Module Name: Shipping and Banking

Module Code: AMM-4323

Assignment on Activities and responsibilities of Clearing and forwarding
agent in the export Import Business.

Submitted To
Suhal Ahmed
lecturer, Dept. of AMMT
Shanto-Mariam University of Creative Technology

Submitted By
Md Ibrahim Miah
ID : 172051023
Batch: 30 th

Group : A
Semester: 12 th

Section: AMMT
Program: BA(hon’s)

Submission date: 04 Jun, 2021.

 ACKNOWLEDGEMENT

All praise and thanks to God, the Lord of mankind and all that exists, for His
blessings, benevolence and guidance at every stage of our life
.
I am deeply grateful to my module teacher suhal ahmed for his guidance,
support and patience. He has been an invaluable source of knowledge and has
certainly helped us inspire many of the ideas expressed in this assignment.

My words will fail to express my deepest heartfelt thanks to our family,

especially our parents, for all they did and still doing to help us be at this
position and for their continuous support and encouragement. Any mistakes that
remain are ours and we apologize for it.

Thank you.

Md Ibrahim Miah
02/06/2021
 Activities and responsibilities of Clearing and forwarding agent
in the export Import Business

C & f meaning

Those we are related with export import business we know about C&F. C&F is a short name of a
combine words. C&F meaning is customs clearing and forwarding. In the last we use the word
agents. Because C&F is an agents who works on behalf of governments. So C&F words is related with
customs clearing and forwarding work in various customs station like Dhaka airport, Chittagong sea
port , beanpole land port and ICD Kamlapur and others port.

C&F agent meaning

Before we know about C&F agent meaning we need to know about the duties and responsibilities of
C&F agents. basically a C&F agents duties and responsibilities is help to ensure an importer
governments tax and duties on his imported products. so C&F agent meaning is very simple. They
are the agents who work for governments and also for importers to ensure tax and duties on
imported products

clearing and forwarding agent

So, now its need to clear is it have different between clearing and forwarding agent and cnf agents
or C&F agent ? No, there have no different between clearing and forwarding agent and cnf agents or
C&F agents. They are the same. some people use it for short in name. some people use this word for
clearing and forwarding agent and some use as cnf agent.

A clearing agent is a company that works with relevant authorities to ensure the forwarding or the
release of imported goods. At the origin, the Clearing Agent works to ensure goods are registered
shipped as required before leaving the country. The Agent is specialised in getting imported goods
from the Customs Authority at the destination ports. The work of an agent is basically that of
declaring the cargo and relevant documents. Hence, when we use the term cargo clearing, we mean
the process of declaration to the Customs Authority, of goods detail with relevant documents.
Clearing Agents are also called Customs brokers. To be a Clearing Agent, you must obtain Clearing
Licens.

C&F agent Dhaka Bangladesh

So when we needs C&F agent Dhaka Bangladesh, we search online. Its very difficult to find a good
C&F agent Dhaka Bangladesh. In my assignment you got so many C&F agent Dhaka Bangladesh. Here
we give you the website link of them. C&F agent dhaka airport, clearing and forwarding agent , C&F
Agent in Dhaka Airport , C&F Agent Bangladesh, They are verified agents of Bangladesh
governments. Double S Corporation is a good C&F agent Dhaka Bangladesh.
THE ROLES OF CLEARING AGENT:

Every country has its own set of regulatory requirements relating to customs but one common
requirement is that the clearing agent or customs broker (as they are referred to in a few countries)
have to be accredited with the local customs authorities, border agencies, port and other authorities
relevant to the shipment of goods..

They should have a valid clearing licence at the time of clearing the goods on behalf of the customer..
A few countries have very strict licencing requirements which are regularly reviewed and the agents
that don’t follow these, may have their licences revoked..

A clearing agent is essentially an agent who specifically takes care of the customs clearance
aspect of the business..

 is a company accredited with the local customs authorities, border agencies, port etc

 arranges to pass the relevant documents at customs

 has in-depth knowledge of the HS Codes, the calculation of Duty and VAT

 organises payment on the duty and VAT applicable

 assists customers with duty drawback etc

 does not negotiate freight rates with carriers on their own or on behalf of the client

 does not issue own bills of lading in their capacity as a clearing agent

 may be appointed by a freight forwarder or by the customer (exporter or importer)

Export-import procedures are very complex and time-consuming. Therefore, every exporter should
avail the services of Clearing and Forwarding (C&F) agent who are expert and well versed with the
customs and shipment procedures. For smooth and timely shipment of goods, the exporter must
appoint a competent C&F agent who is able to, inter alia, provide the following services:

(a) Transportation of goods to docks and arrangement of warehousing at port.

(b) Warehousing facilities before the goods are transported to docks.

(c) Booking of shipping space or air freighting and advice on relative cost of sending goods by sea
and air.

(d) Arrangement for loading of goods on board.

(e) Equipped with information on shipping lines and freight to different destinations, and various
charges payable by exporters.

(f) Obtaining marine insurance policies.

(g) Preparation and processing of shipping documents, Bills of Lading, Dock Receipt, Export
Declarations, Consular Invoice, Certificate of Origin, etc.

(h) Forwarding of banking collection papers.

Desirable Services:

(a) Storage facilities abroad, at least in major international markets, to warehouse the goods in case
importer refuses to take delivery on any account.

(b) Can trace the goods, if shipment goes astray, through his international connections.

(c) Arrangement for assessing the damage to shipment enroute.

