APPROACHES AND METHODOLOGY

2.1 General
The general objective is to design, supply, equipping and electrifying of boreholes 9445, 9461 and associated connecting
pipelines, 500m3 GRP ground tank and Telemetry & SCADA for the Water Scheme.

2.3 General Approach to Design and Construction Services

The Contractor’s approach shall be focused on providing the project outputs to the Client with value for money. This would
present a project execution philosophy that will efficiently and successfully provide the Client with a satisfactory Construction
and Maintenance of the Project, to meet the immediate water requirements of the Client. Such an approach will be guided by
the ToR and guidelines from the Rural Water Supply Design Manual, the SABS, the FIDIC Conditions of Contract, and other
relevant guidelines. Notwithstanding, the Contractor will also include other state of the art approaches in his methodology to
enhance the technical quality and accuracy of the product, whilst ensuring adherence to the general provisions in construction
guidelines.

The Contractor’s approach thus shall produce outputs acceptable to the Client and other stakeholders while at the same time
adhering to the requirements of the Terms of Reference and recommended construction guidelines. The Contractor’s
approach shall be efficient by adopting the following:

 Mobilising a multi-disciplined Project Team comprising extremely competent personnel, with professional experience
meeting the Client’s expectations and who can be relied upon to produce their inputs both timeously and to the highest
professional standard. The project Team shall comprise expertise with relevant experience in the field of submersible pumps,
Water Pipelines, Tanks, electro-mechanical and Telemetry and SCADA.
 Scrutinising the Employer’s Requirements including design criteria and calculations if any in accordance with the FIDIC
Conditions of Contract. Construction standards used shall comply with Water Utilities Corporation and Department of Water
Affairs,
 Collecting, analysing and reviewing all available background data and to undertake field investigations and assessments.
 Carrying out the training of the Client’s personnel in the operation and maintenance of the Works in accordance with the
Conditions of Contract and the Client’s Requirements, Satisfaction, and
 Arranging after sales service contract after the Defects Liability Period between the suppliers of electro-mechanical
equipment and Client.

2.4 METHODOLOGY

The Contractor’s Methodology has been broken down into four distinct stages of Design, Construction, Defect Liability,
Operations and Maintenance. Each phase has unique tasks which are clearly elaborated.

2.4.1 DESIGN STAGE

The Contractor is aware of the emergency nature of this project and perceives that the Client requires this project to be given
highest priority and thus upon award of the Contract, the Contractor’s team will immediately mobilise and commence data
collection in Gaborone and visit the project site for the purpose of initial field data collection. The Contractor will at the same
time set up the necessary equipment and other requisites in their office in Gaborone necessary for carrying out the
assignment. The principal output of this stage is the production of a Design Report which will facilitate a broad familiarisation of
the Project by the Contractor. The Design Report will detail among other things the results of preliminary investigations and
consultations with appropriate authorities and provide a detailed work plan and narrative for completing the work.

Consequently the following activities are anticipated at this stage:

Task 1-1: Scrutinising of the Employer’s Requirements

Task 1-2: Preliminary Investigations and Consultations/Review and Collection of Basic Data
Task 1-3: Preliminary Inspection of the Project Area and Site of the Works
Task 1-4: Confirmation of the Scope of Work and Preparation of Inception Report
Task 1-5: Carry Out Detailed Topographical and Engineering Surveys
Task 1-6: Carry Out Engineering Designs
Task 1-7: Geotechnical and Material Source Investigations
Task 1-8: Preparation of Design Report

Page 1 of 10
Task 1-9: Preparation of Construction Drawings

2.4.1.1 Task 1-1: Scrutinising of the Employer’s Requirements

In accordance with the FIDIC Conditions of Contract for Design and Build Projects, the Contractor will be responsible for the
correctness of Employer’s information (both Employer's Requirements and any Site Data) including any Employer’s design if
any. The Contractor will review in detail the Employer’s Requirements documents and be able to visualize and understand the
purpose, scope and/or design and/or other technical criteria for the Works.

While the Conditions of Contract require the Contractor to take responsibility for the accuracy of site data or the correctness of
any design assumptions made by the Employer, it will be important to understand from the onset of the Project that issues
such as definitions of the intended purposes, testing and performance criteria and data that cannot be verified by the
Contractor will be the Employer’s responsibility.

