MAHARSHI DAYANAND UNIVERSITY ROHTAK

(A State University established under Haryana Act No. XXVof 1975)

‘A+’Grade University Accredited by NAAC

NOTIFICATION

It is notified for information of all concerned that the Vice-Chancellor on the

recommendations of a Committee has approved the following Guidelines and SOP for
the forthcoming even semester examinations:
1. Mode of Examinations:
The even semester theory examinations shall be held in offline as well as online
mode as under:-
The examinations primarily will be held in Offline Descriptive Mode considering
the operational problems highlighted by several Principals on holding of online
examinations due to inadequate IT infrastructure, manpower and resources in
their respective Colleges/Institutions. However, the option of Online
examinations (in descriptive mode) may be provided to following categories of
students simultaneously with the Offline examinations (for which the schedule of
examinations will be notified by the Controller of Examinations later on) :
a) Students infected with Covid-19
b) Students living abroad
c) Students from states other than Haryana and Delhi
(The students under above categories may be allowed to appear through
online descriptive mode by the concerned Heads / Directors / Principals of
Departments / Institutes / Colleges at their own level. For this, the
students will be required to request the concerned Heads / Directors /
Principals of the concerned Examinations Centre with valid RTPCR Test
Report being Covid Positive alongwith their contact No., e-mail I.D. and
Admit Cards at least 07 days before the start of his / her examinations. In
case a candidate gets infected with Covid-19 during examinations,
concerned HOD/Director/Principal is authorised to allow such candidate
to appear in Online Examination on production of valid RTPCR Test
Report being Covid Positive).

a) Those students who are permitted to appear in online examinations

shall have to follow the Standard Operating Procedure (SOP) as per
Annexure-I.
2. Pattern of examinations - Offline (Descriptive)/ Online (Descriptive):
The theory examinations of all Programs shall be of 3 hours’ duration as per the
respective Scheme of Examinations for both Online as well as Offline Mode.
However, the students shall be required to attempt any five questions carrying
equal marks. In case of question papers having unequal distribution of marks as
in the case of Hindi, English, Sanskrit, B.Pharmacy, etc., the students shall be
required to attempt as many parts irrespective of questions of their choice that
constitutes maximum marks.
a. Keeping in view the request made by the Principals to increase the
payment for printing of answer books, it has been decided to increase the
payment from Rs 15 per exam per candidate to Rs 20 per exam per
candidate to compensate the expenses incurred on printing of online
answer sheets. These revised rates shall be applicable w.e.f. 20.07.2021.
3. Commencement of Examination:
a. For all even Semester theory examinations except PG 2 nd Semester shall
commence from 20th July 2021. PG 2nd Semester exams (Regular) shall
commence from 01.09.2021.
b. Practical Examination for even semester of all programs except PG 2nd
Semester shall be completed upto 19.07.2021. The Practical examinations
for PG 2nd Semester and pending Practical examinations of 1st Semester
shall be completed upto 30.08.2021.
i. The mode of Practical examinations shall be same as theory
examinations.
ii. The panel of examiners for each Program for a given
Semester/Year be utilised for conducting Practical Examinations.
In case the panel is exhausted due to non-availability of examiners,
concerned HOD/Director/Principal may arrange external
examiners at their own level under intimation to the Chairman of
concerned PG Board of Studies/UG Board of Studies and the
Controller of Examinations.

Controller of Examinations
Endst.No. Conduct/2021/AC-I/5460-5660 Dated 30.06.2021

Copy of the above is forwarded to the following for information and necessary action

1. All the Heads/Directors of University Teaching Deptts. M.D.University, Rohtak

2. All the Directors/Principal of the Institutes/Colleges affiliated to M.D.University,
Rohtak
3. Director, Computer Centre, M.D.University, Rohtak with the request also to get
it uploaded on the University website.
4. Director, Public Relations, M.D.University, Rohtak with the request to release a
press note for wide publicity in the leading newspapers.
5. All branches of Examination Wing, M.D.University, Rohtak
6. OSD to Vice-Chancellor (for kind information of the Vice-Chancellor),
M.D.University, Rohtak.
7. P.A. to Dean, Academic Affairs/DCDC/Registrar/COE (for kind information of
the Dean, Academic Affairs/DCDC/Registrar/COE respectively), M.D.University,
Rohtak