DOCUMENTATION:

International logistics trade requires lots and lots of documents for effective and efficient movement
of commodities across countries. The Clearing Agent is an expert documentation company. Thus, the
Agent should be involved from the beginning to the end of your importation to avoid costly mistakes.
Documents prepared with the assistance of the Customs Clearing Agent include the following:

 The Proforma invoice: used to obtain

 Regulatory Import Certificates and Permits: these include NAFDAC Permit, SON Product
Certificate/SONCAP, etc.

 Shipping documents: Also called final documents , Final documents include the commercial
invoice, packing list, CCVO, and the bill of lading/air waybill.

 PAAR: This means the pre-arrival assessment program.

 Single Goods Declaration – SGD and the Assessment Note.

 Purchase of marine insurance certificate, etc.

PHYSICAL EXAMINATION:

The Clearance specialist goes to terminal administrators to book for situating of the compartment for
physical examination of the products. For the Physical Examination to be done, the specialist writes a
letter to Customs’ examination requesting Examination. The Agent engages Customs officers and
units who do the examination. The various Customs units that take part in the Physical Examination
are:

First, the valuation unit,

Secondly, the entryway control unit,

Also, the requirement unit and

Lastly the Customs Intelligent Unit (C.I.U).

Role of forwarding agent

In the most succinct and layman terms, a Freight Forwarder is a multi-
function agent/operator who undertakes to handle the movement of
goods from point to point on behalf of the cargo owner..

The essence of freight forwarding is to ensure that the cargo is

picked up from the seller and delivered to the buyer at the
required place, at the right price and in the same condition that it
is picked up from origin using the most suitable resources and
routing possible..

If you think why you need a freight forwarder, as per the WTO,
global trade in 2017 was worth USD.17.2/- trillion and with
forecasted volume growth of 4.4% in 2018 and 4.0% in 2019.

As per UNCTAD, in 2017 global trade carried was around 10.7 billion tons with containerised
shipments accounting for 1.8 billion tonnes carried in 148 million TEUs, covering 9117 billion ton-
miles.. Staggering isn’t it..??

If you are an importer or exporter imagine having to go through the activities of arranging trade and
finance documentation, negotiating freight contracts, monitoring the movement of the cargo,
transportation, customs clearances, port inspections and all other activities by yourselves for the above
volume..

International dispatch operations by land, air or sea are essential for our day to day and also present a
degree of complexity, due to the need to organise transport, select the most efficient route in order to
save time and reduce costs, take out insurance, choose the proper packaging depending on the
shipment in question, organise the storage and/or distribution of freight, etc., as well as many other
aspects.

All of these activities must also be performed under guarantee conditions that, apart from ensuring the
arrival of the freight to its intended destination in acceptable conditions, must also ensure that no
damage takes place to any of the parts involved in the shipment, while also guaranteeing efficiency
and profitability throughout the entire process.

This is the function of forwarding agents (freight forwarders), namely, anyone acting on behalf of
importers, exporters and other companies in order to organise the transport of international freight in a
secure, efficient and profitable manner in any type of means of transport.

This could be referred to as a type of intermediary between the exporter or importer and transport
companies that play a similar role to a traditional transport agency, despite the fact that the latter is
involved in domestic shipments while the forwarding agent is designated for international shipments,
as set out in legislation regulating this activity

a) Recommendation and advice in all costs in order to provide an alternative that is more
profitable and efficient. This includes freight costs, port and customs expenses, consular
fees, special documentation costs, insurance costs and freight management costs.

b) Preparation and presentation of the documentation required for the exportation of the
freight, such as a bill of lading and the proper documents for the seller, the buyer or any third
party involved in the process.

c) Advice on the most suitable mode of freight transport and performance of the procedures
for packaging, stowage and loading of the freight. And here is one of the most distinctive
features of a forwarding agent, due to the fact that in the event that the cargo does not fill the
means of transport (trailer, container TEU, etc.), this agent will be responsible for creating
a full consolidated load with other shipments in order to lower the transport costs.

d) Reservation of the cargo space required on a ship, airplane, train or truck, in addition to
taking care of the storage and/or distribution of the freight, and sometimes even using the
door-to-door method.

e) It also takes care of the paperwork with customs agents in other countries to ensure that
the items and documents comply with customs regulations

f) This simplifies the process and administrative procedures. Due to the fact that the
forwarding agent takes care of everything involved in an international shipment, it is
accountable for any cases involving setbacks or problems that may arise..

That is where a Freight Forwarder comes in.. A well established and experienced freight
forwarder is expected to have below capabilities (either owned or outsourced)

 experienced in all modes of transportation – road, rail, air and sea

 able to provide cost-effective and efficient cargo shipping solutions based on the
customer’s requirement

 able to arrange storage for the cargo (usually all big forwarders have their own
warehouses)

 able to arrange the distribution or “forwarding” of the cargo as per the instructions of
their client

 have the capability to negotiate freight rates with the shipping line

 able to book cargo with the shipping line as per the requirement of the client or under
their own contract

 process all relevant shipping documents such as certificates of origin, customs and
port documentation, bills of lading and associated shipping/negotiating documentation
(Eur1, Certificate of Origin, etc)

 issue their own approved house bill of lading (HBL) although they are not an NVOCC

 arrange transportation of the cargo from/to the customers’ premises and port

 have a thorough knowledge of over border cargo movement

 MAY or MAY NOT also do Customs Clearance

 may or may not be accredited to customs, port etc and cannot do customs clearance if
not accredited

 acts as a carrier in cases where they issue house bill of lading