2.4.1.2 Task 1-2: Preliminary Investigations and Consultations/Review and Collection of Basic Data

The Contractor will begin to collect and investigate (document review) the sources of information necessary after
consultations with the Client and numerous authorities and stakeholders. Such information will be collected from various
authorities such as the Department of Water Affairs (DWA), Water Utilities Corporation, the Land Board, Botswana Power
Corporation (BPC), the Roads Department and many others. The consultations with these stakeholder organisations and
other key informants will enable assessment on their views on the proposed emergency water supply scheme in the affected
villages and associated infrastructure as well as relevant information relating to housing, commercial, industrial and
institutional development as well as environmental issues, surveys, analyses, tests and site investigations.

2.4.1.3 Task 1-3: Preliminary Inspection of the Project Area and Site of the Works

This task will consist of a thorough appraisal (field assessment) of the existing water supply schemes in all the two affected
villages and will "ground truth" to confirm, amend as necessary the results obtained from the document review. A preliminary
technical assessment on the existing water supply infrastructure will be undertaken to establish the capacities of critical
components. The inspection will concentrate on:

 Condition of the existing boreholes, collector pipelines, collector reservoirs and associated infrastructure at all the villages
including pumping equipment,
 The existing transmission pipelines from the boreholes to the village service reservoirs including all associated works such
as isolation valves, air release valves, chambers, surge protection equipment if any, raw water storage facilities, treatment
plants if any, elevated pressed steel distribution tanks, etc,
 Access roads to the boreholes and along the routes of collector pipelines and the transmission mains,
 General water supply infrastructure in the village.
 The water supply system including the location and capacities of existing storage reservoirs and bulk distribution mains.

2.4.1.4 Task 1-4: Confirmation of the Scope of Work and Preparation of Inception Report

The main aim at this stage will be the production of an Inception Report which will facilitate a broad familiarisation of the
Project by the Contractor. The Inception Report will provide an itemised work plan and narrative for completing the work. This
will set out the Contractor’s detailed programme and implementation strategy. The Report will also document the status of the
Contractor's mobilisation, including staffing and other resources, reimbursable items and costs, a summary of the data
collected to date, and initial findings from the preliminary field investigations and consultations with appropriate authorities and
stakeholders. The Report will also identify any problems or constraints that might affect the Contractor’s programme and will
provide recommendations for remedial action to ensure the completion of the Project in the specified time frame. The Inception
Report will be submitted to the Client for approval within the proposed time frame.

Once the Inception Report has been approved, the Contractor will then proceed with the design of the Works which will
culminate in the production of a Design Report. The following activities will be performed at this stage:

2.4.1.5 Task 1-5: Carry Out Detailed Topographical and Engineering Surveys

In order to enable the precise siting of all components of the proposed schemes including all installations, routes of pipelines,
land acquisitions, and benchmarks, detailed topographical surveys will have to be carried out. The Contractor intends to sub
contract this activity to an approved surveying company.
Page 2 of 10
The topographical survey will include an analysis of existing aerial photography and mapping of the Project Area with the use
of GPS Control, Stabilised Mount and Aerial Triangulation. The maps will also show contours at 1-metre intervals, generated
from a digital terrain model with a grid of 10m.

The base maps, together with the available existing topographical maps and information from the Departments of Surveys and
Mapping, Water Affairs and Town and Regional Planning will form the basis for the production of plans and profiles of the
Project Area including all operational boreholes, collector pipelines, transmission mains and the Water Treatment Plant.

For any land acquisition the plans will have to be in a form suitable for submission to the Land Board and other relevant
authorities. Close liaison will be maintained with the Land Board, the Roads Department and the District Physical Planning
Officer with respect to any planned pipeline routes and location of structures. It is hoped that once these submissions are
made, necessary permission in terms of servitude and wayleaves (for the pipeline routes) will be speedily obtained from the
Land Board and Roads Department. All land compensation issues will be addressed at this stage by identifying and preparing
a list of all structures, land and properties requiring expropriation to ensure that the areas required for the Works are available
to commence construction works immediately after completion of the design phase.

