swift code: GKCCBEBB - Account: IBAN BE96 5502 7552 0005

If any further info is required, please do not hesitate to contact us on:

TEL.: +32 9 235 56 11
FAX : +32 9 225 17 43
E-MAIL: [email protected]

Kind regards,