SAMPLE LETTERS- (2020-21)
CLASS -11
_______________________________________________________________________________
LETTER TO THE EDITOR
Q:- You are Shaan of 32, Kailash Colony, New Delhi. Write a letter to the Editor of
the local newspaper about the misuse and poor maintenance of the public park in
your colony.
32, Kailash Colony
New Delhi
9th March 20XX
The Editor
The Hindustan Times
New Delhi
Sir
Sub: Poor Maintenance of Public Park in Kailash Colony
Through the columns of your esteemed newspaper, I would like to draw the attention of the
Municipal Corporation of Delhi towards the wretched condition of the public park in our
colony.
Our colony, Kailash Colony, was developed in the eighties, when much attention was not
given to green belts. It has only one public park which is in an abject state. It seems a
picture of utter neglect. The boundary wall is broken at several places. Consequently, stray
cows and dogs wander inside at will. Some undesirable elements and beggars sleep on the
benches at night. There is no watchman or gardener to look after its maintenance. People
are wary of going to the park early in the morning or late in the evening. Thus the park has
become a nuisance to the residents.
It is hoped that after reading our plight in the newspaper the authorities will be roused to
take remedial steps. So far all our appeals and letters to the authorities have failed to elicit
any response from them. Hope this letter does the trick.
Yours faithfully
Shaan
LETTER FOR PLACING ORDERS
Q: You are Nilkanth Kothari, furniture in charge, St. Vincent School, Belgaum.
Place an order for your school. Write a letter to Mehta and Bhatia Co., Furniture
Manufacture, Begaum.
St. Vincent School.
Belgaum
4th August 20XX
M/s Mehta & Bhatia Co.
Furniture Manufacturers
Belgaum.
Sir
Sub:- Supply of School furniture.
On behalf of the Principal, St. Vincent School, I place an order for the supply of
following items of school furniture:-
SL no. Particulars Quantity
1 Chairs (Wooden) 50 Pieces
2 Chairs (Steel) 50 Pieces
3 Teachers Tables 15 Pieces
4 Science Lab. Table 20 Pieces
5 Dual Desk 50 Pieces
We urgently require the above items. I would be thankful if the supply is made at
your earliest. All the items should be as per the specifications mentioned in your
quotation. Send the bill separately. Payment will be made through a Demand Draft
in favour of the firm within a fortnight after receiving the items.
Yours sincerely,
Name
Sd/-
COMPLAINT LETTER ON DEFECTIVE PRODUCT
Q: Kumar Shanu of Bareilly has purchased a Frost-free B.L.P. refrigerator of 265
litres from ‘Life Style’, Civil Lines, Bareilly. After a month of purchase, the freezing
section of the refrigerator has failed to function. Write a letter to the Sales Manager
of the firm complaining about it and requesting for the piece to be replaced, since
there is a two years warranty.
26 Agra Road
Bareilly
15th June 20XX
The Sales Manager
‘Life Style’
Civil Lines
Bareilly
Sir
Sub : Replacement of 265 litres B.L.P. Refrigerator
We purchased a frost-free B.L.P. Refrigerator of 265 litres from you about six
months back, vide your Receipt No. C-1265 dated 10 January, 20XX. You provided
us a warranty letter for two years against any technical fault.
Having used it for about a month, we now find that the freezing section of the
refrigerator is not working properly. We are unable to get even a single eatable fresh
when kept in it. The summer season is in full swing and we are feeling great
inconvenience due to our defective refrigerator.
Under these circumstances, it is requested that the defective refrigerator may please
be replaced at your earliest in order to stop further inconvenience to us. It will be
appreciated if the new set is installed after proper testing.
Thanking you.
Yours faithfully,
Kumar Shanu
ENQUIRY LETTER
you are Akhil/Karishma of 119. Mall Road. Shimla. You are interested in doing a
short term course in computer programming during your summer vacation. Write a
letter to the Director Computer World. Sector 22, Chandigarh, inquiring about the
duration of such a course and the terms and conditions for admission. (Word limit:
200 words)
119, Mall Road
Shimla
10th May 20XX
The Director
Computer World
Chandigarh – 22
Sir
Sub : A short term course in Computer Programming
I have seen the advertisement inserted by you in the newspaper regarding the above
mentioned course. I have just passed the A.I. CBSE examination for XII class with
science stream. I am interested in doing a short course in computer programming
during my summer vacation. However, before joining the course, I would like to
know the following details:
1. Duration of the course and fees.
2. Whether received in lump sum or in installments.
3. Whether a diploma / certificate is issued.
4. Recognition and its validity.
5. Timings and other relevant information.
6. Whether correspondence or postal facility is available.
If you have any printed material for information kindly send it to me. A self-
addressed and duly stamped envelope is enclosed for the purpose. An early response
will enable me to join your course immediately.
Yours faithfully,
Akhil/Karishma