There will be need to establish a sufficient number of unyielding reference points and Permanent Benchmarks to tie in the
plans to the existing datum. These will be established according to standard benchmarking procedures. The benchmarks will
be so positioned so that they are safe from damage and destruction and will be placed near to the major components. The
reference points and benchmarks will be clearly identified on relevant drawings according to the criteria recommended in the
DWA Rural Water Supply Design Manual and Water Utilities Design Manual, regarding format, scale and symbology.

2.4.1.6 Task 1-6: Carry Out Engineering Designs

Engineering Designs shall be prepared for all aspects of the scheme including, Borehole pumps shelters, Collector Mains,
Transmission, Borehole pumps and associated electro-mechanical works, transmission mains and all other necessary
structures. Particular attention will be paid to the topography and subsurface conditions of the area.

2.4.1.7 Task 1-7: Geotechnical and Material Source Investigations

In order to be able to determine the type of materials that will have to be excavated during construction and the nature and
depth of any underlying rock or hard ground formations if any, a comprehensive investigation of insitu materials and sub-
surface conditions along the pipeline alignments and location of structures has to be carried out.

For insitu materials and sub-surface soil condition investigations, trial holes will be excavated either by hand or auger along the
centre line of the proposed pipelines at a spacing of about 2 holes per kilometre or shorter intervals depending on the geology
of the area and to minimum depths of 600mm below original ground levels or up to rock in shallow rock areas. The trial holes
shall be profiled to describe the various material layers observed in each hole. Representative material from each hole shall be
sampled for testing in the laboratory. The following tests shall be carried out on the samples:
 Soaked CBR
 Moisture/Density Relationship (MDR)
 Sieve Analysis
 Atterberg Limits

Similarly, trial holes shall be excavated at locations of structures such as pump stations, treatment plants and reservoirs to
determine foundation conditions including bearing pressures and soil stability under varying conditions. The results of these
tests shall be carefully recorded on appropriate forms clearly indicating the location of the source and these will be included in
the Final Design Report, the Tender Documents and Final Drawings. The results of the soils and geotechnical investigations
will also be used to determine the bearing capacities and stability of the soils at location of structures such as pump/booster
stations and storage reservoirs and the suitability of these soils for pipeline bedding and back filling.

Materials for backfill and pipe bedding shall be investigated through borrow pit surveys whose main objective shall be to prove
the quality and quantity of naturally occurring soils and gravels in the vicinity of the works. The information obtained will enable
the Contractor executing the works to determine material characteristics and approximate haul distances.

The Contractor proposes to engage a professional geo-technical sub Contractor to carry out these works who will also prepare
a standard Geo-technical Investigation Report for use in the detailed design of the scheme components and construction
stages.
Page 3 of 10
The geotechnical sub Contractor shall inform the Land Board or subordinate land boards on the location of the proposed
borrow pits and shall make available details of his programming of all field investigations to be carried out in tribal areas. In
addition, permission shall be sought from landowners for free access to borrow pit areas. All trial holes and auger holes shall
be promptly back filled or rendered safe for the public or livestock movement after profiling and sampling have been
completed.

The Contractor shall seek and apply for permission and Mining Rights from the Department of Mines for all identified new
borrow pits and shall carry out all required Archaeological and Environmental Impact Assessments and prepare and submit
reports for this purpose in accordance with terms of Section 13 of the Minerals and Mineral Act, No. 17 of 1999.

The results of the field and laboratory tests will also be included in the Design Report, on the drawings and in the appropriate
place on tender documentation.

2.4.1.8 Task 1-8: Preparation of Design Report

The detailed design of the above components of the scheme shall form the basis for a design report, including the results of
population and water demand assessment, geo-technical investigations and economic and financial analysis.

The Design Report will detail among other things:

 Description of the Project Area and background,
 Objectives of the Project and scope of works,
 Population and development projections,
 Water demand projections,
 Design criteria to be adopted for design including seasonal and hourly peak flow factors, unit consumptions, water losses,
storage requirements, capacity of primary assets, maximum and minimum pressures, etc,
 Description of the existing water supply systems,
 Description of the water supply scheme,
 Conclusions and recommendations and identification of the scope of work for Construction.