DNRegistrar(dondact
for Controller of Examinations
 Annexure-I

Standard Operating Procedures for Students for Online Descriptive Exams

Pre Exam:
The student will ensure:
1. Availability of sufficient data pack in mobile or proper Internet connection before
the commencement of Examination.
2. The availability of the working video camera or web cam, microphone and Internet
connectivity (at least 3G speed) on their access device (PC, Laptop, Smartphone).
Students will be under Camera Surveillance of Invigilators during examinations.
3. To install Adobe Scan or Microsoft Office Lens in his smartphone and become
familiar with its operations to create a single scanned pdf file from multiple pages, if
he/she does not have a proper scanner.
4. To learn well before the date of first exam, how to scan the answersheets and create
a single pdf file of good readable quality.
5. Arrange for lined/ruled A-4 size sheets to write the answer.
6. To fill the following details on the first page of the paper:
I The student is required to do the following after joining the meeting and
attendance:
Filling the following details on the first page of the paper:
a) Univ. Roll No. (in figures):________________ in words
___________________________
b) Class/Semester:________________
c) Name of the Paper:______________
d) d) Question Paper ID______________
e) Total No. of Pages written by candidate:_____
f) f) Date of Examination:___________
g) Signature of the student _______________________
II All subsequent pages should have Page No., Roll No., Date and Signature
marked in middle as shown in specimen answersheet.
During Exam:
1. Will join the video meet at least 15 minutes before the start of examination.
2. To show her/his Admit card and Photo ID on the camera and also pronounce her/his
Roll No in the Microphone. She/he is not allowed to switch off the camera and
microphone during the examination.
3. In case of students who are not visible on the Proctor’s screen, their paper may be
treated as Cancelled.
4. If any student is found involved in any malpractice(s) during Camera Surveillance,
then the examination of the student would be Cancelled.
5. If a student is cautioned/warned by the Invigilation staff upto maximum 5 times
during the examination, then his/her attempt shall be treated as Unfairmeans and
his/her paper shall be cancelled. In such cases, the concerned Invigilator shall
certify as “Certified that Roll No.__________________ appearing in the
examination___________________ on _________________ in the session
 ___________ was duly warned/cautioned during the examination for more than
5 times) but did not pay heed to the same. Accordingly the attempt falls under
the category of UMC.” The online screen recording will be preserved by the
College concerned and the concerned Invigilator will certify on that basis.
6. Download/note down the question paper.
7. Use lined/ruled A-4 size paper in his/her own handwriting (as per specimen).
8. Attempt questions Serial No. wise and mark Page No. on each page.
9. Each question paper should be attempted in maximum 36 lined/ruled pages single
side OR 18 sheets both sides.
Post Exam:

1. At the end of the exam, the student has to scan the answersheets using Adobe Scan or
Office Lens app and convert all the sheets into a single pdf file.
2. He/she will be required to complete all the process & send the soft copy of his/ her
attempted questions in PDF format only through E-mail within the prescribed time
on the same email address from which the Question Paper was sent to the student.
3. The quality of such PDF format file is to be ensured by the student such that the
contents are readable. In case the file is not readable, then the attempted
answersheet shall be treated as Cancelled.
4. The Studentmust ensure that the overall size of pdf file doesnot exceed 22 MB. Save
file as ddmmyy-RollNo.pdf. The maximum number of answer sheets attempted
should not exceed 36.
5. The student at the end of examination shall create a PDF of the attempted questions
sequentially and the file name shall be as per example given as under:
E.g. :-
Date of Examination + Roll No. + Session of Examination for example
160621 + 370965 + M Morning = 160621370965M
160621 + 370965 + E Evening = 160621370965E
6. The student has to send this pdf file to the same email Id from which she/he
received the question paper within 1 hour of the scheduled end of exam.
 Specimen Answersheet

Page No. -1
a) Univ. Roll No. (in figures):1234567 in words: One Two Three Four Five
Six Seven
b). Name of the student:XYZ c).Class/Semester: M.A 4th Semester
d). Name of the Paper: Hindi e). Code of Paper:1001
f). Total No. of Pages written by candidate:15
g). Date& Session of Exam:03.03.2021 (Morning/Evening)
h). Sign. of the student___________________

Ques. No. 1
Roll No. 1234567, Page No. 2, Date: 03.03.2021, Sign___________________