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SOP02-Control of Quality Records

This document outlines MBA Palm Trade Sdn Bhd's standard operating procedure for controlling records related to their quality management system. It defines the methods and responsibilities for maintaining adequate quality records to demonstrate conformance to requirements and effective operation of the quality management system. The quality management representative is responsible for identifying records, registering them in a master list, ensuring they are properly maintained, filed and stored. Records have defined retention times and are disposed of upon expiry under the recommendation of technical staff.

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Ana Hidayah Syuhada
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349 views6 pages

SOP02-Control of Quality Records

This document outlines MBA Palm Trade Sdn Bhd's standard operating procedure for controlling records related to their quality management system. It defines the methods and responsibilities for maintaining adequate quality records to demonstrate conformance to requirements and effective operation of the quality management system. The quality management representative is responsible for identifying records, registering them in a master list, ensuring they are properly maintained, filed and stored. Records have defined retention times and are disposed of upon expiry under the recommendation of technical staff.

Uploaded by

Ana Hidayah Syuhada
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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MBA PALM TRADE SDN BHD Doc. No.

: MBAPT/SOP-02
Rev. No. : 0
STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
CONTROL OF RECORD Page : 1 of 7

MBA PALM TRADE SDN BHD


CONTROL OF RECORDS
MBAPT/SOP-02

REVIEWED BY APPROVED BY

Azizi bin Ibrahim Fakurzaman bin Mohamad


Quality Management Representative Managing Director
MBA PALM TRADE SDN BHD Doc. No. : MBAPT/SOP-02
Rev. No. : 0
STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
CONTROL OF RECORD Page : 2 of 7

REVISION CHANGE HISTORY

DCN No. Revision Pages Date Remarks


Affected
MBA PALM TRADE SDN BHD Doc. No. : MBAPT/SOP-02
Rev. No. : 0
STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
CONTROL OF RECORD Page : 3 of 7

1.0 SCOPE

This procedure shall apply to all records related or relevant to the Quality Management
System (QMS) MBAPT Sdn Bhd.

2.0 PURPOSE

The purpose of this procedure is to ensure that the adequate quality records are
maintained to demonstrate conformance to specified requirements and the effective
operation of the QMS of the company. This procedure defines the methods and
responsibilities for the control of all records within MBAPT and records generated by
external parties that are related to QMS in MBAPT.

3.0 DEFINITIONS

Record Document stating results achieved or providing


evidence of activities performed

4.0 ABBREVIATION

Abbreviation/Term Description
MD Managing Director
QMR Quality Management Representative
QMS Quality Management System
TO Technical Officer
SE Senior Engineer
MBA PALM TRADE SDN BHD Doc. No. : MBAPT/SOP-02
Rev. No. : 0
STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
CONTROL OF RECORD Page : 4 of 7

5.0 PROCEDURES
5.1 CONTROL OF QUALITY RECORD

PROCESS Responsibility Activity Record/Ref, Doc

Start

QMR To prepare list of quality record List of Quality


Identify record
Record
`

Register in list of quality records

Register in master list QMR Ensure records are legible and


retrievable through systematic List of Quality
record identification records.

All records shall be filed and


Filing indexing
QMR stored in good working
environment condition to avoid
Maintenance damages. All confidential
records shall be protected by
keeping in looked drawer. Only
authorized personnel can have
access to such record.

Records shall have a retention


time and be checked from time
QMR to time.
Recommend to SE/TO to Disposition of
Disposition disposed record upon expiry of Record
retention time.
Disposition is either through
shredding/ achieve.

End

6.0 LIST OF QUALITY RECORDS

a. MBAPT/Form/SOP-02/01 – Master List of Records


MBA PALM TRADE SDN BHD Doc. No. : MBAPT/SOP-02
Rev. No. : 0
STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
CONTROL OF RECORD Page : 5 of 7

b. MBAPT/Form/SOP-02/02 – Disposition of Records


MBA PALM TRADE SDN BHD Doc. No. : MBAPT/SOP-02
Rev. No. : 0
STANDARD OPERATING PROCEDURE Issue Date : 1 April 2021
CONTROL OF RECORD Page : 7 of 7

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