Estimates of power requirements will also be made to enable the Contractor to make the necessary application to the
Botswana Power Corporation (BPC) on behalf of the Client, to obtain the connections. This will be done by assessing the
adequacy of the available power in the various locations where power is required and the feasibility of connecting the various
components of the water supply systems to the national power grid. All such information will be included in the Design Report
along with a map indicating the locations where power connections are required.

Plans to an appropriate scale showing location, and overall schematic layout of the whole water supply scheme will be
produced for the purpose of land acquisitions required for implementation of the project and these will be submitted to Land
Board for necessary action.

The information contained in the report will be sufficiently detailed so that the scheme can be clearly visualised and it can
stand alone without the need to refer to other documentation. Any problems likely to be encountered during the construction
stage of the project including proposed mitigation measures and implementation proposals in respect of timing and staffing
shall be included in the Design Report. The design software used will be clearly documented in the report and will be available
to the Client for verification if he so wishes.

Full Tender Sum will also be included in the Design Report. These will include:

 Priced Bill of Quantities showing the tender sum for the proposed scheme in accordance with FIDIC guidelines
 Preliminary and General Costs for the Contractors
 Contractors’ Overhead and Profits
 Consulting Engineers’ Fees
 The Contractor shall obtain quotation for the cost of power supply and reticulation to various components of the water
supply schemes including boreholes. The Contractor’s mark up for facilitating the power supply process shall be 15% of the
Quotation obtained from BPC. Payment for power supply shall be paid as directed by CLIENT from the contingency Amount.
Similarly with compensation cost.

During the Design Stage, the Contractor will also compile all the information necessary to produce an Operation and
Maintenance (O&M) Manual for the Proposed Scheme. This will be produced in such a way as to be easily understandable to
Page 4 of 10
enable the operators to run the different types of equipment. An agreed number of copies of the O&M manual will be produced
for the Client. However, this will need to be updated during the Implementation Phase.
2.4.1.9 Task 1-9: Preparation of Construction Drawings

Final Construction Drawings will be prepared for all components of the project and one set of approved drawings on Compact
Disc (CD) and hard copies to scales to be agreed with the Client will be produced and submitted to Water Utilities Corporation.
The drawings will be prepared according to the criteria outlined in compliance with the Rural Water Supply Design Manual and
in the desired metric A1 format to a scale of 1:100 or larger. Such drawings will include:

 Plans and general layouts of the existing water supply systems in the villages;
 Key plans showing location general arrangement and schematic layouts of Boreholes, Collector Mains, Collector Tank,
Transmission main, etc;
 Plans showing land acquisition required for the implementation of the works that have been submitted to Land Board
during the earlier stages of the design stage;
 Plans indicating locations for electricity connections including general layouts of the electrical supply and distribution
network;
 Plans providing full information on electrical and mechanical items;
 Plans, longitudinal and cross sectional details of the pipelines including pipe trenching and bedding details;
 Detailed setting out and construction drawings for all the project components including pipe connections and bar bending
schedules;
 Details of road and river crossing for pipelines,
 Various chamber details and connections for different types of fittings and valves; and
 Auxiliary items such as anchor and thrust blocks, marker posts, access roads, culverts, fences, etc.

In addition, maps showing the general service layouts to a scale of 1:2500 shall be prepared and submitted to the Client.
Latitude and longitude grid co-ordinates shall be clearly shown on all drawings and maps to match those shown on existing
large scale survey maps from the Department of Surveys and Mapping. All drawings and maps shall be generated using
Autodesk AutoCAD 2016 and the latest integrated Geographical Information System (GIS) software which the Contractor
possesses and runs on his computers.

2.4.2 CONSTRUCTION STAGE

2.4.2.1 Construction Sequence

Pipeline construction within the proposed corridors would commence when all permits and wayleaves have been secured. The
Contractor would notify the Client and all affected and interested parties at least five days in advance of starting construction
activities. All private surface landowners would be contacted prior to construction for access and surface usage. All materials,
construction, operation, maintenance, and termination practices for the proposed pipeline would be completed by the
Contractor in accordance with safe and proven Engineering practices and in accordance with the Conditions of Contract and
Specifications.

