Grant Proposal Template
____________________________________________________________________________
PROJECT TITLE
I. Proposal Summary (Executive Summary)
The Proposal Summary should be about one paragraph of 1-3 sentences and should
include the amount of funding requested and give the most general description of the use
that will be made of the funds.
II. Organization Description and History
The Organization Description and History section should be about 1-4 pages in length
and should include the history of the organization, its structure, information about office
locations that will be involved in carrying out the activities that will be funded by the
requested grant, major accomplishments of the organization, relevant experience and
accomplishments of the organization, established partnerships and relationships that will
be important to carrying out the activities funded by the grant, information about prior
grants received from the source to which the proposal will be sent, and an explanation of
how the description you provide makes your organization an appropriate grantee.
III. Background
The Background section, of 2-5 pages in length, should provide the reader with an
explanation of the problem that has created the need for the program that will be funded
by the requested grant. It should provide evidence that the problem exists as well as that
the proposed project will contribute to a solution to the problem or will reduce the
harmful impact of the problem. It should highlight media and government publications
suggesting that the problem is a high priority and that the proposed solution is one that
decision-makers support and believe in. It is important that the reader who finishes this
section know why your program should be funded over others. Find and include fact sheets that
provide useful information supporting your claims.
IV. Project Description (Program Narrative)
The Project Description may vary widely in length depending on the size and scope of the
program that will be funded and the size of the award being sought. The project
description should give the reader a detailed description of the program that will be
funded by the requested grant. This description should explain the duration of time
during which the funds will support the project, the goals of the project, how they will be
achieved, how success or failure will be measured, what services you promise to deliver
to what population and what results you expect to bring about. A useful structure is to
break the project down into component goals. Use each goal as its own heading and
under each goal heading, list and describe the activities that will be funded to achieve
that goal and how achievement of that goal will be measured or defined. The Project
Description may also include information about the staff who will work on the project,
their experience and qualifications to perform the activities that will be funded.
V. Project Timeline/Budget Timeline
Using your Project Description, provide the reader with a timeline that shows the
chronological order in which the activities listed under each goal heading will be
undertaken and/or completed. Also include information about how/when funds that are
awarded will be spent to support each activity.
Example:
• Activity #1 (Enroll participants)
Start designing enrollment marketing materials on October 1, 2011
Spend $X to create enrollment marketing tool by November 1, 2011
X% of enrollment goal by January 31, 2012
X% enrollment goal by March 31, 2012
•Activity # 2 (Deliver Training Program)
First training class to commence on December 1, 2011
Conduct one four-week training class per month beginning on the first of each month
commencing December 1, 2011.
Spend $X on incentives for participants by September 30, 2012 ($X per four-week course
cadre)
X% of enrollment goal complete training class by September 30, 2012
VI. Budget
Provide the reader with a table with categories of expenditures that will be funded by the
requested grant, how much funding will be required for each category, and how much of
that funding will come from the grant request.
Example:
Expediture Funds from other sources Total
Byrne/JAG fund request
Category
Salaries $120,000 $65,000 $185,000
Equipment $80,000 $28,000 $108,000
Rent/Mortgage $37,000 $41,000 $78,000
Utilities $12,000 $13,000 $25,000
Transportation $1,000 $3,000 $4,000
Totals $250,000 150,000 $400,000