Construction sites would be maintained in a sanitary condition at all times; waste materials at those sites would be disposed of
promptly at an appropriate waste disposal site. The term "waste" refers to all discarded matter including human waste, pipe
offcuts, empty cement bags, garbage, refuse, oil drums, petroleum products, ashes, and equipment.

Construction of the pipeline would not inhibit public use of existing roads and trails, or inhibit wildlife or livestock movement. No
additional trench would be opened than that which could be successfully backfilled and compacted in a 10 day period.

2.4.2.2 Route Clearing and Grading

The staked pipeline route would be cleared and graded to provide a smooth and even work area to facilitate the safe
movement of equipment and personnel. A motor grader with a blade would be used to knock down vegetation, such as shrubs
within as much of the construction wayleave as is needed to provide a safe working area. Grading usually requires cutting
and/or filling to achieve a more uniform grade for the pipeline, and may include ripping rock close to the surface. Blading may
be required to provide a safe and suitable working area in areas of excessively steep hillsides or at approaches to river and
stream crossings and at established temporary extra work areas. The top 150mm of soil would be salvaged, stockpiled on the
side of the trenches, and spread back over the area after final grading. Spoil and topsoil would be windrowed and separated
along the nonworking side of the trench.

Page 5 of 10
2.4.2.3 Hauling and Stringing
All construction materials such as pipes, cement and aggregates, bricks, etc would be hauled to the work area by truck, as
needed, and strung as it arrives. Pipe would be strung in such a manner as to cause the least interference with the normal use
of the land.

2.4.2.4 Trench Excavation

A JCB wheel trencher would be used to dig an approximate 600mm wide, 1200mm deep trench, stacking the dirt beside the
ditch. In rocky areas or in areas where the material is hard and not suitable for JCB wheel trencher, an excavator would be
used. The trench would be excavated to a minimum depth adequate to allow for 600mm of cover on the pipeline. Spoil and
topsoil would be windrowed and stockpiled separately along the nonworking side of the trench.

2.4.2.5 Road Crossings

Construction at road and railroad crossings would use heavier-walled pipe to withstand greater external loads. Roads that are
not heavily used would be open cut. The open cut roads would be backfilled and compacted in a way that would maintain the
integrity of the road. Roads that are more heavily traveled and railroads would be bored (pipe jacking) to avoid disruption of
traffic. Two-track roads or trails which are rarely traveled and do not usually accommodate heavy loads would be crossed by
conventional construction techniques.

2.4.2.6 Pipe Alignment, Jointing and Coating

The Alvenious quick coupling pipes would be aligned and then jointed in accordance with the manufacturers’ instructions.
Although it is assumed that the pipes are still in good condition, additional thermoplastic coating would be applied to the pipes
where necessary and any damage to the factory applied coating repaired to prevent corrosion.

2.4.2.7 Pipe Laying Haunching and Backfilling

In the case of uPVC pipes, the pipes would be lowered into the trenches by hand, aligned and jointed. All pipe bedding would
be constructed as per the Specifications. In rocky areas, sand or imported granular bedding material would be used. After the
pipes have been placed in the trench, pipes would then be haunched (pipe surround) with selected granular material or
imported pipe surround material well watered and compacted. An additional 300mm of selected backfill would then be placed
on top of the pipe well watered and compacted. A a motor grader or JCB would then be used to push the excavated material
back into the trench. The fill in the trench would then be compacted into place with the grader or JCB wheels, leaving a mound
of about 100mm to accommodate settling. Any excavated material that cannot be placed in the trench would be disposed of in
accordance with the Specification and/or statutory requirements.

2.4.2.7 Pressure Testing

Pipelines would be pressure tested with water after the trench is backfilled. The pipelines would be filled with water and
pressurized to a minimum of 1.5 times the designated operating pressure for 8 hours to verify integrity in accordance with the
Specifications. Test water would most likely be obtained from the Client or available boreholes along the pipeline routes and
hauled to the pipeline for testing. The test water would be discharged to the approved areas in an approved manner in order to
prevent scouring and erosion.

2.4.2.8 Borehole
Supply, Installation and commissioning of suitable sized submersible pump and motor for the borehole, with suitable sized
discharge head and flow rate and all accessories, approved by Client. Pump and motor must be selected to suit the borehole
information data and point of delivery.

The Contractor intends to carry out the works as out lined below in the following manner:
 Information collection
 Pumping Testing
 Electric pumps delivery and handling
 Pre-Installation checklist
 General safety information
 Installation depth
 Pump installation
 Fitting the pump to motor
 Riser pipe
Page 6 of 10
 Electrical connection
 Safety, Health and Environment

2.4.2.8.1 Information Collection

Information collection when planning a pumping test, it is useful to gather together all the information that can be found about
the aquifer and the borehole itself. The results from the pumping test will be added to the information, and will improve
Contractors understanding of the local groundwater system.
The Contractor shall collect the following useful information:
> Similar boreholes: Are there any other boreholes in the area (especially in the same geological formation)?
What are the typical water levels and yields, and what is the quality of the water, from those boreholes? Are the boreholes
being pumped at the moment? Ideally, other boreholes in the area should not be pumped during pumping test or for at least
24 hours before the start of the test (and they might serve as observation boreholes). What drawdown can be expected in the
borehole about to be tested? At what depth should the pump intake be set so that it remains well below the water level during
the test?
> Basic geology: Are the rocks crystalline basement, volcanic, consolidated sediments or unconsolidated sediments?
Groundwater occurs in these rocks in different ways, and behaves in different ways.
> Aquifer configuration: Is the aquifer confined, unconfined or leaky?
> Borehole construction: How deep is the borehole, and of what diameter? Has solid casing, screen or gravel pack been
installed? The Contractor shall note if the total depth of the borehole is unknown, a dipper shall be used to measure this, by
taking the battery out (so that it doesn’t bleep continuously) and lowering the dipper probe until the base of the borehole is felt.
The Contractor shall take care not to get the dipper tape entangled with the pump or rising main. If there is any risk of this
happening, the Contractor shall use a weight on the end of a long piece of cord or thin rope.
> Installed equipment: If a pump is already installed in the borehole, what are its type and capacity, and at what depth is the
pump’s intake? Can the pumping rate be varied?
> Historical or background water levels: Information about the historical behaviour of the groundwater level is very useful.
Does the water level vary much from wet season to dry season? In the period before the test takes place, is the water level
already falling or rising or is it stable? What is the current water level?
> Local knowledge: Residents often have a surprisingly good understanding of how the groundwater in the area behaves. For
example, how does the water level respond to rainfall? Can borehole yields be maintained? Is the water safe for drinking, and
does the water quality change over time?
> Monitoring access: When planning a pumping test on an existing borehole, the Contractor shall find out if there is access
through the borehole headworks for the dipper or temporary pump. If the Contractor has not seen a particular borehole before,
the Contractor will arrive at the site with all his equipment ready to conduct the test, only to find that there is a solid borehole
head-plate with no easy access down into the borehole.
There may not be much information available, in which case the planned pumping test will be the starting point for his
understanding of the local groundwater system. It is good discipline to write down all the data collected so the work does not
have to be duplicated in the future.

2.4.2.8.2 Pumping Testing

Pumping tests shall be undertaken for a wide variety of reasons, including the following:
> To determine the reliable long-term yield (or ‘safe’ yield) of a borehole, and therefore whether or not the borehole can be
regarded as a ‘success,’ and how many people it will be able to supply.
> To assess the hydraulic performance of a borehole, usually in terms of its yield-drawdown characteristics.
> To derive the hydraulic properties of the aquifer. Pumping tests are the classic (and perhaps the only) way to derive in situ
aquifer hydraulic properties, such as transmissivity and the storage coefficient, or to reveal the presence of any hydraulic
boundaries.
> To test the operation of the pumping and monitoring equipment, to make sure that everything is working safely and
efficiently, and if applicable, to confirm that the contractors have done their job properly.
> To determine the effects of abstraction on neighbouring abstractions (sometimes referred to as derogation).
> To determine the environmental impact of the abstraction. All groundwater abstraction eventually has an impact; it is only a
matter of where, when and whether or not the impact is acceptable.
> To provide information on water quality. Is the water quality suitable for the intended use? Is it stable in the long term? Are
there likely to be any problems such as drawing in saline or polluted water after extended periods of pumping?
> To optimize operational pumping regimes (especially from multiple-borehole sources), including selecting the most suitable
pumping plant for long-term use, and estimating probable pumping and/or treatment costs.
> To help determine the correct depth at which the permanent pump should be installed in the borehole (the subjects of pump
choice and installation are covered in other guidance documents).

Page 7 of 10
The Contractor shall define the aims of each test before the test is carried out, as this will greatly influence the choice of test
and the parameters that need to be monitored.

2.4.2.8.3 Electric Pumps Delivery and Handling

 Delivery
Submersible pumps and/or motors are supplied from the factory in proper packing in which they should remain until they are
to be installed. Transportation and storing of pump and/or motor can be done in a vertical or a horizontal position. Make sure
that it cannot roll or fall over. Upon receiving the pump and/or motor, it should be inspected for possible damage during transit.
If damage has occurred, the Contractor shall file a claim with the carrier who has delivered the pump and/or motor.
The pumps and/or motors shall remain in the packing until they are placed in vertical position during installation.
 Storage
If the pump and/or motor are not to be installed and operated soon after arrival, the Contractor shall store it in a closed, clean,
dry and well ventilated room with slow, moderate changes in ambient temperature. The Contractor shall protect the pump
and/or motor from moisture, heat, dust, dirt and foreign bodies. The pump and/or motor should not be exposed to direct
sunlight. If the pump has been unpacked, it shall be stored horizontally, adequately supported. During storage, the pump shall
be supported on the ends and at the middle

2.4.2.8.4 Pre-Installation Checklist

Before starting installation procedures, the Contractor shall carry out

these checks:
• Condition of the well
• Condition of the water
• Liquid temperature/cooling
• Motor preparation
• Installation depth
• Pipework connection.

2.4.2.8.5 General Safety Information

During installation, operation as well as servicing of the submersible pumps and/or submersible motors the Contractor shall
follow safety instructions as listed below.
• Check local codes and regulations before installation. The installation must in comply with these requirements.
• During installation, operation as well as servicing of the pump and/or motor, do not touch any electrical components when
power supply is switched on.
• The pump and/or motor shall be located in a non-explosive and non-flammable atmosphere.
• The pump and/or motor shall be installed, connected and serviced by qualified personnel only. Ensure all power sources are
disconnected when working on the pump and/or motor. Follow all appropriate electrical codes. Operators shall be properly
instructed on operating procedures & safety guidelines.
• The Contractor shall ensure that his personnel wear protective clothes and safety glasses for personal protection.
• Make sure that the lifting apparatus is properly tightened before attempting to lift the pump and/or motor. Carelessness
during lifting or transportation may cause injury to personnel or damage to the pump and/or motor.
• Pump shall be installed in a vertical position. Horizontal installation allowed only if the pump size is identical to the motor
size, e.g. 6" pump with 6" motor. Pump installed in any other position will void warranty.
• Motor must be completely submerged when it is used.
• It must be possible to lock the mains switch in "off" position when maintenance is progress.
• Never open the motor.
• Never use the motor in combination with damaged pump units or parts.
• Do not run pump dry. Dry running can overheat pump and will void warranty.
• Always use only an original genuine factory spare parts.
• Please keep out of the reach of children.

2.4.2.8.6 Installation Depth

• A check shall be made to ensure that the installation depth of the pump will always be at least (1.5) one and half to (3) three
meters below the maximum draw-down level of the well.

• The bottom of the motor shall never be installed lower than the top of the well screen or within 2 metres of the well bottom.

Page 8 of 10
2.4.2.8.7 Pump Installation

Before starting any work on the pump/motor, the Contractor shall make sure that the electricity supply has been switched off
and that it cannot be accidentally switched on.

2.4.2.8.8 Fitting the motor to the pump

When the pump part & the motor are supplied as separate units (long pumps), the Contractor shall fit the motor to the pump
as follows:
1. Use pipe clamps when handling the motor.
2. Remove shaft protector. Place the motor in vertical position at the borehole seal.
3. Lift the pump part by means of pipe clamps fitted to the extension pipe.
4. Place the pump part on top of the motor.
5. Fit fully.

2.4.2.8.9 Riser Pipe

If a tool, e.g. a chain pipe wrench, is used when the riser pipe is fitted to the pump, the pump must only be gripped by the
pump discharge chamber. The threaded joints on the riser pipe shall all be well cut and fit together to ensure that they do not
work loose when subjected to torque reaction caused by the starting and stopping of the pump. The thread on the first section
of the riser pipe which is to be screwed into the pump should not be longer than the threads in the pump.

2.4.2.8.10 Electrical Connection

 General
The electrical connections shall be carried out by an authorised electrician in accordance with local regulations. Before
making any connections in pump/motor, the Contractor shall make sure that the electricity supply is switched off and that it
cannot be accidently switched on. The pump shall be grounded. The pump shall be connected to an external mains switch
and control panel. The operating voltage and frequency are stated on the nameplate. Furthermore, it shall be checked that
there is voltage symmetry in the electricity supply lines, i.e. same difference of voltage between the individual phases.
“Checking of motor and cable”,
 Lightning protection
The installation can be fitted with a special over voltage protective device to protect the motor from voltage surges in the
electricity supply lines when lightning strikes somewhere in the area.

2.4.2..8.11 Safety Health and Environmental Management Plan

 Warning Sigs

Construction warning signs would be put in all areas where work is going on. Warning tapes would be put around open pits
and trenches and in areas where livestock crosses, fencing or barricading will be erected.

 Reinstatement of Disturbed Areas

All disturbed areas would be re-contoured so that the disturbed area blends into the surrounding terrain. Topsoil would be
evenly spread across the road reserves where the pipe trenches have been backfilled and if necessary areas where scaring,
damage or defacing has occurred shall be re-seeded, re-planted and repaired. Appropriate measures would be taken to
prevent erosion through the use of construction diversion terraces, rip-raps, matting/erosion control fabric, mulch, and/or water
bars all in accordance with the Conditions of Contract and the Specifications.
Movement of crews and equipment within the right-of-way and over routes provided for access to the work shall be performed
in a manner to prevent damage to grazing land, crops, or property.
On completion of the Works, the Contractor's temporary camps, shops, office and yard areas, construction buildings including
concrete footings and slabs and all construction materials and debris shall be removed from the site and the camp area shall
be left in a neat and natural-appearing condition.
 Prevention of Water Pollution
The Contractor will comply with all applicable State laws, orders and regulations concerning the control and prevention of
water pollution. Construction activities will be performed by methods that will prevent entrance, or accidental spillage, of solid
matter, contamination, debris, and other objectionable pollutants and wastes such as refuse, sewage, garbage, cement,
concrete, oil, etc into streams, watercourses, lakes and underground water sources.

Page 9 of 10
 Fire Control and Prevention

 The Contractor will ensure that all times fires starting within the Site or in the environs thereof, particularly as the
results of the Works or from actions of his employees are guarded against. The Contractor will have available at all times, a
trained fire-fighting team provided with adequate fire-fighting equipment and will deal with all fires howsoever caused. If any
fires break out as a result of the construction works, the relevant authorities will be informed.

 HIV/AIDS

The Contractor recognises the prevalence of HIV/AIDS and will put in place such measures as are necessary to combat the
scourge. Such measures will include, but not limited to, the supply of condoms at strategic places on the site, regular briefings
of employees on the disease etc. In doing this the Contractor will solicit assistance and support from local health facilities in
the area and the office of the AIDS Coordinator in the District.

2.4.3 DEFECT LIABILITY STAGE

During and before the expiry of the Defects Liability Period, the Contractor will ensure that:

 All outstanding work which was not completed on the date the Taking – Over Certificate was issued is completed within
such reasonable time as instructed by the Client,
 All remedial works resulting from defects or damage as notified by the Employer are carried out,
 Suitable personnel are made available to accompany the Client to identify any defects or damage during regular defects
liability inspections,
 All remaining equipment, plant, surplus materials, wreckage, rubbish and Temporary Works are removed from the Site.

2.4.4 OPERATION AND MAINTENANCE STAGE

During the Operation and Maintenance Phase, the Contractor would conduct all activities associated with the operation and
maintenance of the pumps and associated works within the authorized limits of the Operation and Maintenance Contract.
In addition, the Contractor will arrange a two year after sales maintenance contract between the Client and suppliers and
installers of all electro-mechanical equipment and telemetry.

Page 10 of 10